Responsibilities:

· Responsible for the organisation and coordination of office meetings, company events

· Maintaining proper filing system

· Oversee facility management matters such as fixed asset inventories (vending machine), work-desk allocation, office access card, phone system, door system, lift, office renovation and move etc (when necessary)

· Undertake various comprehensive administrative tasks issued by the headquarters, and arrange to guide each branch to complete.

· Administer and coordinator for OA system configuration.

· Drafting news and reports for important projects in mandarin.

· Responsible for Admin department procurement needs.

· Provide assistance on reimbursement application.

· Provide secretarial support to Senior Management on operational work

· Provide assistance to Senior Management on important projects

· Provide assistance support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.

· Resolve all administrative problems

· Any other ad hoc administrative task assigned

Requirements

· Minimum Bachelor’s Degree in Human Resources, business administration or other elated disciplines.

· Minimum 5 years’ experience as a HR generalist, 2 years in a supervisory role in HR with working experience in regional HR corporate practices, especially in HR policies/practices, and talent management.

· Excellent communication and presentation skills.

· Good understanding of labour laws and regulatory compliance in APAC region.

· Prior experience in driving performance initiatives hands-on.

· Prior experience in Telecommunication Industry will be a plus.

Excellent in both English and Mandarin Language (used for internal / external communication with key stakeholders)

Job Responsibilities:

- Assist and support Project Manager in the project administrative duties/ deliverables

- Manages the administrative aspects of a construction project

- Communicate and work closely with customers, sub-contractors, 3rd Party service providers.

- Liaise with internal and external supplier for quotation, ordering & arranging of goods delivery

- Required to do site visit with project manager

Job requirement:

- Diploma in building, Facilities management, civil engineering or equivalent certification preferred

- Minimum 1 year of relevant working experience in Project Administration for construction, design or building industry or property / facility management.

- Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.

- Knowledge in Auto-cad is an added advantage

Occasional half day work on Saturday is required (on an average of once in 3 months’ time)

Business management and consultancy firm.

Admin. Assistant

Responsibilities

Perform office administration and reception duties

Attend to visitors and vendors

Data entries and general personnel matters

Manage office equipment and replenish stationery and pantry supply

Oversee office cleanliness and maintenance by service provider

Ad-hoc duties as and when required

Qualification

Minimum N/O level

Proficient in Microsoft office

On job training will be provided for the right candidate

Good spoken English and willingness to learn

9am to 6pm Monday to Friday with 2-3 hours duty one Saturday morning per month to monitor office cleaning

Salary $1,600 to $2,200

Location : Telok Ayer Street

Interested job seekers are welcome to submit MS word format resume, expected salary

and availability to email:- [email protected]

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Tel: 69557787 HP: 98435711

MOM EA Licence no. 18C9211

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Your Role

We are looking for a Clinic Assistant to handle front desk and administrative duties at the clinic.

What Will You Do

• To serve as a Patient Service Associate at the clinic.
• To handle front desk related matters such as customer enquiries and cashiering.
• To provide administrative and logistical support to the clinic.
• To perform ad-hoc duties assigned by the supervisor.

What Do We Want

• At least an O Level or equivalent.
• At least 1 year of experience in related field.
• Good interpersonal and communication skills.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Government Portals.

• Assisting the Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

COMPANY DESCRIPTION

MINDSG Ltd has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

• To provide clerical and office support to the Head of Centre, Centre Supervisor and Staff.
• To maintain and improve the department's clerical and office records and filing system.
• To assist with correspondence with parents/caregivers, other services of MINDS, and other agencies.
• To prepare, record, type documents minutes, daily/weekly/monthly reports as required by the Head of Centre.
• Filing of centre staff and clients' personal files, records, and confidential reports.
• Ensure safekeeping and accountability of petty cash.
• Ensure and maintain the operational readiness of all office equipment.
• Assist in inventory management and control of the centre.
• Assist in sourcing for quotation and processing orders (e-PR), purchase, and delivery of goods and services according to standard operating procedures.
• Assist in the administration of Means Testing (documentation).
• Monitor and ensure all trainees insurance policy are renewed annually.

• Minimum GCE O Levels/ ITE/ Diploma

• Effective and good interpersonal and communication skills.
• Computer literacy skills MS Word, Excel, Powerpoint.
• Simple basic accounting skills.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Singpass.

• Assisting Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

This position is the office manager to the consuls and vice consuls in the Consular Section and serves as a visa assistant.

Main Responsibilities:

• Responsible for assisting with all the administrative requirements of the section.
• Responsible for all aspects of nonimmigrant (NIV) visa processing. Duties include screening incoming documentation and information from a variety of sources; organizing and tracking visa requests according to a relatively complicated set of laws and procedures; assisting the Consular Officers in ensuring that all legal requirements for visas have been met; and serving as a language interpreter.
• This position has the responsibility to handle cases with increasing complexity and problem-solve with a degree of independence once at full performance level.

Requirements:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Successful completion of secondary school or graduating high school education is required.
• At least three (3) years of progressively responsible experience involving the application of complex regulatory or legal material in an administrative, government, or para-professional setting required.
• Must have good working knowledge of oral and written English language skills.
• Must have good working knowledge of oral and written in at least one designated language (Mandarin, Malay, Tamil, Burmese, or Hindi).
• Ability to work quickly with minimum supervision.
• Must have strong oral communication skills in the areas of routine transmission of information and possess good writing skills.
• Must have the skills to handle and respond to sensitive and complex situations with diplomacy and tact, care and compassion.
• Must be able to provide high standard of customer service.
• Competence in Microsoft Office programs (Outlook, Excel, Word, Teams) and possess good keyboard skills that include both speed and accuracy.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications and resumes are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by February 13, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.

We, at Tay Dental Surgery, seek an administrative assistant to join our fast-moving, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Tay Dental Surgery is located within Bukit Timah Plaza. We have been at this location for 27 years. We have 7 dentists, 3 of whom are specialists.

The job description of the administrative assistant are as follows:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains clinic and office equipment, including digital scanner, imaging machines, compressors, autoclaves, dental units, airconditioners, printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure clinic and office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Roles and Responsibilities

• Manage and maintain marketing materials.
• Preparing proposals and coordinating with other departments for bid submissions.
• Maintaining current client accounts and creating new accounts.
• Supports Administrative works and Permitting Submissions

Requirements:

• preferably with familiarity in engineering consultancy firms.
• Degree Holder is an advantage
• Experience in marketing of engineering services will be an added advantage.
• Excellence in written and verbal communication.
• Self-motivated, analytical, resourceful and able to work with minimum supervision.

Chang See Hiang & Partners, a law firm, invites applications for the position of General and Administrative Assistant (Part-Time).

We are seeking a dedicated and organized Part-Time General and Administrative Assistant to join our team. The candidate will be responsible for providing efficient general and administrative support for our operations. This is a part-time role with working hours from 9 a.m. to 1 p.m. (5-day week), suitable for individuals seeking to balance work with other commitments.

Responsibilities:

· Maintaining organized physical and digital filing systems.

· Invoicing and the related ancillary works.

· Attending to telephone calls and general queries.

· Submitting, collecting, and delivering documents to out-of-office locations.

· Handling general office and administrative tasks as required.

Requirements:

· Candidates must possess minimum G.C.E. O levels with a pass in English at O level (or equivalent).

· Knowledge of MS Word preferred.

· On-the-job training will be provided.

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Administrative Assistant roles and Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Able to work night shift.

Administrative Assistant Requirements:

• Degree in any field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Your Role

We are looking for a Call Centre Executive to provide administrative support for corporate and insurance patients.

What Will You Do

• Manage and provide administrative services such as assisting patients with their appointments and making arrangement pertaining to their medical treatments.
• Perform service recovery such as managing complaints from patients.
• Chaperoning of patients to ensure smooth treatment process.
• Provide administrative support for corporate & insurance patients such as letter of guarantee, insurance forms etc.
• Ensure operability of patient hotline and to attend to enquiries from patients and clinics.
• Keep accurate and compete records consistent with regulations, policies, and procedures.
• Organise and prioritise own workload to ensure provision of quality services.
• Demonstrate an organised, effective, and timely approach to all tasks.
• Build and strengthen client relationships to achieve long-term partnerships.
• Develop a thorough understanding of our products and service offerings.
• Meet regularly with other team members to discuss progress.
• Generate progress reports for clients and senior leaders within the organisation.
• Other duties and projects assigned by your reporting officer as required.

What Do We Want

• At least an O Level or equivalent.
• Have experience as a Cabin Crew.
• Good interpersonal and communication skills.
• 5 days work week.

Responsibilities

· Responsible for providing strategic level/long-term planning

· Drive continuous improvement projects to optimize operations and improve productivity to meet and exceed business objectives; work on strategic projects that have total building and network-wide impact.

· Effectively leverage the Operations and Area Managers to solicit ideas and understand problems and challenges

· Anticipate needs; make administrative decisions and requests for information

· Domestic and international travel logistics management, trip preparation and expense reporting

· Forecast and manage budgets and team procurement

· Coordinate department facility operations, including space planning and office moves

· Daily team support including: new hire set up; purchase of goods & services, process invoices

· Ensure compliance with administrative operations policies and procedures

· Develop and prepare reports and maintain database

Requirements

· Min dip/deg in any discipline

· Ability to work in a fast pace environment

· Team player and collaborator

· Excellent communication skills

· No experience needed, training will be provided

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Responsibilities

• Perform routine monitoring and resolve basic issues according to Standard Operating Procedures (SOPs)
• Follow through the escalation process as necessary
• Track and manage all incidents to closure within Service Level Agreements (SLAs)
• Provide administrative support to ensure smooth day-to-day operations
• Perform data management and documentation duties to ensure accuracy of records
• Generate and prepare reports
• Source for viable vendors and request for quotations
• Liaise with internal and external stakeholders on projects to ensure timely delivery
• Identify opportunities for the automation of day-to-day operational processes such as data collection and tracking
• Design and implement automation solutions
• Support ad-hoc duties and projects as assigned

Requirements

• Candidates must possess at least a Diploma with 1 year working experience or A-levels with 1 year IT related working experience (IT call centers/helpdesk)
• Willingness and capacity to learn new skills and technology
• Excellent verbal and written communication skills
• Meticulous, excellent record keeping and documentation skills
• Good customer service skills
• Positive working attitude
• Some background in IT will be an added advantage

Others

• Kaki Bukit
• 8.30am-5.30pm/9.30am-6.30pm

Job Description:

• Generate and grow business with existing clients and develop new business source by identifying market opportunities
• Establish and maintain excellent relationship with existing and new customers.
• Perform full pre and post sales activities
• Preparation of quotations, relevant payment documentations, and other pricing enquiries
• Liaise with multiple business units and working as a team
• Responsible for investigating, resolving queries and implementation of system for customers

Requirements:

• Professional Certificate/NiTEC or Diploma, Advanced/Higher/Graduate Diploma
• Candidates with sales background experience will be advantageous
• No experience candidates are welcome to apply
• Good communication skill, have a natural disposition towards providing excellent customer service and independent in taking ownership of solving issues
• Good working attitude, strong aptitude for learning and willingness to learn
• Ambitious and sales driven individual
• Ability to perform under stress
• Excellent team player and able to work in multitasking environment
• Proficient in written and spoken English and Mandarin as there will be a need to liaise with Mandarin speaking clients
• Remuneration will commensurate with experience and educational level

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Your Role

We are looking for a Sales Executive to ensure highest standard of service delivery to our customers.

What Will You Do

• To monitor and respond to AR, incoming calls, emails, and written correspondences.
• Ensure highest standard of service delivery to our customers.
• To maintains confidentiality of the customers and data.
• To identifies and resolves customer issues and enquires received via calls, emails, and social media platforms, accurately within the committed turnaround time and in accordance with the company SOP standards to ensure contact handling accuracy and operational effectiveness.
• To use customer service and sales skills to optimize the opportunity of each customer contact.
• To provide new customer about the Company products and services.
• To resolve existing customer complaints and problems to the satisfaction of the customer, and completes accurately the necessary documentation of complaints, issues, and subsequent solutions.
• Ensure group compliance & control standards are observed and met in the execution of customers’ transaction requests.
• Ensure knowledge is up to date by participating in individual and team trainings, meetings and reading the information posted in the Company’s management system.
• To keep abreast with current issues in the industry and competitors’ innovations.

What Do We Want

• At least an O Level or Diploma in any discipline.
• At least 1 year of Sales and administrative experience in related field.
• Have experience in Customer Service, calls and correspondents environment will be added advantage.
• Proficient in MS Office.
• Good interpersonal and communication skills.

BASICS:

Monthly

Respond and resolve Tenant requests / feedback /adhoc issues

Liaise with service providers/contractors / property agents

Organise the quarterly and bi-monthly AC service, lift maintenance, electrical license, water tank cleaning etc

Managing a Master sheet of Property Maintenance Schedule on each properties

Updating Rental Schedule for Properties

Monitoring Receivables (rentals) and Payable (expenses) for property company

Compile the receivables and payables to Accountant

Prepare and or check Tenant’s monthly invoices

Communication through Emails/WhatsApp / Phone calls / meetings

Compiling/Filings emails and bills on a daily/weekly/monthly basis

Prepare Tenancy agreements new and renewal leases

Adhoc - Renew Workers Work Permit, road tax renewal

Job Description:-

• Provide administrative support to Directors and Sales team as required in a timely, proactive and diligent manner
• Raise purchase order, compile all the quotations, delivery orders and invoices
• Attend to phone call, liaise with supplier
• Liaise with customer for delivery arrangement and payment collection
• Key in all purchases, invoices and any account related documents into system
• Ability to work multitask and independently
• Ad-hoc duties when assigned

Requirements:-

• Minimum N or O level qualifications with at least 1 - 2 years working experience in any admin work
• Great attitude and willing to learn
• Proficient in MS Office
• Able to start immediately or within short notice

Other Information:-

• 5 days work week - Monday to Friday
• Working Hours - 9.00am to 6.30pm

Benefits

• Medical Benefit
• Marriage Leave
• Compassionate Leave
• Additional Leave

• Handle Administrative work
• Assist in Social Media marketing content when needed
• Classroom management
• Assist to coach and guide school homework to primary school children
• Assist to handle routine of the children and ensure their holistic wellbeing
• Conduct in-house enrichment classes and ensure lesson plans are delivered
• Answering to telephone calls, emails, and walk-in customers
• Issuing of invoices, fee collection and data management in CRM system
• Marking of assessment worksheets
• Interact with and engage children during group activities
• Handle administrative matters to support enrolments and centre operations
• Other duties at front counter
• Other operations and administrative duties as required
• Need to work on weekends
• Flexible working hours
• Locations: Punggol and Hougang

Purpose of Job:

• Providing administration support to the Social Service Centre.

Key responsibility areas:

• Perform general administrative and clerical duties like filing, maintaining records and data entry.
• Attend to telephone/email enquiries. Refer to the relevant staff for follow up if necessary.
• Mailing/email blasting of marketing materials.
• Support team’s programmes and activities (both offline and online).
• Undertake any other duties assigned by the supervisor.

Requirements:

• GCE O-Level and above
• Minimum 2 years of administrative experience, preferably in a Social Service Organisation
• Fluent in English in both written and spoken
• Basic proficiency in Microsoft Office Excel and Word