Total 10 Senior Executive administration assistant job vacancies in D28 Seletar

- Have an opportunity to join a fast growing healthcare group with career progression.

- Hiring senior clinic assistant with at least 2 years of GP clinic work experience.

To assist in the daily operations of the clinic inclusive but not limited to the following:

Counter duties:

• Registration of patients, temperature taking, weight taking.
• Familiar with Patient Risk Profile Portal.
• Dispensing of medication and collection of payments – Familiar with E- payment modes ( QR pay, Nets)
• Perform COVID-19 & Influenza Swabs
• Assist in booking of appointment for patients for chronic disease and remind patients of their upcoming appointments
• Handling of incoming calls and enquiries.
• Administrative tasks
• Submission of claims eg Medisave, CHAS, MBS and Managed Care claims for different insurance schemes.

Requirements:

• Ability to work in a fast paced environment
• Diligent and willing to learn
• Good command of spoken and written English
• Good IT proficiency required (Computer system, Managed Care portals)
• Familiar with MBS, MHCP claim portal and corporate insurance claims
• Minimum GCE O level and above with relevant experience in healthcare/ GP clinic setting.
• Customer service orientation with pleasant disposition.
• Experience in GP clinic is necessary.
• Ability to speak Mandarin and/or Malay will be an advantage, in order to communicate with and dispense medications to Chinese and Malay speaking patients who are unable to speak English
• Able to work shifts - 44 hours/ week, inclusive of 3 nights and 1 weekend

Full time employment benefits including CPF and 13th month bonus.

Interested applicants please email to [email protected]

Job Responsibilities include, but not limited to

1. Liaise with contractors regarding maintenance contracts and repair works

2. Monitor the maintenance contacts and arranging all the necessary tasks for club license renewal is not difficult.

3. Obtain and summarize quotations for equipment purchases and service. Put up the recommendation for approval and raise the purchase orders.

4. Assist to monitor team of technicians in fulfilling the cyclical maintenance schedule.

5. Assist the Executive to monitor and ensure that the renovation/repair contractor’s staff perform their duties diligently.

6. Compile and collate all administration, staff annual leave, medical leave, roster, payment, and all related administrative issues.

7. Apply e-leave, claims issues for employees, staff rostering, and all administrative support for those reposting to Facilities Manager, among other things

8. To keep accurate records of all building plans, drawings, and M&E services, including operational manuals.

9. Assist the Head of Facilities and the department in administrative tasks, assist and support the Fire Safety Manager (FSM) and Safe Management Officer (SMO).

10. Assist with ad hoc duties as assigned by the reporting manager.

Requirements:

· Diploma qualification in any discipline.

· 1 years of relevant working experience preferably in similar position.

· Proficient in MS Office.

· Good organizational and administrative skills.

· Positive working attitude, initiative and meticulous.

· Independent and a team worker.

· Able to multitask, possess good interpersonal and organizational skills and thrive in a fast-paced environment

· Basic AutoCAD skill will be an added advantage

Job Description:

• Full Sets of Accounts
• Perform AR/AP reconciliation with balance sheet schedule
• Monthly and year end closing
• Liaise with Auditor for Year End Account.
• Prepare and submit GST.
• Preparing and issuing of invoices for billing purposes.
• Inputting invoices from suppliers and processing supplier payments and expenses
• Payroll and CPF submission.
• Apply Work Pass (MOM).
• Updating databases internally, such as sick, annual leave, maternity leave, childcare leave, paternity leave.
• Administrative Works Task and Handle Incoming calls
• Performing any duties as assigned by the management.

Requirements:

• Possess at least 2 years’ experience in accounts.
• Computer literate especially Microsoft Word and Excel and accounting software
• Able to work independently, proactive, able to take initiative and responsibility
• Handling sensitive or confidential information with honesty and integrity
• Mature, positive and able to work independently.
• Organized, meticulous with a high degree of accuracy

- Have an opportunity to join a fast growing healthcare group with career progression.

- Hiring senior clinic assistant with at least 2 years of GP clinic work experience.

To assist in the daily operations of the clinic inclusive but not limited to the following:

Counter duties:

• Registration of patients, temperature taking, weight taking.
• Familiar with Patient Risk Profile Portal.
• Dispensing of medication and collection of payments – Familiar with E- payment modes ( QR pay, Nets)
• Perform COVID-19 & Influenza Swabs
• Assist in booking of appointment for patients for chronic disease and remind patients of their upcoming appointments
• Handling of incoming calls and enquiries.
• Administrative tasks
• Submission of claims eg Medisave, CHAS, MBS and Managed Care claims for different insurance schemes.

Requirements:

• Ability to work in a fast paced environment
• Diligent and willing to learn
• Good command of spoken and written English
• Good IT proficiency required (Computer system, Managed Care portals)
• Familiar with MBS, MHCP claim portal and corporate insurance claims
• Minimum GCE O level and above with relevant experience in healthcare/ GP clinic setting.
• Customer service orientation with pleasant disposition.
• Experience in GP clinic is necessary.
• Ability to speak Mandarin and/or Malay will be an advantage, in order to communicate with and dispense medications to Chinese and Malay speaking patients who are unable to speak English
• Able to work shifts - 44 hours/ week, inclusive of 3 nights and 1 weekend

Full time employment benefits including CPF and 13th month bonus.

Interested applicants please email to [email protected]

EXECUTIVE, GRANTS & SCHEMES ADMINISTRATION (6-Month Contract Jan - Jun 2025)

(Part-Time/Hybrid Working Arrangement can be discussed/supported)

About the role

We are looking for a contract executive (maternity cover) to process applications for and disbursement of claims/grants/schemes that are administered by AAIS.

Key responsibilities include the following, other duties may be assigned:

• Processing applications for funding/grants/schemes based on set guidelines and criteria
• Administering award letters based on approved funding/grant/scheme conditions
• Verifying and processing claims in compliance with guidelines and conditions stipulated in the award letters
• Communicating funding/grant criteria/requirements and breakdowns to stakeholders
• Liaising with the funding agencies for any matter/issue that requires attention/ approval/acknowledgement from the funding agencies
• Ensuring service delivery in accordance with service level standards
• Maintaining proper records of applications and claims, adhering to system processes and ensuring accurate data inputs in system.
• Updating SOPs, assisting in grant audit and PDPA compliance & management
• Performing any other duties as assigned by the supervisor(s)

To meet the requirements of this role, you should have/be:

• A Degree or Diploma with at least one year of relevant work experience
• Good organisation skills, analytical, meticulous and preferably with accounting and/or grant claim processing experience
• Strong attention to detail, meticulous and tenacious
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications and data management

Benefits:

• Part-time/hybrid working arrangement can be discussed
• Location is near to bus stops

Responsibilities:

1) Recruitment

• Manage all aspects of recruitment, including reviewing job descriptions, posting job advertisement, sourcing, screening, scheduling interviews, conducting interviews to offering and on-boarding of new hires
• Liaise with respective department and hiring managers to determine hiring needs
• Rationalize all recruitment channels in terms of rates, services, terms & conditions
• Apply work passes and liaise with MOM on work pass related issues
• Prepare LOA and file new hire documents

2) Dormitory

• Ensure timely submission of check-in/out forms to dormitory management for employee movement
• Manage rental contracts with respective dormitories
• Manage dormitory listing of company employee

3) Training Courses

• Apply for mandatory courses for employees such as Construction Safety Orientation Course and CoreTrade

Requirements:

• At least 1 year of HR experience
• Good comprehension and communication skills, both written and spoken to interface with all levels of people internally and externally
• Well-versed in local regulations such as Employment Act
• Have a positive mindset with openness to accept additional challenges and opportunities that comes along
• An individual contributor with strategic thinking, resourceful and proactive

Responsibilities:

1. Travel management - full suite from visa, logistics, greetings, and meeting arrangements

2. Schedule management - full suite (both private and personal activities)

3. Upkeep CEO’s calendar, daily schedule and following up on outstanding matters in a timely manner. Organize meetings and schedule calendar and perform as document keeper for minutes of meeting and agreements/contracts.

4. Review and produce documents, briefing papers, report and presentation

5. Act as the point of contact between Management/Executives and Employees/Clients

6. Collaborate with cross-functional teams to facilitate project implementation and execution and providing regular updates to the CEO.

7. Expense claims and credit card reconciliation

8. Ad-hoc jobs as assigned.

Qualifications / Experience:

1. Diploma or relevant certifications in administration / secretarial studies

2. Preferably, a degree in Business Administration/Management, coupled with experience in an executive assistant/personal assistant.

3. Outstanding organizational and time management skills

4. Excellent verbal and written communication skills

5. Good coordination skills

6. Ability to work independently

7. Excellent MS office knowledge

8. Experience with Zoom, Teams, Google Meet, Outlook, Minutes Taking and Calendar Management

9. Professional discretion and able to maintain confidentiality at all times, highly trustworthy

10. Bilingual in Mandarin and English.

If you meet the above requirements, please submit your application via email to [email protected] . We regret to inform that only shortlisted candidates will be notified.

EXECUTIVE, GRANTS & SCHEMES ADMINISTRATION

(Part-Time and Hybrid Working Arrangement can be discussed/supported)

About the role

To process applications for and disbursement of claims/grants/schemes that are administered by AAIS.

Key responsibilities include the following, other duties may be assigned:

• Processing applications for funding/grants/schemes based on set guidelines and criteria
• Administering award letters based on approved funding/grant/scheme conditions
• Verifying and processing claims in compliance with guidelines and conditions stipulated in the award letters
• Communicating funding/grant criteria/requirements and breakdowns to stakeholders
• Liaising with the funding agencies for any matter/issue that requires attention/ approval/acknowledgement from the funding agencies
• Ensuring service delivery in accordance with service level standards
• Maintaining proper records of applications and claims, adhering to system processes and ensuring accurate data inputs in system.
• Updating SOPs, assisting in grant audit and PDPA compliance & management
• Performing any other duties as assigned by the supervisor(s)

To meet the requirements of this role, you should have/be:

• A Degree or Diploma (preferably in accounting/finance) with at least one year of relevant work experience
• Good organisation skills, analytical, meticulous and preferably with accounting and/or grant claim processing experience
• Strong attention to detail, meticulous and tenacious
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications and data management

Benefits:

• Hybrid working environment
• Part-time arrangement can be discussed
• Location is near to bus stops
• Medical and insurance benefits
• Annual bonus entitlement (depend on performance)
• Eldercare leave

Job Responsibilities

Job Responsibilities include, but not limited to

1. To co-ordinate the duties and responsibilities of the Golf Marshals/Starters and Buggy Attendants.

2. To liaise with the Senior Golf Marshal to supervise and control and maintain the conduct and discipline of the Golf Marshals.

3. To attend to all correspondence related to golfing activities and administration as directed by the Golf Manager.

4. To organize golf competitions and other daily operations of golfing activities.

5. To maintain a control record of daily checks on golf course n course set up, decisions, practices, as well as inventory lists, etc.

6. To train new golfing staff in matters relating to golfing operations.

7. Notwithstanding the above, you shall be expected to undertake other responsibilities and duties as directed by the Golf Manager.

· 6 days work per week.

Qualifications

· Preferably Diploma or equivalent, with minimum 2 years of relevant experience.

· GCE ‘O’ level with years of relevant experience will be considered.

Experience

· Good interpersonal and communication skills

· Proficient in Microsoft word, Excel & Power Point

· Proficient in English spoken, reading & written

· Customer Service Oriented

· Experience in Golf operations, administration and events will have an added advantage

Staff transport available at Khatib and Seng Kang.

Job Responsibilities include, but not limited to

1. Monitor and supervise operation of the various sports and recreational facilities including supervision of staff under his/her charge.

2. Ensure compliance of Rules and Byelaws at the various facilities

3. Conceptualize, plan, and execute sports and social activities and events, including but not limited to tournaments, competitions, celebrations, courses, workshops, talks and community involvement programs.

4. Conceptualize, plan and execute promotions to increase the usage of sports and recreation facilities within the Club.

5. Liaise with service and maintenance vendors contracted with the department to ensure smooth operations.

6. Execute administrative matters under his/her care, including but not limited to procurement, billings, memos, meeting minutes and bookings.

7. To prepare the daily work roster of the operation staff in the department.

8. To conduct the annual staff appraisal for non-executive staff of the sports and social department.

9. To attend sub-committee meetings as and when required.

10. Notwithstanding the above, you are required to undertake any other responsibilities assigned by the Management.

Requirements:

· At least 1 year of relevant experience in sports, events or hospitality industry

· Diploma or certificate in sport and wellness management, event management or its equivalent

· Proficient in Microsoft Office applications including Word, Excel & Powerpoint

· Good organisational and project management skills

· A team player with strong interpersonal and communications skills and a positive attitude

Staff transport provided at Khatib and Seng Kang.