Job Summary

The Operations Admin Support role is pivotal in ensuring the smooth operation and compliance of our F&B outlets. This position is responsible for managing hygiene and compliance processes, supporting operational tasks, coordinating training and development activities, and assisting in event organization. The role demands excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Job responsibilities

1. Hygiene and Compliance Management

• Administer Basic Food Hygiene and PWM registrations.
• Track and manage Leave of Absence (LOA) and certifications.
• Review and process invoices for approval.

2. Operational Support

• Update app business hours and item closures during outlet operating hours.
• Assist with daily operational tasks and form requests.

3. Training and Development Coordination

• Prepare and track attendance for new staff training at HQ.
• Communicate workshop attendance requirements.
• Arrange and invigilate learning assessments.
• Monitor new staff learning progress and new menu/item training.
• Update training dates in HQ systems and maintain accurate learning records.
• Develop and implement creative learning materials and content.

4. Event Coordination

• Assist during company events such as Townhalls.
• Manage form requests for daily outlet operations.

5. General Administrative Support

• Execute ad-hoc assignments as directed by management.

Requirements

• Minimum 'N'/ 'O' Level / ITE or Diploma in retail or F&B Management
• Fresh graduates are welcome
• Ability to manage multiple tasks and attention to detail
• Strong interpersonal skills
• Competence in using Microsoft office Application

This role is ideal for an individual who is organized, detail-oriented, and has a passion for supporting the operational and developmental aspects of the F&B industry.

Join our team and play a crucial role in our continued success!

Manager (Admin & Operations) - 9 months

• Co-ordinate and liaise with the various stakeholder, groups of volunteers and staff to manage all matters to admin and operations;
• Liaise and work closely with the various groups of volunteers for briefings, site recces, training sessions and volunteer distribution / allocation plans, etc.
• Provide administrative support including preparations of briefing slides, collation of information, compilation of volunteer lists, submissions and other documentations;
• Assist in the liaison with contractors on all logistics set-up and decorations for the events organized.
• Assist in the liaison with contractors on all logistics set-up and decorations.
• Enhance existing volunteers recruitment, engagement and database management, including conceptualising digital/physical engagement activities, training programmes, gathering and bonding sessions that adheres to safe management measures, identify;
• Ensure smooth operations on key rehearsals and show days by devising and managing strategic operations plans, including but not limited to deployment of Staff and Volunteers, signage plan and logistics set up and deployment.;
• Support administrative and Secretariat work such as stakeholders engagement, procurements and contract management, collation of sensitive data for security clearance, support and monitor e-archival of key documents;
• Clearance of subsidies payment as part of accrual;
• Administrative support towards Admin & Ops and Production Team;
• Assist in asset housekeeping and management in inhouse and external stores;
• Provide administrative and logistical support and assist in any other matters for the division.
• Required to work on some weekends and evenings as the job requires.

Should you be interested in this position, please contact Juliana at 9230 6374 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1879595 Juliana Lin Yuzhen

Basic Functions:

· Answer telephone calls and carry out various reception and admin duties.

· Approach customers and attend to their needs.

Duties & Responsibilities:

· Answer and redirect incoming calls in a polite and pleasant manner.

· Greet customers promptly, identify their needs and direct them to the appropriate personnel.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our client is an international education provider in Singapore. They are looking for a Temp Admin Assistant to assist their Procurement team for the next phase of their business. They are located in the East - easily accessible.

Responsibilities:

• Assist in procurement activities.
• Ensure timely acquisition of goods and services.
• Support essential operational needs.

Requirements:

• Background in accounting, finance, or related studies (No experience required for applicants).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Responsibilities:

· Sales orders processing and quotations follow-up

· Issue material requisition form

· Handle clients / distributors’ enquiries

· Coordinating with Logistics Department, etc

· Prepare documentation and compile monthly report

· Monitoring and coordinate shipment / delivery schedules

Requirements:

· GCE ‘O’ Level / Nitec / Diploma

· With relevant experience

· Good communication skills

Please include in the CV

· Last drawn

· Expected salary

· Notice period

Interested candidates, please submit your CV in MS Word format to [email protected]

EA License No: 06C4642

EA Reg No: R1110624

All applications will be treated in strictest confidence and only short-listed candidates will be notified

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);-
• Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• Must be a Singaporean Citizen
• LCCI or Diploma in Accounting
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

HR Admin Officer
Industry: Machinery Manufacturing
Location: Bukit Batok (Bukit Batok)
Working days: 5 days’ work week
Working time: 830am to 530pm
Salary: $2500 - $3000 (depends on the experience and qualification)

Job Responsibilities:

• Assist Asst. Manager in supervision of divisional Human Resource and Administration activities.
• Audits all Admin HR reports submitted by divisional HR & Admin Departments.
• Audits Expense reports submitted by various departments to ensure compliance with Company policies.
• Organizes and maintains files, correspondence, records, etc. Follows up on pending matters.
• Expedites flow of work and initiates follow-up action.
• Assists in the training of the Office Support Equipment and in the development and evaluation of same.
• Schedules appointments and makes arrangements for meetings and conferences.
• Makes travel arrangements and hotel bookings for employees.
• Plans lunches, dinners and coordinates meetings for corporate officers and directors.
• Assists company in administrative matters to assure meeting profit, customer, and quality objectives.
• Maintains all patent files and processes billing from patent attorney if necessary.
• Tracks unused airline tickets, rental car coupons and company frequent flyer miles.
• Tracks spare cell phones and equipment and provides bill back information to accounting.
• Troubleshoots complaints.
• Updates company organization chart prior to promotion or any employee reshuffling request.
• Maintains Board of Directors documents.
• Produces a variety of correspondence and reports as requested using appropriate office equipment and word processing, graphics and spreadsheet software.
• Interviews vendors for hotel rates, car rentals, vending services, confidential shred services, caterers and janitorial service.
• Assists with various departments and divisions on any upcoming trainings or assigned projects upon request.
• Reviews visa process submitted by divisional HR & Admin Departments and ensures up to date on any requests or requirements.
• Reviews and arranges annual health screening for employees.
• Perform other duties as assigned.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Job Description • Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Provide general support toisitors

• Act as the point of contact for internal and external clients

• Perform other duties as assigned by the supervisor

(Able to work at Tuas)

Contract Period: 1 Jan 2025 - 31 Dec 2025 with option to extend until 31 Dec 2026

Working Hours:

• Mondays to Thursdays: 8:00am to 5:30pm, inclusive of 1hr lunch break
• Fridays: 8:00am to 5:00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays, gazetted public holidays
• Personnel will be deployed for two (2) weeks during both June and December holidays

Job Description:

• Handle incoming phone calls and recording phone logs
• Perform simple administrative work
• Manage counter duties such as attending to students, parents and walk-in visitors’ queries
• Respond to enquiries and providing general useful information
• Attend to goods delivery on behalf of staff
• Care for unwell students by rendering basic assistance to walk-in
• Wipe down front counter using disinfectant daily after recess and after lunch and for chairs at visitor waiting area daily at least once a day
• Provide admin support for School Management Committee, School Leaders and teachers
• Provide admin support for school events and activities
• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students
• Attend to students leaving school early
• Assist in the dissemination of information: school circulars, parents’ messages
• Handle and keep track of lost and found items
• Handle incoming mails
• Assist in office admin duties such as data entry, filing, faxing, editing of documents
• Maintain tidiness of the Reception area at all times
• Manage stock of spare uniform
• Support any other general admin duties as and when required
• Any other duties assigned by School Leaders/ HODs/ AM/ OM

Job Requirements:

• Minimum GCE “N” level
• Preferably with experience in a school environment
• Good communication and inter-personal skills
• Good team player with a high level of initiative
• Good customer service skills
• Mature individual with a pleasant disposition, is polite, patient, caring and positive
• Proficient in MS Office
• First aid knowledge will be an advantage

Qualified and interested candidates please submit your resume/CV and include the following details:

1. Full name as per NRIC

2. Date of birth (for CPF calculation)

3. Residential address (for job matching by location)

4. Minimum expected salary

5. Relevant education/qualification certificates and testimonials

Job Description & Requirements

Raise incidents, service request and change request for related IT service and Mobile devices,

• and its reporting

• Undertake change coordinator role to route Incidents/SR/CR to relevant parties

• Follow-up of Incidents/SR/CR raised till closure

• Renew and update maintenance and service contracts info

• Identify and apply measures to ensure appropriate actions are taken during onboarding and off

• boarding process of users

• Perform review of user accounts reports and submission

• Consolidate data for security report submission

• Provide ad-hoc report when required

• Manage VoIP admin matters like assigning extension numbers

• Respond promptly to requests raised by requestors

• Provide timely status updates to relevant parties, including service desk and liaising with

• hardware vendors

• Any other ad-hoc duties as assigned or required.

Our client is an SGX listed company in the Real Estate industry. They are looking for a Admin cum Front Desk Executive to assist their team for the next phrase of their business. They are located in Town – easily accessible. The Admin cum Front Desk Executive is responsible for:

Duties

• Perform filing, data entry, manage correspondence, and email communications.
• Maintain office equipment and supplies, including postage records and franking credits.
• Handle and distribute mail, arrange courier services, and maintain records of car park tickets and newspaper articles.
• Assist with office meetings, lunch events, and gift arrangements during festive seasons.
• Manage the front desk, greet guests, handle inquiries, manage meeting room bookings, serve drinks, and provide technical support for meetings.

Requirements

• Minimum GCE “O” level and above
• Min 3 years of working experience in a similar capacity

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Location: Tanjong Penjuru

Working hours: 8.00am - 5.30pm

Responsibilities

• Generate Sales Contract & Proforma Invoice.
• Ensure Letter of Credits (L/C) or TT received from customer
• Checked through all the L/C clauses upon receiving from Bank, Trucking, Shipping and Freight Forwarding Documentations and etc.
• Handling entire spectrum of Export documentations and operations, while ensuring shipment arranges based on L/C or TT received and shipment promptness.
• Prepare & updating Exports notification in the server.
• Follow-up for vessel/ shipment date & email details to customer.
• Order processing & ensure all stock being posted before generating invoice/delivery orders.
• Blocking of stock for Exports Sales.
• Email commercial invoice, packing list, Certificate of Analysis & Bill of Lading to customer when vessel sailed.
• Verifying bills on freight charges.
• Liaising with freight forwarders and customers on shipping arrangements.
• Any other duties as assigned by Superior.

Requirements

• Minimum GCE 'O' Level or equivalent
• Minimum 1 year of relevant experiences
• Knowledge in MS Office/ Microsoft Dynamics Navision preferred.

JK Tan (R1875280)
Job Expert Pte Ltd (Co Reg: 202007543Z; EA License 21C0766)By submitting your personal data and/or resume, you are giving consent to collect, use and disclosure of your personal data and/ or resume by the company (or its appointed EA ) for the purpose of the processing and administration relating to this job application.Only shortlisted candidates will be notified.

Job Responsibilities:

1. Development of minutes of meetings, and support of other secretariat-related work (including organisation of such meetings).

2. Creation of strategic communication materials.

For interested candidates, please send your updated resume:

• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned
• Understands basic accounting entry and systems
• Experience in construction and related industry will be preferred

Job Descriptions:

· Manage Reception area and Visitor Management activities.

· Responsible for handling incoming and outgoing calls including distribution of any messages.

· Receive and or pick up packages/documents from courier or mail services; sorts and hands over item(s) to recipients.

· Manage uniforms & safety shoes stock requirements including the co-ordination of orders and goods delivery.

· Ensure all internal & external meeting rooms are kept clean and tidy are ready to be used.

· Assist on office administrative function; support event-organizing, purchase of stationary items.

· Ad hoc other duties as directed by the Management from time to time.

Job Requirements:

· O-levels / ITE certification in Business Administration/ Commerce/Finance or Admin.

· 1 to 2 years working experience.

· Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & all aspects of Microsoft Office.

Order Administrator

• Location: Kallang
• Working Days: Mon - Fri, 5 days (ALT SAT)
• Working Hours: 8.30am – 6.00pm
• Salary: $2,000 - $2,500 (Depends on Experience)

Requirement

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma in any discipline
• Minimum 1-2 years working experience in handling admin, coordination or sales support duties
• Ability to work on evenings, weekends or public holidays when required
• Proficiency in Mandarin would be an added advantage due to the need to liaise with Mandarin-speaking stakeholders
• Meticulous and organized team player with the ability to multi task
• Possess strong communication (both verbal and written) skills and ability to liaise directly with customers
• Proficiency in MS office will be an added advantage

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Responsibilities

• Prepare monthly bank reconciliation
• Prepare monthly AR & AP reconciliation
• Being able to handle a full set of accounts is preferred.
• Perform billing according to agreement terms and services provided.
• Maintain a proper filing system.
• Assist in accounts payables and processing of payment
• Assist in month-end closing
• Prepare and submit daily key financial reports.
• Assist with processing of payments as assigned.
• Improve and innovate existing work processes.
• Assist with other accounting projects as assigned.
• Any other ad-hoc or administrative duties as assigned by superior.

Job Requirements: -

· Min. Diploma/ A Level/ ITE/ LCCI or equivalent

· Good communication and interpersonal skills with the ability to interact well with internal and external customers

· Versatile, Detailed, and Self-motivated

. Proficient with MS Excel applications

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Our client is an Legal MNC Industry. They are looking for a Admin Assistant to assist their team for the next phrase of their business. They are located in Town – easily accessible. The Admin Assistant is responsible for:

Duties

• Provide timely and accurate administrative support to practice management and legal assistants.
• Deliver high-quality, precise work while managing deadlines, adapting to changes, and balancing competing priorities.
• Meet deadlines and negotiate alternate timeframes when necessary.
• Coordinate with business services for urgent mail and courier requests, and manage file systems for both electronic and hard copy documents.
• Participate actively in team activities and initiatives, maintain awareness of correct procedures, and take responsibility for your own learning and development.

Requirements

• Fresh graduates are welcome.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Our client is an SGX listed company in the Real Estate industry. They are looking for a Admin Executive to assist their team for the next phrase of their business. They are located in South – easily accessible. The Admin Executive is responsible for:

Duties

• Perform filing, data entry, manage correspondence, and email communications.
• Maintain office equipment and supplies, including postage records and franking credits.
• Handle and distribute mail, arrange courier services, and maintain records of car park tickets and newspaper articles.
• Assist with office meetings, lunch events, and gift arrangements during festive seasons.
• Manage the front desk, greet guests, handle inquiries, manage meeting room bookings, serve drinks, and provide technical support for meetings.

Requirements

• Minimum GCE “O” level and above
• Min 3 years of working experience in a similar capacity

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Job Responsibilities:

• Maintain and update ISO9001 and ISO14001 documentation control
• Manage office ISO9001 processes to achieve office quality objectives
• Prepare required documents for new employee/workers briefing
• Office stationery management including labels/A4 paper purchase control
• Take care of office’s pantry food and beverages
• Manage all matters relevant to workers’ dormitory such as inspections and etc.
• Manage and update training documentation folder for all employees and workers
• Prepare documents/files/folders required for all customer/external/authorities audit
• Update and maintain license and permit folder of company
• Company orientation and onboarding arrangement
• Assist production/office for production labels printing
• Arrange festivals celebrations such as New Year’s Eve, Christmas, CNY and etc
• Source and arrange training/courses for employees and workers proactively
• Arrange department bi-monthly meeting to update any issues, prepare meeting minutes
• Ad-hoc assignment when assistance is required from colleagues
• Ad-hoc work assigned by supervisor

Job Requirements:

• Minimum Diploma
• Candidates with 2 years of admin/receptionist experience will have an advantage
• Possess good working attitude with willingness to learn
• Self-motivator and able to perform tasks independently with proper organisation skills
• Able to start work upon short notice