Total 37,078 Junior Executive executive assistant job vacancies in Singapore

• Up to $3,500 Basic + Benefits
• 6 months contract role with renewal
• Based at project office/ 5 workdays
• Company shuttle service provides at Queenstown MRT station

Our Client, a reputable Multinational Corporation [MNC] and leading Engineering & construction company are inviting applicants to join their team.

Job Responsibilities:

• Report to project Admin & Finance Manager.
• Assist in handle full sets of accounts.
• Consolidate and prepare monthly accounts-related documents (AO/AO-1, etc).
• Assist in planning for payment cycle.
• Manage contractors and Suppliers to fill up payee bank forms and verify their bank accounts with the person in charge.

Job Requirements:

• Diploma/ Degree in Accounting or equivalent

Other Information:

To apply please click on the APPLY NOW button to email your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

D

We regret that only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

• Handle full spectrum of AP function, including recording suppliers’ invoices and payments. This includes timely and accurate processing of vendor invoices, expense reports, and other payment requests.
• Process ad hoc credit card refunds and monthly corporate refunds.
• Maintain fixed assets register, including Asset tracking and verification
• Prepare monthly report
• Prepare and update monthly audit schedules.
• Prepare Quarterly GST Report.
• Perform any ad hoc tasks assigned by Manager.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Our client is a Water Treatment Industry. Due to their current expansion plan, they are looking for a Procurement Assistant to join their team, in hopes of developing the current high performing team. They are located in the West.

Key Responsibilities:

• Manage data input, analytics, and maintenance of the Procurement Department’s electronic folders.
• Conduct clerical and administrative tasks within the Procurement Department.
• Assist and support the team with quotation and tender activities.
• Utilize internal Purchase Requisitions to identify and process purchase requirements, ensuring accurate information for the Purchase Order process.
• Monitor and expedite Purchase Orders with vendors.
• Communicate order status updates to internal stakeholders.
• Ensure proper filing and archiving of Vendor Registration documentation.
• Confirm goods receipt for Purchase Orders upon delivery.
• Perform additional duties as required, aligned with the role.

Requirements:

• Possess at least “O" Level or Diploma/ITE certification in Office Skills or equivalent.
• Knowledge of Microsoft Office applications (Word, Excel)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

The position is responsible for managing the department in a professional, efficient and flexible manner. He/she is also responsible for ensuring maximum guest satisfaction and high standards of cleanliness throughout the hotel, which is achieved through consistent planning, organising, directing, and controlling the Housekeeping Department operations and administration.

Primary Responsibilities

Manages The Daily Housekeeping Operations For Rooms And Public Area

• Supervises the upkeep of the entire hotel premises to maintain an immaculate and luxurious state according to Raffles Hotel Singapore standards. Priority and full attention is given for VIP suites or events.
• Ensures the smooth operations of all Housekeeping sections by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Establishes the foundations of Housekeeping operations through detailed planning of work and maintenance schedules, supervision of the team and proper organisation and delegation of duties.

Provides A Guest Experience That Exceeds Residents’ & Guests’ Expectations

• Ensures guests receive the experiences as detailed in brand Standard Operating Procedures (SOP), Raffles Hotel Singapore local SOP as well as Leading Quality Assurance (LQA) standards, and aims to achieve the targets set by management.
• Analyses and responds to guest feedback to ensure that guests are satisfied. Is continuously committed to improving the quality of products, services and performance of team members.

Management And Leadership Of The Housekeeping Team

• Leads the Housekeeping Team with a Heartist® approach and constantly seeks to create an all-encompassing and welcoming working environment for a multi-cultural and diverse group of Housekeeping colleagues. He / she will focus on the well-being, safety, training and development needs of colleagues. 
• Plans for a 24-hours shift coverage for all colleagues and is able to personally cover any role or duty under the Housekeeping department.

Involvement As A Member Of The Hotel Leadership Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• ·Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports are trained in, and follows WSH guidelines.
• Personally handles and follows up on any guest complaints and incidences, together with Lobby Manager and/or respective hotel colleague(s), in a manner which aligns to the hotel’s values, policies and procedures.
• Undertakes any reasonable tasks and secondary duties as assigned by the Assistant Executive Housekeeper.
• Performs any other duties and responsibilities that may be assigned.

Job Summary

Maintain and manage a full spectrum of financial accounting including processing transactions, reporting and analysis, work processes, banking and administrative matters.

Responsibilities

• Manage a full spectrum of financial accounting including processing transactions.
• Prepare monthly and statutory financial statements including financial and variance analysis for submission to HQ for financial consolidation.
• Prepare audited financial statement and XBRL filing.
• Prepare and maintain audit schedules.
• Prepare and maintain tax computations, tax schedules and tax returns.
• Prepare and submit quarterly GST returns to IRAS.
• Prepare annual budgets and analysis.
• Prepare payments and bank reconciliations.
• Manage the status over accounts receivables collection and doubtful debts provision.
• Manage annual financial and internal audit and to handle auditors.
• Liaise with operations, sales, customers, suppliers, auditors, tax agents & bankers, whenever needed.
• Assist to improve efficiency of work processes.
• Ensure compliance with corporate, tax and regulatory requirements.
• Handle treasury and cash management activities.
• Filing and archiving.
• Assist on any ad-hoc accounts and/or administrative duties assigned.

Requirements

• Degree in Accounting, ACCA, CA, CIMA or equivalent
• Min 3 years of accounting / auditing experience. Additional auditing and /or supervisory experience is a plus.
• Proficient with MS Excel and MS Word
• Strong in internal control review
• Highly committed with ability to work under pressure
• Able to start short-notice/immediate

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Basic warehouse work from pick & pack, stock take, order processing, etc.

Core work scope is to support e-commerce orders;

We are extending FLEXIBLE options as follows:

Part Time, Monday to Friday: FIXED (AM - 8.30am - 1.30pm)

Part Time, Monday to Friday: FIEXED (PM - 12.30pm - 5.30pm)

Part Time, Monday to Friday: FLEXIBLE (AM / PM - 4 ~ 5 hours daily)

Part Time, Weekends: FIXED (8.30am to 1.30pm)

Full Time - FIXED (8.30am - 5.30pm), Monday to Friday

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.

• Maintained and organized departmental records, documents, and databases.

• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry And Record-Keeping

• Assist in the data entry of financial transactions into accounting software.

• Maintain accurate and up-to-date records of financial transactions and receipts.

• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management

• Forecast demand and ensure that an adequate supply of goods is maintained.

• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.

• Assist in budget planning for procurement-related expenses.

Order Processing And Documentation

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.

• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.

• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

Interested applicants may wish to email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified.

Adeline Tan

EA Licence Number: 23C1668

Registration Number: R23115708

Ezline Pte Ltd

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Responsibilities for Accounts Payable:

• Responsible for full spectrum of Accounts Payable
• Process Expenses claims
• Ensure timely payment of expenses claims and suppliers
• Prepare AP month end reporting
• Maintain a good filing system for all paid and unpaid invoices

Responsibilities for Accounts Receivable:

• Handle the full spectrum of Accounts receivables process
• Prepare and update collection from cash, cheques, telegraphic transfer and giro on a timely manner.
• Follow up closely with and call customers on late payment to clear overdue accounts
• Prepares Accounts receivables ageing report, audit schedules related to Accounts receivables and sends customer Statement of accounts.
• Maintain a good filing system for all invoices and receipts
• Monthly closing and year end audit

Requirement

• Diploma level and above in Accounting/Finance
• 3-5 years local experience in Construction background preferred
• Excellent knowledge of MS Office Applications
• Meticulous, strong organization and communication skills
• Highly responsible with a sense of teamwork
• With a can-do attitude
• Good writing skills (English and Chinese)
• Maintain a professional appearance at all time

Suitable candidates are encouraged to apply this position via Apply Now button or email to [email protected]

Only shortlisted applicants will be notified.

Job Title: Sales Assistant

Location: Orchard, Singapore

Company Overview:
At Levoir Jewelry, we pride ourselves on offering exquisite jewelry pieces that combine timeless elegance with contemporary style. As a leading name in the jewelry industry, our mission is to bring the beauty of finely crafted pieces to our customers while delivering exceptional customer service. We’re currently seeking a dedicated and passionate Sales Assistant to join our dynamic team.

Job Description:
We are looking for a talented Sales Assistant who can provide outstanding service to our customers. The ideal candidate will have a keen eye for detail, a passion for jewelry, and the ability to connect with customers on a personal level.

Responsibilities:

• Greet and assist customers in selecting jewelry pieces that meet their needs and preferences.
• Provide detailed information on our products, including gemstones, metals, and care instructions.
• Maintain the presentation and organization of our jewelry displays.
• Process sales transactions accurately, ensuring a smooth checkout experience.
• Address customer inquiries and resolve any issues with professionalism and poise.
• Collaborate with the sales team to achieve daily and monthly sales targets.

Qualifications:

• Previous experience in retail or luxury goods, particularly in jewelry, is preferred.
• Excellent interpersonal and communication skills.
• Strong attention to detail and a passion for jewelry.
• Ability to work flexible hours, including weekends and public holidays.
• Proficiency in basic computer skills.
• A professional and approachable demeanor.

What We Offer:

• Competitive salary and commission-based incentives.
• Comprehensive training on our jewelry collections and sales techniques.
• A supportive and engaging work environment.
• Opportunities for career growth within the company.

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Job Description:The Administrative Assistant will play a key role in ensuring the smooth and efficient operation of our office. This position requires a detail-oriented individual with strong organizational skills who can manage multiple tasks and priorities effectively.

Key Responsibilities:

• Provide general administrative support, including managing correspondence, scheduling meetings, and handling office communications.
• Coordinate office activities and operations to ensure efficiency and adherence to company policies.
• Maintain and organize office files, records, and documentation.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Support office supply procurement, including inventory management and vendor coordination.
• Manage and organize the office environment to ensure a clean and professional workspace.
• Assist in organizing and coordinating company events, meetings, and travel arrangements.
• Handle the scheduling and calendar management for leadership, including arranging meetings and appointments.
• Support HR-related tasks, including scheduling interviews and assisting with onboarding processes.
• Liaise with external vendors and service providers to manage office needs.
• Handle other ad-hoc administrative tasks as required.

Requirements:

• Diploma or degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or office support role.
• Fluent in both English and Chinese, with excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to work well with a diverse team.
• High level of professionalism and discretion in handling confidential information.

General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.

• Maintained and organized departmental records, documents, and databases.

• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry And Record-Keeping

• Assist in the data entry of financial transactions into accounting software.

• Maintain accurate and up-to-date records of financial transactions and receipts.

• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management

• Forecast demand and ensure that an adequate supply of goods is maintained.

• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.

• Assist in budget planning for procurement-related expenses.

Order Processing And Documentation

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.

• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.

• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

We regret that only shortlisted candidates will be notified.

Adeline Tan

EA Licence Number: 23C1668

Registration Number: R23115708

Ezline Pte Ltd

Position Purpose

• Lead the kitchen operation team to prepare and deliver quality menu in accordance to concept offering

• Oversee the implementation of processes and guidelines in Kitchen Operations• Train & develop kitchen staff in the preparation of all meals to the highest quality standards

• Position kitchen staff according to operation needs to maximize kitchen efficiencies

• Manage quality and level of kitchen inventory as well as products delivered from suppliers

• Understand food cost models and how these impact the profitability of the restaurantsResponsibilities

• Menu Execution and Delivery

• Understand food cost models and how these impact profitability of restaurants • Supervise stations to deliver orders in accordance to defined cooking processes, recipe and health & safety standard

• Conduct final check on finished product to ensure that food quality and presentation are in accordance to specifications of the menu

• Kitchen Processes and Concept Development

• Manage kitchen inventory levels and quality by placing orders for all food and kitchen supplies based on projected store demand endorsed by chef; and upon delivery, check to ensure quality of delivered supplies

• To support the projection and ordering of food and kitchen supplies by providing inventory report detailing usage & stock level, wastage and product shelf life while considering sales pattern and kitchen storage capacity

• Oversee the setting up and cleaning of stations by staff

• Oversee workflow for stations to ensure that processes adhered to specifications and guide line and to provide recommendations to improve efficiencyQualityAssurance & Control

• Investigate causes and reasons for customer complaints pertaining to food quality

• Oversee operations to ensure compliance with all safety procedures and guidelines

• Oversee preparation of all food in accordance to SOPs to ensure and maintain consistent food quality

• Oversee overall kitchen cleanliness and sanitary conditions and to ensure all kitchen equipment are in good working condition

• Take corrective actions to resolve unsafe and/or non-compliant conditions and behaviors regarding personal and food safety People Management

• Lead team by providing guidance, support and motivation

• Conduct induction for new hires to provide them with the necessary skills and information to carry out roles and functions

• Train and develop kitchen and kaitenstaffs in the preparation of all meals to the highest quality standards while adhering to SOPs and workplace safety practices • Carry out team management activities, including and not limited to appraisals, handling disciplinary issues and holding communication sessions in conjunction with immediate supervisor

• Carry out team management conversation with team members, including and not limited to doing appraisals and personal improvement plans in conjunction with immediate supervisor

· To manage day to day operations of the Account & HR departments.

· To manage Accounts payable (bill payments, salaries, petty cash etc.) and Accounts receivable through cash / cheque / voucher in a timely manner

· To establish and maintain fiscal files and records to document transactions

· To maintain and reconcile cash / financial accounts

· GST Filing & Filing of Income Tax

· To complete and coordinate annual audits and provide recommendations for improving procedures and systems for initiating corrective actions

· To organize, compile, update and renewal of company licenses

· To manage HR functions such as payrolls, update employee benefits, employment status such as new hires, terminations, sick leaves, warnings, vacations and days off

· Processing of Work Pass Applications / Cancellations / Transfers (Work Permit, S Pass and E Pass)

· Monthly CPF contribution and submission

· To upkeep workers training and certificate renewal

· Other ad-hoc duties when assigned

Full-time 5.5 days/week. Regular hours (8.45am-5.45pm). $2,400-2,800 monthly (depending on experience)

• Answer phone calls and schedule appointments
• Preparation and sterilisation of dental instruments
• Assist dentist in dental procedures
• Maintaining cleaniness in operatories and clinic
• Pleasant personality and team player
• No nights, Sundays and Public Holidays

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Job Description & Requirements

• Reporting to director/s and performing secretarial and administrative duties.
• Managing internal and external correspondence on behalf of director/s.
• Answering phone calls
• Monitoring director’s email and responding if required
• Draft correspondence such as emails and letters
• Preparing communications on behalf of a manager
• Coordinate events and speaking engagements
• Conducting background research and producing reports, briefing papers, and documents
• Organising and planning meetings
• Schedule meetings and manage calendars
• Take accurate and comprehensive notes at meetings
• Plan travel, including flights, accommodation, and ground transportation
• Run errands as requested
• Various ad hoc requests

Who are we looking for

• Proficient in both English and Chinese as the point of contact between the CEO and stakeholders
• Flexible and open to take on wide varieties of work
• Always take initiatives to find solutions and exceptional problem solving acumen
• Excellent minute-taking and report-writing skills and highly organized with great attention to details
• Strong communication and interpersonal skills
• Expertise in using MS office suite for documentation preparation
• Able to travel when it is necessary

Qualifications

• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines Keep information confidential
• 2 – 3 years of relevant working experience

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Our GeoSpatialX lab (https://blog.nus.edu.sg/geospatialx/), based in the Geography Department at National University of Singapore, has conducted a series of infectious disease transmission and control studies. We are seeking to recruit an excellent Research Assistant on using statistical/AI models to better understand the geographic spread of mosquito-transmitted viruses (i.e., dengue) under future climate change scenarios in Southeast Asia.

Qualifications

You will have a Master * or equivalent professional qualifications and relevant research experience in an epidemiology/ health geography/ statistical/ mathematical/ quantitative discipline. Strong experiences in statistical modeling, AI, infectious disease modelling, and computer programming skills would be advantageous. The project work will be highly interdisciplinary and as such there is some flexibility to accommodate expertise from a range of cognate disciplinary backgrounds (e.g. geography, demography, statistics, medicine, computer science, ecology, epidemiology etc).

General and Application Details

Informal enquiries may be made to Prof. Luo Wei ([email protected]).

Please include a covering letter, full CV and 2 letters of recommendation in your application.

This is a one year contract which can be extended according to performance.

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties
• Minutes recorder

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Come join us to express your Andaz as Host Assistant – Bell if the following describes you.

You are a team-player with an interest in customer service and hospitality industry, passionate about delighting your guests with the highest quality of service. You enjoy working on the ground, interacting and engaging with guests through meaningful conversations and customer service gestures so as to make their day. You are also a confident individual who is capable of multi-tasking, willing to learn and take on new challenges.

As a Host Assistant – Bell, you will be responsible to provide excellent and consistent service in terms of welcoming guests at the entrance of the hotel and lobby, assist guests with their luggage during their arrival and departure from the hotel and also provide information to guests about the hotel and its surroundings. You will work closely with your colleagues to respond and resolve guest inquiries, requests and issues in a timely, friendly and efficient manner.

Your Profile

• Passion in customer service and hospitality industry
• Prior experience in concierge or bell service will be an advantage
• Possess good problem solving, communications, interpersonal and customer service skills.
• A positive and can-do attitude.
• Able to work shifts, on weekends and public holidays.

Benefits

• 5 days work week
• Medical/Dental/Optical benefits
• Staff discount
• Duty meals provided
• Uniform provided
• Applicable midnight allowance & OT
• Other exciting benefits e.g. Free Hyatt Hotel stays

** Please note that only shortlisted candidates will be notified **