We are now looking for admin staff to provide administrative & operations support in an effective manner for our companies, Acelink Logistics Pte Ltd and Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 1 Senoko Road.

As a Clerical Officer, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Any other duties as and when assigned
• Purchasing of stationary / uniforms

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

Job Responsibilities:

• Update and maintain SAP
• Update and maintain tenants' contacts, tenancy schedules and other documents
• Liaise with tenants and solicitors to facilitate and prepare the tenancy agreements and documents
• Reconcile audited sales report and prepare GTO billing
• Compile ACG reports
• Other general administrative and clerical duties

Period:

• 2 years contract

Working Hours:

• Monday to Friday, 8.30am to 6pm

Salary:

• Up to $3300

Location:

• Tampines

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures
• Good communications and interpersonal skills
• Proficient in MS Office applications

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

illum.e is an MOE-registered tuition centre offering high-quality, results-proven IP English and Language Arts Tuition, Humanities Tuition for Primary and Secondary Schools, and GP Tuition for Junior College in online and/or physical lesson modes. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

As the centre grows in an unprecedented rate, illum.e is looking for like-minded, passionate and driven individuals to grow with the company. Various career progression and increased renumeration opportunities are open to candidates who apply.

Employee Branding Statement

We are pleased to have you onboard the most student-centric company in the world.

Illum.e is not only a safe space of growth for our students, but also for our staff. In order for us to deliver experiences of the highest quality, we strive to provide our staff work experiences of the highest quality.

At illum.e, we believe that every staff is a leader, and in building a long-term, multi-generational education company, we value and respect our staff in being change-makers who make a difference in their own right.

We also believe in equitable rewards - employees who treat the company like their own, will have their own futures and stakes in the company.

Company Overview

Every student has that ‘a-ha’ learning moment, where he or she gets it, and sees the connections between what is taught, and what they now know.

It is seeing these ‘a-ha’, ‘eureka’ moments and epiphanies, and witnessing our students’ eyes light up in understanding that illum.e was born.

illum.e believes in how every child can learn, and seeks to enable every student to achieve his or her highest potential by embedding mini-successes and 'a-ha's in every segment of the lessons designed.

Mission

To be the most student-centric education company in the world, where students can find a safe space of growth and lessons of the highest quality so that they can be illuminated and inspired to achieve their greatest.

Vision

To end student and parent powerlessness by providing world-leading, impactful and illuminating English, General Paper and Humanities education with illum.e’s unique curriculum approach and pedagogy.

Core Values

I - Innovation in Education

L - Learner-Centric Approach

L - Leadership in Excellence

U - Unwavering integrity and Trust

M - Motivation, Meaningful Impact

E - Excellence through Satisfaction

Company Culture

1) Collaborative - Our staff work and discuss in non-hierarchical, high-buzz collaborative teams with one another to achieve our key objectives.

2) Empowering - We believe in giving you a safe space to help you shine, with professional development, and opportunities to make a name for yourself in the industry and more.

3) Driven - As a fast-growing company, we outvalue all our competitors in quality of service, curriculum and overall experience. This is only possible because of the conscientious diligence and aspirational beliefs of our team who work hard and smart.

Administrative Specialist

Role Overview:

At illum.e, we are seeking a dedicated Administrative Specialist to join our dynamic team. This role is pivotal in ensuring a seamless and supportive enrolment experience for new and prospective students. The ideal candidate will be a detail-oriented, empathetic communicator with a passion for education and a talent for providing exceptional customer service.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, providing detailed information about illum.e’s courses, teaching methodology, and enrolment process. Guide prospective students through the enrolment process, ensuring all necessary documentation is completed accurately and timely.
   
2. Outreach and Engagement: Develop and implement outreach strategies to attract new students, including participation in educational fairs, school visits, and community events. Collaborate with the marketing team to create engaging promotional materials and campaigns that highlight the benefits of studying at illum.e.
   
3. Admissions Coordination:Coordinate the admissions process, including application review, interviews, and assessments, ensuring a fair and efficient selection process. Maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
   
4. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
   
5. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
   Prepare and analyze enrolment reports to identify trends, assess the effectiveness of recruitment strategies, and inform decision-making.
   
6. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.
   
7. Continuous Improvement:Continually assess and refine enrolment processes and practices to enhance efficiency and the overall experience for students and families. Stay abreast of best practices in student recruitment and enrolment management, implementing innovative solutions as appropriate.
   

Work Requirements:

• Five Day Work Week (1 weekend). Candidates who are able to work both weekends can expect better renumeration.
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our team is seeking a dynamic and detail-oriented bilingual administrative assistant to join our professional team. As a member of our company, you will assist in daily administrative tasks in a fast-paced, diverse environment and provide support to the team.

Position: Bilingual Administrative Assistant (Chinese and English)

✅ Responsibilities:

• Input and verify daily orders, shipments, and invoices.
• Input and verify daily purchase orders, and check wholesale prices.
• Receive goods and organize them in the warehouse systematically.
• Process received payment orders and archive them in order.
• Manage online sales platforms, update platform information and content promptly, and handle platform orders of the day.
• Produce 2 content videos per week (content videos of our company’s products or services).
• Assist management in handling daily affairs.
• Conduct timely inventory checks and provide necessary ordering information promptly.

✅ Requirements:

• Excellent proficiency in both spoken and written Chinese and English.
• Relevant experience in administrative or assistant roles.
• Strong organizational skills and time management abilities.
• Excellent communication and coordination skills.
• Proficiency in using office software such as the Microsoft Office suite.
• Ability to maintain focus and accuracy in a fast-paced work environment.
• Team player willing to go above and beyond when necessary.
• Preferably Male as requires some inventory keeping.
• Malaysians are welcomed to apply

✅ We Offer:

• Competitive salary and benefits.
• Dynamic and diverse work environment.
• Opportunities for growth and development.

✅ Application Method:

Please email your resume and a cover letter explaining on why you are the suitable candidate for this position to: [email protected]

Please ensure that you include “Bilingual Administrative Assistant Application” as the email subject.

We look forward to having you join us in achieving the company’s vision and goals together!

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off

Position title : Accounting & Administrative Assistant

Location: Ubi

Working Days: 5 days

Working hours : 9 a.m to 6 p.m

Requirement

• Maintaining monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinating with banks.
• Update overseas internet sales including inventories and perform reconciliations timely and accurately.
• Update financial data in databases to ensure that information will be accurate and available immediately when needed.
• Assist with local warehouse team in upkeep of inventories on weekly basis. Assist with other accounting projects as assigned.
• Other ad-hoc duties as assigned.

Job Requirements

• Diploma or Degree in Accountancy.
• 5 years and above of related experience.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to sales and procurement department for administration work.

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated;
• Assist in verifying daily stock & transaction and highlight irregularities
• Data-entry of sales order;
• Assist in the consolidation of reports ;
• Any other ad-hoc duties assigned by the superior

Requirements:

• Detail oriented and meticulous;
• Able to work in a fast-paced environment
• Effective team player and fast learner

Please drop us your resume and we can contact you for further discussion.

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In SE Asia, we are a leading power sector consulting engineering company with offices in all the key countries in the region. In total, we have multinational staff of more than 500 working in the power generation field in Asia.

In line with our increasing business, we are looking for a Finance and Administrative Associate to manage day-to-day operations of finance and administrative tasks in our AFRY Singapore office.

Responsibilities

The Finance and Administrative Associate shall carry out responsibilities as follows:

• Prepares and reviews employee voucher requests including expense reports
• Prepares and records daily Account Payable and Account Receivable invoices
• Processes payment to vendor invoices by check issuing and remittance application submission
• Prepares daily and weekly cash position reports
• Inputs all financial transactions data into Maconomy
• Imports data from Maconomy to AARO and prepare AARO reports
• Works as Maconomy Project Controller and Maconomy Back Office to work with Project Manages (To set up, monitor, control and close the projects)
• Reviews signed contracts to liaise with local and international taxation
• Prepares project invoices, submits them to clients and follows up with clients
• Supports projects profit / loss taken at the month end closing
• Supports employees’ timesheet
• Handles monthly payroll process and related reports in compliance with Employment Act, CPF, PDPA and other Singapore regulations.
• Coordinates and liaisons with work permit agent on schedules and process for expat employees’ visa and work permit as well as manages relevant company data in Singpass system.
• Supports on other HR and administrative related works as assigned.
• Administrative duties related to the office and office facilities.

The Finance and Administrative Associate shall be supported and guided by the AFRY regional headquarters Finance, HR and admin team in Bangkok.

Qualifications

• Bachelor’s degree in Finance, Accounting or related field.
• Minimum of 3 years of working experience in related field.
• Good Finance and Accounts knowledge skills
• Knowledge of payroll principles, practices and regulations as well as taxation related regulations.
• Accountable for assigned tasks, timelines and deadlines, able to multi-task and work independently.
• Good communication and interpersonal skills.

We offer the following to qualified candidates:

§ Friendly international working environment with a wide variety of interesting and challenging tasks

§ Competitive salary package

§ Career opportunity in one of the largest international consulting and engineering companies

§ Possibility to grow professionally and advance in career

Interested candidates, please send your application and full CV in English to [email protected]. Only shortlisted candidates will be notified.

• Project contract based (start from 29 Jan, estimated 27 months until project completion)
• Work Location: Changi Naval Base
• Working days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
• Salary: $3500 - $4000

Requirements:

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.

Responsibilities:

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Overview:

We are looking for a proactive and skilled Administrative and Marketing Specialist to join our team in Singapore. The ideal candidate will be able to effectively manage administrative duties while playing a key role in developing and implementing LinkedIn-based marketing strategies. This role is tailored for individuals who have a passion for social media marketing and are adept at fostering professional relationships online.

Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, including organizing schedules, handling correspondence, and maintaining filing systems.
• Provide administrative support to the team, such as preparing documents and managing databases.
• Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment.
• Liaise with Government agencies relevant funding, grants applications, and claims.
• Any other ad-hoc duties as assigned.

2. Marketing Duties:

• Develop and implement a LinkedIn marketing strategy aligned with our brand's goals.
• Create engaging LinkedIn content, including posts, articles, and company updates to enhance brand visibility and engagement.
• Foster connections and interactions on LinkedIn to build a professional network and increase the company's reach.
• Analyze LinkedIn insights and metrics to refine strategies and report on performance.
• Collaborate with other marketing initiatives to ensure a cohesive online presence.
• Any other ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in an administrative role; experience in social media or digital marketing, particularly LinkedIn, is highly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent communication skills, both written and verbal, with a flair for professional social media communication.
• Proficiency in Microsoft Office Suite and LinkedIn analytics tools.
• Ability to work independently with minimal supervision and collaboratively in a team.
• Creative thinker with attention to detail and an understanding of branding principles.
• Familiarity with the global market, with a primary focus on Singapore and China, and understanding their respective business etiquettes.
• Ability to write and converse in English and Mandarin.

Roles & Responsibilities

1. Managing the full spectrum of office administration function, including reception, pantry, logistics for staff onboarding and off-boarding, office inventory and IT assets etc;

2. Responsible for the full spectrum of office facilities management; upkeeping of the office set up.

3. Assist in incoming calls, answering queries and redirecting calls when necessary and attend to visitors of all levels

4. Ensure that information of machinery and asset is updated and lorry insurance and road tax is being renewed on time

5. Support accounts to send out invoice to customers and update customer card to HQ

6. Maintain proper filing system, including data management and file sharing

7. Able to perform procurement function from sourcing of items to before making payment

Required Qualifications :

1. At least 2 to 3 years’ experience as an HR & Admin Executive, HR Admin Assistant or similar role

2. Good working knowledge of local employment legislation and HR best practice.

3. Excellent organisational and administration skills in a professional corporate environment

4. An independent team player with a proactive and positive work attitude

5. Strong interpersonal skills, with the ability to build and manage relationships at all levels

6. Able to multi-task, prioritise and work in a fast-paced environment

7. Meticulous with attention to detail and possess good problem-solving skills

8. A dynamic and motivated individual with a keen interest in continuous improvement and work excellence

9. IT savvy with a good grasp of MS Office application

Our client is a private tertiary institution. They are now recruiting an Systems Engineer to be part of their Engineering team for ongoing transformation projects. They are located in the East Area - easily accessible.

Roles and Responsibilities:

• Support schools in confidential document preparation for CPE registration.
• Review and ensure accurate, timely documentation for program registration, updates, and lecturer registration.
• Act as a discreet liaison with internal and external stakeholders, including CPE and University Partnerships.
• Ensure compliance of Academy partnership activities with country-specific regulatory frameworks.
• Compile data efficiently to support company needs.

Requirements:

• Diploma in related field
• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description:

We are seeking a proactive and detail-oriented Accounts & Admin Intern to join our team. As an intern, you will have the opportunity to gain hands-on experience in both accounting and administrative tasks, contributing to the smooth operation of our organization. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Answer inquiries from customers, guests, and vendors promptly and professionally.
• Handle guest reservations and ensure all bookings are accurately recorded.
• Prepare invoices and customers' statements of accounts in a timely manner.
• Monitor online reviews and social media channels to identify any negative feedback and collaborate with the team for service recovery.
• Perform data-entry duties, including updating records and maintaining databases.
• Assist with other administrative tasks as needed, such as filing, scanning, and organizing documents.
• Collaborate with team members to support various projects and initiatives.

Requirements:

• Currently pursuing at least a diploma in Accounting, Finance, Business Administration, or a related field.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A positive attitude and willingness to learn.

Benefits:

• Hands-on experience in both accounting and administrative functions.
• Opportunity to work closely with experienced professionals.
• Exposure to various aspects of the hospitality industry.
• Potential for future employment opportunities based on performance.

How to Apply:

Please submit your resume and a brief cover letter outlining your interest in the Accounts & Admin Intern position. Include any relevant experience or skills that make you a strong candidate for this role. Applications can be sent to [email protected].

Part-time positions are available.

-Maintains staffs by recruiting, selecting, orienting, and training employees.

-Supervises staffs by communicating job expectations, appraising job results, and disciplining employees.

-Sets policies and procedures for training, coaching, counseling, and career development for staff.

-Initiates and coordinates goals, deadlines, and projects for their department.

-Develops and implements policies and procedures to improve operations and function of the department.

-Leading and/or participating in meetings

-Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

-Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

-Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

-Planning, implementing and supervising the company’s financial strategy

-Managing the company’s financial accounts, payroll, budget, cash receipts and financial assets

-Handling the company’s transactions and debts and doing cash flow forecasting

-Following proper accounting procedures to reach financial objectives

-Monitoring and analyzing financial accounting data

-Creating financial reports based on data analysis

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Our client is a private tertiary institution. They are now recruiting an Systems Engineer to be part of their Engineering team for ongoing transformation projects. They are located in the East Area - easily accessible.

Roles and Responsibilities:

• Support schools in confidential document preparation for CPE registration.
• Review and ensure accurate, timely documentation for program registration, updates, and lecturer registration.
• Act as a discreet liaison with internal and external stakeholders, including CPE and University Partnerships.
• Ensure compliance of Academy partnership activities with country-specific regulatory frameworks.
• Compile data efficiently to support company needs.

Requirements:

• Diploma in related field
• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description

Daily administrative duties

Sourcing of product and quotaton for office equipment, stationeries and personal protective equipment (PPE)

Stock take, update and maintain of inventory record

Assist in compilation of inventory monthly report

Issue of office equipment and PPE to employees

Data entry of delivery orders and return note

Liaise with inventory team on all logistics matters

Any other ad-hoc duties as and when assigned

Requirements

Minimum GCE O Level/ITE

Minimum 2 years of relevant working experience

Proficient in MS Office

Preferably with basic IT knowledge

Responsibilities

1. Responsible for overseeing invoicing/preparation of test reports/handling quotations and logistic scheduling.
2. Oversee the roster of lab personnel.
3. Undertake general office administrative duties (e.g. photocopying, scanning, filing, sorting, faxing and mail distribution)
4. Handle phone calls and email correspondence.
5. Assist in ordering office supplies and other materials needed by the Department.
6. Assist in other ad-hoc administrative duties when required.
7. Other ad-hoc duties as assigned.

Roles & Responsibilities

Responsibilities:

· Provides full spectrum of administrative support function.

· Interfacing and liaising with customer, factory production and internal departments for all administrative matters.

· Filing and copying of internal and external correspondences.

· Posting of cheques and involving in mails sorting task.

· Updating of new and existing customer profiles.

· Periodically provides administrative support to Finance/Account department for payment matters.

· Handle and respond timely to customer enquiries and feedback.

· Perform any other ad-hoc duties as requested or assigned.

Requirements：

· Candidate must possess at least an equivalent level to a Diploma/Certificate/Advanced/Higher/Graduate in any discipline.

· At least 2 Year(s) of working experience in the related field is required for this position.

· Independent and willingness to learn.

· Good communication skillsets and pleasant personality.

About Us

www.shine.org.sg

SHINE Children & Youth Services is a social service agency started in 1976 to provide social work services to students. We work with government agencies, national organisations and business corporations to support and help disadvantaged and marginalised students and at-risk youths (aged 5 to 21) studying in mainstream schools.

SHINE believes in the right of every child and youth to shine. Towards this end, it reaches out to children, youth and their families through school-based, centre-based and community-based social work and educational psychology programmes so as to enable children and youth to understand and overcome or cope with their difficulties, discover their strengths, learn life-skills and maximise their potential.

Administrative Assistant

The Administrative Assistant plays a vital role in providing front line support, office administration and office maintenance, and plays an important part to support the staff team and enable programmes and services to run smoothly.

Requirements:

Only Singaporeans

Personnel Specification

• Good communication and interpersonal skills
• Effective Team Player
• Willingness to learn new skills and adopt new processes
• Has good hands-on knowledge of Microsoft office applications and able to use or learn to use software applications like ERP and CRM
• Strong Administrative skills required and additional experience in receptionist duties will be an advantage

Responsibilities and Scope of Work:

The following are categories of scope of work and examples of type of work

1) Front line support

- Provide front line support to services operating at that site.

- Carry out reception duties, handle enquiries, telephone calls and first-cut referrals.

- Collect fees from clients, record fees and issue receipts from system, bank in collections and ensure proper documentation is attached in the system. Encourage clients to use e-payment platforms.

- Retrieve phone/ email messages for assigned SHINE Sites and ensure messages are conveyed to respective person promptly.

- Maintain Databases and collate data for consultation services/ statistics/ & tracking purposes

- Generate invoices to external parties as required, which will be sent via various online portals or email.

2) Office administration

- Perform site office administrative and clerical work including data entry, typing, filing, maintaining records and other related duties.

- Issue and replenish stationery and track stocks.

- Handle site’s postage/ incoming and outgoing mailing/ courier services where required.

- Support Site Directors to check staff expense reimbursement to ensure completeness of supporting document, in compliance with SHINE’s policy. Follow up with staff to close outstanding matters.

- Support programme/ event level budget tracking for assigned services through retrieval of reports available in the ERP system when requested.

- Programme/event level budget tracking for assigned services by using the reports available in the ERP system.

- Raise purchase orders and record receipt of goods and services via ERP system. POs are based on pre-approved purchase requisitions and recommended vendor submitted by respective programme staff.

- Source and raise PO for office related items or other items as requested.

3) Office maintenance

- Responsible for site equipment maintenance including but not limited to air-con, photocopy machine etc.

- Handle site maintenance and housekeeping including coordinating duties for cleaning assistant.

- Set up facilities for meetings, events, hosting of guests in centre.

- Work together with Administrative Executive to implement and promote health and safety requirements as assigned, including but not limited to Safe Management Measures during a pandemic or as part of the service continuity plan.

Location: Yishun.

We regret that only shortlisted candidates will be notified

Are you familiar with Japanese culture?

Not necessary to speak Japanese!

Job Description

• Liaise/follow up with property agents for expat housing related matters (including minor repairs for the house.)

• Process claims application for expatriates via BIPO.

• Manage proper aircon servicing contract records with appointed Master Aircon vendor.

• Review and processing of invoices (e.g. aircon contractor, handyman, laundry services, furniture rental etc.).

• Ensure proper update of rental listing and records for accurate monthly rental payment.

• Necessary support for Expat moving in/out of Singapore.

• Any other ad-hoc duties as per assigned

Job Requirements

• Experience in expat management (liaising with property agent, familiar with TA, coordinating minor repairs, etc) will be an advantage

• Proficient in Microsoft Office (Words, Excel, Outlook etc)

• Experience in processing invoices/payments via systems

• Basic admin knowledge

• Minimum “O” levels

• Minimum 2 years of relevant working experience

Job Description:

• Assist the Condominium Manager in handling and maintaining proper records of enquiries or complaints received from residents / tenants.
• Assist new owners/tenants in the application of card access, keys, move in/move out and renovation request.
• Coordinate on-site inspection schedule for contractors, MA technicians and/or Property Executive schedule to attend to residents’ service request.
• Provide administrative support in the collation of weekly and monthly submissions to HQ TA.
• Answering phones and receiving residents request in a professional manner with a positive and helpful attitude.
• Sorting and distributing mail.
• Petty cash management and booking of the estate facilities.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.

Requirement:

• Proficient in MS Office

At Knight Frank, our people are crucial to success. We invest in our employees' lifelong learning and create a remarkable opportunity for everyone to grow personally professionally.

Knight Frank offers a Transformation and Growth Scheme that will help you develop your skillsets across a range of topics, including service excellence, improvement of writing skills, and knowledge of Building Maintenance & Strata Management Act (BMSMA).

Accelerate your career growth today by joining our professional development program!

Reporting to Manager, Clinical Administration Office (CAO), the Assistant Manager will support the various initiatives in clinical services, namely Medical, Nursing and Allied Health.

Your main focus lies in coordinating administrative support to the Domain Heads, Managers, Clinicians, staff and trainees/ students in the delivery of clinical services and care programmes. You will also be responsible in continuously viewing projects to improve patient care and safety and processes to ensure smooth and effective operations and assist in work as and when assigned.

Job Requirements

• Bachelor’s Degree in any discipline
• Preferably at least 6 years of working experience, experience in healthcare setting will be an advantage
• Excellent interpersonal, verbal and written communication skills with the ability to develop and maintain working relationships across organisations
• Meticulous and organised with good planning skills
• Ability to work well in a team and independently
• Proficient in Microsoft Office applications