• Scheduling: Managing calendars, scheduling meetings, and setting reminders
• Correspondence: Handling and responding to emails, letters, and phone calls
• Travel: Planning travel arrangements, including flights, accommodations, and ground transportation
• Events: Coordinating events and speaking engagements
• Notes: Taking accurate notes at meetings
• Errands: Running errands as requested
• Time management: Helping with daily time management
• Drafting: Drafting correspondence such as emails and letters

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Fresh grade are welcome.

Job Description:

• Driving (in Singapore & overseas)
• Help with some errands / chores and housekeeping/scheduling/ admin job etc
• Able to work flexibility
• Able to travel with director to multiple countries

Job Requirements:

• At least bachelor degree or equivalent
• Good interpersonal and communication skills
• Organised and meticulous
• Strong time management skills
• Committed to getting the tasks done
• Have international driving experience

Other Information:

• Pays are flexible depends on the background / etc., open for all kinds of discussions
• This is a long term job
• Accommodation and food provided while travel overseas
• Able to travel overseas and stay for 2-3weeks (mainly in Japan)
• This job require to travel with m.ale director

About the Role:
We are seeking a dynamic and motivated Personal Assistant to be the right hand and confidant of a Global Executive Director managing multiple businesses. This is a unique opportunity for someone eager to learn and gain firsthand experience in what it takes to build a business from the ground up. The role offers flexible working hours, including occasional weekend work, to accommodate the executive's schedule.

Location:

Mostly Remote (Part-Time, Hybrid)

Key Responsibilities:
- Serve as the primary support and confidant to the Executive Director, managing and arranging his calendar, scheduling meetings, and prioritizing appointments.
- Coordinate travel logistics, including booking flights and accommodations.
- Draft, edit, and phrase emails and other communications on behalf of the Executive Director.
- Occasionally represent the Executive Director at meetings when he is unavailable.
- Collaborate with various teams and stakeholders to ensure smooth operations.
- Brainstorm and assist the Executive Director in developing ideas and strategies.
- Perform research tasks to support decision-making and business initiatives.
- Execute additional administrative tasks as needed while proactively identifying areas for improvement.

Qualifications:
- Excellent organizational skills and attention to detail.
- Proficient in verbal and written English.
- Fluency in Mandarin is a plus.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Patience and the ability to remain calm in stressful situations.
- Self-starter who takes initiative and thinks outside the box.
- Driven, with a positive energy that inspires those around you.
- Willingness to work flexible hours, including occasional weekends.
- Interest in brainstorming and collaborating on strategic initiatives.
- Bachelor’s degree in a related field (e.g., Business) is a plus.
- Strong research skills and the ability to synthesize information.

Ideal Candidate:
We are looking for someone with an entrepreneurial mindset who is eager to learn, driven, and ready to see the inner workings of starting and growing a business. If you are proactive, resourceful, and excited to take on a pivotal role in supporting a global executive, we would love to hear from you!

Please send in your details and resume to [email protected]

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Fresh grade are welcome.

Key Responsibilities:

Family & Personal Support:

• Manage the Director’s family calendar, including family events, social gatherings, and appointments.
• Coordinate travel arrangements for family vacations, personal trips, and events.
• Oversee household management, including liaising with domestic staff, vendors, and service providers.
• Plan and coordinate family events, celebrations, and vacations (including logistics, catering, invitations, etc.).
• Assist with personal errands such as shopping, gift purchasing, and other family-related tasks.
• Maintain and track household inventories, ensuring necessary items are replenished or ordered as needed.

Communication & Liaison:

• Act as the primary point of contact between the Director, family members, and external contacts.
• Maintain effective communication with household staff, contractors, and service providers.
• Ensure that family members’ needs are met, providing a seamless experience for both the Director and their loved ones.

Additional Duties:

• Research and assist with finding appropriate services or accommodations for family needs (e.g., medical, legal, or personal).
• Provide occasional support for family members in managing their personal affairs as needed.
• Run errands, such as grocery shopping, picking up dry cleaning, and similar tasks.

Qualifications:

• Experience: At least 10-15 years of experience as a Personal Assistant supporting senior executives or high-net-worth families
• Skills:
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities in English and Chinese (both written and spoken)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Discretion and confidentiality are essential.
  • Excellent problem-solving skills and attention to detail.
  • Flexibility to adapt to changing schedules and priorities.
  • Ability to maintain a calm demeanor under pressure.
• Education: Diploma or equivalent professional experience preferred.
• Personal Qualities:
  • Strong interpersonal skills and ability to work with a diverse range of people.
  • High emotional intelligence and empathy, with an ability to anticipate the needs of others.
  • Trustworthy, reliable, and detail-oriented.
  • Ability to manage both professional and personal tasks seamlessly.

Work Environment:

• The role will involve both office and home-based tasks.
• This position may require flexibility in working hours, including evenings and weekends, depending on the Director’s schedule.

PA to Chairman / CEO: - Schedule Planning and General Arrangement

· Follow up projects’ status with respective managers and report to Chairman/CEO.

· Attend meetings and prepare meeting minutes.

· Handle confidential documents ensure they remain secure.

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Maintain Chairman/CEO schedule and assist in planning appointments, board meetings, conferences, business meeting etc.

· Handle and priorities all outgoing or incoming correspondence (e-mail, letters, packages etc.)

· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping of claims.

· General local and overseas trip arrangement for Chairman/CEO or the guests such as flight booking, hotel and restaurant reservation, etc.

· To represent or to lead and follow up on behalf of Directors for some of the business units report, meeting minutes, project progress and other task as assigned.

· Business Travelling for the purpose of business operation meeting, inter-company visit, factory visit, and any others if required

· To assist some of the family personal matters – activities, party, household procurement, children non-academic activities arrangement.

· Local travelling or oversea travelling if required.

· Any ad- hoc assignment as per the Management requirements.

Qualifications:

· Proven experience as a Personal Assistant or in a similar executive support role.

* Relevant Degree Holder or professional Diploma in Secretary.

· Excellent organizational and time management skills with the ability to prioritize effectively.

· Strong communication and interpersonal skills, with a professional and courteous demeanour.

· Proficient in Microsoft Office Suite and other relevant software.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Proactive, resourceful, and able to anticipate the needs of the CEO.

⭐️ Position: Perm

⭐️ Working location: Holland

⭐️ 6 days work week 8.30am - 6pm

⭐️ Salary: GROSS up to $3,600

Job Duties:

• Responsible for chauffeuring director and his family members
• Carry out some adhoc errands for the family
• Ensure the cleanliness of the car
• Responsible to drive the vehicle for routine servicing at workshop
• Send car for repair in case of faulty or accident
• Perform any ad-hoc duties when assigned

Requirement:

• Candidate must possess Class 3 or 3A License
• At least 2 -3 Year(s) of driving experience
• Clean driving record
• Able to commit to do OT if needed on weekdays/weekends

EA License No: 19C9611
EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)

Job Posting: Personal Assistant to Sales & Operations Director

Salary range: SGD4,000 to SGD6,000

Location: Singapore, Ubi

Key Duties & Responsibilities | About the Role

Reporting to the Head of Department for Sales & Operations, you will be exposed to a fastpace,

dynamic & friendly working environment. This role will require you to work with various

department heads, technology vendors and corporate customers closely. You will engage

often with business counterparts locally and overseas. Potentially, as you grow, you may be

promoted to a managerial role or a department head, given the career prospect layout for you.

As the Personal Assistant, you will provide administrative/ secretarial support

(including but not limited to):

• Research, prepare & handle confidential-related matters
• Maintain efficient filing system of internal, external and confidential business documents
• Attend meetings and corporate events on behalf whenever required & necessary
• Organizing/ managing appointments with prospective & existing clients, including setting venues where necessary
• Calendar management, agenda preparation, manage emails drafting & phone calls
• Assist in responding to selective emails on behalf to vendors, business partners, supplier etc.
• Prepare presentation materials only when necessary
• Professional and courteous telephone screening & liaison both internally and externally
• Scheduling conference calls and video conferences, whenever necessary
• Minutes taking for meetings
• Follow up on due course of actions after meetings and discussions
• Greet and co-ordinate on guests and visitors
• Assist in screening, filtering & hiring of candidates only for selected & key positions, working closely with the HR department
• Organizing events for team bonding, team gathering session
• Assist in official errands for company with collection and delivery of hand-hold items e.g. during festive seasons such as corporate gifts and deliver to key customers
• Occasionally assist in HOD’s personal errands e.g. bills payment, arranging appointments with associates for lunch meetings, managing personal appointments etc.
• Assist in ad-hoc tasks as and when required

Qualifications & Experience | About You

The ideal Personal Assistant:

• Min. degree Holder (in business management or related field) with 3 to 5 years of relevant working experience
• Proficient in MS office (Excel, Word, Outlook, PowerPoint)
• Strong interpersonal skills, excellent oral, written and verbal communications skills
• Ability to communicate effectively with business contacts via the phone, email, video and presentations
• Able to assist in MS Teams & Zoom on-line-meeting to manage internal & external meetings
• Independent, resourceful & a good team player is a must
• Meticulous and well-organized
• Positive working attitude, trustworthy and willing to learn
• Must be adaptable with fast-pace working environment
• Preferably someone with valid Singapore driving license but not a must
• Adaptable to a desk-bound role in an office environment 5-days work week
• Sales/Customer service relationship background is a plus
• The ideal candidate will be fluent in Mandarin and comfortable speaking and translating to Chinese counterparts.

Our Client’s HR benefits include (but are not limited to):

• Medical Insurance
• Birthday Leave
• Family Care Leave
• Exam Leave
• Marriage Token & Marriage Leave
• Yearly Gadget Claim
• Yearly Optical Claim
• Yearly Dental Claim
• Completion Bonus
• Business Traveling Opportunities

We welcome your application if you are enthusiastic about becoming an essential part of our client’s team and believe you have what it takes to excel in this role. Please provide your updated resume, cover letter, and relevant supporting documents.All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Ivan Tan Wai Hong (EA Reg No: R2199004)

Director of Talent Acquisition and Relationships

"Empowering Progress, Inspiring Solutions"

Trific Solutions Pte Ltd (EA Licence Number: 23C1893)

7500A Beach Road #05-319, The Plaza Singapore 199591

Website / Facebook / TikTok / Linkedin / Telegram / Twitter (X)

Join our Telegram Channels for more job openings today,

https://t.me/TrificSolutionsHub

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers for their consideration.

Job Scope

Office and Administrative Tasks

• Assist with personal errands or tasks as required.
• Organize and manage special events on behalf of the Director.

Confidentiality and Discretion

• Maintain the highest level of confidentiality with sensitive information.
• Handle personal and business matters with discretion and professionalism.

Financial and Expense Management

• Prepare and submission of monthly expenses GRF etc.

Job Requirements

• Higher Nitec/ Diploma holder
• 2-4 years of related working experience
• Proficient in Google Apps and Microsoft Office
• Good working attitude
• Good organizational skills, multi-tasker and able to work independently
• Excellent communication and interpersonal skills
• Self-starter, highly motivated and resourceful
• Ability to handle confidential information with care.

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Fresh grade are welcome.

⭐️ Position: Perm

⭐️ Working location: Queensway

⭐️ 6 days work week 8.30am - 6pm (Mon to Sat)

⭐️ Salary: GROSS up to $3,700 (Basic & OT)

Job Duties:

• Responsible for chauffeuring director and his family members
• Carry out some adhoc errands for the family
• Ensure the cleanliness of the car
• Responsible to drive the vehicle for routine servicing at workshop
• Send car for repair in case of faulty or accident
• Perform any ad-hoc duties when assigned

Requirement:

• Candidate must possess Class 3 or 3A License
• At least 2 -3 Year(s) of driving experience
• Clean driving record
• Able to commit to do OT if needed on weekdays/weekends

EA License No: 19C9611
EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)

Our client is a Global Manufacturing MNC. Due to their current expansion plan, they are looking for a Personal Assistant to Managing Director (MD) to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Provide comprehensive administrative and secretarial assistance to MD.
• Handle various administrative tasks such as organizing travel expenses, coordinating visitor schedules, and maintaining office equipment.
• Collaborate effectively with an international team, ensuring smooth communication with various parties (customers, suppliers, sales managers, etc.)
• Arrange complex travel, accommodation, and transportation logistics, and establish corporate accounts when necessary.
• Take charge of organizing meetings, conferences, and team bonding activities, including minute-taking
• Assist in planning and organizing exhibitions and events.
• Manage logistics-related tasks such as preparing commercial invoices, etc.
• Provide support for various part such as sales support, Internal sales support, IT support and HR support.
• Any other duties as assigned.

Requirements

• Min Diploma in in business studies or equivalent
• Min 5 years’ relevant working experience
• Proficient in Microsoft Office would be advantages.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Our client is a Global Manufacturing MNC. Due to their current expansion plan, they are looking for a Personal Assistant to Managing Director (MD) to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Provide comprehensive administrative and secretarial assistance to MD.
• Handle various administrative tasks such as organizing travel expenses, coordinating visitor schedules, and maintaining office equipment.
• Collaborate effectively with an international team, ensuring smooth communication with various parties (customers, suppliers, sales managers, etc.)
• Arrange complex travel, accommodation, and transportation logistics, and establish corporate accounts when necessary.
• Take charge of organizing meetings, conferences, and team bonding activities, including minute-taking
• Assist in planning and organizing exhibitions and events.
• Manage logistics-related tasks such as preparing commercial invoices, etc.
• Provide support for various part such as sales support, Internal sales support, IT support and HR support.
• Any other duties as assigned.

Requirements

• Min Diploma in in business studies or equivalent
• Min 5 years’ relevant working experience
• Proficient in Microsoft Office would be advantages.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Our client is a Global Manufacturing MNC. Due to their current expansion plan, they are looking for a Personal Assistant to Managing Director (MD) to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Provide comprehensive administrative and secretarial assistance to MD.
• Handle various administrative tasks such as organizing travel expenses, coordinating visitor schedules, and maintaining office equipment.
• Collaborate effectively with an international team, ensuring smooth communication with various parties (customers, suppliers, sales managers, etc.)
• Arrange complex travel, accommodation, and transportation logistics, and establish corporate accounts when necessary.
• Take charge of organizing meetings, conferences, and team bonding activities, including minute-taking
• Assist in planning and organizing exhibitions and events.
• Manage logistics-related tasks such as preparing commercial invoices, etc.
• Provide support for various part such as sales support, Internal sales support, IT support and HR support.
• Any other duties as assigned.

Requirements

• Min Diploma in in business studies or equivalent
• Min 5 years’ relevant working experience
• Proficient in Microsoft Office would be advantages.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Our client is a Global Manufacturing MNC. Due to their current expansion plan, they are looking for a Personal Assistant to Managing Director (MD) to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Provide comprehensive administrative and secretarial assistance to MD.
• Handle various administrative tasks such as organizing travel expenses, coordinating visitor schedules, and maintaining office equipment.
• Collaborate effectively with an international team, ensuring smooth communication with various parties (customers, suppliers, sales managers, etc.)
• Arrange complex travel, accommodation, and transportation logistics, and establish corporate accounts when necessary.
• Take charge of organizing meetings, conferences, and team bonding activities, including minute-taking
• Assist in planning and organizing exhibitions and events.
• Manage logistics-related tasks such as preparing commercial invoices, etc.
• Provide support for various part such as sales support, Internal sales support, IT support and HR support.
• Any other duties as assigned.

Requirements

• Min Diploma in in business studies or equivalent
• Min 5 years’ relevant working experience
• Proficient in Microsoft Office would be advantages.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Job Description:

• Driving (in Singapore & overseas)
• Help with some errands / chores and housekeeping/scheduling/ admin job etc
• Able to work flexibility
• Able to travel with director to multiple countries

Job Requirements:

• At least bachelor degree or equivalent
• Good interpersonal and communication skills
• Organised and meticulous
• Strong time management skills
• Committed to getting the tasks done
• Have international driving experience

Other Information:

• Pays are flexible depends on the background / etc., open for all kinds of discussions
• This is a long term job
• Accomodation and food provided while travel overseas
• This job require to travel with m.ale director

Job Purpose:

To develop and provide a comprehensive organisational, administrative and programme support service to the Chairman by proactively overseeing the Chairman’s workload and completing tasks as directed by the Chairman and as well as Personal family assistant role.

Main Responsibilities:

1. As personal family assistant’s responsibilities could include scheduling appointments, planning family travel and logistics, performing administrative duties around healthcare, school, philanthropies, performing housekeeping duties, providing childcare, organizing the household and assisting parents with basic chores and errands.

2. To provide support to the Director in delivering Organization overall strategic objectives.

3. To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Director.

4. To work closely with the Director and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Director.

5. To provide administrative support in the delivery of assignments and initiatives on behalf of the Director’s office as and when required.

6. To ensure all correspondence and relevant materials are produced in a timely and accurate manner.

7. To coordinate departmental reports and documentation for the Board of Directors meetings and other meetings with outside partners.

8. To coordinate, attend and take minutes for the Director’s meetings and any other relevant meetings.

9. To conduct research/ analysis as directed by the Director

10. To produce reports and follow up on action points from meetings on behalf of the Director as and when required.

1. Maintain electronic and paper records ensuring information is organized and easily accessible.
2. To provide administrative support to the Director in the follow up and completion of departmental work plans.
3. To provide administrative support to the Director in implementing organizational projects and programmes.
4. To provide administrative support to the Director in the leadership and management of the organization.
5. To provide administrative services to field offices such as responding to queries, issuing.
6. Memos and following up on Director Requests.

Other Responsibilities:

1. To comply with all policies, procedures, legal and regulatory requirements.

2. To hold a valid passport and be willing and able to travel extensively and at short notice.

3. The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.

4. To be responsible for health and safety in the area of his/her control and ensure that he/she is familiar with YIG health and safety at work policy.

5. To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.

6. The post holder may be required to apply for a disclosure check.

Desired Qualification:

1. Bachelor's degree in Business Administration or equivalent business experience and 5+ years of progressively responsible experience in a large corporation.

2. Master Degree would be an added advantage (EMBA or MBA)

3. Proven experience as executive secretary or similar administrative role.

4. Proficient in MS Office and “back-office” software (e.g. ERP)

5. Excellent written and verbal communication skills in English, and Other Languages , Overseas exposure would be an added advantage.

6. Excellent written and verbal communication skills in English.

7. Proficiency in MS Office (outlook, word, excel and power point)

Soft Skills:

Ability to work in a diverse team.

Ability to work under pressure to agreed deadlines and adapt to change.

Ability to produce minutes of meetings and draft / edit written documents and correspondence independently.

Ability to retrieve information from relevant sources through research.

Ability to handle confidential and sensitive material.

Knowledge of key issues in international development.

Commit to withhold the integrity and standards of Co and its values.

Job Highlights:

• Working Days: 5 days
• Working hours: Mon to Fri (10.00 am to 7.30 pm)
• Overtime is required.

Benefit:

• Variable Bonus
• Lunch is provided.

Key Responsibilities:

1. Provide chauffeuring services for the Director.
2. Maintain cleanliness of the car.
3. Occasionally handle tasks such as document dispatch and urgent deliveries.
4. Adhere to safe and legal driving practices.
5. Keep records for vehicle repairs, maintenance, and other related reports.

Requirements:

• Clean driving license with excellent driving habits.
• Safe driving pattern and adherence to traffic rules.
• Availability for weekends and overtime as needed.
• Responsible, mature, and punctual with minimal sick leave.
• Proficiency in English and Mandarin.
• Ability to maintain confidentiality.

Role Responsibilities

· To provide full secretarial, administrative and business support to the director. Liaising with the stakeholders both internally externally. Ensure smooth running of the office through effective schedule management and working closely with the team.

· Scheduling of meetings/appointments

· Facilitate management meetings

· Coordinate with relevant departmental coordinators to ensure that relevant administrative procedures are updated.

· Monitor email correspondence to ensure timely responses. Manage follow-up and execute actions as appropriate.

· Provide other ad-hoc administrative duties where necessary.

Our Ideal Candidate

· Tactful and discreet, confidentiality a must, given access to sensitive data.

· 1 + years of experience in secretarial and administrative roles of a similar nature.

· Needs to have a high sense of responsibility, be well organised and able to coordinate matters with senior members of the group.

· Must be very responsive, able to work well under pressure, able to operate with little guidance, and have excellent organisational skills to pro-actively arrange meetings. Has the ability to multi-task while remaining calm and professional.

· Intermediate to advanced knowledge of MS Word, PowerPoint and Excel.

· Excellent communication skills, including a good command of both written and spoken.

· Eye for detail (both numerically and in reviewing written documents) and the ability to present information well. Ability to multi-task.

Possess initiative and willingness to learn.

· Enjoys working in a challenging and fast-paced environment.

· Enjoys working with people.

· Additional travel allowance may be provided for candidates with class 3 license and private car owners.

Location

- 11 Woodlands Close Building

- City Hall

• Transport the director and family.
• Ensure and upkeep cleanliness and maintenance of the car.
• Practice safe driving habits and maintain a safe driving record.
• Perform ad-hoc duties as assigned when necessary.

Job Requirements

• Possess a valid Class 3 driving license.
• Familiar with roads in Singapore.
• Able to work overtime when necessary(PH or Weekend)
• Pleasant personality, Punctual and Honest.
• Willing to work according to the Director's and family's schedule.

Personal Assistant to Managing Director

• Working Days: 5 days, 9AM- 6PM
• Salary: $3000 -$4500
• Address: Shenton Way

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

Interested candidates please send your updated resume via [email protected] or

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

*Seeking for a talent with min 1 year of Secretary/Personal Assistant/Office admin experience or min 6 months of internship admin exp*

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for a Secretary/Personal Assistant who is able to support CEO, directors and other employees of the company.

JOB RESPONSIBILITIES

• Support Senior Management and team in their work schedule
• Booking of Flight, Hotel/Accommodation, travel schedules/activities planned etc.
• Handle expenses claims (e.g. Drivers’ overtime)
• Office admin (Upkeep/Maintain Meeting room, reception area, pantry area)
• Order office supplies or company’s gifts
• Other administrative matters (Data entry and Filing)
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 1 year of Secretary/Personal Assistant/Office admin experience or minimum 6 months of internship admin exposure
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Personal Assistant to Managing Director

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave