Responsibilities for this role:

• Keeping track of migration timelines for the Migration of SHIP-HATS from 1.0 to 2.0
• Collating info on migrating agencies that are in danger of missing migration deadlines, or have missed their migration deadlines
• Over-time, if the individual is inclined, he/she can answer simple queries relating to onboarding to SHIP-HATS
• Other admin tasks for migration and SGTS events

Good to have:

• Able to communicate well
• Ability to manage and follow through with projects
• Technical Skills

Job Description

• Assist and support Project Manager in Project Management And Project administration
• Manages all project administration document which include processing and filing management and internal communication.
• Communicate and work closely with customers, contractors, 3rd Party service providers.
• Handle general administrative duties.
• Provide administration support to operation as and when required.
• Follow up action items
• Process personal clearance and monitor to ensure clearance are up to date
• Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.
• Track project claim
• Monitor project progress and address potential issues
• And other ad-hoc duties as assigned

Job Requirement

• Diploma in building, Facilities management, civil engineering or equivalent certification preferred
• Good knowledge and skill in Project Management.
• Ability to build and maintain positive working relationships across projects, control teams & customers
• Minimum 1 year of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
• PC literate with knowledge in Microsoft Office
• Able to work in a fast-paced environment.

Job Description

• Assist and support Project Manager in Project Management And Project administration
• Manages all project administration document which include processing and filing management and internal communication.
• Communicate and work closely with customers, contractors, 3rd Party service providers.
• Handle general administrative duties.
• Provide administration support to operation as and when required.
• Follow up action items
• Process personal clearance and monitor to ensure clearance are up to date
• Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.
• Track project claim
• Monitor project progress and address potential issues
• And other ad-hoc duties as assigned

Job Requirement

• Diploma in building, Facilities management, civil engineering or equivalent certification preferred
• Good knowledge and skill in Project Management.
• Ability to build and maintain positive working relationships across projects, control teams & customers
• Minimum 1 year of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
• PC literate with knowledge in Microsoft Office
• Able to work in a fast-paced environment.

1. Front desk and telephone reception

• Answer telephone calls and direct to colleagues as appropriate
• Attend to enquiries from public (walk-in or telephone call)
• Receive clients and visitors

2. Finance administrative support

• Preparation of payment vouchers and claims
• Preparation of reports as required
• Banking and managing petty cash float duties

3. General Administrative support

• Mails – handles postage, collection of mails and distribution
• Manage stationery (track inventory, issues and top ups)
• Monitor pantry supplies and top ups
• Assist in administrative support, co-ordination, reporting and updates
• Sorting, scanning and filing of documents
• Maintain and keep proper records of documents
• Application of training grants, subsidies, GIRO application and other vendor’s application
• Any other ad hoc related duties as assigned

Requirements

• Proficient with computer especially in Microsoft Word and Excel preferred
• Meticulous, good initiative and able to work independently
• Team player with good interpersonal skills
• Able to work under pressure and multi-task
• Well organised, team work with good work attitude

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related task other than those specifically presented in this description. This job description does not constitute a contract of employment.

Job Description

• Assist and support Project Manager in Project Management And Project administration
• Manages all project administration document which include processing and filing management and internal communication.
• Communicate and work closely with customers, contractors, 3rd Party service providers.
• Handle general administrative duties.
• Provide administration support to operation as and when required.
• Follow up action items
• Process personal clearance and monitor to ensure clearance are up to date
• Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.
• Track project claim
• Monitor project progress and address potential issues
• And other ad-hoc duties as assigned

Job Requirement

• Diploma in building, Facilities management, civil engineering or equivalent certification preferred
• Good knowledge and skill in Project Management.
• Ability to build and maintain positive working relationships across projects, control teams & customers
• Minimum 1 year of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
• PC literate with knowledge in Microsoft Office
• Able to work in a fast-paced environment.

- Perform inbound and outbound shipment

- Perform stock take every month to ensure accurate stock inventory in the warehouse and retail branch

- Support all administrative issues, ie inventory report, monthly report

- Familiar with ERP software

Pet Lovers Centre Pte Ltd, a household name today, is one of the largest and oldest pet care retail chain in Southeast Asia since founded in 1973.

Pet Lovers Centre Group, which currently leads 6 subsidiaries, is headquarted in Singapore and currently has over 150 outlets spanning across 5 countries in South-East Asia.

We are constantly expanding our team and innovating new ways to serve our customers better.

Responsibilities

Responsible for performing daily administrative functions in support to the Marketing Department and for coordinating Marketing Communications to retail stores and partners.

Highlights:

Job Responsibilities:

• Assist in Indoor sales order processing duties
• Track stocks and place orders, issue DO, PO, etc.
• Handle sales enquiries and prepare quotations in the timely manner.
• Responding to incoming whatsapp, email and phone enquiries
• Any other ad-hoc tasks as assigned

Requirements:

• No experience is required, fresh graduated are welcome
• Possess positive working attitude and willingness to learn
• Possess good communication skills and interpersonal skills
• Ability to start work with short notice preferred

We are an established engineering company with more than 18 over years of establishment.

We have a vacancy for an Admin cum HR Assistant position.

Pre-requesite

1. Minimum 2 years of construction experience

2. Some basic knowledge in applying and cancellation for WP/SP passes.

3. Have some procurement experience and able to liaise with suppliers.

4. Bilingual in English and Mandarin due to the nature of work.

5. Mature Candidates are welcome to apply.

We are located at 280 Woodlands Industrial Park E5, Harvest@Woodlands, Singapore 757322

Job Description:

• Handle partial Accounts Receivables and Accounts Payables
• Extraction of data and tabulation of excel stock listings
• Upkeeping of records for audits and reporting
• Handle logistics arrangement for all incoming and outgoing deliveries
• Liaise with vendors and logistics companies on collection and delivery arrangement
• Process online sales orders
• Other ad-hoc duties as assigned

Requirements:

• At least 3 years experiences in accounting roles
• Must be proficient in Microsoft Excel
• Strong communication skill, able to liaise with vendors and customers
• Bilingual in English & Mandarin to liaise with Mandarin speaking customers
• Positive working attitude and willing to learn
• Meticulous with good analytical skills
• Preferably Singaporean due to quota limitation

Benefits:

• 5 days work: Mon to Fri 8.30am to 6.15pm
• Annual performance bonus
• Annual leaves
• Medical leaves
• Staff purchase discount

Job Description :

• In charge of day-to-day operations of admin duties.
• Provide administrative support to department's manager as and when required.
• Prepare and distribute internal communications and mails.
• Handle staff insurance and medical issues (claims, work injury compensation, etc)
• Manage office administration such as pantry supplies, stationeries, office equipment etc.
• Handle work pass applications, renewals and cancellation
• Handle dormitories for foreign workers
• Handle company vehicles related matters (accident records and claims, renewal of COE, insurance, road tax, season parking, VPC & etc.)
• Monitor and renew company certificate (BCA / ISO / Bizsafe)
• Any ad-hoc duties assigned

Requirements:

• Minimum ‘O’ Level or equivalent
• Bilingual in English and Mandarin
• Computer literate
• Meticulous, independent and good interpersonal skill
• 2 years of relevant work experience required for this role

JOB DESCRIPTION

• Overseeing and supporting all administrative duties in the workshop.
• Provide other administrative support as necessary, including servicing schedule, analysis, and creating reports.
• Any ad hoc task as assigned by the superior.

REQUIREMENTS

• Strong organizational and time management skills, and ability to prioritise.
• Excellent communication and interpersonal skills.
• Able to work under pressure with tight deadlines.
• Well versed in MS Office Application, etc.
• At least 1 - 3 years of work experience in an administrative role.

Roles & Responsibilies:

• Handle general office administrative duties: answering phone calls and attending to visitors
• Manage work-pass and or related matters i.e application, renewal, cancellation etc.
• Data entry, sorting and filing of documents
• Welfare and issues of foreign workers

Requirements:

• Minimum GCE 'N' level
• Preferably literate and bilingual for English and Mandarin.
• Able to work independently.
• Able to work as a team.
• With PC knowledge such as, MS Excel/Words/Power Points.
• Willing to work late if require.

-Provide administrative support to the company, such as issuing invoices, sales orders, receipts, and data entry.

-Handles enquiries or appointments promptly through phone, email or message

-Arrange Schedule

-Liase with technicians of the repair quote

-At least 2 Years(s) of experience administrations

-Required language(s): English & Mandarin

-Good interpersonal and communication skill

-Basic Salary + Commission

-13th month salary

-Performance bonus

Job Description for Accounts Executive

• Maintain and create new customers, suppliers and general ledger accounts in accounting system
• Verify accuracy of AP payment, claims and petty cash reimbursements and revenues
• Monitor and prepare to deposit cash and cheques received from outlets and customers into bank
• Maintain accounting files and records
• Prepare the audit schedule and coordinate the audit process.
• Liaise with customers, suppliers and institutions for payment matters and external auditor during year-end audit.
• Perform any other duties as assigned.

Job Description for Admin Executive

• Plan, organise & manage the end-to-end procurement, administration and maintenance of office/operational supplies & assets to ensure timely delivery of purchases, including verification of invoices for the issuance of payments
• Data entry & back-end operational support to facilitate a productive work environment
• General office administration such as but not limited to overseeing cleaning activities, managing calls/mail, hosting visitors
• Other duties as required by the Company.

admin Job Description

1. Check, reply, and follow up on all incoming inquiry emails.

2. Check and reply to incoming emails from existing clients

3. Make calls to guests from the leads given and invite them to the venue for the site visit.

4. Arrange meetings and schedule appointments for the sales managers to meet with new and existing clients.

5. Enter database/leads details in the cater master system ( sales system)

6. Issue sales contracts and ensure all information stated is accurate.

7. Issue banquet event orders, obtain and follow up signatories from guests, and distribute the duly signed and completed event orders to accounts, kitchen, and operation departments.

8. Hotel bookings - ( if any ). Liaise with the hotel for guests’ hotel bookings

9. Liaise with hotels for car park coupons ( venue located in the hotel )

10. Update the Event Forecast

11. Issue Vendor Forms to guests and vendors.

12. Prepare Event Signage

13. Meetings with guests as and when necessary and required by the sales managers.

14. Issue Food Tasting forms

15. Order Money Box and invitation cards for wedding events from vendors.

16. Enter all details of payments received from guests in the cater master system and update in group WA.

17. Issue Indemnity Form ( as and when required and necessary )

18. Issue Rental Venue Letters ( for landlord’s properties use for events based on ad-hoc basis )

19. Issue Cater master amendment forms for endorsements to be made in the contracts issued.

20. Proposal Analysis reports ( for sales meeting )

21. Prepare the weekly sales reports

• To assist Admin cum Finance Manager to provide admin and digital marketing support to Managing Director and Business Development Manager.
• Prepare meeting agendas, take minutes for marketing and business meeting and follow up on action items.
• Proficiency in Social Media Platforms.
• Online Marketing and Brand Management.
• Responsible for Halal Certification and ISO 22000 audit.
• Responsible for government grant related matters (e.g. Digitalization, …)
• Responsible for export documentation.
• Ad-hoc duties assigned by management.

Requirements

• Diploma in Marketing, Business, Communications or equivalent.
• Minimum 2 year of relevant administrative support and coordination.
• Proficient in Microsoft Office particularly in MS Excel.
• Able to multi-task and work under pressure.
• Bilingual and is required to communicate with drivers in Mandarin.
• Able to start work immediately or within short notice.

Job Highlights

• 5 Days Work Week
• Positive Working Environment
• Career Advancement
• Annual Leave
• Medical Benefits

Job Scope :

1. Coordinating the sales team by preparing quotations, following up with the order process till receipt of payment, filing documents.
2. Support the end-to-end daily operations aspect.
3. Coordinating the operations team for the necessary arrangement
4. All other duties as assigned by the Manager.

Job Description :-

• Answer enquiries to customers who call or text.
• Prepare and generate quotation, delivery order and invoice.
• Liaise and coordinate with clients to ensure timely delivery of goods.
• Assist in preparing and updating monthly sales data.
• Maintain good and traceable documentations.
• Any other ad-hoc admin duties as assigned

Requirement :-

• Minimum one year of sales support or admin experience.
• Skilled in basic office skills (excel,word).
• Ability to multi tasks and work under pressure.
• Required to speak Mandarin to liaise with Mandarin speaking customers.
• 5.5 work week
• Location : Yishun

Our team is expanding, and we are hiring 1 more staff to join our growing team. This role is a part-time role and to convert to full-time in about 1-3 months, depending on how fast you can pick up.

Part time working hours: 10am to 4pm, Monday, Tuesday, Wednesday, and Friday.

Full time working hours: 9am to 6pm Monday to Friday. NO OT!

Job Scope

- Processing, packing and fulfilling of all orders.

- Unpacking of incoming shipment and restocking of shelves.

- Monitoring of stocks level and monthly stocktake.

- Maintaining tidiness of store.

- Admin & Accounting work.

- Assist in creating contents for social media platforms.

Requirement

- No experience needed.

- Able to multitask, and work independently with high motivation.

- Interested in Marketing (optional)

- Enjoy doing craft works and have an eye for details.

- Meticulous

- Responsible and have good time management skills.

- Must be able to commit to the hours required.

- Singaporean/PR ONLY

We are looking for someone who is motivated and wants to grow their career with us.

The Company:

• Maid agency in Singapore speclise in providing high-quality Philippine maids to households.

Key Responsibilities:

• Manage a range of administrative tasks associated with maid recruitment and placement.
• Efficiently handle Work Permit applications in coordination with the Ministry of Manpower (MOM).
• Arrange suitable accommodation and meals for maids, ensuring their comfort and well-being.
• Drive sales and business growth through active client engagement and relationship building.
• Facilitate clear and effective communication between maids and employers.
• Perform regular follow-ups and client visits post-placement to ensure continued service excellence.

Qualifications and Skills:

• Minimum 1-2 years experience in administration, sales, or related fields, preferably within the maid agency sector.
• Diploma or higher in any relevant discipline.
• Certificate in Employment Intermediaries (CEI) is a plus.
• Excellent communication, interpersonal, and sales skills.
• Proactive, independent worker with a strong customer service orientation.

TOURLIFE CONSULTANTS PRIVATE LIMITED (23C1476)

Ryan Lee (Reg No: R23113084)

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone or face to face enquiries

⦁ Maintain computer and manual filing systems

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills

⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

Roles and Responsibilities

· Handling local HR matters

· Coordinate internship program (local)

· Handling payroll (local)

· Maintain HR operational documents (E.g., Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreement & Contract of Employment, etc.)

· Prepare ISO Documentation for Human Resource Department

· Recruitment activities from screening, shortlisting, interviewing, selection, offering, preparation, and administering the signing of contracts

· Onboarding and offboarding process

· Manage HR operations such as preparing and maintaining personal files and records of employees

· Manage holiday calendar and leave balance

· Maintaining and recording employee attendance

· Support employee engagement activities in the company

· Compliance with government divisions

· Assist in any other task assigned

· Oversee daily HR operations of the HR department

· Assist Finance team on finance-related matters

· Assist IT Team on IT related matters

Responsibilities:

We are looking for a professional Admin & Accounts Executive who is willing to learn.

• Preference will be given to candidates with a cheerful and helpful attitude.
• To perform basic accounting tasks i.e. create invoices, reconcile statements and payments, balance sheet, P&L, end of year etc.
• Handle full set of accounts and month end closing. Able to handle multiple set of accounts.
• To provide office administration duties, filing organizing and managing the day to day running of the office
• Liaise with and organize paperwork for government departments (ACRA, IRAS, CPR etc.)
• To manage incoming corresponding(email, faxes, mails & telephone calls)
• To assist in preparation in monthly financial statement
• Assist in any ad-hoc duties when assigned

Requirements:

• Candidate must posses at least a Diploma or Advanced/Higher/Graduate Diploma in Finance/Accountancy/Business or equivalent
• Minimum 2 years experience in construction field & minimum 2 years of keeping full set of accounts
• Good knowledge of accounting standards and local regulatory requirements is preferred
• Other qualities sought include proficiency in Excel and other MS office applications.
• Strong and creative analytical skills and able to work independently
• Must be highly organized – office filling and regulatory paperwork organization

Competitive remuneration package commensurate with qualifications will be offered.

Responsibilities:

• Administers time and attendance records for all levels
• Checks and keys-in job sheet and adjusts labour enquiries into the computer system
• Checks long hour gratuity for the Foremen / Foremen Engineer / Asst. Engineers
• Records Chargeman and workmen daily attendance and overtime
• Assists in keying in material requisition and goods gate pass for the department
• Keeps records, distribution and filing of department documents for the Department
• Updates department safety and general notice board
• Maintains attendance of leave records of the employees in the Dept
• Collects mails and documents
• Maintains availability of forms, permits and stationary in the department
• Reports all sub-standard conditions, equipments, practices and incompatible work processes
• Reports all injuries, however minor and near misses to their supervisors
• Performs any other associated tasks and responsibilities assigned from time to time

Requirements:

• Minimum of primary education with relevant working experience or preferably with GCE ‘O’ levels
• At least 2 years of working experience in a similar capacity
• Must have good application knowledge of Windows software, i.e. Word, Excel, and Access
• Ability to type 30 words per minute
• Must possess excellent telephone etiquette, good listening skills and good skills in organising routine work and coordination with user departments
• High level of interpersonal skills and a moderate level of written communication skills
• Ability to interact with diverse employee groups and handle heavy loads of work in a fast-paced work environment
• Computer literacy is a must

Our Address and Working Hours:

Seatrium Limited

(Admiralty Yard)

60 Admiralty Road West, Singapore 759947

(Transport provided from Sembawang MRT)

Mon - Fri: 8am - 5:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.