Job Description:
As a Building Senior Executive / Assistant Manager, you will be a key player in ensuring the optimal functioning and maintenance of assigned properties. Your responsibilities will encompass a range of tasks, from managing service providers and overseeing day-to-day operations to fostering positive tenant relationships and contributing to budgetary planning.
Key Responsibilities:
1. Contractor and Service Provider Management
Efficiently manage service providers and contractors for maintenance, operations, and renovation projects, ensuring compliance with statutory requirements and codes of practice.
2. Operations and Maintenance Oversight
Handle the day-to-day operations and maintenance of assigned buildings/properties, implementing maintenance programmes to guarantee their proper upkeep.
3. Procurement Management
· Draft detailed work specifications and initiate procurement processes, including inviting quotations and tenders when necessary.
· Source, evaluate quotations, and obtain necessary approvals for repair, replacement, and improvement works.
4. Record Keeping and Documentation
Maintain comprehensive and updated file records for term contracts, service reports, inspection reports, and other pertinent documentation.
5. Financial Collaboration
Work closely with the Finance department on payment matters and actively contribute to the preparation of property annual budgets and forecasts.
6. Tenant Relations
· Attend to tenants' feedback and requests promptly, cultivating a positive and responsive relationship.
· Promote and maintain strong relationships with tenants, vendors, and all stakeholders.
7. Reporting
Prepare Monthly Management Reports that provide insights into property-related activities.
8. Team Management
Manage and supervise technicians assigned to the building(s), ensuring a cohesive and efficient team.
9. Ad-hoc Responsibilities
Undertake any other duties and responsibilities as assigned by the Management.
Requirements:
· Diploma in Facilities Management / Building Services / Mechanical / Electrical Engineering or relevant discipline.
· Minimum 3 years of relevant working experience.
· Knowledgeable in building operations, IT systems, and maintenance works, as well as familiar with relevant authorities’ requirements and current codes of practice.
· Strong team player with excellent interpersonal skills and effective communication abilities.
· Willingness to be hands-on and collaborative when resolving issues.
· Willing to travel to other off-site properties.
· Certification with ‘Fire Safety Manager’ will be considered an advantage.
