Administration Officer

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Our client is a private tertiary institution. They are now recruiting an Systems Engineer to be part of their Engineering team for ongoing transformation projects. They are located in the East Area - easily accessible.

Roles and Responsibilities:

• Support schools in confidential document preparation for CPE registration.
• Review and ensure accurate, timely documentation for program registration, updates, and lecturer registration.
• Act as a discreet liaison with internal and external stakeholders, including CPE and University Partnerships.
• Ensure compliance of Academy partnership activities with country-specific regulatory frameworks.
• Compile data efficiently to support company needs.

Requirements:

• Diploma in related field
• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Opportunity: Administrative Assistants Needed for 3-Month Contract

Duration: 3 months (March to May)
Location: Stadium
Days: Monday to Friday
Time: 10am-6pm (with one-hour break)
Rate: $12/hour
Number of Positions: 2

Job Description:We are currently seeking two administrative assistants to join our team for a 3-month contract from March to May. The role will primarily involve administrative tasks related to finance and data management.

Requirements:

• Candidates must possess administrative experience.
• An interview is required for shortlisted candidates.
• Applicants are required to submit their CV for consideration.

Key Responsibilities:

• Knowledge of basic finance for payroll tasks.
• Data entry from manual records to Excel timesheets.
• Photocopying of invoices.
• Finalizing settlements.

If interested please contact/call Winston

WhatsApp 8811 <<SPACE>> 8599

· Answer/reply / direct phone calls, emails and correspondences; letters and documents collection.

· Provide administration support such as data entry, sorting and filing of documents

· Monitor / maintain / order office supplies, ensure sufficient office supplies and timely replenishment

· Support colleagues who are working from home/outside of the Singapore office, including scanning, filing documents, computer connecting etc

· Issue invoices

· Documentation and simple processing duties

· Provide general support to visitors

· Act as the point of contact for internal and external clients

Requirements :

· Proven experience as an administrative assistant, virtual assistant or office admin assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· All Singapore citizen, PR, (EP, SP, WP and LOC) are welcome.

Administrative:

• Data Entries – Invoices, Drivers’ salary

Commercial:

• Support Invoicing procedures including checking and tallying of delivery orders from sub-cons and suppliers.

• Answering of phone calls

• Assist in payment recovery (Accounts Receivables)

Operations:

• Monitoring of Road Tax / Insurance / LM / LG / COE

• Document scanning and filing upon receiving latest info.

• Support operations scheduling of drivers in office when necessary.

Upon familiar with current task, management of HR function including work permit application/cancellation/renewals.

Requirements:

• Candidate must possess at least ‘O’/ N Levels Certificate

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Relevant experience in handling administrative work will be a plus point.

• Fresh graduates are welcomed. On the Job training will be provided

• Fluency in Mandarin and English will be advantageous as candidate will be required to communicate and support the clientele queries.

• Support the Manager for administrative procedures and documentations necessary for site operations.
• Do data entry of purchasing data and update information system
• Perform accordingly to purchasing procedures and policies
• Support the operations in administration matters such as submission of overtime claims, leave applications and invoices
• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines etc.
• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence.
• Any other ad-hoc duties as and when required

Job Requirement:

• GCE ‘O’ Levels / NITEC in office skills
• At least 2 – 3 years of relevant experience
• Good written and spoken skills
• Able to multi-task
• Proficient in Microsoft Office
• Responsible and a good team player
• Able to work 5.5 days work week
• Has a good safety mindset and displays good WSH behaviour

Responsibilities :-

• Perform accounting & finance duties including receivables & payables processes, general ledger and bank reconciliation.
• Preparation of quarterly GST
• Handling petty cash payments and follow-up with customer's for Accounts receivables.
• Prepare month-end and year-end reports including financial statements
• Maintain a good documentation and filing system
• Provide HR Administrative Support
• Perform any other ad-hoc task upon request.

Requirements:-

• Min Degree Holder or equivalent qualifications
• Minimum 3 years relevant working experience
• Proficiency in MS Word , MS Excel
• Self-motivated, meticulous, able to multi-task and work independently

Human Resources (HR) and Administrative (Admin) Officer / Executive

Job Description & Requirements

We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.

Human Resource Responsibilities:

● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns

● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.

● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,

● Maintain and organise staff personnel records

● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed

● Plan and organise staff events and welfare programmes

● Serve as the primary contact for employee HR inquiries.

● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.

Administration Responsibilities:

● Manage office mail, facilities, equipment (including IT and software) and supplies.

● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.

● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.

● Support meetings and events, and governance matters as and when required

● Act as a fire warden for the Council.

Payment Processing:

● Process bank payments and staff claims.

● Prepare payment and claim reports.

Other Corporate Services:

● Perform additional duties and responsibilities as assigned.

Requirements:

● Positive, approachable, and problem-solver with excellent communication skills

● Degree/Diploma in any field.

● Proficiency in MS Office. Comfortable working with IT and software, when required.

● Proven experience in an HR and Admin or similar role.

● Meticulous, highly organized, and adept at multitasking.

● Able to work independently and collaboratively in a fast-paced environment.

Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!

ELITE CORPORATE PTE.LTD.

POSITION: ADMIN EXECUTIVE

REQUIREMENTS:

Diploma/ Degree holders in any field with or without local (Singapore) experience can apply. Must have basic knowledge in MS Office and MS Word. Expect the candidate who have decent spoken and written English. Training will be provided. Good scope for career advancement. Must possess good and positive attitude and discipline. Must be able to join immediately. No overtime. Dependent pass/Long term visa holders/Permanent residents/Singaporeans are welcome to apply. Familiarity in Indian languages will be useful. This is an office job no travelling required. No S pass quota and no agency fee.

Work place is 10 Jalan Besar, # 03-04 Sim Lim Tower, Singapore- 208787(Very near to Jalan Besar/Little India/Rochor/Bugis MRT)

Interested candidates send your resume to [email protected] or [email protected]

Alternatively you can WhatsApp your +65 90051790

Working Hours: 7.30am - 5.15pm (Monday to Friday)

Locations: Maju and Nee soon

Duties and Responsibilities:

• Helping out with administrative work

• Handle email, time card, weekly safety toolbox, filing, attendance monitoring and personal data documentation

• Preparation & monitoring of production chart

• Manage keys (issue keys / returning keys / making sure information in the logbook is all correct), updating of logbook, filing/signing of log book, first aid monitoring

• Ad-hoc Duties assigned by supervisors.

Job Requirements:

• Proficient in Microsoft Excel and Word

• Able to work independently with min supervision

• Good communication skills, English-speaking environment

• A good team-player

Job Description & Requirements

Key Responsibilities:

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users’ feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative supports whenever is needed.
• Ad hoc admin support whenever requested by the Executive Director.

Requirements:

• GCE “O” Level and above
• At least 3 years in a similar role, experience in a charity is advantageous.
• Good communication and interpersonal skills.
• Customer-focused.
• A good team player.
• Proficient in IT-related troubleshooting, and Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Able to multi-task and be flexible to cover front-desk duties.

* Note: Only shortlisted candidates will be notified.

Company’s Profile

A leading and established local company specializing in food and catering service provider

Location: West

Working Hours: 5 Days Work Week

• Mon to Thurs, 8.30am-6pm
• Friday, 8.30am-5.30pm

Benefits:

• Basic
• Variable Bonus

Responsibilities:

• Provide administrative / secretarial support to the HODs and Directors, including travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents

Requirements:

• Possess at least a Diploma in Secretarial Studies or related discipline.
• At least 3 years experience in a similar capacity.
• Prior experience in F&B / Hospitality industry would be highly advantageous.
• Possess a “can-do attitude” and eager to learn.
• A high degree of resilience, perseverance, focus and commitment is essential.
• Excellent written and verbal communication skills.
• Independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.

Your recruiter for this job: WhatsApp Ian @ 8512 3517 for a quicker response.

Ian Fong | R22106545

Recruit Now Singapore Pte Ltd | EA No: 21C0845

We are now looking for admin staff to provide administrative & operations support in an effective manner for our companies, Acelink Logistics Pte Ltd and Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 1 Senoko Road.

As a Clerical Officer, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Any other duties as and when assigned
• Purchasing of stationary / uniforms

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

Job Responsibilities:

• Update and maintain SAP
• Update and maintain tenants' contacts, tenancy schedules and other documents
• Liaise with tenants and solicitors to facilitate and prepare the tenancy agreements and documents
• Reconcile audited sales report and prepare GTO billing
• Compile ACG reports
• Other general administrative and clerical duties

Period:

• 2 years contract

Working Hours:

• Monday to Friday, 8.30am to 6pm

Salary:

• Up to $3300

Location:

• Tampines

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures
• Good communications and interpersonal skills
• Proficient in MS Office applications

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

illum.e is an MOE-registered tuition centre offering high-quality, results-proven IP English and Language Arts Tuition, Humanities Tuition for Primary and Secondary Schools, and GP Tuition for Junior College in online and/or physical lesson modes. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

As the centre grows in an unprecedented rate, illum.e is looking for like-minded, passionate and driven individuals to grow with the company. Various career progression and increased renumeration opportunities are open to candidates who apply.

Employee Branding Statement

We are pleased to have you onboard the most student-centric company in the world.

Illum.e is not only a safe space of growth for our students, but also for our staff. In order for us to deliver experiences of the highest quality, we strive to provide our staff work experiences of the highest quality.

At illum.e, we believe that every staff is a leader, and in building a long-term, multi-generational education company, we value and respect our staff in being change-makers who make a difference in their own right.

We also believe in equitable rewards - employees who treat the company like their own, will have their own futures and stakes in the company.

Company Overview

Every student has that ‘a-ha’ learning moment, where he or she gets it, and sees the connections between what is taught, and what they now know.

It is seeing these ‘a-ha’, ‘eureka’ moments and epiphanies, and witnessing our students’ eyes light up in understanding that illum.e was born.

illum.e believes in how every child can learn, and seeks to enable every student to achieve his or her highest potential by embedding mini-successes and 'a-ha's in every segment of the lessons designed.

Mission

To be the most student-centric education company in the world, where students can find a safe space of growth and lessons of the highest quality so that they can be illuminated and inspired to achieve their greatest.

Vision

To end student and parent powerlessness by providing world-leading, impactful and illuminating English, General Paper and Humanities education with illum.e’s unique curriculum approach and pedagogy.

Core Values

I - Innovation in Education

L - Learner-Centric Approach

L - Leadership in Excellence

U - Unwavering integrity and Trust

M - Motivation, Meaningful Impact

E - Excellence through Satisfaction

Company Culture

1) Collaborative - Our staff work and discuss in non-hierarchical, high-buzz collaborative teams with one another to achieve our key objectives.

2) Empowering - We believe in giving you a safe space to help you shine, with professional development, and opportunities to make a name for yourself in the industry and more.

3) Driven - As a fast-growing company, we outvalue all our competitors in quality of service, curriculum and overall experience. This is only possible because of the conscientious diligence and aspirational beliefs of our team who work hard and smart.

Administrative Specialist

Role Overview:

At illum.e, we are seeking a dedicated Administrative Specialist to join our dynamic team. This role is pivotal in ensuring a seamless and supportive enrolment experience for new and prospective students. The ideal candidate will be a detail-oriented, empathetic communicator with a passion for education and a talent for providing exceptional customer service.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, providing detailed information about illum.e’s courses, teaching methodology, and enrolment process. Guide prospective students through the enrolment process, ensuring all necessary documentation is completed accurately and timely.
   
2. Outreach and Engagement: Develop and implement outreach strategies to attract new students, including participation in educational fairs, school visits, and community events. Collaborate with the marketing team to create engaging promotional materials and campaigns that highlight the benefits of studying at illum.e.
   
3. Admissions Coordination:Coordinate the admissions process, including application review, interviews, and assessments, ensuring a fair and efficient selection process. Maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
   
4. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
   
5. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
   Prepare and analyze enrolment reports to identify trends, assess the effectiveness of recruitment strategies, and inform decision-making.
   
6. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.
   
7. Continuous Improvement:Continually assess and refine enrolment processes and practices to enhance efficiency and the overall experience for students and families. Stay abreast of best practices in student recruitment and enrolment management, implementing innovative solutions as appropriate.
   

Work Requirements:

• Five Day Work Week (1 weekend). Candidates who are able to work both weekends can expect better renumeration.
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our team is seeking a dynamic and detail-oriented bilingual administrative assistant to join our professional team. As a member of our company, you will assist in daily administrative tasks in a fast-paced, diverse environment and provide support to the team.

Position: Bilingual Administrative Assistant (Chinese and English)

✅ Responsibilities:

• Input and verify daily orders, shipments, and invoices.
• Input and verify daily purchase orders, and check wholesale prices.
• Receive goods and organize them in the warehouse systematically.
• Process received payment orders and archive them in order.
• Manage online sales platforms, update platform information and content promptly, and handle platform orders of the day.
• Produce 2 content videos per week (content videos of our company’s products or services).
• Assist management in handling daily affairs.
• Conduct timely inventory checks and provide necessary ordering information promptly.

✅ Requirements:

• Excellent proficiency in both spoken and written Chinese and English.
• Relevant experience in administrative or assistant roles.
• Strong organizational skills and time management abilities.
• Excellent communication and coordination skills.
• Proficiency in using office software such as the Microsoft Office suite.
• Ability to maintain focus and accuracy in a fast-paced work environment.
• Team player willing to go above and beyond when necessary.
• Preferably Male as requires some inventory keeping.
• Malaysians are welcomed to apply

✅ We Offer:

• Competitive salary and benefits.
• Dynamic and diverse work environment.
• Opportunities for growth and development.

✅ Application Method:

Please email your resume and a cover letter explaining on why you are the suitable candidate for this position to: [email protected]

Please ensure that you include “Bilingual Administrative Assistant Application” as the email subject.

We look forward to having you join us in achieving the company’s vision and goals together!

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off

Position title : Accounting & Administrative Assistant

Location: Ubi

Working Days: 5 days

Working hours : 9 a.m to 6 p.m

Requirement

• Maintaining monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinating with banks.
• Update overseas internet sales including inventories and perform reconciliations timely and accurately.
• Update financial data in databases to ensure that information will be accurate and available immediately when needed.
• Assist with local warehouse team in upkeep of inventories on weekly basis. Assist with other accounting projects as assigned.
• Other ad-hoc duties as assigned.

Job Requirements

• Diploma or Degree in Accountancy.
• 5 years and above of related experience.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to sales and procurement department for administration work.

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated;
• Assist in verifying daily stock & transaction and highlight irregularities
• Data-entry of sales order;
• Assist in the consolidation of reports ;
• Any other ad-hoc duties assigned by the superior

Requirements:

• Detail oriented and meticulous;
• Able to work in a fast-paced environment
• Effective team player and fast learner

Please drop us your resume and we can contact you for further discussion.

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In SE Asia, we are a leading power sector consulting engineering company with offices in all the key countries in the region. In total, we have multinational staff of more than 500 working in the power generation field in Asia.

In line with our increasing business, we are looking for a Finance and Administrative Associate to manage day-to-day operations of finance and administrative tasks in our AFRY Singapore office.

Responsibilities

The Finance and Administrative Associate shall carry out responsibilities as follows:

• Prepares and reviews employee voucher requests including expense reports
• Prepares and records daily Account Payable and Account Receivable invoices
• Processes payment to vendor invoices by check issuing and remittance application submission
• Prepares daily and weekly cash position reports
• Inputs all financial transactions data into Maconomy
• Imports data from Maconomy to AARO and prepare AARO reports
• Works as Maconomy Project Controller and Maconomy Back Office to work with Project Manages (To set up, monitor, control and close the projects)
• Reviews signed contracts to liaise with local and international taxation
• Prepares project invoices, submits them to clients and follows up with clients
• Supports projects profit / loss taken at the month end closing
• Supports employees’ timesheet
• Handles monthly payroll process and related reports in compliance with Employment Act, CPF, PDPA and other Singapore regulations.
• Coordinates and liaisons with work permit agent on schedules and process for expat employees’ visa and work permit as well as manages relevant company data in Singpass system.
• Supports on other HR and administrative related works as assigned.
• Administrative duties related to the office and office facilities.

The Finance and Administrative Associate shall be supported and guided by the AFRY regional headquarters Finance, HR and admin team in Bangkok.

Qualifications

• Bachelor’s degree in Finance, Accounting or related field.
• Minimum of 3 years of working experience in related field.
• Good Finance and Accounts knowledge skills
• Knowledge of payroll principles, practices and regulations as well as taxation related regulations.
• Accountable for assigned tasks, timelines and deadlines, able to multi-task and work independently.
• Good communication and interpersonal skills.

We offer the following to qualified candidates:

§ Friendly international working environment with a wide variety of interesting and challenging tasks

§ Competitive salary package

§ Career opportunity in one of the largest international consulting and engineering companies

§ Possibility to grow professionally and advance in career

Interested candidates, please send your application and full CV in English to [email protected]. Only shortlisted candidates will be notified.

• Project contract based (start from 29 Jan, estimated 27 months until project completion)
• Work Location: Changi Naval Base
• Working days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
• Salary: $3500 - $4000

Requirements:

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.

Responsibilities:

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Overview:

We are looking for a proactive and skilled Administrative and Marketing Specialist to join our team in Singapore. The ideal candidate will be able to effectively manage administrative duties while playing a key role in developing and implementing LinkedIn-based marketing strategies. This role is tailored for individuals who have a passion for social media marketing and are adept at fostering professional relationships online.

Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, including organizing schedules, handling correspondence, and maintaining filing systems.
• Provide administrative support to the team, such as preparing documents and managing databases.
• Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment.
• Liaise with Government agencies relevant funding, grants applications, and claims.
• Any other ad-hoc duties as assigned.

2. Marketing Duties:

• Develop and implement a LinkedIn marketing strategy aligned with our brand's goals.
• Create engaging LinkedIn content, including posts, articles, and company updates to enhance brand visibility and engagement.
• Foster connections and interactions on LinkedIn to build a professional network and increase the company's reach.
• Analyze LinkedIn insights and metrics to refine strategies and report on performance.
• Collaborate with other marketing initiatives to ensure a cohesive online presence.
• Any other ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in an administrative role; experience in social media or digital marketing, particularly LinkedIn, is highly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent communication skills, both written and verbal, with a flair for professional social media communication.
• Proficiency in Microsoft Office Suite and LinkedIn analytics tools.
• Ability to work independently with minimal supervision and collaboratively in a team.
• Creative thinker with attention to detail and an understanding of branding principles.
• Familiarity with the global market, with a primary focus on Singapore and China, and understanding their respective business etiquettes.
• Ability to write and converse in English and Mandarin.

Roles & Responsibilities

1. Managing the full spectrum of office administration function, including reception, pantry, logistics for staff onboarding and off-boarding, office inventory and IT assets etc;

2. Responsible for the full spectrum of office facilities management; upkeeping of the office set up.

3. Assist in incoming calls, answering queries and redirecting calls when necessary and attend to visitors of all levels

4. Ensure that information of machinery and asset is updated and lorry insurance and road tax is being renewed on time

5. Support accounts to send out invoice to customers and update customer card to HQ

6. Maintain proper filing system, including data management and file sharing

7. Able to perform procurement function from sourcing of items to before making payment

Required Qualifications :

1. At least 2 to 3 years’ experience as an HR & Admin Executive, HR Admin Assistant or similar role

2. Good working knowledge of local employment legislation and HR best practice.

3. Excellent organisational and administration skills in a professional corporate environment

4. An independent team player with a proactive and positive work attitude

5. Strong interpersonal skills, with the ability to build and manage relationships at all levels

6. Able to multi-task, prioritise and work in a fast-paced environment

7. Meticulous with attention to detail and possess good problem-solving skills

8. A dynamic and motivated individual with a keen interest in continuous improvement and work excellence

9. IT savvy with a good grasp of MS Office application