• Assist on research finance and administrative functions. Examples of research finance functions to be supported include but will not be limited to processing of payment, billing and procurement, FY closing matters such as collation of expenses for accrual and actualisation, as well as tracking of utilisation or preparing projections for available research funding.
• Other ad-hoc duties as assigned

For interested candidates, please send your updated resume:

Email: [email protected]

WA: wa.me/6596503173

Tele: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Support in the day-to-day general admin, sales, account functions

Administer leave records, insurance and medical claims

Assist in reconciliation, prepare journal and record in system

Issue manual invoices and follow up with sales and payment collections

Any other ad-hoc duties assigned

Singaporean and Malaysian only

Email [email protected]

JOB DESCRIPTIONS:

· Ensure PO, DO & Invoice tally, generate report and keep to file

· Verify receipt of Purchase Requisition from requestor;

· Register new vendor into Qualified Vendor List;

· Issuance of Purchase Order (PO) to vendor;

· Update Procurement Status Report;

· Monitor and/or chase for overdue delivery;

· Request for replacement for on defect;

· Participate company’s recreational / event;

· Facility Management - cleanliness of office & showroom, repair and maintenance, etc.

· Office Administration - stationeries, toiletries, pantry’s beverages purchase for office use, courier services, etc.

· Issuing of Invoice;

· Chase payment for overdue payment;

· To verify the suppliers invoice and pass to finance to proceed payment;

· Prepare quarterly Receivable accounts documents to Accountant;

· Any other ad hoc assignments by superior

JOB REQUIREMENTS:

· Min. NITEC in Office Administration or relevant qualification;

· Min 2 – 3 years experiences in accounting, purchasing and/or office administration;

· Some experience in inventory management is an added advantage;

· Pleasant personality, great team player but also independent;

· Self driven and able to work under pressure;

· Meticulous with strong multitasking skill;

· Proficiency in Excel, Powerpoint & Office

Job Duties & Responsibilities

To assist academic department in daily administrative routines or any ad hoc duties assigned by the department heads.

Requiredment

- "N" or "O" Level

- Basic IT Literacy ( MS Exel / Word / PPT )

- Team player

- Meticulous in work

Join and Grow with us!

At FOMO Pay, we are dedicated to pushing the boundaries of what is possible in digital payment and global banking solutions. We are seeking forward-thinking individuals who share our passion for innovation and are eager to be at the forefront of industry disruption. In our transformation journey, you will have the opportunity to work alongside visionary leaders who have an exceptional track record of shaping the future of digital payments and global banking technologies. We also believe in unlocking the potential in every individual - we offer an inclusive, supportive, and continuous learning culture where everyone can grow to be their best selves and advance in their personal and professional goals. Join our team and be a part of an exciting evolution in the industry.

Key Responsibilities:

• Perform daily front desk reception duties, including welcoming and attending to walk- in visitors
• Manage incoming calls and direct them to the appropriate personnel, providing accurate and timely information asneeded
• Handle courier items, ensuring their proper distribution within the Company
• Assist in office administrative and facilities duties, such as placing orders for office inventory, including stationary,pantry snacks, and other essential items, and maintaining accurate records of inventory levels
• Ensure the cleanliness and tidiness of the office premises, including common areas, meeting rooms, andworkstations
• Manage office equipment and ensure their usability, including water dispensers, copiers, and other relevantdevices
• Support general administration tasks, including filing, data entry, and document management
• Assist in the coordination of corporate functions and events, including logistical arrangements, venue booking,and catering coordination
• Support on other departmental projects, events and other administration work as required

Requirements

• Diploma/Degree qualification in any discipline
• Proven experience in administrative role
• Excellent interpersonal and communication skills, with the ability to interact professionally with visitors, clients, and colleagues
• Strong organisational skills and attention to detail
• Proficient computer skills, including MS Office Suite
• Ability to multitask and prioritize tasks effectively
• Demonstrated ability to work independently and in a team
• Strong problem-solving abilities and a proactive approach to tasks

Our Perks and Benefits

• Competitive Compensation and Benefit Package
• Group Hospitalisation and Medical Insurance
• Fun and Dynamic Environment with plenty of learning and growth opportunities
• Career Advancement
• Professional Development Training Workshops
• Team Building Sessions

Administrative Executive (9 months contract, subject to extension)

Salary: $2,000 to $2,500 per month

Working location: Raffles Place

Working hours: Monday to Friday, 9am to 6pm

Responsibilities:

• Maintain project documentation, including project plans, schedules, meeting minutes, and progress reports
• Facilitate communication among project team members, stakeholders, and other relevant parties
• Coordinate meetings, conference calls, and correspondence to ensure effective communication

Requirements:

• Proven experience in Administrative functions

We regret to inform that only shortlisted candidates will be notified.

EA Reg No: R1545359 (Jonathan Tan)

EA License No: 23C1498 (The Hacens Talent Pte Ltd)

Provide support to the Car Scent Company's daily operations, ensuring the efficient and smooth running of the office and assisting various departments with administrative tasks.

Key Responsibilities:

Document Management: Maintain, organize, and archive company documents, including invoices, contracts, and correspondence.

Communication: Act as the first point of contact, answering phone calls, responding to emails, and relaying messages to the appropriate department or individual.

Inventory Management: Track and manage the inventory of office supplies and reorder as necessary, possibly liaising with suppliers for the best deals.

Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and ensure all necessary materials are available.

Data Entry: Input data into company systems, ensuring accuracy and timeliness. Mail Handling: Sort and distribute incoming mail, as well as prepare outgoing mail and packages.

Report Generation: Assist in the preparation of regular reports, including monthly sales and inventory reports.

Career Trial Activities Plan

Weeks

Details of Activities / Tasks

Week

1

The Administrative Executive will shadow the Manager, gaining insight into the company's policies, procedures, and organizational structure. They will be introduced to key team members, familiarize themselves with office tools and software, and understand the administrative processes related to inventory management, order processing, and customer support.

Week

2

System Proficiency and Workflow Understanding,The focus shifts to system proficiency. The Administrative Executive will receive training on relevant software and databases, emphasizing efficient data entry and retrieval. They will also delve into understanding the workflow of order processing, coordination with suppliers, and maintaining accurate inventory records.

Week

3

Customer Support and Issue Resolution.With a solid foundation in place, the focus will be on customer support. The executive will handle inquiries, manage customer orders, and address any issues that may arise. This period involves closely working with the sales and customer service teams to streamline processes and ensure a seamless customer experience.

Week

4

Process Optimization and Reporting.In the final weeks, attention turns to process optimization. The Administrative Executive will review existing administrative workflows, identifying areas for improvement. They will collaborate with the team to implement efficiency measures and generate detailed reports on inventory status, order fulfillment, and customer satisfaction, contributing to the continuous improvement of administrative operations.

Job Highlights

• Admin cum office Coordinator
• 5 Days work
• Friendly Working Environment
• Junior Executive

Job Description

• Handle sales enquiries and order processing.
• Prepare quotation, issue delivery order and Invoice
• Coordinate shipment and handle import/export shipment documentation/correspondences.
• Provide administrative and secretarial services.
• Other adhoc task from Manager

Requirements:

• Min. Professional Certificate/Higher NiTEC in Office Skill
• Computer literacy.
• Proficient with Microsoft Office.
• 1-2 years relevant experience.
• No experience are also welcome as we will provide on-job training
• Self-motivated, good analytical and interpersonal skills
• Bilingual in English and Chinese in case need to coordinate with Chinese speaking counterparts related to customer queries and import/export shipments as well
• Entry level are welcome to apply

Remarks:

1. Please send in resume to our HR email: [email protected] only those who are shortlisted will be invited for an interview.
2. We are located at WEST area, 5 mins walking distance from Joo Koon MRT.

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Administrative Executive, Bishop’s Office (Permanent Part-Time)

Responsibilities and Duties

a) General Administration

• Assist with general administrative duties which include handle incoming and outgoing mails, answer calls and other ad-hoc assignments.
• Manage Bishop’s office travel arrangement (flight, accommodation, itinerary, budget); provide support for Presidents from Annual Conference and other delegate travelling arrangement when the travelling is initiated and/or organised by Bishop’s office.
• Perform RSVP to invitations on behalf of Bishop’s office.
• Attend to guests and visitors’ enquiries and their visits to the office.
• Upkeep the general cleanliness and tidiness of Bishop’s office.

b) Organize and coordinate meetings for Bishop‘s office

• Manage meeting logistics by booking conference room and/or schedule zoom. Send email notice to meeting group. Set up the meeting room and cater lunch/dinner/refreshments.
• Other arrangements include car park reservation and prepare meeting papers and materials.

c) Prepare letters and liaise with the appropriate Councils

• Appointment letters for the appointees by Bishop’s office.
• Send invitation letters to guest speakers for local/overseas events.
• Prepare appeal letters, character reference and/or recommendation letters as and when required.

d) Manage administration follow-up to government agency for 3 Annual Conferences

• process request for NS deferment for pastors from all 3 Annual Conferences.
• process application for new solemnization license and renewal license for pastors of all 3 Annual conferences.
• update ROM on solemnizers’ information (church transfer, change of email address, home address, phone number, resigned, retired, deceased, etc) and letters, etc.

e) Stand in for Personal Assistant roles in her absence.

Job Requirements

• Minimum Diploma or Degree in Business or equivalent from an established institution or university with at least 5 years of relevant working experience in administrative position.
• Strong spoken and written communication skills are required to collaborate with various key stakeholders.
• Able to communicate effectively across many levels of committees headed by clergy and laity.
• Able to work well independently and under tight timelines.
• Proficient in MS Office Application (Word, Excel, Powerpoint).

To apply for the above vacancy, please email us a copy of your resume to [email protected].

Please indicate the following information in your resume:

• Current & expected salary
• Reasons(s) for leaving
• Availability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

Provide full administrative work including but not limited to:-

• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Develop and maintain filing systems
• Update and maintain office policies and procedures
• Office maintenance, ordering office supplies, and researching new deals and suppliers
• Management of billings, rentals, and payments

Provide secretarial support including but not limited to:-

• Organize and schedule appointments
• Answer and direct phone calls / Maintain contact lists
• Book travel arrangements incl. visa applications & invitation letters
• Act as the point of contact for internal and external clients
• Provide general support to visitors

Provide accounting support including but not limited to

• Correspondence with IRAS, Accountant, Auditor, Tax Agent, etc.
• Bookkeeping / Submit and reconciling expense reports
• Closing of bookkeeping, Monthly closing
• GST return, Auditing, Tax clearance, etc.
• Petty cash disbursement and recordingsŸ

Provide HR management support including but not limited to:-

• Day-to-day HR operation and administrative support
• Administer staff attendance, leave benefits, staff welfare
• Assists in employee queries regarding claims, benefits, and procedures.
• Prepare and coordinate employee on-boarding/off-boarding process.
• Handle monthly payroll, Update related records, etc.
• Submission of CPF, Yearly income tax, etc.
• Ensure validity of staff visa status, follow up/Apply for extension/new visa
• Monitor and administer insurance claims

Ad-hoc duties

Requirements

• Min Diploma in Business/Human Resources or any other relevant diploma
• At least 1 – 3 years of Administrative & HR experience
• Proactive, well organized, meticulous, and a good team player
• Able to work independently and take initiatives
• Proficiency in Microsoft Office applications such as MS Word, Excel, and PowerPoint
• Good knowledge of MOM regulations and other statutory boards' regulation
• Good interpersonal and communication skills

ProBioscience Technologies is a leading Life Science distribution company based in Singapore.

Your duties as Operations and Administrative Executive are as follows:

• Generate quotations to customers
• Processing orders
• Generate sales orders as a confirmation to customers
• Generate invoices & delivery orders
• In charge of order placement, shipments and communication with Principals
• Goods receive and inventory/warehouse management control
• Generating sales report for business team
• Attending to email inquiries and calls
• Arrangement of courier and logistics
• Tender sourcing including quotation, participation and tracking
• Staff leave tracking
• Calculation of sales person commission
• Staff claims and review
• Credit Control
• Establishment of SOPs and processes
• Packing goods for export
• Company website update and marketing materials
• Marketing through Zoho campaigns/EDMs/Promotions & Roadshows
• *Other duties as required

Reputable Enrichment Brand

LCentral is a reputable Premier English Specialist providing quality enrichment for students from N1 to P6 since 2008. We are seeking a dynamic candidate as a full-time Customer Service Officer.

Job Responsibility

Customer Service Officers are key to supporting the daily operations of the business and managing customer service relationships. The primary responsibilities include:

Assist in the day to day administration of the centre (roster, scheduling, payments, etc.)

Assist in student enrolments (enquiries, assessments, registration, etc.)

Assist in scheduling classes to ensure optimal use of resources (classrooms, materials, etc.)

Record keeping

Establishing excellent rapport with parents, children and teachers

Responsible for maintaining brand standards (image and presentation, safety and hygiene)

Ensuring a positive and nurturing learning environment

Requirements:

Training will be provided

Proficient in standard English (required)

Customer-oriented (required)

Bilingualism is an advantage

5-day work week

Able to start work immediately

Location: 3, Tampines Central 1,Tampines Plaza 1 S (529540)

Important: Please email your resume directly to

[email protected]

Please only apply if you meet the requirements.

Only short-listed candidates will be contacted for an interview.

Please apply directly at this link: https://beex.breezy.hr/p/5e7313633ae1-administrative-and-procurement-executive

Are you a meticulous person looking for a meaningful job? We are looking to hire someone who can support us on the administrative duties as our company grows.

Job scope

• Support Engineering team with purchases, and follow up with suppliers
• Arrange for delivery and logistics
• Take care of inventory
• Support Business team with financial administrative documents

Requirement

Ability to communicate with chinese suppliers using Hanyu Pinyin, negotiating for the best pricing and lead time

Part-Time arrangement (flexible in terms of hours or days) is available for this position.

BeeX designs and operates the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs). We started the company because current methods of underwater work are dangerous, inefficient and expensive. As our world combats climate change, deal with expanding amount of aging marine infrastructure, and need to understand our waters more, we just cannot do things the same way.

We are currently seeking a confident, team-oriented Admin Assistant with exceptional document management skills and multimedia operational experience. If you have a passion for organizing files, excel in creating and editing reports, and possess strong communication skills for client interaction, we welcome you to join our team!

Responsibilities:

1. Organize daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Format and organize reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assist managers in organizing daily required documents to enhance workflow efficiency.
4. Take responsibility for a portion of client communication tasks, establishing and maintaining positive client relationships.
5. Participate in multimedia operational tasks as needed, assisting the team in promoting brand image.

Requirements:

1. Strong team collaboration skills, with the ability to work harmoniously towards team goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Priority consideration for candidates with relevant experience in multimedia operations.
4. Excellent communication and coordination skills to build and maintain positive relationships with team members and clients.

If you meet the above requirements and aspire to develop your career in a positive and dynamic work environment, please send your resume to [Your Contact Email]. We look forward to your joining us in creating an even more rewarding work experience together!

Location : Orchard

Industry : Retail

Benefits : Basic + AWS + VB

Duties

· Involve in the preparation of the company’s agreements on the request of the business operations team for new or renewal and termination of concession, consignment and service agreements. Liaise with the business operations personnel to carry out the job tasks

· Assist Department manager in developing policies and procedures

· Prepare monthly expenditure budget report presentation by monitoring the administration expenses and to process payment requests for reimbursement

· Receive and audit invoices for accuracy and budgeting compliance, to ensure timely payment of department bills

· Prepare summary report of the monthly utilities for Accounts to bill the selected tenants and concessionaires

· Draw up monthly Duty Managers Roster of Retail Managers performing the duties

· Attend internal/ external meetings and take meeting notes

· Handle event planning for meetings , professional development and other department initiatives

· Draft reports and correspondences in respect of the matters involved.

· Engage in the duties of an Administrator comprising of the following works:

a. Maintain the Company’s Corporate Golf membership & monthly subscriptions

b. Administer the maintenance of the companys telephone PABX system , request for installation of office extensions, telephone sets and troubleshooting of faulty lines

c. Control & record the inventories of copier paper and replacement of toner, coordinate the purchase and distribution of these supplies. Monitor the maintenance schedules and meter-readings of the photocopiers for monthly billings by the service vendors

d. Provide support services to all departments on the functionalities of the photocopier cum fax and other office equipments

e. Monitor the regular maintenance and servicing of company leasing vehicles, namely the car, vans truck and update weekly transactions as well as to top-up value of the cash cards acquired in the vehicles

f. Keep records of ordering and distribution of all stock items including groceries for the office pantries.

· Provide administrative support such as :

a. Preparing of monthly department’s staff roster

b. Maintain records of departments staff annual and medical leave

c. Update and submit to HR the staff attendance

d. Monitor and co-ordinate the company’s driver schedule

e. Booking of meeting rooms and ser up the TV system for virtual meetings

f. Perform reception duties to attend to walk in enquiries , deliveries and providing support to office duties and postal services at Singpost outlet to mail letters, registered articles and parcels

· Perform other related duties as assigned by the company .

Founded in 1996 and headquartered in Singapore, APRW is one of Singapore's largest and oldest agency. APRW is IPREX’s sole representative in Southeast Asia, and represents Singapore, Thailand, Indonesia, The Philippines, Vietnam and Malaysia. IPREX is a global platform of communications agencies that delivers successful responses to communication challenges and solutions.

APRW's core values:

FUN - We work in a happy & vibrant environment, surrounded by awesome friends.

BOLD - We pursue excellence without fear, supported by passionate colleagues.

GROW - We acquire knowledge & experience, mentored by inspiring leaders.

Job Description

Responsibilities

• Answering phone calls and email correspondences.
• Planning and taking minutes for staff WIP meetings.
• Managing office supplies and stationery to meet office needs.
• Supervising cleaning staff and ensuring office space cleanliness.
• Organizing special functions like Lunchtime talks and social events, including coordinating refreshments.
• Providing administrative support to the HR team.
• Assisting in HR projects (meetings, training, surveys, etc.) and maintaining HR records in compliance with company policy.
• Preparing onboarding and offboarding processes for new staff.
• Assisting teams with media monitoring if required.
• Providing general assistance when needed.
• Handling other ad-hoc duties as assigned.

Requirements:

• No requirement for prior work experience
• Minimum Education Level: GCE ‘O’/’N’ Levels/Nitec.
• Proficient in Microsoft Office Applications.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently with minimal supervision.
• Good communication skills.

Salary & Working Hours:

Working Location: 86A Amoy Street

Working Hours: 8.30 am to 5.30 pm (Mon to Fri), onsite

Monthly Salary: $1,950

To Apply:

Please attach your resume with the following information:

· Reason for leaving last/ current employment

· Last drawn and Expected salary

· Notice period

Interested and qualified candidates please email your resume to [Neha Khare: [email protected]]

Job Description

Provide day-to-day office administrative support functions such as

- Answer and direct phone calls, take messages and handle correspondence

- Manage calendars, schedule appointments and coordinate meetings

- Prepare and maintain documents, reports and presentations

- Updating and maintaining of clients’ database

- Perform data entry, update records and maintain office online server

- Assist with basic bookkeeping task such as invoicing and expense tracking

- Provide general administrative support to staff as needed

- Undertake any other ad-hoc duties as assigned

Job Requirements

- Candidate must possess at least a Diploma

- Proficient in MS Office Application (Word, Excel, PowerPoint)

- Good command of written and spoken English

- Highly organised, ability to work independently

- Meticulous and able to work in a fast paced environment

- Mature and independent with good work attitude

Others

- 5 days work week

- Walking distance from Eunos MRT

- Hybrid working environment

• Assist in project team/technician support
• Assistance in preparation of tender, quotation in related of contracts/job
• Arranging for site survey
• Call up/source of supplier to deal with good pricing in goods & etc
• Prepare claim, progression, submission such as air-con's warranty & etc
• PO/DO/Sales invoice preparation/filing
• Schedule/ fulfill the aircon & project's timing & deadlines
• Arranging manpowers at jobsite daily with staffs/ management
• Handle/follow up on complains and after-completion services
• Updating daily and following/filing up of paper work of projects
• Prepare/Update sales report, expenses report
• Any other duties assigned by Operation Manager

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job Location: Kent Ridge

Working hours: 10am to 7pm on weekdays + (Alternate Sat) 10am to 2pm

Contract duration: 1 year

Salary: Up to $3,000 per month

As a Client and Administrative Officer, you will play a crucial role in ensuring smooth operations and exceptional client service. You will be the first point of contact for clients, addressing their needs and ensuring their satisfaction. Additionally, you will assist with various administrative duties, such as scheduling appointments, organizing documents, and maintaining records.

Job duties:

• Answering phone calls, responding to emails, and managing client inquiries
• Ensure prompt email/ dispatch of verified laboratory reports
• Responsible for data entry and labelling
• Handling billing and payments
• Ensure that forms, reports and other documents are stored securely
• Coordinate inventory orders for office equipment and lab supplies.
• Assist in lab test, when requirement.
• Any other duties as assigned from time to time by management.

Requirements:

• Min Diploma in Life Science any any relevant discipline
• Experience handling specimens/ lab test is preferred
• Proficient in Microsoft Office
• Able to work independently
• Comfortable with working Saturdays

If you are a motivated individual with excellent organizational skills and a passion for delivering exceptional client service, we encourage you to apply for the position of Client and Administrative Officer.

Interested candidates may apply via email to [email protected] (indicating Job ID 'Science' for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

Chiok Jia Hui (Charlene) - Outsourcing Team

ScienTec Consulting Pte Ltd – 11C5781

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Roles & Responsibilities

· Provide full admin support to the project teams in the filing and storing of project-related documentation, including the Safety department.

· Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.

· Monitor all site personnel training is up-to-date.

· Work closely with all the sites in-charge.

· Answer incoming phone calls and respond to emails professionally.

· Assist in prepare of purchase order.

· Any other ad-hoc admin duties assigned by the management.

Requirements:

· GCE 'O' level/ Diploma and above.

· Preferably have some experience in a similar capacity.

· Proficient in Microsoft Office applications.

· Excellent interpersonal & communication skills.

· Possesses a positive attitude towards work and team team-oriented.

· Flexible – able to adapt to rapidly changing situations.

· Goal-oriented – able to focus on meeting all performance targets.

· Must be able to speak fluent English and Mandarin.

· Able to start work on a short notice period.

Others:

· Working Days: Monday to Friday.

· Working Hrs: 9:00 am to 6:00 pm.

· Working Location: Mandai Area.

Administrative Executive X 2 – Geylang ( 51/2 Day)

- compiles agendas for meetings

- prepares meetings packages and distributes them to BOD & members at least two weeks prior to the meeting

- attends, records and transcribes minutes of all meetings

- transcribes, formats,inputs, edits, retrieves copies and transmit correspondence, documents , data and graphics

- word processes for manuscripts,letters, documents and proposals

- process outgoing mails

- attend meeting to take detailed minutes and follow up action tasks and deliverables

- draft and prepare correspondence for internal announcements/notices

- assists in planning events and visits

- diploma or degree in business administration, management or related field

- at least 3 years of working experience supporting senior executives

- Basic salary : S$ 2800 – S$ 3300 neg

INTERESTED CANDIDATES PLEASE EMAIL YOUR UPDATED MICROSOFT WORDS RESUME TO [email protected]

ENG YEE LEE (R1876385) @ UNION MANPOWER SERVICES PTE LTD (95C4597)

Job Descriptions

A master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Responsibilities:

1. Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
2. Providing real-time scheduling support by booking appointments and preventing conflicts.
3. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
4. Screening phone calls and routing callers to the appropriate party.
5. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
6. Greet and assist visitors.
7. Maintain polite and professional communication via phone, e-mail, and mail.
8. Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements:

· Diploma, equivalent or higher with relevant experience in administration support

• Multilingual in English and mandarin is preferred.
• Excellent verbal and written English communication skills.
• Familiarity with graphic design and desktop publishing is preferred.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Experience in manufacturing industry is an advantage.
• Fresh graduates are also welcome.
• Salary S$2300-3500
• Singaporean, Singapore PR and Malaysian only

Interested applicants, kindly forward your detailed resume indicating earliest availability / notice period required, current and expected salary via email to: [email protected]

We regret that only shortlisted candidates will be notified.

Position: HR Executive cum Compliance Administrative Assistant

Responsibilities include but not limited to:

• Handling human resources affairs, including recruitment, training, performance management, etc.
• Ensuring company compliance, supervising and implementing relevant policies and regulations
• Assisting in managing administrative affairs, including document management, daily office operations, etc.

We expect you to have the following qualities:

• Excellent communication and coordination skills
• Detail-oriented, organized, able to handle multiple tasks efficiently
• No experience required, but must have Mandarin and English communication skills

Our company offers:

• Innovative work environment
• Opportunities for development and learning

If you are interested in this position and meet our requirements, please WhatsApp to 8763 2907. We look forward to having you join us!