Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

LASALLE College of the Arts is the highest ranked specialist arts institution in Singapore and joint top in Southeast Asia for art and design (QS World University Rankings 2023). The College offers 35 Diploma, BA (Hons) and postgraduate programmes in arts and design. Its faculty comprises a community of award-winning artists, designers, educators and researchers, whose practice-led research sets LASALLE apart as an international centre of excellence. LASALLE is a founding member of the University of the Arts Singapore.

Senior Executive/Assistant Manager (Programme Administration)

The School of Design Communication is seeking a highly driven individual with a passion for the arts and arts education to join us as Senior Executive/Assistant Manager to provide programme administration support to academic staff, and administrative and secretarial support to the Dean of the Faculty of Design and Head of School. This position reports to the Dean and Head of School. Key responsibilities include but are not limited to the following:

• Provide programme administration support to academic staff to facilitate the delivery of learning and teaching which comprises timetabling, booking of rooms/teaching spaces, collating of data/results pertaining to assessments, surveys, audits etc.
• Organise faculty/programme meetings and provide secretarial support for all formal meetings and minutes taking.
• Coordinate Board of Examiners’ meetings/visits and assessments schedules.
• Assist in annual programme monitoring reports, programme semester report, and other faculty/school periodic reports which include student numbers and progression.
• Provide student support and act as a point of contact for parents and students pertaining to all matters related to programmes assigned.
• Track and monitor faculty budget.
• Liaise with Divisions on behalf of the Faculty/School in relation to institutional events such as Orientation, Open House and The LASALLE Show.
• Support continuous improvements by providing administrative support to the development and implementation of processes.
• Assist lecturers with administrative paperwork related to research projects and professional development.
• Provide project management support to the Faculty and Schools.

Requirements:

• Preferably a bachelor’s degree from an established university with at least three years of relevant administrative experience within a tertiary education environment. Those with at least five years or equivalent of experience will be considered for the Assistant Manager position.
• Good knowledge of processes and procedures in an administrative role preferably within the education sector, such as scheduling, budgeting, timetabling, coordinating and compilation of grades, administrative support to engage part-time teachers and visiting artists.
• Good organisation, administrative and project coordination/management skills.
• Good interpersonal, communication (written and spoken), organisational and analytical skills.
• Resourceful, meticulous, proactive and excellent follow-through.
• Ability to work independently within tight deadlines and with a high degree of accuracy and quality.
• Ability to work collaboratively in a cross-cultural environment, both within the team and with the various Faculties and Divisions across the College.
• Appreciation and knowledge of arts and culture, and interest in the development of young people through education are highly desirable.
• Proficient in Microsoft 365 and Google Workspace.

To apply:

Interested applicants are invited to apply directly at the LASALLE careers portal. Closing date is 20 February 2024 or until the position is filled. We regret that only shortlisted candidates will be notified.

RESPONSIBILITIES:

· Provide material research, programing diagrams, design presentations including

mood boards, quick 3D sketching as required.

· Assist on the development of the whole design of the project according to the design intent, client goals and senior directives.

· Participate in design coordination within firm i.e. between architecture, decorators

and graphics, and between Owners consultants and the firm.

· Coordination with vendors and manufacturers.

· Provide the production and delivery of quality and timely sets of contract documents being drawings, specifications, sample boards, reports as required for each unique project.

· Responding to RFI’s and interpreting the contract documents to ensure the design

intent is met. Resolving problems and issues that arise during construction.

REQUIREMENTS:

· BA/BS minimum degree required.

· Strong skills in creating a Tender set and CD set with clear understanding of

detailing.

· Fluency in all Microsoft Office applications, Adobe Creative Suite, AutoCAD; Fluency in Sketchup and 3DMax is a desirable.

· Must be able to work in a collaborative, proactive and multi-tasking environment.

· An important aspect of this position is having a discerning eye for design. Interest in and experience in high end modern residential.

· A range of conceptual and technical design skill sets with a strong tendency towards design and conceptualization.

If you meet the above requirements, please send your resume, 3 email references, portfolio samples as PDF attachments (maximum 3MB) and your salary request to [email protected]

Job Description

• Support the full spectrum of Human Resource functions which includes recruitment and selection, employee relations, payroll management, and training and development
• Responsible for the full payroll functions
• Execute HR operational functions related to employees' data maintaining, leave administration, employee benefits administration, medical claims, work pass applications, etc.
• Manage and supervise the Office Admin Function
• Overall, in charge of Office & HR Administration function (such as office rental, office workspace allocation, wellness program, season parking, staff pass, etc)
• Manage the budget for Office and HR administration

Requirements:

• Bachelor’s degree in Human Resources, Business Studies, or Business Administration
• At least 2-3 years of relevant experience in HR functions
• Able to work independently with integrity under minimal supervision and collaboratively within and across teams
• Experiences in Oil & Gas Industry will be a plus
• Knowledge – Hands on SG labour legislation, able to apply WP/EP/S Pass application, submission Government paid leave, child care leave, calculation of payroll will be a plus

Interested applicants please send your resume in MS Words format to [email protected] and much appreciated if you could attention it to Steven Tan

Only shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: Tan Eng Foo (Steven) / R2090530

Data provided is for recruitment purposes only.

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Description:

• Compile documents for staff and suppliers for submission to customers.
• Assist HR in compiling documents for staff and suppliers for submission to customers.
• Track clearance status with customers.
• Ensure all Traceability Matrix clauses have at least 1 design.
• Ensure all Traceability Matrix clauses have at least 1 test case.
• Compile Test docs based on test case submissions from various teams.
• Raise Purchase Requisition / Purchase Order.
• Liaise with suppliers and engineers for delivery schedule.
• File project documents for audit purposes.
• Generate Certification of Completion for various project milestone sign-offs.
• Enterprise System administration.

Job Requirements:

• Diploma in Information Technology or equivalent.
• 5 years of working experience.
• Experience in using Microsoft Office applications.
• Meticulous and able to work independently.
• Good presentation skills, communication, negotiation, interpersonal skills, and customer-service orientation.

The Job

- Identify & develop guided new business opportunities in payroll and HR services by telemarketing, social media marketing and other appropriate means

- Follow up with the client to understand the business requirements regarding hiring needs

- Negotiate with the client regarding service terms and conditions

- Understand the experience of the clients and manage their expectations

- Build & maintain excellent clients' relationships

- Ensure that the company's objectives and sales target set are achieved

Requirements:

- At least Diploma in Business or in any other field

- Target oriented & sales driven attitude

- Comfortable with commission-based income

- Positive attitude, a strong sense of urgency, self motivated & enjoy challenges

- Keen interest in sales and customer service with a never-say-die attitude

- Good interpersonal skills and communication skills

- Team player and able to work well with all level

Please submit resumes to [email protected]

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

• Assist and report to the direct Accounts Manager.
• Assist the team on matching PO, DO and supplier invoices.
• Key in data and AP invoices.
• Prepare payment and perform bank reconciliation.
• Efficient in Microsoft Excel, Word, etc.
• Any other ad hoc duties as assigned by direct manager.

EA Licence No. 16C7962

Full-time and part-time position

Job Description & Requirements

Job Highlights

• Modern dental clinic
• Onjob training will be provided.
• no nights

Job Description

Salary

• Monthly $1700 - $3000, negotiable based on experience.
• + performance bonus, + Overtime*.

Assisting responsibilities

• Assist our dentists efficiently in all dental treatments.
• Ensure the comfort of patients throughout treatment.
• Clean, sterilise and prepare dental instruments and equipment as required.
• Maintain high standards of infection control during clinical procedures and sterilisation processes.

Reception responsibilities

• Provide quality reception and check-in service to patients (E.g. registration, walk-in enquiries etc.).
• Attend to clinic phone calls, emails and enquiries in a timely and professional manner.
• Organise patient appointments, reminders and after-care follow-up.
• Perform check-out procedures (E.g. payment collection, medicine dispensing, etc.).
• General Admin duties (E.g. organising patient records, claims and submissions, tracking and ordering clinical supplies, lab tracking).
• Maintain the general cleanliness and neatness of the clinic.

Requirements

• Friendly personality and positive working attitude - willing to learn.
• Service-oriented and able to work well in a team.
• Meticulous and organised, able to prioritise and act accordingly.
• Good work ethic and adherence to clinic policies.
• Good interpersonal and communication skills.
• Similar dental work experience or customer service background would be advantageous.
• Full time. 5.5 days’ work week.
• Training will be provided.
• Additional allowances and bonus

Location

• Modern dental clinic at 107 East Coast Road, opposite I12 Katong.

Contact details

• www.raintreedental.com.sg
• WhatsApp / SMS +65 9113 2290

Job Description:

• Execute equipment, assessment, testing, calibration, troubleshooting, and repair in accordance with guidelines and approved procedures.
• Install, commission, and provide customers with after-sales maintence fee for common scientific laboratory equipment.
• Maintain the test results' confidentiality, accuracy, and dependability.
• To give clients technical assistance and after-sale services, closely collaborate with the sales staff.
• Comply with safety work practices by doing risk assessment.

Requirement:

• Electrical, Mechanical, and Mechatronics engineering diploma or ITE.
• Demonstrates initiative and a sharp comprehension of how study the mechanics and functions of various equipments.
• Good troubleshooting testing, and hands-on repair skills.
• Strong comprehension and expertise in Circuit Schematic Drwing.
• Have a class 3 driver's license (not required).
• Knowing ISO documentation, in particular ISO/IEC 17025 or, having experience with it will be an advantage.
• Working in a related field with a relevant expertise would be advantageous.

For interested applicants, kindly send your resume in Word/PDF format including the following:

1.Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application and we regret that only shortlisted applicants will be notified.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers with the services provided by us.

EA (18C9514/R23118479)

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

• Good remuneration package
• Professional development and assistance

We are looking for a dynamics candidates to join our HR team. If you have positive attitude and can-do-it mindset, welcome you to join us!

ROLES AND RESPONSIBILITIES

1. Recruitment of New Employees (including foreign workers) for the company.
2. Liaise with Agents and collate applications for the requesting depts. Coordinate interviews of potential candidates.
3. Prepare Letter of Employment, confirmation letter and other HR related letters for employees.
4. Purchase PCP (Primary Care Plan) for Foreign Staff on WP.
5. Apply Approval for Work Permits, S or Employment Passes and all other Entry Permits, Certificates or Licences necessary for the new hirer prior to work commencement.
6. Arrange accommodation for Foreign Workers and Employees. Liaise with dormitory operators, landlords and relevant government authorities respectively.
7. Arrange company Transportation for the workers.
8. Prepare appropriate letters for the termination of employment services with the Company.
9. Prepare final payroll and entitlements for the outgoing staff.
10. Settle all matters relating to the outgoing staff accommodation.
11. Co-ordinate handover and collection of company’s properties from the outgoing staff.
12. Arrange departing foreign staff Tax Clearance.
13. Manage of Employees data. Monitor and update particulars, attendance, leave records of all employees. Record keeping of workers and staff licences, course certifications and expiry dates for monitoring and following-up actions.
14. Support the process Monthly and ad-hoc payroll, including Overtime Calculations and CPF submissions. Annual salary increments or Bonus data, if applicable.
15. Annual Tax reporting, IR21 and IR8A submissions. Adhoc Foreign Staff Tax Clearance
16. Handles all personnels’ enquiries and related matters with MOM and respective authorities.
17. Liaise with Insurance companies Medical Insurance, Work Injury Policiies and claims, etc.
18. Review Training requirements for staff. Discuss with departments heads and source for appropriate courses, including applicable government subsidies and grants. Co-ordinate with departments and arrange staff to attend Training.
19. Assist Management in the organisation of Team Bonding and Team Building events.
20. Manage contingencies, such as COVID-19 and other government Emergency exercises.
21. All other ad-hoc duties as assigned by the Management and supervisors.

REQUIREMENTS

1. Diploma in Business Management or Human Resources Management and above or minimum 2 years of experience in Human Resources in construction or building industry.
2. Ability to multi-tasks, set priorities and work independently.
3. Meticulous and required time management and good communication skills, bilingual preferred.
4. Proficient in Microsoft Office

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

Responsibilities:

o Monitors the production of our new equipment.

o Verifies the maintenance cost of our equipment located worldwide.

o Monitors and updates inventory details, including periodic test certifications.

o Prepares monthly report on fleet maintenance costing.

o Any secondary duties as assigned by the manager.

Qualifications

Fresh poly graduates with Diploma in Maritime Studies/Logistics of shipping discipline.

Others:

Candidates with 1 to 2 years related experiences may be considered.

Salary will commensurate based on the experience and qualifications.

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

Job description:
Perform customer service duties at the reception counter such as handling of phone calls and walk in enquiries.
Print examination papers, assessment papers, worksheets and other materials
Record incoming and outgoing mails
Assist requests from students and staffs of the school
Filing of documents
Handle other administrative duties as assigned

Work timing:
Mondays to Thursdays: 8:00am to 5:00pm, inclusive of ½ hr lunch break
Fridays: 8:00am to 4:30pm, inclusive of ½ hr lunch break
Service not required on Saturdays, Sundays and public holidays


Requirements:
At least GCE ‘N’ level
Good Customer Service skills
Experienced in handling administrative works
Computer Literacy e.g Microsoft office (MS Word and MS Excel)

Four Seasons Hotel Singapore

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

Housekeeping Associate (Administrative Assistant)

The Housekeeping Associate (Administrative Assistant) acts as the main point of contact in the Housekeeping Operation. This position assigns rooms to Room Attendants, dispatches Houseman and Runners on requests and supports the overall day-to-day efficiency of the Housekeeping Operation.

Individuals who possess a high level of attention to detail and a strong work ethic. Strong communication skills are required. The ability to multitask and prioritize is essential.

Join us Now!

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/disability/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in a dedicated employee restaurant

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

Corporate Secretarial Senior Executive or Assistant Manager

Job scope:

Manage and carry out corporate secretarial and related services for a portfolio of clients including the following:

• Incorporation of new Companies and registration of LLPs and other entities
• Preparation of documents relating to routine corporate secretarial matters
• Assist in advisory and non-routine corporate secretarial matters
• Maintenance of registers and corporate secretarial records
• Filing of annual returns and other transactions with ACRA
• E-stamping transactions with IRAS
• Monitor and manage registered address service provided to clients
• Monitor compliance with statutory requirements (e.g. AGM and Annual Return deadlines)
• Perform Client Due Diligence (CDD) procedures and documentation
• Submission of EP applications on behalf of clients
• Correspondence and liaison with authorities, banks and other parties
• Other duties and tasks as may be required or assigned

Requirements:

• Local Diploma, Degree or professional qualification in Corporate Secretarial Studies, Law, Accountancy or Business
• Good knowledge of company laws and regulations
• Excellent command of English and writing skills
• At least 5 years’ of relevant experience in corporate secretarial work in Singapore
• Able to work independently and reliability with minimal supervision
• Able to research on relevant topics with guidance and direction

Application for above position(s):

Interested applicants are invited to email their detailed resume directly to [email protected] indicating:

• Position being applied for (in Subject line)
• Academic qualifications with subjects taken and grades attained
• Detailed work experience with dates, position, job scope and responsibilities
• Reason for leaving current and previous jobs
• Current and expected salaries
• Date of availability for employment

Shortlisted applicants will be contacted by email for interviews.

About our Firm:

We are an affiliated firm of K E Wee & Associates PAC (https://kewee.com.sg) which is a professional firm of Public Accountants with 16 to 20 people. Located in a buzzling part of the central of Singapore, we provide auditing (assurance), accounting, tax, corporate and other related services. Our clients consist of companies and businesses operating in various industries and include subsidiaries and branches of foreign companies.

Our firm believes in providing quality services and delivering these services to clients who are appreciative of the value we add to their business.

Our Firm is currently looking for suitable and self-motivated candidates to join our team. The candidate we are looking for must possess good technical knowledge, communications and project management skills. This person must have the ability to learn, work independently within small teams and collaborate with other functions in the Firm.

There are advancement opportunities in our Firm for those who aspire to have a long-term career with us and who are willing to contribute to the continued progress of our Firm.

• Manage reception area
• Attend to patients and perform front-desk duties such as patient registration, appointments, billing etc.
• Administrative duties such as insurance claims, Medisave, etc.
• Assist Doctor during consultations if required
• Any other duties as required

Job Description

Sembcorp Industries is a leading energy and urban development player, driven by its purpose to do good and play its part in creating a sustainable future. As a leading pan-Asian renewable energy player committed to climate action, Sembcorp is nurturing a new corporate venture in carbon management. Combining Sembcorp’s technical and operational strength as a renewable energy and sustainable solutions provider and the agility of a startup, Sembcorp aims to connect an ecosystem of partners and leverage on digital technology to support organisations in carbon management and in their climate action journey.

We are looking for highly motivated, dynamic and thoughtful individuals with a passion to make a difference to join us and be part of this exciting journey to deliver lasting positive impact.

1. Employee Services & Data Management

• Oversee the delivery of HR services end to end, including but not limited to onboarding, offboarding, employee life cycle processes and learning administration.
• Act as a point of contact for employee inquiries, providing information and assistance as needed.
• Provide guidance to employees and managers on HR policies, procedures, and best practices.
• Ensure data integrity and compliance with relevant data protection policies and regulations.
• Develop and maintain service catalogue and service level agreements (SLAs) to measure and improve service performance.

2. Employee Experience

• Identify employees’ touchpoints and design a framework to deliver the best-in-class employee experience from hire to retire stage.
• Investigate and resolve service gaps, HR system issues and enquiries in a timely and professional manner.
• Collaborate with HR Business Partners to support business expansion and provide innovative solution for complex issues.

3. Process Optimisation

• Harmonise and improve operations efficiency through automation and digitisation.
• Work with Digital and various functions to provide input on technology solutions to improve HR service delivery.
• Stay updated on industry trends and best practices to ensure the team remains innovative and proactive.

Qualifications, Skills & Experience

• Bachelor’s degree in human resources, engineering, business administration, or a related field.
• Proven experience in HR Shared Services or a similar role.
• Strong leadership and team management skills.
• In-depth knowledge of Singapore Employment Act, HR processes, and shared services best practices.
• Excellent analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.

• Ward/ SOC/ Clinic Settings opening
• No Experience welcome
• 5/ 5.5 days work week Opening

Job scope

• Perform admission process
• Answering to patient enquirers
• Assisting with registration
• Other ad- hoc duties

Job Requirements

• Min GCE O/N level and above

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

* We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. *

“ JOBSTUDIO WILL NOT SOLICT ANY MONEY , REQUEST TO USE YOUR BANK ACCOUNT FOR BUSINESS OR REQUEST YOU TO TRANSFER ANY MONIES TO ANY PARTIES , PLEASE BE AWARE OF SCAMS IMPERSONATING JOBSTUDIO AND OUR EMPLOYEES , YOU MAY CALL OUR OFFICE DIRECTLY AT 64221390 FOR VERIFICATION. WE WILL NOT BE LIABLE FOR LOSS ARISING FROM SCAMS.”

JOBSTUDIO Pte Ltd

License No.: 10C4754

Personnel Name: Hoh Mei Ling

Personnel Registration No.: R21103150

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for LKCSB (Lee Kong Chian School of Business).
• Matriculation Process.
• Coursework phase:
  • Manage Group emails / enquiry.
  • Curriculum and course outlines.
  • Liaise with PG support team to ensure the following:
    • Class enrolment
    • Teaching/Contract letter is issued to instructors
    • Grading by instructors
    • Payment to instructors
    • Course Evaluation
    • Qualifying exam
• Dissertation phase:
  • Dissertation Committee setup.
  • Oral Proposal defence.
  • Final Dissertation Defence.
  • Administer the processes and forms for approval.
• Candidature Extension phase:
  • Follow up with students who are reaching 5 years of candidature.
  • Administer the candidature extension process to include:
    • Candidature extension forms.
    • Processing of payments.
    • Seeking approvals.
• Others:
  • University/School Events.
  • Programme Tuition fee billing matters.
  • Other reporting support.

• A degree with 3 to 5 years of pertinent work experience is required.
• Previous experience in a related role or gained through education will be advantageous.
• Must be analytical, meticulous, and detail-oriented.
• Excellent team player with the ability to work independently and take initiative.
• Capable of multitasking with strong interpersonal and communication skills, both written and verbal.
• Technologically proficient, with expertise in MS Office applications (Excel, Word, PowerPoint).
• The incumbent must be effectively bilingual and possess strong written abilities in both English and Chinese, as collaboration with partner universities in China is part of the role.

#LI-KC1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Role Purpose

As a part of the People Services team, this role leads and manages the functions of HR Information Systems, HR Operations and Projects relating to new system implementations, integrations, enhancements, data integrity, processes, record, and data management. Consequently, the role also manages daily activities of project implementations and HR operations involving various global and local HR systems, while consulting the HR community, business groups and various stakeholders. Other key responsibilities include meeting delivery timelines project and change request, HR data accuracy & security, compliance & governance, optimizing processes for data management, providing timely resolution managing requests, and leveraging technology where possible to improve administration efficiencies. Delivering reporting models for HR colleagues and providing a stable system, keeping the HR team apprised of all future enhancements and driving the development of system enhancements.

Role Accountabilities

HRIS & HR Operations Management

· Develop and iterate on the overall HR technology & HR Operational strategy, keeping current on new solutions to recommend and prioritize implementation that meets the current and future business needs.

· Develop, manage, and monitor effective and efficient delivery of HRIS & HR Operations initiatives and daily operations including managing the budget for such project initiatives, the implementation timelines and maintenance of completed projects.

· Oversees, maintains and improves the optimal function of the HRIS & HR Operations, which may include, customization, development, configuration, maintenance, upgrade to the systems, Success Factors system quarterly releases are systematically applied into UAT, test and move to production, manage SFTP integrations, ensuring the compliance & governance of permissions and processes are met, and the documentation of modifications.

· Manage the services of HRIS & HR Operation to ensure the delivering of services including to the larger HR stakeholders, manager and employees or management, report generation and analytics,

· Provide training and support for HRIS & HR Operations team, HR Stakeholders, users, internal partners (IT) and vendors to research, trouble shoot, resolve issues as needed. Provides technical support, troubleshooting, and guidance to HR teams as necessary.

Operational Excellence

· Collaborate with HR leads to identify needed improvements and enhancements to existing information services and databases; recommend and implement solutions.

· Work with relevant stakeholders to evaluate the change impacts & risk for systems, projects and updates in terms of the compliance and governance to laws, regulations & policies.

· Collaborate with People Operations to technologically enable and improve existing processes and procedures while enhancing the delivery of the HRIS function by aligning activities and initiatives.

· Work across other departments and group operating companies on continuous business and system process improvements to meet the desired business needs and efficiencies of the overall processes.

· Ensure that compliance & governance reviews are conducted to ensure that all compliance & governance requirements are met and issues are flagged with sufficient time to be addressed.

HRIS & HR Operations - Compliance & Governance

· Responsible for HRIS compliance and governance with all operating companies within the HRIS & HR Operations space. Work with relevant stakeholders to evaluate the change impacts & risk for systems, projects and updates in terms of the compliance and governance to laws, regulations & policies.

· Ensure that reviews are conducted twice a year in May and Nov to ensure that all compliance & governance requirements are met and issues are flagged with sufficient time to be addressed.

System Vendor Management

· Manage vendors and services providers including contract negotiation, overall delivery performance and outcome achievement, together with the People Services leadership.

· Main point of contact for 3rdparty vendor where HR system are concerned. Negotiation of addition scope of work for 3rd party vendor. Management and escalation of issues to 3rdparty vendor.

Safety

· Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).

· Challenging and stopping unsafe acts and behaviour or unsafe conditions.

· Comply with the Global Safety Standards, Polices and Operating Procedures.

Crisis Management

· Make every effort to be aware of and understand your role in the event of a crisis.

· Make every effort to attend any relevant training, simulations and or meetings relating to Crisis Management.

· Perform your role as best as possible in a calm and collaborative manner in line with the relevant policy and procedures in the event of a Crisis.

· Provide input and feedback towards the ongoing improvement of the Crisis Management framework and procedure.

Safety

· Lead and advocate the company Zero Harm Onshore safety agenda within the region.

· Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).

· Challenging and stopping unsafe acts and behaviours or unsafe conditions.

· Comply with the Global Safety Standards, Policies and Operating Procedures.

Key Qualifications & Skills

Qualifications

· Bachelor’s degree in information technology/Information System/Human Resources or related qualification with 5 – 7 years of HR system experience

Technical Skills

· Key knowledge and experience with SAP Success Factors and ideally with experience of implementing Employee Central.

· Significant experience with administering multiple HR systems (i.e. Qualtrics, Litmos and managing systems integrations, compliance & governance, project management for implementing HR systems, vendor relationships).

· Knowledge of HR processes including employee data management, recruitment, on boarding, performance management, compensation, learning and leave management.

Professional Skills

· A fast learner with analytical skills and a talent for learning new systems, navigating IT infrastructures and emerging technologies the HR space.

· Comfortable communicator, used to translating technical language into understandable information that can be digested by non-technical colleagues.

By submitting your CV, you are deemed to have agreed and consent to the collection, use and/or disclosure of your personal data to the Company for the purposes of recruitment and employment only in accordance with the Company's Recruitment Data Privacy Policy on our website.

Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.

Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation or intimidation of any kind. We are committed to driving the strategy, policies and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Marketing and Corporate Communications
  • Assist with the development of print collaterals for marketing of SMUs Postgraduate Research (PGR) programmes and provide advisement to schools, coordinating a standardised look-and-feel of the programme-specific brochures.
  • Support the promotion of PGR programmes across appropriate digital marketing channels, including Search Engine Marketing campaigns, display advertisements and developing research videos, blog posts, opinion editorials, e-flyers and e-newsletters.
  • Assist with the interviews of PGR students for write-ups or videos on their experiences and research achievements.
  • Work in partnership with SMUs Corporate Communications and Marketing team to provide guidance on university-level branding policies to key internal stakeholders managing PGR programmes.
  • Maintain CGRS websites (both public-facing and intranet).
  • Prepare and send publicity materials for various CGRS events and activities.
• Recruitment and Partnership Liaison
  • Assist with the implementation of a university-level recruitment strategy for SMUs PGR programmes to promote the alignment of PGR student recruitment in accordance with national-level directives.
  • Coordinate with Schools on overseas outreach and recruitment events to establish SMUs presence in the high priority markets.
  • Support centrally coordinated outreach events like the annual CGRS Open House, HeadHunt Postgraduate Fair and Information Sessions to increase the quality of recruitment leads.
  • Support the establishment of partnerships with academic institutions to promote dual-degree PhD or collaborative degree programmes.
  • Manage a streamlined onboarding process for international collaborations relating to SMUs PGR programmes.
• General
  • Support the analysis and reporting of SMUs annual recruitment data for PGR programmes in accordance with national-level directives.
  • Assist with the ROI measurement of various marketing, recruitment and outreach campaigns.
  • Maintain CGRSs mailing lists for recruitment leads and graduate placements.
  • Custodian of CGRS common mailboxes, ensuring that emails are responded in a timely manner.
  • Serve as CGRSs Assistant Data Protection Officer Representative.
  • Support institutional benchmarking research to drive the review and development of PGR educational policies to ensure relevance and alignment with best practices;
  • Business improvement projects to increase productivity and drive consistency in business solutions that cut across the SMU schools; Gather user feedback and partner key stakeholders to assess outcomes of improvement or change management projects;
  • CGRS teammates with other responsibilities, duties and tasks, as required.

• University Degree with a minimum of 2 to 3 years of relevant work experience with good administrative and organisational skills.
• Prior experience in understanding the tertiary education landscape would be an advantage.
• Experience in organising student activities and events management will be an advantage.
• Experience in managing and updating social media and web content.
• Able to design event marketing collaterals using design application (Canva).
• Good communications (both written and spoken) and interpersonal skills.
• Strong organisation and execution skills, and an eye for detail are essential.
• A team player who is able to work interdependently with others.

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.