THE ROLE:

A Senior administrative assistant is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

THE PERSON:

The ideal candidate will bring a blend of professionalism, expertise, passion and flexibility to the role. You will be providing administrative and project support to a dynamic team in a fast-paced environment. As an administrative professional the ability to work on multiple diverse projects and tasks that support the team will be required.

KEY RESPONSIBILITIES:

• Senior-level administrative support including heavy calendaring and meeting arrangements, travel coordination, data processing, expense reporting, meeting management, etc
• Coordinate and track key organization data (budget, travel, equipment, etc.)
• Organize functional team events (group meetings, offsites, celebrations, etc.), facilitating communication with in-house and external contacts to ensure success
• Meet and greet guests, order all catering for meetings, and arrange all offsite lunches and dinner meetings
• Manages department purchases, including opening purchase orders and managing procurement card use and expenses
• Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly according to company policy
• Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
• Handle candidate interview logistics as required
• Understand business operations and use this expertise to help improve operations and overall efficiency of the organization

PREFERRED EXPERIENCE:

• Relevant administrative experience
• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, and SharePoint, with heavy emphasis in calendar management
• Excellent customer service and composure under pressure
• Experience working in a high paced technology company with a globally diverse population
• Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner
• Effective written and verbal communication skills with co-workers, clients and customers at all levels
• Demonstrated ability to partner well with others and build strong, effective relationships

ACADEMIC CREDENTIALS:

Diploma or similar education level, with a minimum of 5 years’ experience in administrative roles.

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. review and monitor sales pricing, ensuring that the prices of all products sold are not lower than the purchase cost.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Job Description

Shook Lin & Bok LLP, a leading Singapore law firm, is looking for a meticulous and well-organised individual to join us as an IP Administrative Assistant.

Requirements

- Possesses a competent command of the English language, both written and spoken.

- Demonstrates strong computer literacy skills (in MSOffice applications such as MSWord, MSOutlook, and MSExcel) with the ability to quickly learn and effectively utilize IP management software. Familiarity with IP management systems, such as DIAMS, Foundation IP, or Patricia is a plus.

- Experience in handling intellectual property filings via IPOS Digital Hub and the World Intellectual Property Office (WIPO) is a plus.

- An adaptable and good-natured person who is self-motivated and goal-oriented.

- A minimum of two years of relevant experience is required.

Responsibilities

- Provide timely and accurate cost estimates to clients related to IP prosecution matters (patents, trade marks & designs, both local and foreign).

- Manage clients' IP records, ensuring they are up-to-date and well-organized, and preparing status reports.

- Assisting with the filing and prosecution of IP applications both locally and overseas, including preparation of documents related to IP filings, renewals, and recordals with IPOS and WIPO.

- Track and manage deadlines related to the clients' IP portfolios (patents, trademarks, designs, both local and foreign).

- Assist with the preparation of correspondence and standard reports in relation to clients’ IP portfolios (patents, trademarks, designs, both local and foreign).

- Managing day-to-day administrative matters and administering IP portfolios (patents, trademarks & designs, both local and foreign)

We are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes.

Duties & Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts, proposals, and reports.
• Assist with the preparation of reports
• Assist with the preparation of quotation
• Maintain accurate records of contract-related correspondence and documentation.
• Conduct occasional travel to project sites for on-site project management oversight and coordination.
• Assist in general administrative tasks such as filing, scanning, and office supply management.

Qualification

• Minimum of 2 years of experience in an administrative support role.
• Familiarity with contract management processes.
• Experience or background in Quantity Surveying is a plus
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong email communication skills.
• Ability to work in a fast-paced environment.
• Excellent organizational and interpersonal skills.

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. Review and monitor sales pricing to ensure all products sold are priced correctly.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Administrative Officer is responsible for the smooth running of clinical administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the divisions functions.

Roles & Responsibilities:

Clinical and Operational Administrative Support:

• Support senior management with administrative tasks such as practice standards reports, data tracking and analysis, audit preparation, and other tasks as needed.
• Oversee daily divisional correspondence, handling incoming and outgoing communication for the Clinical Team, e.g., smooth operations of phone, email, mail, and Teams.
• Schedule meetings and appointments and prepare meeting rooms for management meetings and clinical training sessions, including logistics support. Assist with minute-taking when required.
• Prepare and distribute correspondence, memos, reading materials, and reports.
• Collaborate with internal and external parties to develop and implement new clinical work processes and systems for the centres/division.
• Support relevant clinical engagements and staff evaluations.
• Support Finance, HR, Procurement processes, such as purchase orders, issuing payment receipts, and expense reimbursements.
• Update and maintain required records for group supervision, such as attendance data and fees.

Communication and Coordination:

• Collaborate with internal and external parties to review clinical work processes, forms, and systems for the division.
• Coordinate with internal parties to support the publicity and communication of internal clinical training sessions.

Candidate Profile:

• Diploma in Administration or a relevant qualification.
• At least 5 years (for Admin Officer) and 7 years (for Senior Admin Officer) of relevant working experience.
• Empathetic and understanding when working with clients from diverse backgrounds.
• Comfortable traveling across different work locations when required.
• High sense of accountability and responsibility.
• Good leadership and team management skills.
• Good problem-solving and critical thinking abilities, with attention to detail.
• Strong verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel).

• Position : Administrative Assistant - Up to $2,500 - Joo Seng
• Location : Joo Seng
• Working hours : 5 Days Work Week - Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $2,500 Basic + 7 Days Annual Leave (Pro-Rated by Number of Working Months)
• Duration : 5-6 Months (Maternity Cover, Feb - Jun/Jul 2025)
• Industry : Elevator Industry

Responsibilities:

• Ensure lift contract renewal to customers prior to expiry of existing contracts
• Handle customers’ feedback and complaints
• Support inventory management
• Assist Maintenance Manager with quotations to customers
• Maintain customers’ record in system
• General filing and correspondence
• Answer & screen phone calls
• Any other Ad-hoc duties as assigned

Requirements:

• Minimum NITEC in Business or equivalent
• Minimum 1 year of administrative experience
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Associate Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Location: Ang Mo Kio

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)

2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)

3. Able to use school implemented IT system for administrative purposes.

4. To handle daily varied demands and queries from parents / students / vendors / staff etc

5. To call pupils absentees and to check with parents on their child’s status every morning.

6. To call pupils to convey messages during ad-hoc / special events

7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.

8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties:

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc

2. To help update the school activity notice board in the office (data accuracy is important)

3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

4. To assist in general typing duties.

5. To assist in Stores supplies management during school holidays

6. To support any other general admin duties as and when required

Qualifications:

1. Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

2. Good communication and inter-personal skills in reception duties, preferably in school environment

3. Good team player with high level of initiative

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to the office by answering calls, managing data in Excel sheets, tracking tasks, and performing a variety of other administrative duties. The role requires excellent communication skills, proficiency with office software, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Answering Calls: Professionally handle inbound calls, redirect them to the appropriate person, or take messages as required.
• Excel Management: Maintain, update, and create Excel spreadsheets for various purposes such as data entry, reports, and tracking.
• Tracking and Reporting: Keep track of office supplies, appointments, and important deadlines, providing regular updates to management.
• Email and Correspondence: Respond to emails, manage incoming and outgoing mail, and ensure timely communication within the office.
• Filing and Documentation: Organize and maintain electronic and paper files, ensuring proper documentation is up to date and accessible.
• Scheduling: Assist in scheduling meetings and appointments.
• Data Entry: Input and manage data with accuracy in relevant systems.
• Support Team: Provide general administrative support to other team members as needed, including photocopying, scanning, and other tasks.
• Customer Service: Act as a point of contact for clients, providing information or assistance when necessary.

Key Skills & Requirements:

• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
• Excellent verbal and written communication skills. (English Needed. Mandarin ideal)
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle sensitive and confidential information.
• Knowledge of basic office equipment (e.g., fax machines, printers, scanners).

Preferred Qualifications:

• Experience with project tracking or database systems.
• Previous customer service experience is a plus.

Working Conditions:

• Office environment with typical office hours. (5.5 days)

Location:

• Conveniently located 5 mins from Great World MRT station.

- Data Entry (ERP)

- Time Keeping

- Claims submission

- Administrative task

- Minimum ITE

- 3 days working per week (Monday to Wednesday/Wednesday to Friday)

You will be responsible for administrative duties in the daily operations of the company.

Key Responsibilities as following:

· Manage incoming phone calls and correspondence (e-mail, letters, packages etc.)

· Provide general administrative support, coordinate office activities and operations to ensure the efficient operation of company.

· Manage all paperworks & data entry such as issue Purchase Order, Delivery Order, Invoice & etc.

· Ensure good function of office facilities and equipment and keep track of office supplies inventory.

· Provide assistance and adhoc duties that may be assigned whenever necessary.

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• A team player who helps foster a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

A competitive remuneration package commensurate with relevant experience and qualifications will be offered to the successful candidates.

Other Benefits & Perks

• 2 days of wellness leave
• Birthday leave and Birthday Token $100
• Medical and Dental Benefits

Please state your current or last drawn salary, expected salary, and availability in your CV. We regret that only shortlisted candidates will be notified.

Job Description:

1. Support salesperson on submissions / requests via counter or other mode of communication.

2. Ensure that legal procedures are complied with by every of our salesperson.

3. Process Project transactions via various platforms.

4. Data entry of all transactions.

5. Attend to salespersons’ enquiries.

6. Maintain proper filing of all related forms & documents.

7. Any other administrative duties / ad-hoc duties as assigned.

Job Requirements:

1. GCE 'O' level and above

2. Good communication skills

3. Keen eye for details

Kindly state last drawn salary and expected salary.

We regret that only shortlisted candidates will be notified.

Location: Depot Walk, Singapore 109590 (Telok Blangah)

Working Timing: 44 hours per week

Working day: Mon - Fri

Salary : $2500 - $3200

Key Responsibilities:

• Administrative Support: Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
  
• Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
  
• Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
  
• Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
  
• Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
  
• Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.
  

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

(A) Job Summary:

Assist the Building Department in all related works.

(B) Essential Job Functions:

The Administrative Officer is responsible for, but not limited to, the following:

General

• Coordinate office activities in compliance with company policies.
• Communicate closely with the person in charge of the Building Department to assist his/her work.

Office Administration

• Support office administration functions, such as ordering office supplies (eg stationery/name cards)
• Manage the control of documents (mail, letters, packages, etc….) delivered to the department including the disposal.
• Manage arrangements of meeting rooms.
• Organise company vehicles/drivers’ schedules.

Department/Unit Work

• Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
• Provide department information, such as annual event schedule, weekly regular meeting table, leave platform, and staff directory.
• Translate Japanese-English for documents/notices issued by the Tokyo Head Office.
• Coordinate and arrange guest visits, such as hotel and restaurant bookings, transportation, scheduling, and appointments with clients/consultants.
• Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming, etc.
• Arrange seasonal greeting cards and client celebrations.
• Manage Department News and Announcements via APRHQ’s web portal.
• Create an internal newsletter every quarter.
• Coordinate and arrange for new and transferred expatriates.
• Apply for reimbursement of entertainment, conference expenses, etc.

RHQ Public Relations

• Liaise with the Tokyo Head Office, group companies, and other offices.
• Prepare and coordinate procedure PR documents (mainly internal)
• Arrangement for national staff to register with the HQ system.

(C) Minimum Qualifications/ Job Experience:

• Bachelor qualifications.
• At least 3 years of relevant working experience.
• Business-level Japanese skills of at least JLPT N1 or equivalent are necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, such as the Tokyo Head Office.
• Business communication level of English language fluency.
• Prior experience in working in the construction industry is preferred.

(D) Knowledge/ Skills/ Abilities:

• Excellent verbal and written communication skills.
• Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time
• Proficient in MS Office
• Attention to detail.

Location: Depot Walk, Singapore 109590 (Telok Blangah)

Working Timing: 44 hours per week

Working day: Mon - Fri

Salary : $2500 - $3200

Key Responsibilities:

• Administrative Support: Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
  
• Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
  
• Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
  
• Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
  
• Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
  
• Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.
  

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Job Description & Requirements for Administrative Clerk:

• Apply/Renew MOM work permits
• Submit CPF contributions
• Manage payroll processing
• Handle GST quarterly submissions
• Prepare month-end closing reports

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679

• Regularly check and respond to emails to ensure timely communication and follow-up.
• Accurately input data into relevant systems and databases.
• Create and run reports using Excel templates to support data analysis and decision-making.
• Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
• Collaborate with other departments to resolve customer issues and improve service quality.
• Provide administrative support to the customer service team, including data entry and filing.

Requirements

• Proficient in Microsoft office (Excel/ Word/ Outlook)

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Description

1. Upload invoices to CRM system
2. Sorting incoming letter, and post letter & invoices
3. Issuing company cheques
4. review and monitor sales pricing, ensuring that the prices of all products sold are not lower than the purchase cost.
5. Filling for all necessary documents
6. To do the job assign by manager and director

Requirements

• Minimum O level or equivalent
• Minimum 1 year’s working experience as office administration
• Proficiency in Microsoft Office
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Are you organized, detail-oriented, and ready to support a dynamic team? As part of our team, you’ll play a key role in ensuring smooth administrative operations and supporting our training processes. Your responsibilities will include:

• Managing essential documentation and administrative tasks.
• Coordinating trainer schedules, assisting with audits, and uploading examination results on our online portal.
• Tackling a variety of additional administrative tasks as assigned by your supervisor, keeping every day fresh and engaging.

Job Requirements

We’re looking for someone who brings:

• A minimum qualification of GCE 'N' Level or higher.
• Strong MS Office skills to get things done efficiently.
• Experience in purchasing (this is a plus!).

If you're proactive and enjoy working in a supportive role, we’d love to hear from you!

Scope of work

• Handle telephone calls and inquiries from stakeholders

• Help with walk-in queries from students, parents and teachers

• Provide first-aid to students

• Assist with daily administrative duties such as documentation, data entry

• Pack brochures, booklets and souvenirs for staff and students

• Print worksheets and examination papers

• Any other ad hoc duties assigned by the school

Qualifications, skills and experience:

• GCE 'O' Level

• 3 years in administration

• Proficiency in Microsoft Office - Microsoft Word, Microsoft Excel

• Good communication skills and comfortable engaging stakeholders

• Ability to multitask with good time management

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the contract for a further period of 1 year.

Personnel to be deployed at the following hours:

• Mondays and Wednesday: 8:30am to 5:30pm, inclusive of 30 minutes lunch break

• Tuesday and Thursday: 8:00am to 5:00pm, inclusive of 30 minutes lunch break

• Fridays: 9:00am to 5:30pm, inclusive of 30 minutes lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Anglo-Chinese School (Junior), 16 Winstedt Road Singapore 227911

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Working Location: Clementi

Responsibilities:

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.