Summary of Job Role

The Administrative Assistant to support our Chief Legal Officer & Company Secretary include ensuring timely service delivery, conducting research, drafting letters, typing and proofreading contracts and documents, preparing Excel lists, assisting in the preparation of Board and committee meetings, drafting minutes, managing the filing system, and ensuring the successful execution of meetings.

Key Responsibilities

1. Assist to check through non-Disclosure agreements and other documents to ensure that they have been properly executed.
2. Draft Board resolutions.
3. Assist in preparation of Board, Board Committee meetings, General meetings and their respective papers.
4. Take and prepare minutes of meetings (if requested)
5. Do research
6. Prepare PowerPoint presentations.
7. Prepare and maintain proper records of the department, the Company and its subsidiaries.
8. Make lodgements with the authorities.
9. Provide administrative, filing, and secretarial support to the department.
10. Arrange meetings and liaise with third parties.
11. Maintain confidentiality on all matters.
12. Such other duties as may be required from time to time.

Job Requirement

1. GCE “O” Levels and above
2. Preferred 2 years or more of working experience
3. Experience at law firms or listed companies or similar secretarial experience is advantageous.
4. Proficient in Microsoft Word, Excel and PowerPoint.

We are seeking a dedicated Assistant Project Manager to join our team, specializing in commercial renovation projects. In this role, you will support the Project Manager in overseeing project execution, ensuring that renovations are completed on time and within budget. The ideal candidate will have experience in project management within the renovation or construction fields and proficiency in design software.

Key Responsibilities:

• Assist in the planning and execution of commercial renovation projects, ensuring compliance with timelines and budgets.
• Support the Project Manager in coordinating project activities, including scheduling, resource allocation, and task management.
• Contribute to the creation and modification of project drawings using Google SketchUp and Autodesk AutoCAD.
• Communicate effectively with team members, clients, and contractors to facilitate project progress and address any issues that arise.
• Monitor project milestones and deliverables, ensuring that quality standards are met.
• Prepare and maintain project documentation, including reports, schedules, and budgets.
• Assist in ensuring compliance with safety standards and regulations throughout the project lifecycle.

Qualifications:

• Minimum of 1 year of experience in project management, renovation, or construction fields.
• Proficiency in Google SketchUp and Autodesk AutoCAD is advantageous.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a team environment.

If you are keen to join our dynamic team, please submit your resume in either Word or PDF format to [email protected]. In your application, kindly include the following details:

• Current Salary
• Expected Salary
• Availability
• Reason for Leaving

We appreciate your interest in this opportunity. Please note that only shortlisted candidates will be contacted for further consideration.

By submitting your application or resume, you acknowledge and consent to the collection, use, retention, and disclosure of your personal information by us to potential employers through our services.

EA (23S1595/R23116355)

• Support dental surgeons with operative dentistry, surgical, endodontic, prosthodontic procedures, and dental radiology.
• Maintain the cleanliness and sterility of the dental clinic, as well as the instruments and equipment used within it.

Requirements:

• GCE N level or above
• At least 2 years of work experience in a clinical setting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Job Responsibilities

• Delivers superior client experience through understanding, anticipating, and executing client’s transactionsandproviding excellent administrative and organizational support to Private Bankers (Senior Client Advisor/MarketHead/Senior Team Lead)Prompt and accurate processing of clients banking and investmenttransactions.Activities include and is not limited to account onboarding and static maintenance, assettransfers, deposit, andloan processing.
• Market covered: Asia
• Track and manage document deficiencies attend to client queries and review and resolve client enquiriesandissues in a timely and satisfactory manner
• Coordinate across departments to implement and deliver on client commitments
• Escalate service issues to relevant internal stakeholders
• As and when required, Senior CAAs Provide financial solutions that are tailored to customers' needs andobjectives or provide mentorship to new CAAs as well as participate in adhoc projects e.g., systems applicationUAT, process improvements and focus groups.

Job Requirements

• Minimum Diploma/Degree holder with preferably 3 years minimum experience as an Assistant RM (ARM)intheWealth Management segment (including Premier / Priority Banking segment)

• CACS Certification (Paper 1 & 2) – a strong advantage

• Knowledge in booking and settling trades of various asset classes and products a strong advantage e.g.FixedIncome, Equities, FX-linked products, unit trusts, Funds, Structured Notes, and handling account openingdocumentations, payments and securities transfers.

Generic Skills

• Service Orientation

• Communication

• Problem Solving

• Interpersonal Skills

• Teamwork

• Lifelong Learning

Technical Skills

• Account Management

• Technology Application

• Service Challenges

• Stakeholder Management

• Partnership Management

Responsibilities:

- Manage and oversee the administrative staff, including recruitment, training, and performance management.

- Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.

- Managing overall administrative activities for the office.

- Ensure the smooth and adequate flow of information within the company to facilitate other business operations

- Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.

- Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements

- Conduct regular safety inspections to ensure work activities adhere to WSH standards

- Work closely with management on budget tracking and expense management.

- Monitor costs and expenses to assist in budget preparation

- Responsible for the archival management of the company's administrative documents and materials.

- Any other ad-hoc duties as assigned

Requirements:

- Bachelors degree in business administration or related field.

- Minimum 2-3 years of experience, with at least 2 years in a managerial role

- Proficiency in Microsoft Office (Word, Excel, PowerPoint).

- Able to work independently and as a team.

Responsibilities:

- To attend and handle all customers’ feedback/requests/complaints effectively & escalate report to superior accordingly

- To maintain proper and traceable documentation with proper filing index

- To prepare and follow up on DO, PO, Quotations and project progressive claims and its certification.

- Procurement with sourcing good suppliers both locally and globally, negotiations and inventory management.

- Manpower allocation and scheduling of maintence servicing periodically

- Liase with clients/maincontractor for necessary training/induction arrangement.

- Follow up and process service reports

- Adminstration in accordance with company's policies, compliances, SOPs and best practices

- Accounting knowledge such as AP/AR and full set would be an advantage.

- To generate reports for Finance Department

- To cooperate with other departments effectively

- To take up other ad-hoc/additional duties as required to meet department needs

Requirements:

· Bachelor Degree in Business Administration, Accounting, Finance or other revelant studies

· Willing to work in a SME environment

· Able to work independently with little supervision, meticulous, multi-tasking, hardworking, possess full initiative & commitment in daily role and flexibility in problem solving

· Good negotiation skills

· Proficient in computer software such as MS Office, Accounting software (Xero) and CRM software

· Able to start within short notice or immediate will be an advantage

· Bilingual in English & Mandarin, good written English & Chinese preferred.

Admin Assistant (Construction)

• Working day: 5.5day (Mon-Fri 9am-6pm ; Sat 9am-1pm)
• Working location: Tuas South Avenue (Tuas – Transport Provide from Tuas Link MRT)
• Salary: $2,400 - $2,600 (Experience can ask higher, up to $3k)

Requirement:

• At least relevant working experience in Construction Industry

Responsibility:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and mainta
• in office policies and procedures
• Order office supplie
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Working day: 5.5day (Mon-Fri 9am-6pm ; Sat 9am-1pm)
• Working location: Tuas South Avenue (Tuas – Transport Provide from Tuas Link MRT)
• Salary: $2,400 - $2,700

Requirement:

• At least relevant working experience in Construction Industry

Responsibility:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and mainta
• in office policies and procedures
• Order office supplie
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Our client is a well-established MNC, market leader in the 3PL Logistics industry. Due to their current expansion plan, they are looking for Business Analyst Assistant Manager to join their warehouse team, in hopes of developing the current high performing team. They are located in the East - easily assessible.

Responsibilities Business Analyst Assistant Manager:

• Performing data analysis and validation tasks as required.
• Employing Python, R, VBA, PowerAutomate, and other software to automate comprehensive scorecard reports across diverse business sectors.
• Crafting and managing several Power BI data visualizations for day-to-day activities, key performance indicators (KPIs), and financial assessments.
• Creating PowerApps to collect crucial data currently lacking, with a focus on boosting efficiency, justifying costs, and identifying anomalies.
• Offering technical support and resolving platform issues.

Requirements:

• Min Degree in related study with min 2 - 3 years of relevant experience (dealing with different business unit)
• Proficient in automation tools such as PowerBI, Tableau and VBA
• Good communication and presentation skills

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Logistics Assistant (Snacks)

• Working days: Monday to Friday
• Working hours: 9am - 6:30pm
• Basic Salary: Up to S$ 2,200 + OT
• Working Location: Ang Mo Kio- (Move to Tai Seng by end Nov / early Dec)

The Logistics Assistant is responsible for coordinating general warehouse operations and activities including shipping and receiving deliveries, preparing packing products for delivery, conducting stock checks, general warehouse admin, and storing inventory.

Duties & Responsibilities:

• Process orders from online store
• Prepare & pack order when required
• Process stock requests from the retail stores
• Maintain the order and cleanliness of the warehouse
• Track and document all inventory movements to and from the warehouse
• Process day-to-day forms and documentation (E.g. receive and file requisition forms, create and print delivery orders etc.
• Perform stock control by counting stocks / stock taking
• Order stock when stocks are low
• Liaise with suppliers to obtain quotations and order stock

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description:

• Check sales & service invoices against Purchase orders and delivery order.
• 3 Way matching (Invoice, DO and PO) & upload invoices with DO via AP-Direct, Esker, GEP.
• 3 Way matching (Invoice, DO and PO) & email invoices with DO to customers
• Send and check monthly Statement of Account to customers
• Process daily incoming customers’ receipts
• Assist the senior accountant on AR collection issues
• Update of other receivables schedule

Job Requirements:

• Diploma in Accounting

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Suitable For ITE, Diploma and Degree Holders, 0 to 3 years working experience of all fields. Bonus advantage with Retail experience. Willing to join a SME with learning and growth opportunities.

Responsibilities:

• Provide prompt, helpful and courteous service to customers at all times
• Perform packing for customer purchases
• Managing customers’ queries if any, provide good customer service.
• Manage shop operations & ensuring smooth operations
• Stacking, displaying and replenishment of products on the shelves
• Ensuring a neat, clean, hygienic & tidy workplace at all times
• Positive work attitude & able to work as a team.
• Any other adhoc duties as assigned by superior

Individual skills/Competencies:

• A person that is driven, adaptable, independent and willing to learn
• A great problem solver and initiator
• Possess positive attitude with good communication skills
• Ability to adapt in fast paced environment
• Like interacting with customers and have an eye for details
• Good team player

Requirements:

• Full-time (Temporary) - Able to perform 6-7 days work week
• Part-time - Able to work at least 3-5 weekdays / 1-2 weekends
• Able to work on weekends & public holidays during peak period
• Able to work at retail outlet in the East area of Singapore
• Minimum Higher NITEC or NITEC equivalent, GCE 'N' level with or without 1 – 2 years of retail experience
• Able to start work at short notice
• Only Singaporeans need apply

Chin Giap Soon is a local SME which deals with wholesale/retail trade of party supplies, balloons, toys, stationery, festive decoration and gifts. We have been in the industry for more than 30 years and we used to be located at Blanco Court, The Concourse and The Verge (aka Tekka Mall).

Interested candidates can email their resume to [email protected].

Our Client:

Our client is one of the top global private banks in Asia. They are looking for a motivated individual to join their Singapore team as an Assistant Relationship Manager (Japan Market). Japanese proficiency is required to communicate and support their native Japanese clients.

The Responsibilities:

• Be part of a Client Advisory team supporting the Japan market
• To provide administrative support to the Relationship Managers (RMs) in the following areas:-Client account administration and client servicing
• Liaison with internal departments regarding administrative matters concerning execution and settlement of trades, delivery of securities, corporate action, payment and receipt of funds, renewal and repayment of loans.
• Liaison with other financial institutions and service providers regarding account opening request and other clients’ administrative matters.
• Ensure daily transactional processes are in order
• Assist RMs in making sure there are no outstanding items relating to client administration matters

The Requirements:

• At least 3 – 5 years relevant experience in a Bank (preferably within Private Banking)
• Proficient in Japanese language to communicate and support native Japanese clients
• Proven excellent administrative and execution track records
• Good interpersonal and communication skills
• Certified IBF CACS Paper 1 and Paper 2 or NEC is preferred

RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 112159

Role:

Operations:

• Organize and oversee counter operations, including staff scheduling, performance monitoring, and attendance tracking.
• Handle performance issues and disciplinary matters for counter staff.
• Manage the handling of parcels related to client orders.
• Assist in sourcing external resources (e.g., boats, freelance crew) as needed.
• Perform counter duties during shifts when required.
• Support the operational needs of the fleet.

Teamwork:

• Assist with crewing matters.
• Train and mentor counter staff to ensure job proficiency and support their growth.
• Understudy the operations manager role for self-development.

Safety & Compliance:

• Ensure all procedures for handling client orders are followed, and that counter staff are aware of and comply with requirements.
• Assist in conducting investigations, particularly related to counter operations.

Customer Service:

• Ensure counter staff meet company expectations in delivering customer service standards to clients.

Miscellaneous:

• Support company projects as directed by the operations manager.
• Perform any other tasks assigned by the operations manager.

Requirements:

• Diploma or equivalent in maritime or logistics-related field.
• At least 2 years of experience in the harborcraft, maritime, or logistics sector.
• Experience in team management.
• Ability to work independently.
• Proficiency in spoken English.
• Strong team player.

AEDAS is a leading global design practice dedicated to creative excellence and diversity in the built environment. We are a global platform for the most talented architects and designers, focused upon delivering locally-celebrated solutions for cities, communities and clients. Our global network of 12 offices forms a diverse staff base with skills across all sectors in architecture, interior design, building consultancy, master planning, landscape and urban design.

To support our continuous growth and expansion in Asia, AEDAS Singapore is seeking a committed candidate for the following position:

DOCUMENT CONTROL ASSISTANT / DOCUMENT CONTROLLER

Responsibilities:

· To take direction from Document Control Manager

· To be able to work as a proactive team member

· Management & filing of all Project documentation (Outgoing & Incoming)

· Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader

· Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight non-compliances to team members responsible. i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).

· Maintenance of Electronic PDF in project folders reflecting:

o AEDAS “Current“ Documents (Drawings, Specifications, Reports)

o “Current” Documents from all other Consultants

o “Current” Documents from Contractors as Submission Packages documents

· Downloading, Internal distribution and eventually filing of contractor submissions

· Uploading of commented documents via Workflow

· Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate

· Production of Reports to include but not limited to;

o Incoming & Outgoing reports on a weekly basis

o Tracking registers to record receipt & return of submittals

o To maintain & manage RFI tracking lists

o To highlight to team leaders any late items not yet responded

o Other reasonable tasks as required by Doc Control Manager & Team leaders

Requirements:

· Document Control Assistant - 1 year of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents

· Document Controller - 4 years of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents

· To fully engage with the usage of Electronic Document Management System (EDMS) and any other electronic document control systems pertinent to a project.

· Illustrate a positive, proactive attitude

· Logical approach to work with a consistent attention to detail

· A full understanding of AEDAS IMS and its supporting documents

· Ability to cope with conflicting demands, to be able to proactively highlight any conflicts of priorities and suggest action plans to resolve issues

Please submit a copy of your updated CV including your current salary, expected salary and notice period to [email protected].

Contract Duration: 12 months

Salary: Up to 3000

Working Hours: Mon-Fri, 8:30 AM - 5:30 PM

Location: Pasir Panjang

-Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.

-Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visits to the site, and associated meeting logistics.

-Ensure effective and efficient team communications by managing records and files using communication tools such as Teams.

-Manage meeting minutes, follow-ups, and expedite the flow of work.

-Create and maintain distribution lists, organizational charts, and electronic files.

-Manage timely and accurate tracking of the team’s budget and expenses.

-Work with internal systems (e.g., purchases, various approval processes) to manage purchase orders and track invoices.

-Manage incoming/outgoing mail, including handling sensitive and confidential correspondence appropriately.

-Support projects and initiatives as needed.

-Manage own time, professional development, and prioritize workflow.

-Work well in a self-directed environment with minimal instruction, assuming increased levels of responsibility and taking accountability for decisions and outcomes.

-Take personal accountability for the quality of own work that impacts the department and understand the impacts of actions.

-Complete quality work on a timely basis, using judgment to identify the most urgent issues and working to resolve them immediately.

-Provide back-up assistance in the absence of other administrative colleagues.

Requirement

-Min. Degree in Lifescience / business management

-Has prior 1-2 years of experience in an administrative role

-Experience using applications, such as Concur, WebEx and Ariba

-Demonstrated experience coordinating domestic and international travel will be an advantage

If interested, please email your resume to [email protected] or telegram me @alexgohhl

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Job Responsibilities:

• Prepare the dental office for patient visits
• Assist the dentist during exams and procedures
• Take x-rays and manage lab work
• Help with patient records and scheduling appointments
• Maintain a clean and organized work area

Job Requirements:

• Minimum GCE N / 'O' level/ NITEC/Diploma in related field

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026

Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities:

• Prepare the dental office for patient visits
• Assist the dentist during exams and procedures
• Take x-rays and manage lab work
• Help with patient records and scheduling appointments
• Maintain a clean and organized work area

Job Requirements:

• Minimum GCE N / 'O' level/ NITEC/Diploma in related field

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026

Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Our client is a Manufacturing MNC. Due to their current expansion plan, they are looking for a Engineering Assistant to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Assist Engineers and Managers with assigned tasks.
• Collaborate with Engineers and Operators to support product design, testing, and process improvements.
• Conduct equipment inspections and coordinate maintenance.
• Manage inventory discrepancies and handle material orders.
• Ensure products and processes comply with quality assurance standards.
• Calibrate and troubleshoot equipment as needed.
• Any other duties as assigned.

Requirements

• Minimum Diploma in Engineering related studies or equivalent
• Minimum 1 year relevant experience
• Proficient in Microsoft Office application

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Key Roles and Responsibilities

• Be the owner of Product Quality and work closely with Materials Engineers, Customer Quality Engineers, and Quality Systems Engineers to enable CMC Materials to supply Worry-Free products to our customers.
• Lead the team to update and maintain manufacturing documentation (SOP, work instruction, batch card, FMEA, Control Plan, RFC, P&ID) to ensure their accuracy and efficiency. Review documents regularly to ensure their compliance with Safety, Quality and other regulatory requirements.
• Own the Management of Change process for any manufacturing process and equipment changes in the plant.
• Own the root cause investigation for any production, quality and customer issues related to the manufacturing process or equipment. Support Materials Engineering team in root cause finding for issues related to raw materials.
• Develop Preventative Maintenance schedule for all existing process equipment and support Maintenance Team to timely execute the PM program.
• Identify and lead continuous improvement opportunities with a data-based approach, balancing the needs of safety, quality, cost, reliability, and capacity.
• Develop a robust SQC/SPC program balancing process capability and customer requirements. Update process parameter control limits at defined intervals and own the trend reviews to ensure all processes are in control.
• Work with Control System Engineers, lab, and Materials Engineers to ensure data accuracy and availability. Drive a culture of data-based decision making.
• Develop transfer functions between customer performance requirements and internal manufacturing key characteristics. Develop/implement control strategies to ensure consistent performance at customers’ locations.
• Work closely with operation associates, shift supervisors, and operation managers to train and encourage production staff to follow procedures and understand the impact of their actions.
• Optimize production process in terms of defining sampling points & frequency, choosing helpful in-process test protocols, and working closely with the control systems team to define all control schemes.
• Drive Best-Practice sharing/transfer among global manufacturing sites.
• Support all corporate EH&S and Quality initiatives.
• Support capital projects where vital to implement new products or processes

Performs other duties as assigned.

Qualifications and Experience

• B.S. in Chemical Engineering is required. MS or higher in Chemical Engineering is a plus
• 2+ years of experience in a chemical processing environment is required. In-depth knowledge with chemical engineering unit operations: mixing, sophisticated filtration, material handling and distillation is helpful.
• Experience with PSM is a plus.
• Experience with AutoCAD or SAP is a plus.

Skills and Abilities / Core Competencies

• Strong problem-solving and statistical data analysis skills are required.
• Ability to multi-task and attention to detail are must-haves.
• Strong verbal and written communication skills within the company and to customers are required.
• Computer Skills – Proficient with Microsoft applications and statistical software such as JMP, Minitab or SAS.

Candidates with more than 2+ years of experience may be considered for Production Engineer Position.

About Giftano

Giftano is an online gift shop with a wide selection of premium handpicked gifts such as unique experiences, beautiful flowers, your favourite gift cards, luxurious hampers and many other thoughtful gifts perfect for any occasion. All gifts come with your own personalised greeting card and free shipping.

Giftano offers a super easy to use search tool to help you find gifts for that special someone. Users can find gifts based on occasion, category or based on whom they are buying for. It also offers one of the most universal gifting options out there with its own Giftano Card which allows the recipient to choose from any of the long list of brands and gifts listed on its website. Gifting made easy!

Looking to launch your career in e-commerce? We are a fast growing e-commerce company looking for new talent to join our amazing operations team. As the Customer Support Intern, you will learn the valuable ins and outs of the day-to-day logistics in the fast growing e-commerce vertical. Located near Boat Quay surrounding 3 MRT stations, Giftano was created to assist making the world a bit more generous, and today we are the leading online consumer gifting platform in Singapore.

If you are interested in being a key part of our growth engine and a key member of our team, this would be the role for you, so apply today!

Main Tasks

● Support the Operations Coordinator in the day-to-day duties such as:

○ Managing accurate entry and processing of all orders received

○ Planning and coordinating product delivery activities to ensure accurate and timely deliveries to customers

○ Manage customer order fulfillment and handling customers’ enquiries in a timely and professional manner

● Inventory management:

○ Ensure accuracy in stocktaking

○ Ensure proper replenishment of gift cards and other inventory for timely distribution to our partners and consumers

○ Preparation of stock reports for inventory review

● Work closely with merchants to ensure all product information such as pricing, description, product image, and inventory are up to date and available-to-sell

● Collaborate with internal teams (e.g. sales, marketing) to address customers’ issues

● Act as the point of contact for escalated issues from our clients as appropriate

● Provide support in any other administrative tasks in other department as required

Requirements

● Customer success enthusiast – You are the type of individual who enjoys putting your skills to use while helping people solve problems. You believe that giving our customers, merchants and partners the best user experience & service can bring success to the business, with passion in customer service that involves mainly email handling and calls

● Highly diligent doer, conscientious, punctual and great attention to detail

● A professional disposition and positive attitude

● Excellent command of English both oral and written with customer service skills

● Attentive and always ready to learn from your experienced managers

● Ability to multitask, prioritize and manage time effectively

● Skilled in Excel and MS Office / Google Suite

● Computer savvy and digital native

What's more?

● Young, vibrant team (Gen Zs and Millennials here!)

● Cozy office in luxurious co-working space

● Free flow of coffee and stocked pantry

● Bi-weekly team lunches and activities

Job Responsibilities:

• Take reservations and enquire purpose of visit.
• Greet each guest promptly, courteously with eye contact, smile and good body posture.
• Present menu and share promotions, specials and items that are not available.
• Take food orders, repeat orders to guests and inform guest of estimated time to serve.
• Supervise preparation/ topping up of mise-en-place for side station.
• Key orders in the Point-of-Sale system efficiently.
• Supervise the checking of food and beverage inventories and stocks are completed in a consistent and accurate manner.
• Follow Food & Beverage Safety and Hygiene policies and procedures.
• Supervise opening, operating and closing procedures.
• Ensure systems are in place to maintain the required standards of professionalism, cleanliness and service delivery.
• Delegate duties & responsibilities to servers and captains.
• Ensure staffs to adhere to all company procedures.
• Assist manager in daily briefing to staff members and overseeing the administration and operation of outlet; getting involved in planning and organizing of special events.
• Supervise the implementation of plans to improve and standardize all aspects of operations.
• Ensure all new team members are inducted, mentored and trained thoroughly. alongside the Restaurant Manager
• Ensure excellent communication exists within the restaurant.
• Demonstrate a positive attitude in the workplace; understand and act on team members’ motivations to help them continually perform their best.

Job Requirements:

• Candidate must possess at least 3 years relevant experience in restaurant;
• Strong customer service and problem solving skill;
• Strong and dynamic personality who is willing to learn new items on food and service;
• Team player with excellent interpersonal and communication skills;
• Able to work in fast-paced F&B environment;
• Able to commit weekends and public holidays;
• 5.5 days work week

Deployment:

• Mon to Fri : 7.15 am to 4.15 pm
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

1. Prepare materials for daily lessons, department noticeboard displays, regular department programmes such as competitions and external school activities, perform gardening duties related to science curriculum and provide support for ad-hoc science programmes
2. Clean and organise science equipment
3. Maintain cleanliness of science labs
4. Manage and organise inventory list
5. Provide logistical support in department and school programmes
6. Support in administrative work, Microsoft applications - excel, word
7. Able to keep calm and work in dynamic environment
8. Assist with planting/greening activities held in eco-garden and it’s routine maintenance.
9. Any other ad-hoc duties assigned by HOD/LH-Science and/or Admin Manager