Total 77,454 Others/Any admin executive job vacancies in Singapore

Job Description :

We are looking for a full-time experienced Executive Assistant / Office Manager to support the CIO and manage the office of a Singapore-based investment management company.

· Responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making.

· Manage banking transactions / activities, liaising with financial institutions.

· Monitor and oversee investment funding, liaising with investment partners.

· Preparation of reports relating to investments.

· Ensure systematic record-keeping and filing of investment documents to SharePoint (eg. Remittance advices, capital call notices).

· Office management including ensuring the day-to-day smooth running of the office.

Provide HR support such as recruitment, Employment Pass application/renewal, group health insurance.

IT administration support such as Microsoft, SharePoint.

· Other ad-hoc duties may be required.

Job Requirements :

· Well-organized, has strong attention to details, with an innate sense of how to prioritize.

· Ability to maintain confidentiality and a high degree of discretion in managing information.

· Multitasking, resourceful and strong written and verbal communication skills.

· Exposure to the Financial services industry is an advantage, but not essential.

· Strong working experience with Microsoft Suite.

· More than 5 years of experience as an Executive Assistant and/or Office Manager with several years of experience supporting senior executives.

· Tertiary qualifications are an advantage, but not essential.

Role Responsibilities

This role is at the heart of the purpose of the organisation and is a unique opportunity to manage and lead the Conduct, Financial Crime Compliance (CFCC) Advisory global team for Trade which is part of our Transaction Banking (TB) business in our Corporate, Commercial and Institutional Banking (CCIB). It is a critical role in the Function helping the business effectively manage risk as they provide products and services that power the real economy.

Key Responsibilities:

The role holder will be one of the senior risk management leaders of the CFCC Advisory TB team and will be responsible for the oversight of sub-risk types across Compliance, Financial Crime Compliance (AML, Sanctions, Anti-Bribery and Corruption and Fraud) and Conduct Risk.

· Support and implement the vision, strategy, direction and leadership for Trade CFCC, in support of the Bank’s strategic direction and growth aspirations.

· To drive high standards of regulatory compliance and deliver key priorities and initiatives.

· Proactively support and effectively challenge the delivery of the TB business strategy within the bank’s risk appetite and in compliance with the relevant risk type frameworks.

· Support and challenge the Business in management of non-financial risks, adhering to non-financial risk frameworks and embedding good risk culture and knowledge across the Trade business.

· Ensure proactive and timely identification, assessment, advice and dissemination of evolving regulatory changes/practices and associated risks, and proactive engagement in regulatory reform for Trade.

· Providing governance and oversight over the implementation of CFCC related policies and procedures relevant to Trade.

· Develop and maintain effective policies/processes/DOIs to address CFCC risks across Trade, aligning with relevant regulatory requirements.

· Develop/support Trade AML, Sanctions and Fraud risk training programmes to meet the training needs of Trade.

· Ensure effective management of all CFCC matters and, in collaboration with the rest of the team, effectively manage the oversight and challenge of regulatory issues that have impact on the Bank.

· Collaborate with the other compliance colleagues to anticipate horizon risks that may have a significant impact on Trade and develop effective strategies to mitigate such horizon risks including global standards for conduct of business.

· In the event of serious regulatory breaches, or where risk tolerances have been breached, support the escalation to senior management in the Bank and relevant regulators.

· Support delivery of Risk Assessments, including the Compliance Risk Assessment, Product Risk Assessment and Global AML, ABC and Sanctions Risk Assessments.

People & Talent

· Effectively influence globally beyond immediate area of control.

· Develop talent in the immediate team and grow knowledge in Trade risk management across the Function.

· Effective supervision and take personal responsibility for embedding the highest standards

· Demonstrate the appropriate culture and values consistent and set appropriate tone and expectations in collaboration with risk and control partners.

Key Stakeholders

· Role holder will work with a diverse group of stakeholders across Functions, Businesses and multiple markets. They will also represent the organisation in industry wide regulatory bodies shaping regulatory frameworks and bringing insights on industry developments.

· Build and maintain an effective and constructive relationship with key business and functional stakeholders that is based on trust, capability and integrity, providing timely, responsive and quality regulatory compliance advice and guidance to enable the business and functions to meet/ achieve their strategic tactical objectives.

Our Ideal Candidate

· 15+ years of experience in a regulated financial institution

· Extensive working knowledge and expertise in Trade products, processes and / or operations.

· Professional certification associated with Audit, Risk, Financial Crime, Compliance or Fraud will be preferred but not essential.

· An active participant in industrywide bodies focused on Trade

· Sound judgement on business practices, regulatory relationship management and reputational risk.

· Proven ability to establish relationships with and exert influence on senior management and with regulators and other external stakeholders

· Strong leadership qualities, excellent interpersonal skills and multi-cultural awareness and sensitivity.

· Ability to collaborate and work dynamically across country, region, business and group stakeholders.

· Be able to operate independently, and demonstrate robustness in ethics and resilience

· Strong problem solving, decision making and agile mindset.

Role Specific Technical Competencies

· Knowledge of Trade and Trade Finance Products

· Fraud, AML and Sanctions Risk Management

· Compliance and Conduct Risk Management

· Operational Governance and Controls

· Data analysis on risk typologies and use of emerging technologies

· Cross Functional Collaboration

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:

· Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do

· Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well

· Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

· Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations

· Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum

· Flexible working options based around home and office locations, with flexible working patterns

· Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits

· A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning

· Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

Visit our careers website www.sc.com/careers

The Oncologist will be responsible for diagnosing, treating, and providing comprehensive care to patients with various types and stages of cancer.

What we need for this hire:

• Diagnosis and Evaluation: Conduct thorough evaluations and diagnostic tests to determine the type, stage, and extent of cancer in patients.
• Treatment Planning: Develop personalized treatment plans based on the patient's medical history, test results, and individual needs. Treatment options may include surgery, chemotherapy, radiation therapy, immunotherapy, and targeted therapies.
• Treatment Administration: Administer cancer treatments, including chemotherapy, immunotherapy, and other medications, and closely monitor patients for side effects and responses to treatment.
• Patient Education: Educate patients and their families about their cancer diagnosis, treatment options, potential side effects, and prognosis.
• Symptom Management: Manage cancer-related symptoms, pain, and side effects of treatment to enhance the patient's quality of life.

To excel in this role:

• SMC Registered
• Basic medical degree recognised by SMC
• Other qualification: MRCP (Internal Medicine) / Graduate Diploma in Oncology
• Strong clinical and analytical skills
• Excellent communication and interpersonal skills

Other information:

• Working hours: Monday - Friday office hours
• Average of 38 to 42 hours per week - Flexible, can discussed
• Employment type: Full-Time

Yan Qi R1438202

BTI Executive Search

Salary: $2400

Job Duration: 3 mths + 3 mths

Working Days & Hours: Mon - Fri, 730am to 6pm, any 8.5 hours in between

Location: Bedok

Job Description:

• Processing of petty cash
• Answering phone enquiries
• Assist with opening and closing of centre
• Receiving meal catering
• Provide feedback on issues related to catering and cleaning
• Update family on events and changes to events if any
• Attendance taking
• Portering of clients between centre and transport area
• Any ad hoc duties as assigned

Job Requirements: Min GCE O Levels or Diploma with min 2 years of experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

This role requires you to handle 2 company portfolio.

AC Carpentry specialises in customised woodworking carpentry.

Intereno focuses on home renovation.

Jobscope

Marketing

• Research and create marketing collaterals

• Monitor and analyse marketing statistics progress.

• Edit photos on software such as photoshop, illustrator and Canva.

Support for Interior Designers

• Collate price list and manage subcontractors.

• Research and create infographics, info guides for IDs dissemination.

• Organize training sessions and prepare materials for ID trainings.

• Liaise with subcontractors and suppliers to ensure all information on their products and services are up to date.

• Meet up with external parties to find out potential collaboration opportunities.

• Work closely with IDs to provide sufficient support

• Generate sales leads for company

• Analyze and review the effectiveness of marketing strategies.

Website maintenance

• Ensure website is up to date.

• Create new webpages.

• Liaise with website developers.

Site Photography and Videography

• Provide site photography and videography coverage as tasked.

• Liaise and assist with external vendors for photoshoot sessions

Customer Service

• Answer to all clients’ queries from all platforms

• Direct queries to relevant teams for further follow up

• Showroom and factory duties as assigned.

Human Resource Support

• Post and monitor hiring on job portals

• Source for potential candidates through portals

• Answer to queries on all platforms

• Plan interview and selection procedures, including screening calls, assessments and in-person interviews

• Onboard successful applicants

Ad Hoc Duties

• Plan for company events.

• Other works as assigned

Requirements

- Singaporean / PR only

- Candidates with relevant experience

Job Description:

• Develop business with by active cold calling, canvassing and meet up with new prospects
• Actively hunt for Import and Export shipments prospects
• Prepare Quotations and perform rates negotiations with hauliers, shipping lines, overseas agents etc
• Follow up with customer on Quotation status
• Co-ordinate with Customer Service and Operations Team to ensure shipments are in order
• Responsible for individual sales goals, KPIs and account receivables
• Foster and maintain customer relationship

Job Requirement:

• Preferably minimum qualification GCE O/N levels.
• Candidates must have at least 3 years of Freight Operations experience within Freight Forwarding and/or NVOCC industry.
• Good knowledge of International Trade and freight forwarding processes.
• Proficient in Microsoft Office
• Result driven, self-motivated and able to work independently.

· Able to start within short notice would be advantageous

[ID:530397]

Responsibilities:

• Preparation of invoices and packing lists (INV & PL), export documents such as Test Reports, Non-DG Declaration Letter, etc.
• Handling import operations from our headquarters in Japan:Checking Arrival Notices, B/L (Bill of Lading), INV & P/L, customs amounts (GST), and transferring documents to the warehouse.
  Data entry into the internal system including lot numbers upon arrival and storage of goods via sea freight.
  
• Handling export operations to various clients in countries including SG, Malaysia, Thailand, the Philippines, Indonesia, China, and parts of the EU:Receiving purchase orders (PO), coordinating and negotiating shipment schedules, forecasting, and inventory management.
  
• After Sales Services (handling claims for damaged goods, additional import customs documentation, etc.).
• Arrangement of transportation services:Preparation of INV & PL.
  Confirming schedules with forwarders (flight/sea freight), booking, and follow-up (sending AWB, BL, etc.).
  Arranging urgent shipments (DHL/UPS) including booking on websites and creating courier waybills.
  
• Preparation of related export documents (SDS, Non-DG Declaration Letter).
• Warehouse management: FIFO management of inventory lots according to shipment quantities.
• Understanding export-import regulations: Keeping abreast of export-import regulations to various countries (import duties, declaration/customs documents, etc.).

Requirements:

• Proficiency in Japanese language at least equivalent to JLPT N2 level to communicate with counterparts in Japan.
• Minimum 1 year of experience in trade operations (familiarity with Incoterms, knowledge of Sea/Air freight forwarders, ability to handle FCL, LCL shipments).
• Proficiency in Microsoft Word, Excel (able to perform basic tasks).

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: R22107165

• Basic salary: $3,000 - $4,000
• Working hours: Mon to Fri, 8:30am to 6:15pm
• Location: Jurong East

Job Description:

• Manage calendar including scheduling of appointments and coordinating meetings for Management.
• Arrange travels and accommodation.
• Organize and store documents and computer-based information.
• Maintain office systems.
• Able to handle confidential information in a professional manner.
  

Job Requirements:

• Min Diploma or Certificate of Private Secretarial.
• At least 2 years of relevant experience.
• Experienced in handling projects will be advantageous.

For consideration, kindly submit your CV by clicking “APPLY NOW” or text +65 8513 8733 for confidential discussion.

MTC Consulting Pte Ltd | 15C7752EA.

Registration No.: R22106339 | Chai Sin Zu, Joee

Major Duties and Responsibilities :

. Track and Trace shipments

. Prepare, handle, and process documentation - including house and master air waybills, commercial documents, and customs/regulatory documents

. Accurate and timely data entry into our operating system

. Dispatch freight

. Communicate effectively and timely with customers, vendors, other offices worldwide, and co-workers through high volume of email, phone, instant message, and in person

. Monitor internal / customer reports

. Contribute to maintaining strong vendor relationships - customers and others

. Maintain compliance standards at all times - including internal policies and procedures, external government regulations, and customer requirements

. Meet key performance indicators in support of department, branch, product, and company goals

. Desire to understand overall department process flow and constantly seek opportunities for improved efficiency

. Escalation of problems to Management when necessary

Qualifications :

. Applicant needs to be detailed-oriented and able to work in a team environment

. Applicant must possess the ability to multi-task, and have excellent time management skills

. Additionally, applicant needs the ability to work with data to identify issues, and support operational improvement

. Good organizational and communication skills are essential

Minimum Qualifications :

. Fluent in English

. Proficient with MS Outlook, Excel and Word

. Strong organization, time management, and communication skills

. Ability to think critically and multitask

. Effective interpersonal skills-including proven abilities to listen, comprehend, and to communicate clearly and concisely both verbally and in writing

General Administration

• Typing of Letter of Appointment and other personnel letters for assigned projects/divisions

• Updating of employee data in the system

• Maintaining of electronic personnel files to ensure employment contracts and related documents are in place.

• Source and arrange for adhoc training courses

• Application of training grants

• Updating of Training Plan and collating of training evaluation forms for ISO 9000 certification

• Provide support for answering of incoming phone calls and enquiries

• Any adhoc HR duties as assigned Staff Retention

• Ensure exit interviews are conducted with resigning employees

Requirements

• Diploma in Human Resource Management, Administrative or similar

• Minimum 2 years of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Knowledge of Foreign Manpower Act

• Familiar with work pass regulations

• Proficient in Microsoft Office/Excel with an eye for details

Working Hours: Mon-Fri: 830am - 515pm, Sat: 830am - 1230pm

Job Duties & Responsibilities

• Perform clerical tasks, and daily data entry

• Generate DO, PO & Invoice as deemed necessary, and ensure that all supporting documents are in place

• To respond to any email from customer or vendor

• Proper filling of documents for records and easy retrieval

• Assist in office management and organization procedures

• Performs ad hoc duties as assigned by Supervisor

Qualification & Skill

Have at least 1 year experience as an Admin staff

Have good interpersonal and organizational skills

Able to work with minimal supervision

Have strong attention to detail and a strong team player

Meticulous, Independent & Teamwork

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 72RRD3TYW3

The Role of Customer Service Officer in Alaska Pte Ltd primarily involves providing customer service and after sales support to customer and dealers for technicians servicing and installations support.

• Liaise with customers who have purchased ceiling fans online, providing excellent after-sales support.
• Coordinate and arrange delivery and installation services for customers, ensuring a seamless experience.
• Collect and collate necessary information regarding the customer's location for efficient installation.
• Proactively contact customers requiring servicing appointments, assist in scheduling, and coordinate with technicians.
• Perform accurate data entry tasks to maintain organized customer records and service history.
• Generate and issue quotations and invoices promptly, ensuring clarity and accuracy in all financial transactions.

Any other administrative tasks that directly or indirectly contribute to the sales team morale and performance

Requirements:

1. Excellent communication skills for effective interaction with customers.
2. Strong organizational abilities to manage installation schedules and service appointments efficiently.
3. Detail-oriented approach for accurate data entry and documentation.
4. Customer-centric mindset with a commitment to delivering exceptional service.
5. Ability to work collaboratively with installation teams and technicians.
6. Proficient in using relevant software for quotation and invoicing purposes

Are you a go-getter with a passion for sales and results? Do you love building relationships and helping clients achieve their goals? If so, we want to hear from you!

We are looking for a highly motivated and experienced Client Management Executive (CME) to join us on our mission to save lives through education. The CME will be responsible for overseeing the efficient operation of courses and maintaining strong client relationships.

In this role, you will be responsible for:

• Handling sales inquiries and course-related questions from clients.
• Cultivating and maintaining strong client relationships, both with corporate and individual clients.
• Meeting client response and follow-up targets to ensure a high level of customer satisfaction.
• Facilitating and scheduling course registrations, ensuring smooth enrolment processes.
• Providing funding advice to clients and assisting in the submission of funding applications where applicable.
• Coordinating the allocation of trainers for courses, ensuring effective utilization of resources.
• Preparing and sending invoices to clients for course fees.
• Ensuring that clients receive course certificates in a timely manner.

If you are looking for a challenging and rewarding career opportunity, this is the role for you!

What you will get:

• A competitive salary and benefits package.
• The opportunity to work with a team of talented and passionate professionals.
• A chance to make a real difference in the lives of our clients.
• The opportunity to grow and develop your skills.

What we are looking for:

• Excellent client relationship management skills.
• Proven experience in dealing with both corporate and individual clients.
• Effective time management and organizational skills to handle multiple tasks efficiently.
• Strong communication skills, both written and verbal, with the ability to engage effectively at all levels.
• Familiarity with SSG training fund schemes is a plus.

If you are ready to take your career to the next level, apply today!

To apply, use our online application form here.

https://forms.gle/i5m57Y7zgv2bQJNc7

Be sure to get your resume and photo ready for upload. We look forward to hearing from you!

Job Description

The person is responsible for communicating with the customers/distributors on the solution needs and after-sales needs.

The job will require providing the quotation, sales follow, sales forecast,and sales presentation.

Generate and review sales quotations,order processing and invoicing.

Review customer sales orders,proposals, purchase orders, andrelated information.

Preparation of documents for sales operations, customer-related reports to management, sales and customersas required.

Generate price list for sales team,based on information from principals.

Monitor & update sales team with relevant information from principals.

Effectively engage with externalcustomers, suppliers, financiers andinternal colleagues including shipping,finance, technical, service, sales andmarketing, as required.

Provide admin support where necessary. e.g. filing, data entry,retrieval of documents, or any other duties assigned.

Job Requirements

Two years of relevant working experience in a manufacturingenvironment.

Excellent communication andinterpersonal skills.

Able to multi-task and work withminimal supervision.

Please submit resumes to [email protected] with the following

details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

JOB DESCRIPTION

To carry out administrative and coordination work for the production and logistics department and assist in its operation work with respective stakeholders

JOB REQUIREMENT

1. Microsoft office knowledge

2. Administration work for production team.

3. Coordinator and administration work involving workers

4. Material packing list documentation work.

5. Inventory update and stock count

6. Administration of materials in and out of factory

7. Vehicle fleet management

8. Coordinate and administer materials delivery work

9. Coordination of material procurement

10. Any other support work relating to department or company needs

Job Summary
You will work as part of a team to provide key operational and administrative support to the dept on the following:

Key Accountabilities / Responsibilities
1. Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
2. Identify and monitor cases that require further reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays
3. Accurate and timely processing of medical reports and related documents received.
4. Liaise with various internal and external parties for prompt follow up and resolution.
5. Manage cases for cessation and resumption of medical reviews, including managing the notifications.
6. Manage cases that require change of appointments with internal or external agencies
7. Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
8. Assist to prepare report submissions and updates to management
9. Provide good customer service, respond promptly and appropriately to public queries.

Job Requirements

• Singaporean
• A team player with ability to deliver work in an accurate and timely manner.
• Good communication skills, both written and spoken English
• A quick learner, able to work independently.
• Good with Excel.

Qualification

Diploma graduate with at least 1 year working experience

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

1) Process claim application and reply to emails

2) Checks for disbursement

3) Exception handling and refunds

4) Attend to escalated enquiries on claims

5) Collation of data / information / statistics for regular reporting

6) Provide administrative support

7) Undertake additional tasks as assigned.

1) At least Diploma holder
2) 1 to 2 years of working experiences (preferably) in processing claims, disbursement and refund. Those with office or admin experience are welcome
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

You will undertake a supervisory role and be expected to manage a team of assistants. The primary responsibilities will include but not limited to,

I. Overseeing the revenue collection and account receivables function and to work with stakeholders on arrears recovery

II. Validate the completeness and accuracy of transactions by ensuring that all transactions are authorised, comply with prevailing policies and supporting documents are in order.

III. Monitor integrity of system processes by conducting sampling of transactions to ensure payments are in order.

IV. Ensure timely and accurate posting of transactions in accordance with documented processes.

V. Ensure that transactional accounting postings to general ledgers are accurate for the purpose of charging to the correct accounts.

VI. Conduct training to a team of financial appointment holders on procedures for managing and controlling resources and expenditure so as to carry out procurement, payment and reimbursement activities on the finance systems.

VII. Assess and propose changes to the processes, procedures and systems to achieve high level of efficiency and effectiveness.

VIII. Participate in system designs and conduct user acceptance test to ensure that system design meets the operational requirements.

IX. Work closely with IT & relevant parties to resolve payment related issues and ensure payment timeliness.

X. Develop, coach and motivate members of the team to deliver effective, responsive and customer-centric service to customers.

EDUCATION

Bachelor degree in Business Administration, Economics or Accountancy, and/or professional certifications or other equivalent qualifications.

EXPERIENCE

Candidates with 2 years of experience with Accounts background or equivalent professional qualifications will have an advantage.

Diploma holder with a minimum of 3 years of relevant experience may also apply.

On the job training will be provided.

Only Singaporeans may apply.

Please submit resumes to [email protected] with

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

✔ experience handling outboard motor

✔ open to frequent travels with overnight stays in rural environment

Key Responsibilities

• Assist in achieving set objectives
• Liaise and communicate regularly with distributors, dealers and internal stakeholders
• Market monthly reports to superior and stakeholders
• Strengthen Service Network (3S and Service Standard)
  * Continual education and training for distributors/dealers
  * Support distributors in their service activities including onsite field service
  * Support workshop setup
  * Assist and follow up on distributors’ product registration status
• Technical support for distributors and dealers
  * Support distributors and dealers for technical inquiries
  * MI (Market Information) processing
  * Prepare & issue Technical Bulletin for dealers
• Manage product registration and warranty administration
  * Management of distributors and dealers product registration
  * Warranty administration for dealers
• Any ad-hoc duties assigned by superior

Key Requirements

• Diploma/ITC in Automotive/Mechanical/Marine engineering or equivalent
• At least 3 years’ Technical Service in Automotive/Marine Engineering
• PC literacy and MS office skills
• Good oral and written communication
• Resourceful team player and yet able to work independently
• Able to travel overseas
• Passion in marine industry

HOW TO APPLY

Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Peh Hui Xian (Mich)
EA Personnel Reg No: R24120511

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

19C9682 (Recruitpedia Pte Ltd)

EA Reg. No. R23119064

TEOH ZINI

Job Description

• Provide a full range of secretarial and administrative duties to the CEO and Managing Director
• Attend all incoming telephone calls and visitors, receive emails and documents and handle courier services.
• Assist the HR team with general HR administrative work
• Filing and general administrative duties every week.
• Office housekeeping – daily spot-checks and informs staff of anything outstanding and notifies Supervisor if it’s not done.
• Assist in tender contract preparation.
• Prepare and submit expenses claims
• Handling of social media platforms (Instagram, LinkedIn and Whatsapp)
• Make reservations for restaurants or luncheon appointments
• Prepare meeting agendas and presentations
• Coordinate with IT team on IT requirements and issues
• Other ad-hoc task when assigned

Requirements

• Proven experience as an office administrator, personal assistant or relevant role
• We also welcome fresh graduates willing to learn.
• Excellent priority management and organisational skills
• Strong communication and negotiation skills.
• Good administrative and Computer literacy.
• Possess the right aptitude and ability to communicate and work closely with inter departments, including the department heads and management.

Responsibilities

• Negotiate fees and contracts on half of clients and ensure the transportation and collection of cargos are done in the most effective and efficient way.
• Prepare required documentations, including insurance requirement to be compliant with Customs requirements.
• To create Shipper's Export Declarations and have a clear understanding of overseas countries' requirements and fiscal regimes before goods are being transported in order to avoid any unnecessary delay.
• Creation of ocean bill of lading to facilitate the movement of cargo
• Handle all customer service requirements in dealing with hipper, supplier, consignee and any other agents or forwarders involved in the shipment.
• To perform audits on all bills of lading to ensure rates are correctly populated on bills of lading.
• To perform inter-department coordination and liaising for inward and outward movement of goods.
• Creation of cargo on hand reports and transmission of such reports to customers to keep them advised of what is in their inventory.
• Load plan exclusive container loads and submit loads to the warehouse manager on Export cargo.
• Work with agents on status of on hand cargo and coordinate the information on shipments so that they are able to print documents at destination
• Oversee import e-commerce (B2C/B2B) operations of the Free-trade Zone warehouse
• Carry out ad-hoc duties as assigned by supervisor and other tasks from time-to-time

Requirements

• Min GCE O level or Equivalent
• Preferred 1-2 years of relevant working experience
• Willing to learn
• Good knowledge of Customs formalities
• Pleasant personality & service-oriented
• Patient, able to multi-task, team player and work under pressure.
• Must be able to work overtime
• Preferably applicant who has basic knowledge in supply chain/ logistics field
• A self-starter and quick learner who possesses the ability to be effective at addressing issues; interfacing with both internal and external customers.
• Possess good verbal and written communication skills and good cultural awareness.
• Spoken/Writing in English is compulsory.
• Able to start work immediately or within short notice.

Interested candidate please forward your resume to [email protected] or call +65 6543 0383 for further discussion.

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

Requirements:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

Job Description

• Prepare delivery orders, packing list and invoices to ensure a smooth delivery.
• Maintain contact with delivery drivers and to report any breakdown to supervisor for contingency plan.
• Assist to plan and coordinate delivery schedules of drivers.
• Perform data entry and maintain department records.
• Establish and maintain a good filing system of documents.
• Assist in the warehousing functions.
• Housekeep and ensure returned inventory are in clean and mint condition.

Requirements

• ‘O’ Levels.
• Prior working experience in a catering company.
• Proficient in Microsoft Office.
• Independent and self-motivated individual with positive attitude.
• Able to work under pressure and a good team player.
• Able to work in a fast-paced environment.
• 6 days work week
• Able to work on weekends & public holidays.
• Willing to work long hours especially during festive seasons.
• Willing to work in a warehouse environment.

Executive Assistant ( Japanese Speaking / CBD - 1 Year Contract )

We are seeking a highly motivated and passionate Executive Assistant who is a great team player. The ideal candidate should enjoy a fast-paced environment and possess excellent organizational and multitasking skills. This role requires the ability to effectively manage and prioritize tasks across a team based in Singapore and Tokyo.

What will you do as a Japanese speaking Executive Assistant?

• Provide secretariat and administrative duties to a team of investment professionals based in Singapore and Japan
• Manage schedule, arrange and coordinate internal (e.g., team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications
• Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
• Keep track of correspondences and ensure proper maintenance of records
• Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
• Track and maintain budgets, claims and reimbursements.
• Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
• Receive and welcome visitors to the office as and when required
• Support on legal and compliance declarations and documentation for the team
• Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities

What qualifications or skills should you possess in this role?

• Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
• Given the coverage of the Japan market, business level Japanese language ability would be a requirement for the role.
• Ability to be a dynamic team player and collaborate well across different teams
• Highlearning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
• Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
• Good communication (written and verbal), interpersonal and organizational skills
• Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
• Experience in or strong knowledge of the asset management or finance industry is an added advantage

EA License No. 01C4394 • RCB No. 200007268E •EA Registration No. R22109454 Malcolm Lee Jun Hao

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