EDP Renewables APAC is the main subsidiary of EDP Group, a global leader in the renewable energy sector and one of the world’s largest wind producers. With its headquarters in Singapore, EDP Renewables is the leading sustainable development hub for the Asia Pacific region with activities across nine different markets. Our activities are focused on the design, development, management, and operation of renewable energy sources, namely solar, wind, as well as new technologies such as storage.
EDP is a global energy group leading the Energy Transition, Innovation and Sustainability. Using the technology of the future, we create solutions highly focused on the needs of our people and our customers, never neglecting our role and contributions to society. To achieve our goals, we aim to attract diverse people with high potential through the professional opportunities we create.
Join us to be part of a renewable energy leader that reinvests in society through sustainable projects and social as well as cultural causes. You will have the opportunity to actively participate in our global transformation, by changing tomorrow now.
We are looking for a highly organized, detail-oriented, and professional individual to fulfill the role of Receptionist cum Administrator. This multifaceted role encompasses front desk management, facilities management, and administrative support to ensure smooth and efficient daily operations within our organization. The ideal candidate will excel in creating a welcoming atmosphere for guests and internal stakeholders, demonstrate meticulous attention to detail in administrative tasks, and efficiently manage our office facilities.
Receptionist Duties:
- Serve as the face of the company, exemplifying professionalism, a presentable appearance, and a warm, welcoming demeanor to all visitors.
- Greet clients and visitors with a positive attitude, assisting them in navigating the office and ensuring they are directed to the appropriate person or meeting room.
- Manage front desk activities, including visitor registration and access card issuance, to ensure office security and compliance with safety procedures.
- Maintain a tidy and presentable reception area with necessary stationery and materials (e.g., pens, forms, brochures).
- Address admin-related queries in-person and/or via phone/email in a timely, accurate and professional manner
- Receive, sort, and distribute mail/deliveries; open letters from statutory boards, banks, law firms and manage urgent correspondences in a timely manner.
- Arrange domestic and overseas courier services as required.
Facilities Management Duties:
- Support the management of facilities and office inventory effectively, drive cost efficiency and budget control.
- Coordinate with vendors for maintenance and repair services, ensuring high standards of workplace environment.
- Order and maintain inventory of office supplies (e.g., name cards, envelopes, stationery, pantry supplies).
- Maintain a good relationship with vendors and ensure the quality of vendor services.
- Negotiate with vendors on corporate rates to optimize cost-effectiveness and quality of services, thereby contributing to the organization's operational efficiency and budget management.
- Assist with booking, managing, and maintaining meeting rooms, including setting up for meetings and events.
- Support wellbeing activities coordinated by the business’s Brand, Communications and Sustainability Team, and other participating stakeholders.
Administrative Support Duties:
- Support the onboarding and offboarding of staff, including secondees, ensuring smooth transitions.
- Assist wellbeing activities coordinated by the business’s Brand, Communications and Sustainability Team, and other participating stakeholders.
- Efficiently initiate and manage purchase and payment requisitions using SAP, ensure timely and precise processing. Diligently review and verify incoming invoices for accuracy, confirming that all charges align with contract terms and the services received.
- Perform reconciliation of monthly statements for business services such as GRAB business account.
- Execute ad-hoc administrative tasks such as filing, photocopying, transcribing, and faxing.
- Perform any other administrative tasks that may be assigned.
Requirements
- At least 5 years of relevant experience
- Proficient in Microsoft Office and SAP
- Strong understanding of customer service principles and practices, exhibit a pleasant demeanor when interacting with guests and staff, enhancing the overall experience at our front desk.
- Meticulous attention to detail, to ensure accuracy and quality in all tasks.
- Proactively address and resolve issues, contributing to the smooth operation of our office environment.
- Actively contribute to a collaborative team environment.
- Demonstrate flexibility and adaptability in responding to team needs
- Team player and collaborator
When you join EDP Renewables APAC, you will have access to:
- Professional experience in a leading global company in the renewables industry with flexible work conditions
- Recognition through remuneration compatible with the role and other additional benefits
- Opportunities for personal and professional development, e.g. cross-cutting projects, mobilities and volunteering
About EDP Group:
As a socially responsible company, we incorporate our values and practices with the principles of Diversity and Inclusion. To achieve all our objectives, we intend to attract, develop and retain different profiles, assuming diversity as a key factor and differentiator of fundamental innovation in our organisation. We welcome and value all people, and we are committed to the inclusion and sense of belonging of each person who is part of the EDP Group.
What makes us proud as an employer:
- TOP Employer APAC, Singapore 2024 certification
- TOP Employer Europe 2024 certification
- Bloomberg Gender Equality Index 2021
- Top Workplaces US 2021
- Certification in Conciliation (Excellence) by the Más Familia Foundation
