Total 58,210 Full-time front office assistant job vacancies in Singapore

Job Description

Accounts Payable
• Match 3 ways GRN invoices and perform invoice entry via supplier portal into ERP.

• Process payments through receiving, processing, verifying, and reconciling invoices

• Process staff claims via eclaim portal.

• Identify and flag any irregularities detected during invoice processing.

• Record expenses to accounts and cost centers based on the invoice nature.

• Perform bi-monthly and weekly payment runs to suppliers and employees.

• Perform supplier reconciliation every month.

• Filing documents.

• Perform bank reconciliation for payment.

• Prepare balance sheet schedules.

• Attend to supplier’s inquiries.

• AP monthly closing.

• Any other tasks/projects assigned by immediate supervisor

Job Requirement

• Diploma in Finance/Accounting.

• 0 - 1 years of accounts payable/general accounting experience.

• Knowledge of accounts payable and general accounting principles.

• Proficient in relevant ERP systems - AX Dynamics system and MS Office.

• Knowledge of regulatory standards and compliance requirements.

• Attention to detail, good communication, time management, and organizational skills.

• Team player and able to work independently with minimal supervision.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:42NDHR2G9

Job duties and responsibilities

You will work in an international team, supporting the CEO with some of his professional tasks. Here are some of the things you will be doing:

• General HR for recruitment process, assisting with onboarding & offboarding, managing employee C&B, managing HR database
• Communication with on-site and remote employees to support them
• Adminstration management of both Singapore and Paris offices, and related third parties service providers
• Provide support, liaison and communicate with investors, shareholders, our legal team and Corporate Secretary.
• Support to check validity of expenses claims format and content.
• Assisting some travel arrangements including booking of airline tickets and accommodation.

Required qualifications

Education

• Bachelor degree in Business Administration, HR or related discipline.

Experience

• Min 3 years working experience as HR or as executive assistant

Knowledge, Skills and Abilities

• Strong organizational, communication and multitasking skills.
• The ability to adapt to changing priorities and have effective problem solving skills.
• Fast learner
• Experience of some HR functions.
• Curiosity , empathy, and openness to other cultures
• Proficient in Microsoft Excel & Google Sheet.

This position will report to the Chief Executive Officer

What we can offer

• An attractive remuneration package, including 13th month bonus.
• 15 days of annual leave.
• A flexible and multicultural environment that promotes a healthy work-life balance.
• A talented team from all over the world to work with.

HOTEL OVERVIEW

Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,030 well-appointed guestrooms, both hotels also offer a distinct collection of 12 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN by Kirk Westaway, cutting-edge meeting space at Raffles City Convention Centre with 34 meeting rooms and one of Asia’s largest spas, Willow Stream Spa.

ABOUT OUR COMPANY

At Fairmont Singapore and Swissôtel The Stamford, we design career plans and unveil new professional perspectives through our various development programs. We shine when YOU shine. Come and be part of our dynamic team and experience immerse growth and career opportunities with us.

Assistant Manager, Front Office

Summary of Responsibilities:

• The main responsibilities and tasks of this position are as listed below, but not limited to these:
• Assist guests with check in and checkout, and other cashiering duties
• Capable of defining, coordinating and managing a service delivery system utilizing resources, tools, data and service standards
• Ensure all guest relation services, behavioral and technical are maintained in accordance with the hotel standards and in line with hotel's strategic plan
• Maintain visible image of management at all times. Provide management presence by coaching employees in handling feedback
• Provide a warm welcome to guests on arrival and register them as well as issuing room keys by using the appropriate standards
• Efficient in assisting guests throughout their stay with any requirements, handling guest feedback, provide direction and give suggestions
• Handle guests’ mails, messages, and answering phone calls
• Maximizing room revenue by up-selling to a higher rate category and selling the highest possible rates for walk-in guests
• Comply with hotel and department policies and procedures at all times
• Maintains the privacy of all guests by ensuring that no details of the guests are disclosed to anybody
• Meet, greet and provide rooming for VIP guests
• Perform any related duties and special projects as requested by the Front Office Manager/Assistant Front Office Manager/Reception and Duty Manager
• Attend daily briefings and relevant departmental meetings
• Ensure the safety, security and loss control policies and procedures are compiled with at the front desk and back office area
• Supervise and ensure the smooth and efficient daily operation of the Front Desk, ensuring all hotel guests and visitors receive an optimum level of service and care at all times
• Perform any related duties and special projects as requested by the Front Office Manager/Assistant Front Office Manager/Reception and Duty Manager
• Comply with hotel and department policies and procedures at all times
• Maintain the privacy of all guests by ensuring that no details of the guests are disclosed to anybody
• Establish awareness of the Hotels fire and emergency procedure
• Ensure vigilance in regard to in-house credit matters and act upon any discrepancies
• Provide assistance of the Front Office areas such as Front Desk, Airline Desk, Groups, Rooms Controlling and Lobby Greeters
• Ensure strict compliance of the Credit Card Privacy – PCI and to the Cash Float SOP

Qualifications

• Minimum GCE “A” Level or equivalent
• University Degree Preferred
• Minimum 2 years hotel front office experience
• Read, write, speak English fluently
• Computer Knowledge, i.e. well versed with windows, internet explorer and word
• Technical Knowledge in Front Office Operations
• Basic Supervisory Skills, verbal and written skillsm planning, decision making, training and development
• Able to work in a team, i.e. caring about other team members and open towards other nationalities
• Detail-oriented, organized and very flexible with working exteded hours
• Able to work under pressure and independently
• Energetic with positive attitude
• Good interpersonal and communication skills

Our commitment to Diversity & Inclusion:

We are an inclusive company and what we really hope to achieve is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

If you feel you are ready for your next professional challenge, apply on: https://careers.accor.com/

Job Requirement

• Proficient in Microsoft Office
• Valid class 3 driving license is a must
• Valid forklift driving license and relevant automotive working experience is an added advantage
• Able to work independently
• Able to liaise with English and Mandarin speaking customer
• 6 days work week ( Alternate Saturday Off )
• Medically Fit to perform warehousing function

Job Description

1. Ensure accurate and efficient parts issuance
2. Loading and unloading of parts
3. Unstuffing and binning of parts
4. Delivery of parts
5. Attend to customer and workshop enquiries

The Assistant Accounts Manager will oversee the full set of accounts, General Ledger (GL) and financial reporting for Singapore and other future overseas offices. The individual will collaborate with cross-functional teams, provide financial insights for decision-making, and support the company's business. The successful candidate will be proactive, detail-oriented, and able to handle multiple responsibilities effectively.

The Assistant Accounts Manager will report to the CFO. This position can work hybrid.

Essential Duties and Responsibilities:

• Develop and execute financial plans, budgets, and forecasts aligned with company objectives
• Conduct in-depth financial analysis to identify areas for improvement and provide regular reports and presentations to senior management
• Ensure timely and accurate preparation of financial statements, including balance sheets, income statements, and cash flow statements at group and company level
• Handle the full set of accounts and GL at holding company level
• Manage GST/tax calculations and submission
• Establish and implement effective internal controls to mitigate financial risks and protect company assets
• Apply knowledge of internal controls and best practices to ensure compliance
• Forecast and manage cash flow to ensure adequate funds for daily operations and strategic initiatives
• Provide support for banking and treasury activities related to concerned entities as necessary
• Support the CFO in financial activities and projects

Qualifications:

• At least 7 years of experience in the finance field
• Accounting or finance degree preferred
• ACA/ACCA/CPA qualified or equivalent
• Excellent knowledge of internal controls and best practices
• Excellent written and verbal communication skills
• Excellent time management skills
• Strong knowledge of planning and performance processes, including annual budget, monthly forecast and periodic business reviews
• Team orientated, a “can do” attitude and flexible approach
• Superior analysis skills
• Enthusiasm for solving problems and working collaboratively
• Work experience in industrial background preferred
• Independent/Self-starter with high attention to detail
• Experience in ERP system and project management skills will be a plus
• Must be able to work 1-3 days in Singapore corporate office

We need 2 cook and 2 sales assistant,working at CBD.we can arrange teaching.Cook mainly Prepare, cook food and present food effectively and efficiently.Sales assistant mainly take the order and pass the dishes.

whatsapp 91780915 weichat V790930

• Package, label and dispense medications.
• Check inventory and restock drugs and other items.
• Check for expired medications and discard it properly.
• Help customers find what they need or send them to the pharmacist for more help.

Requirements

• Min GCE A level/Diploma in any discipline
• Good interpersonal skills
• Prior admin experience

For interested applicants, please send in a copy of your most recent and updated resume to [email protected]

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Retail Sales Assistant (FLOATER, Promoter) | Multiple Locations | with Sales Experience

Job Details

• Department Store/Retail sales and stock taking duties
• Outlet opening and closing shift duties
• Assist in ensuring that the retail store is clean, organized and well-maintained.
• Ensure all merchandise and price tag are properly display.
• Assist customer in after sales service, eg: exchange, refund and repair.
• Work with customers to determine their needs and then recommend the right product to solve the customers problem.
• Ad-hoc responsibilities as assigned by supervisor
• Replenish stock when necessary.
• Carry out day-to-day administrative work.
• Adhere to company guidelines and procedures.
• Report constructive feedback to retail store supervisor

⏰: ASAP / Permanent part time / Full Time / Floater
⌛️: Part time: Retail hours (Weekday or Weekend only) , Full Time 6days a week (44 hours a week)

The Admin Assistant will work in a fluid and collaborative environment and support the sales team in their administrative work and after-sale admin. He/she is organised, able to multitask, able to work effectively and possesses good teamwork.

Responsibilities

• Creation of quotations, invoice, delivery orders as requested by clients, ensure follow-up.
• Assist in preparing Sales Order and other internal documents as required.
• Responsible for liaising with existing customers’ enquiries.
• Process packing list and commercial invoice (for forwarder). Coordinate shipments between logistics & client (coordinate with forwarder on export shipment to ensure smooth shipments)
• Support operations team by handling trade documentation
• Handling day to day paperwork and liaising with collaborated department, such as warehouse.
• Payment follow-up.
• Other tasks include booking & arranging travel, travel visa, transportation & accommodation for team members.

Requirements

• At least O or A level/College, Diploma.
• Microsoft Office.
• Good interpersonal communication skills.

Position Summary

• To supervise the day shift security operation together with agency security team, such as vessel crew movement, resident and common contractors’ movement.
• To plan and organise the day shift security patrolling.
• To response and proceed to 5JS yard in case of any emergency at day shift.
• To attend the vessel in case of any emergency and security incident

Tasks and Responsibilities

• Ensure professional discharge of security duties and resolve any conflicts arising out of performance of duties at the lowest possible level.
• Responsible for ensuring all security personnel have been properly orientated on security standard operating procedures.
• To assist security supervisor for a smooth daily security operation.
• Maintain strong operational control skills, maintain good relationship and teamwork with outsourced security officers and liaise with outsourced security operation executive to resolve deployment & disciplinary issues.
• Ensure to complete daily security operations paperwork and update accordingly.

· Monitor yard CCTV footage and report to security supervisor if there is any breakdown in the CCTV Cameras.

• Able to cover the duties of the security supervisor in his absence.
• To assist security supervisor for security drills, plan and lead in emergency response based on business, security & safety requirements.
• Prepare daily contractors attendance summary report and email to related department heads.
• To ensure control and supervise outsourced security officers job scope, take immediate corrective action wherever necessary in security operations.
• Prepare ID card/Gangway & confined space passes for yard employees and resident contractors.
• Maintain office door access system, providing door access for new employees ID card and replacement ID card for existing staff.

Job Requirements

• Minimum 3 years’ experience in the Security industries.
• WSQ Security Supervisor certificate.
• Valid Police Licensing and Regulatory Department (PLRD) – Security licence
• Preference to have Marine sector security experiences.

Location : Outram

Position : Assistant Manager – TCM Branch/DGHO

Contract period – Est 19 Feb 24 (1 year)

Working hours :

Mondays to Thursdays: 8.30am to 6pm, Fridays: 8.30am to 5.30pm (with one hour lunch break)

Purpose of Request/Job scope :

1) Provide secretariat support for working committees:

2) e.g. note taking, arranging for meetings, liaising with committee members and ensuring timelines are kept etc

3) Assist in stakeholders’ engagement (local and overseas)

4) Grants, procurement and finance administrative matters

• Health Management Training Programme (HMTP)
• Under POC with National Administration of TCM, China (NATCM)
• Administrative support to ITQ process for vendors’ bid to conduct 2 runs of HMTP in CY2024
• Collation and evaluation of vendors’ bids during ITQ
• TCM Research Grant (TCMRG)
• Checking of TCMRG awarded projects’ financial year quarterly claims against approved budget in issued LOA, and processing of claims for reimbursement
• Tracking of TCMRG utilisation
• Administration preparation for TCMRG 6th Grant Call launch
• TCM Development Grant (TCMDG)
• Check, collate and process TCMDG individual TCMPs’ claims application for attending CPE courses
• Process Letter of Acceptance, DCA forms and fund disbursement for awarded clinics and CPE providers under TCMDG
• TCM Clinical Training Programme (CTP)
• Schedule rotation of CTP trainees among participating TCM institutions
• Provide administrative support for the ongoing programme
• TCM branch finance matters
• Processing of non-invoices and e-invoices for upload to NFS for payment
• Tracking of TCM branch projects’ funding utilisation

Job Requirements (to input any required fields of study and mandatory skills)

• Bachelor’s degree, in any discipline. Degree in Traditional Chinese Medicine will be advantageous. Salary hourly : S$17.00 per hour (Degree with no work experience).

• Effectively in written, reading and spoken

• Proficiency in Microsoft Office

LOCATION : BUKIT BATOK CRESCENT

WORK WEEK: 5 DAYS

• Handle full spectrum of subcontractor claim
• Support Sales & Operations Department
• Assist in maintaining the material tracker list
• Handle other assigned duties or related jobs as required
• Attention in details, strong analytical and numerial skills
• Meticulous, independent, well organised, ability to work in a team
• Preferably with local construction experiences

• Boost in-store sales with personalised customer service.
• Provide personalized fashion advice and exceptional customer service, ensuring a positive shopping experience for luxury ladies fashion customers.
• Drive sales through effective product promotion, maintain store organization, and represent the brand with a strong focus on the latest fashion trends.

Requirements:

• GCE ‘N’ Level and above.
• At least 1 year of experience in Fashion industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Role Summary

• Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
• Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
• Salary: $2,500 to $3,500 per month, depending on your previous experience
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates in 2024
• Location: Please note that this role is available in our Singapore office

About the Role

This is an exciting time to join the Costello Medical team as we are growing rapidly both in Singapore and internationally. This growth has been driven by our commitment to delivering exceptional levels of customer service and high-quality work. We are seeking a proactive and enthusiastic individual to provide support to our senior management team in our Singapore office. You will take on significant responsibility for their administration to ensure the continued success of the running of the Singapore office, and you will also play an instrumental role in coordinating a variety of exciting projects.

As a Personal Assistant at Costello Medical, you will support several members of our leadership team. You would also be responsible for acting as the first point of contact for internal and external queries and requests. As well as supporting senior colleagues with diary management, collating agendas, attending meetings and taking minutes, you will also be responsible for:

Key responsibilities will include:

• Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
• Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
• Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
• Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
• Drafting, and reviewing the accuracy of, documents and presentations
• Contributing to the wider aims of the company, wherever possible
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Proactively identifying additional ways in which the administrative burden on those you support can be lessened
• Responding to personal administrative tasks
• Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews

A Day in the Life of a Personal Assistant

To learn more about a typical day for a Personal Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pe...

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at...

About You

At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.

You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.

Essential requirements for the role are:

• An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
• Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
• The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
• An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
• The ability to present concerns or feedback in an honest yet constructive way
• Skilled in relationship building, displayed both internally and externally
• An excellent level of productivity, whilst effectively utilising time and resource available
• A high degree of tact, discretion and professionalism when dealing with confidential information
• Excellent proficiency in written English and arithmetic
• Fluency in Outlook, Microsoft Word, Excel, and PowerPoint

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for over six consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes an assessment for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to an interview with senior members of the Singapore office. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via [email protected] should you require reasonable adjustments at any stage.

We are currently recruiting for a start date in 2024 and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of S$2,500 to S$3,500 per month, depending on your previous experience. Salary increases are typically awarded after 12 months and will then be reviewed on a yearly basis
• 18 days’ annual leave plus public holidays
• Private medical insurance
• Flexible benefits scheme offering additional holiday, cash payments and wellbeing benefits
• Paid study leave and funding for external qualifications
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-singapore/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at [email protected] if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.

Role Summary

• Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
• Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
• Salary: $2,500 to $3,500 per month, depending on your previous experience
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates in 2024
• Location: Please note that this role is available in our Singapore office

About the Role

This is an exciting time to join the Costello Medical team as we are growing rapidly both in Singapore and internationally. This growth has been driven by our commitment to delivering exceptional levels of customer service and high-quality work. We are seeking a proactive and enthusiastic individual to provide support to our senior management team in our Singapore office. You will take on significant responsibility for their administration to ensure the continued success of the running of the Singapore office, and you will also play an instrumental role in coordinating a variety of exciting projects.

As a Personal Assistant at Costello Medical, you will support several members of our leadership team. You would also be responsible for acting as the first point of contact for internal and external queries and requests. As well as supporting senior colleagues with diary management, collating agendas, attending meetings and taking minutes, you will also be responsible for:

Key responsibilities will include:

• Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
• Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
• Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
• Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
• Drafting, and reviewing the accuracy of, documents and presentations
• Contributing to the wider aims of the company, wherever possible
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Proactively identifying additional ways in which the administrative burden on those you support can be lessened
• Responding to personal administrative tasks
• Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews

A Day in the Life of a Personal Assistant

To learn more about a typical day for a Personal Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pe...

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at...

About You

At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.

You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.

Essential requirements for the role are:

• An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
• Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
• The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
• An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
• The ability to present concerns or feedback in an honest yet constructive way
• Skilled in relationship building, displayed both internally and externally
• An excellent level of productivity, whilst effectively utilising time and resource available
• A high degree of tact, discretion and professionalism when dealing with confidential information
• Excellent proficiency in written English and arithmetic
• Fluency in Outlook, Microsoft Word, Excel, and PowerPoint

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for over six consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes an assessment for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to an interview with senior members of the Singapore office. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via [email protected] should you require reasonable adjustments at any stage.

We are currently recruiting for a start date in 2024 and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of S$2,500 to S$3,500 per month, depending on your previous experience. Salary increases are typically awarded after 12 months and will then be reviewed on a yearly basis
• 18 days’ annual leave plus public holidays
• Private medical insurance
• Flexible benefits scheme offering additional holiday, cash payments and wellbeing benefits
• Paid study leave and funding for external qualifications
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-singapore/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at [email protected] if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Our Client is a SGX Listed company in Hospitality industry. Due to business needs, they are now recruiting a Corporate Development, Senior Analayst/ Assistant Manager to be part of their Corporate Development team for ongoing transformation projects. They are located in the West Area - easily accessible.

Roles and Responsibilities:

• Create financial models, conduct feasibility assessments, perform valuation analyses, and scenario planning to support decision-making processes.
• Support transactional activities including due diligence, negotiations, and deal structuring.
• Aid in the preparation of recommendations, studies, and presentations for senior management.
• Oversee strategic initiatives from project inception to completion.
• Foster relationships with internal stakeholders and external partners such as financial, tax, real estate, and legal advisors.
• Assist in various ad-hoc tasks related to the coordination of Corporate Development functions.

Requirements:

• Degree in Business, Finance, Real Estate, or a related field
• Minimum of 3 years' relevant experience in similar industry
• Experience in hospitality/real estate industry will be a bonus

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• EA License No: 19C9682
• EA Personnel No: R2198636
• EA Personnel Name: Oh Puey Xin

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food & Beverages at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

· Recruiting and HR matters such as, but not limited to: posting jobs on WSG and Jobstreet; scheduling interviews; processing applications; negotiating contracts; vetting time-sheets; ensuring payroll correctness including but not limited to leave and PH allocation.

· maintain a filing system in line with established standards, ensure others to so as well

· Assist in the insurance claims and surveys per government agency requirements

· Respond to queries from finance related to HR

· Submit and reconcile expense reports

· Write letters and emails on behalf of other Management

· Handle sensitive information in a confidential manner

· Develop and update administrative systems to make them more efficient

· Maintain up-to-date employee records

· Participate in task forces and committees as requested

· Any other duties / tasks as requested by management

Job Description

• Familiar with the cooking of Chinese hot pot.

• Prepare raw materials/ingredients for cooking

• Cook food in accordance with the specified recipes and apply different methods of cooking

• Dish out, replenish food during peak time.

• Ensure cooking area and cooking equipment are kept clean and dry after each meal; and etc

• Mentor new culinary staff, Supervise Chef.

• Other duties that Company deem relevant may also be assigned

• Attractive compensation for the right candidate.

We are looking to speak to Operations Managers!

You will be responsible for the effective development, implementation and management of operations in the Singapore office. You will also play a crucial role in the success of the Secretarial Services Team in the Singapore office and will have overall responsibility for the team’s delivery!

Responsibilities

• Office Administration- Responsible for the smooth and efficient running and delivery of all Operations functions
• Management of Secretarial Services Team- Active involvement in management of the Secretarial Services Team to ensure agreed KPIs are met and reassessed as appropriate
• Facility Management- Act as appointed contact vis-à-vis the building’s landlord and management office and maintain credible tenant/landlord relations
• Compliance and Risk Management- Develop, update and review various local office policies and ensure that the office complies with the local regulatory and other requirement

Requirements

• Fluency in both oral and written English
• Good presentation skills
• Minimum 7 years of experience ideally in an Operations role within professional services
• Experience in supervising teams and working with senior stakeholders
• Ability to challenge existing procedures and policies
• Strong MS Office skills and good overall IT literacy
• Degree (or equivalent)

iKas International (Asia) Pte Ltd

“Sanderson-iKas” is the brand name for iKas International (Asia) Pte Ltd

EA License No.: 16S8086

EA Reg Personnel No.: R21101138

Salary: Up to $18/hr

Job Duration: 6 mth

Working Days & Hours: Shift 1: Mon - Fri (8am - 5.30pm)

Shift 2: Mon - Thu (8am - 8pm)

Location: Loyang Way (Pick up transport from Pasir Ris, Tampines, Bedok)

Job Description:

• To conduct quality check of product, boards and panels
• Adhere to Work-Station-Instruction Procedures
• Responsible to fill out proper documentation
• Responsible for maintaining Good Discipline and Housekeeping
• Other ad hoc duties as assigned

Job Requirements: Min GCE A Level or Diploma

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Clinic Assistant / Patient Service Associate | Chiropractic Center | Multiple Location

Working Hour: Shift hours – according to the clinic assigned
Salary range: $2,300 – $3,450
Location: Multiple locations, to be discussed during interview

Responsibilities:

• Welcome and engage with patients, creating a warm and inviting atmosphere
• Assist chiropractors with patient assessments, including taking histories and spinal examinations (Including palpation, range of motion and postural assessment)
• Prepare patients for treatments, ensuring their comfort and safety
• Provide education and answer basic questions about chiropractic treatment procedures
• Schedule appointments, manage patient records, and handle administrative tasks efficiently
• Handling day to day customer service and clinic administrative duties
• Explain services and treatment programs to patients
• Other ad-hoc duties as assigned

For complete list of jobs opportunities please visit

Supreme Full Jobs List

Part Time / Contract Staffing Telegram Group

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Roles & Responsibilities

• Support order fulfilment, printing, picking, packing of goods for deliveries to customers
• Ensure good quality and condition of all products, in compliance with the standards set by the Company
• Assist in the loading and unloading of goods onto vehicles for delivery
• Support checking and clearing of goods/shipments received
• Optimize warehouse space and help to upkeep general cleanliness of warehouse
• Conduct routine stock-taking and inventory management
• Assist in delivery order if required and any additional ad-hoc duties that may be assigned

Requirements & Working Hours

• Minimum secondary level education qualification
• Able to read and write in English
• Experience in Microsoft Office
• Added advantage if able to operate reach truck / possess Class 3 driving license
• Working hours: Monday – Friday, 8.30am to 6.00pm
• We only have headcount for Singaporean, PR or Work permit

Salary and Remuneration

• Performance Bonus
• Annual leave
• Medical & Basic hospitalization insurance cover provided

Responsibilities:-

• We are looking for Software Engineers & Developers to enhance our in-house product offerings and build the next generation Med-Tech applications.
• You will work with a team of Developers, Designers and Product Managers throughout the software development cycle.

Requirements:-

• Self-Taught, Fresh-Grads and Experienced Professionals all welcome. As long as you can show a good portfolio of work/personal projects we are chill.
• Javascript nerds will get an edge.
• Passion for leveraging technology to help solve healthcare issues and improve the quality of lives of both medical professionals and patients.
• Be able to demonstrate technical abilities in personal/professional projects is critical.
• Stickler for best practices and keeping your code clean is a plus.
• Advantageous: Javascript (NodeJS, VueJS, ReactJS jQuery), PHP (Laravel), HTML/CSS Frameworks (Bootstrap), MySQL/MariaDB, cloud services (AWS), serverless concepts, Docker containers, Micro Services, CI/CD, general IT security concepts and data privacy awareness.

• Mon-Fri
• 8.15am-5.15pm
• Geylang/Aljunied
• Preschool setting

Job description:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail

Requirement:

• Training provided
• Prior relevant experience will be advantageous