1. Support the Operations department

• Assist to procure ship essentials;
• Assist to collate the procurements and vessel's location;
• Update of required information;
• Update and filing of vessel's certificates;
• Liaise with crews for crew's seaman book and passport;
• Delivery of documents to shipyard whenever necessary;
• Billing.

2. Support the Logistics department

• Assist to get quotation from freight forwarding companies;
• Assist to arrange for crane/trucking etc whenever required;
• Required to attend to loading / unloading of cargos at times;
• Collate all documents/jobs for billing.

3. Office support

• Booking of hotels for customers, restaurants etc;
• Arrangement of buffets for office functions;

Job Description

• Industry/ Organization Type: Audit Firm/ CPA Firm
• Position Title: Administrative Executive/Compliance Executive
• Working Location: City Hall
• Working Hours: 5 days (M-F, 9.00 AM-6.00 PM)
• Salary Package: Basic + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Handle firm’s admin and paperwork.
• Perform due diligence checks for new clients.
• Monitor audit department confirmation including bank confirmation.
• May assist in marketing activities.
• Other duties assigned by superior.

APPLY NOW!!!

• Diploma or Degree in administration, business or accounting studies.
• Able to work independently with minimum supervision.
• Experience in secretarial / administration / recruitment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #64737 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Our company

• Warmth and friendly family-oriented SME company culture
• We are a group of self-motivated teamplayers
• We work hard and play hard
• Training will be provided

Job Description

• Obtaining quotations for new and existing client's insurance policies, answering client's queries promptly, and processing of insurance policies.
• Develop and maintain client relationships by providing support, information and evaluating customer needs accurately.
• Handle daily office administrative duties including data administration, answering of phone calls, attending to emails and phone messages promptly.
• Other administrative duties as assigned by manager.

Requirements

• Strong organizational, prioritisation and time management skills.
• Positive attitude and client-centric service oriented.
• Seeking growth and looking to learn in this role.
• Meticulous with ability to handle highly confidential issues as well as communicate effectively with clients and colleagues.
• At least 3 year of administrative work experience.

Responsibilities:

• Answer phone calls, including routed calls, take and deliver phone messages
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices
• Manage and file all office documents
• Reply to enquiries and emails upon gathering and presenting the relevant information
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas
• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.)
• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.)
• Any other tasks that may be assigned from time to time

Requirements:

• Minimum ‘N’ or 'O' Levels qualifications with at least 2 years of working experience
• Fresh Diploma graduates are welcome to apply
• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint)
• Strong communication and interpersonal skills, and possess a positive attitude
• Good planning and organising skills
• Good time-management and multi-tasking skills

Others:

• 5.5-day (alternate Saturday) work week
• Training will be provided

Job Description:

• Maintain and upkeep office facilities and serves as a liaison with vendors/ service providers/ building management team for facilities work maintenance
• Handle reparatory or maintenance of office facilities, equipment and pantry appliances such as lightings, telephone and aircon systems, etc.
• Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers
• Support social and staff engagement events such as refreshment ordering, logistics coordination as required
• Purchase and replenish stationery and pantry supplies when necessary
• Assist to process HR department’s invoices for payment
• Any other ad hoc admin duties as delegated by management

Job Requirements:

• Minimum GCE ‘O’ Level with at least 5 years of experience in office admin

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

We are looking to hire an Operations Administrative Executive that can provide administrative and operational support to the Operations Department to ensure the smooth functioning of the company's day-to-day activities.

The ideal candidate possesses administrative experience and must be able to work independently with minimum supervision.

This role reports directly to Head of Operations & Safety and dotted line to Head of Human Resources and Administrative.

Job Description:

Provide administrative support to daily operations work includes but not limited to the following:

• Collate and update Operations team weekly schedule and attendance sheet
• Assist on-site permit application and renewal of lifting equipment
• Assist in company vehicle mileage usage, vehicle washing meter reading reporting
• Assist in preparing weekly vehicle washing and warehouse cleaning schedules
• Assist in monthly Operation team activities reporting
• Assist in scheduling meetings and prepare monthly meetings minutes
• Liaise with Insurer on motor insurance claims
• Filing administration and managing office including issuing uniforms, PPE and pantry supplies
• Coordinate and maintain training records
• Ensure the office environment and procedures meet health and safety regulation standards
• Any other tasks as assigned from time to time

Requirement:

• Candidate must possess at least Diploma in Business studies/Administration/Management or equivalent
• At least 3 years of related experience in providing office administration support to operations
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently in fast-paced environment and under tight deadlines
• Must be pro-active, take initiative without waiting for instructions.
• Able to multi-task and meticulous
• Office Location: Tagore Lane

Based in the office, you will help us with general administrative and tele-sales tasks:

- Take customer orders by phone.

- Process incoming fax and email orders.

- Able to serve mandarin-speaking customers.

- Key orders into computer system.

- Provide sales support to sales team.

- Liaise with logistics teams on delivery.

- General administrative tasks, filing, data entry, printing of labels.

- Other ad-hoc office duties.

You should:

- Be details-oriented, meticulous and systematic.

- Be able to work independently and multitask.

- Have strong interpersonal and communication skills.

We have a 5-day work week (Mon-Fri 8.30am - 6pm).

We are located 3 mins from Kaki Bukit MRT Station.

Singaporeans or persons who do not require work passes to work in Singapore preferred. You should be physically in Singapore right now.

We are unable to hire you if you are currently outside of Singapore.

• Reports to Project Director
• Manage Fund Planning
• Sub-con Management
• Supervising the day-to-day operations of the administrative department and staff members
• Oversee project sites’ hiring, training, and evaluation process and take corrective action
• Develop, review & ensure compliance with administrative systems, policies, and procedures
• Identify recruitment needs, manpower allocation, training & development management
• Oversees office assets management
• Conduct internal audits
• Develop relationships with prospective customers, liaise with clients/authorities
• Monitor the financial health of each project, work with various head of departments for project budgeting & forecast
• Periodic reports to Korea Headquarters & Singapore Branch office

Job requirements:

• Degree in B.S. Business Administration, Management, or a related field
• Minimum 15 years of relevant experience for A1 MNC Construction firm, inclusive of 10 years’ experience at similar level is mandatory for this position
• Candidates with experience in Joint venture projects and/or Reclamation projects will be preferred
• Experienced in construction project Administration management, financial reporting, budgeting, auditing, HR procedures etc
• A proven leader who has abilities to manage multiple construction projects
• Excellent time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, verbal, and written communication skills.
• Proficiency in MS Office, ERP
• Ability to plan ahead for and keep track of deadlines
• Location: Tuas South Boulevard (Finger 3 site office)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

We are hiring for our client located at the following location:

Work Location: Robinsons Road (Hybrid work arrangements)

Human Resources

● Responsible for administrative duties and daily HR operations.

● Process Monthly Payroll (system: Infotech) and timely submission of CPF, Tax Clearance IR21 & Yearly IR8A.

● Prepare HR documents, including employment contracts, offer contracts, and employee

onboarding/offboarding materials.

● Application, renewal, and cancellation of foreign worker passes

● Assist in staff recruitment processes, such as job postings, resume screening, and interview

coordination.

● Assist with annual salary review/appraisal and bonus exercises.

● To collect, calculate and enter data in order to maintain and update payroll information.

● Leave administration such as managing leave approvals, adjustments, cancellations and

crediting of Off-in-Lieu etc

● Processing of Government Bodies' claims such as Maternity claims, Childcare leave claims,

WICA Insurance claims, etc.

● Liaise with insurers on WICA renewals

Administration

● Coordinate with shopping malls about shop renovation documents submission and prepare

new shop opening relevant documents.

● Liaise with insurers on fire insurance renewals

● Proper filing system

● Organise and schedule meetings, taking of meeting minutes

● Invoicing to clients and ensuring timely payment

● Filing invoices from supplier, tallying with records

● Assisting outlet managers with monthly P&L statement, check and correct

● Administrative documentation

● Coordinating and scheduling outlet teams

Basic Requirements

● Candidate must possess at least a Diploma in Business Administration or other relevant

studies.

● Minimum 1-2 years of work experience in administration and HR fields.

● Familiar with MS Office application, Word, Excel, etc.

● Familiar with Singapore’s Employment Ordinance.

● Able to converse and write in English and Mandarin.

Skills & Abilities

● Good interpersonal and communication skills.

● Candidates with accounting experience will be an added advantage.

● Able to multi-task and is a team player.

● A self-motivated, self-driven, independent.

The successful candidate will be entitled to 5 day work week, medical and annual leave, and welfare benefits. Culture of the company is fun-loving and fast pace. Training is provided.

Reputable Enrichment Brand

LCentral is a reputable Premier English Specialist providing quality enrichment for students from N1 to P6 since 2008. We create an enhanced educational experience focusing on academic success, leadership qualities and the love of learning.

Our single greatest passion is to ignite the desire to learn by creating meaningful and inspiring classroom experiences to prepare children for tomorrow's society. We are committed to nurturing every child's potential in the areas of Literacy, Learning and Leadership.

LCentral is a trusted and reputable brand that is positioned for rapid expansion both in Singapore and the region.

Job responsibility

• Assist in the day to day administration of the centre (roster, scheduling, payments, etc.)

• Assist in student enrolments (enquiries, assessments, registration, etc.)

• Assist in scheduling classes to ensure optimal use of resources (classrooms, materials, etc.)

• Record keeping

• Establishing excellent rapport with parents, children and teachers

• Responsible for maintaining brand standards (image and presentation, safety and hygiene)

• Ensuring a positive and nurturing learning environment

Requirements

• Minimum 'N' Level

• Training will be provided

• Proficient in standard English

• Good administration skills

• Good organisation skills

• Customer-oriented

• Bilingualism is an advantage

• 5-day work week for full time

• Working location: East, North East & North

Interested parties please send your CV and include your expected salary to:

Email me at [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Responsibilities:

1. Sales Administration Support

Provide comprehensive administrative support for the Project Sales Team:

• Manage incoming sales calls/emails and perform leads administration.
• Source new leads from Tender Portals.
• Create, compile, and submit tender documents.
• Assist in preparing quotations and proposals.

Provide administrative support for the Services Sales Team:

• Prepare maintenance contract renewal notices.
• Compile services sales reports to track renewals.

2. Marketing Support

Offer administrative support to the Marketing Team, focusing on sales-related activities:

• Assist in developing marketing materials.
• Support marketing projects/events.

3. Other Roles

• Assist the Head of Operations and Managing Director in various administrative matters.
• Act as a buddy to the Administration Executive.
• Aid in matching supplier invoices with necessary documents and input into the system.
• Handle other ad-hoc duties as assigned.

Job Requirements:

• Minimum Diploma in any discipline or A Level.
• Minimum of 1-3 years of working experience.
• Knowledge of MS Office and Teams.
• Ability to work independently.
• Immediate availability to start work.

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Payroll and CPF contribution for employees.
• Monthly compilation and filing of Company expenses, accounts.
• Organise travel plans for Director such as flight and hotel arrangements.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘A’Levels or local polytechnic diploma.
• Meticulous and well-organised, able to work independently.
• Proficient in Microsoft Word, Excel, Powerpoint and Outlook.
• Maintain confidentiality of clients' personal information.

Benefits

• Monthly basic pay up to $2,800. Negotiable

• Assist on research finance and administrative functions. Examples of research finance functions to be supported include but will not be limited to processing of payment, billing and procurement, FY closing matters such as collation of expenses for accrual and actualisation, as well as tracking of utilisation or preparing projections for available research funding.
• Other ad-hoc duties as assigned

For interested candidates, please send your updated resume:

Email: [email protected]

WA: wa.me/6596503173

Tele: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Support in the day-to-day general admin, sales, account functions

Administer leave records, insurance and medical claims

Assist in reconciliation, prepare journal and record in system

Issue manual invoices and follow up with sales and payment collections

Any other ad-hoc duties assigned

Singaporean and Malaysian only

Email [email protected]

JOB DESCRIPTIONS:

· Ensure PO, DO & Invoice tally, generate report and keep to file

· Verify receipt of Purchase Requisition from requestor;

· Register new vendor into Qualified Vendor List;

· Issuance of Purchase Order (PO) to vendor;

· Update Procurement Status Report;

· Monitor and/or chase for overdue delivery;

· Request for replacement for on defect;

· Participate company’s recreational / event;

· Facility Management - cleanliness of office & showroom, repair and maintenance, etc.

· Office Administration - stationeries, toiletries, pantry’s beverages purchase for office use, courier services, etc.

· Issuing of Invoice;

· Chase payment for overdue payment;

· To verify the suppliers invoice and pass to finance to proceed payment;

· Prepare quarterly Receivable accounts documents to Accountant;

· Any other ad hoc assignments by superior

JOB REQUIREMENTS:

· Min. NITEC in Office Administration or relevant qualification;

· Min 2 – 3 years experiences in accounting, purchasing and/or office administration;

· Some experience in inventory management is an added advantage;

· Pleasant personality, great team player but also independent;

· Self driven and able to work under pressure;

· Meticulous with strong multitasking skill;

· Proficiency in Excel, Powerpoint & Office

Job Duties & Responsibilities

To assist academic department in daily administrative routines or any ad hoc duties assigned by the department heads.

Requiredment

- "N" or "O" Level

- Basic IT Literacy ( MS Exel / Word / PPT )

- Team player

- Meticulous in work

Join and Grow with us!

At FOMO Pay, we are dedicated to pushing the boundaries of what is possible in digital payment and global banking solutions. We are seeking forward-thinking individuals who share our passion for innovation and are eager to be at the forefront of industry disruption. In our transformation journey, you will have the opportunity to work alongside visionary leaders who have an exceptional track record of shaping the future of digital payments and global banking technologies. We also believe in unlocking the potential in every individual - we offer an inclusive, supportive, and continuous learning culture where everyone can grow to be their best selves and advance in their personal and professional goals. Join our team and be a part of an exciting evolution in the industry.

Key Responsibilities:

• Perform daily front desk reception duties, including welcoming and attending to walk- in visitors
• Manage incoming calls and direct them to the appropriate personnel, providing accurate and timely information asneeded
• Handle courier items, ensuring their proper distribution within the Company
• Assist in office administrative and facilities duties, such as placing orders for office inventory, including stationary,pantry snacks, and other essential items, and maintaining accurate records of inventory levels
• Ensure the cleanliness and tidiness of the office premises, including common areas, meeting rooms, andworkstations
• Manage office equipment and ensure their usability, including water dispensers, copiers, and other relevantdevices
• Support general administration tasks, including filing, data entry, and document management
• Assist in the coordination of corporate functions and events, including logistical arrangements, venue booking,and catering coordination
• Support on other departmental projects, events and other administration work as required

Requirements

• Diploma/Degree qualification in any discipline
• Proven experience in administrative role
• Excellent interpersonal and communication skills, with the ability to interact professionally with visitors, clients, and colleagues
• Strong organisational skills and attention to detail
• Proficient computer skills, including MS Office Suite
• Ability to multitask and prioritize tasks effectively
• Demonstrated ability to work independently and in a team
• Strong problem-solving abilities and a proactive approach to tasks

Our Perks and Benefits

• Competitive Compensation and Benefit Package
• Group Hospitalisation and Medical Insurance
• Fun and Dynamic Environment with plenty of learning and growth opportunities
• Career Advancement
• Professional Development Training Workshops
• Team Building Sessions

Administrative Executive (9 months contract, subject to extension)

Salary: $2,000 to $2,500 per month

Working location: Raffles Place

Working hours: Monday to Friday, 9am to 6pm

Responsibilities:

• Maintain project documentation, including project plans, schedules, meeting minutes, and progress reports
• Facilitate communication among project team members, stakeholders, and other relevant parties
• Coordinate meetings, conference calls, and correspondence to ensure effective communication

Requirements:

• Proven experience in Administrative functions

We regret to inform that only shortlisted candidates will be notified.

EA Reg No: R1545359 (Jonathan Tan)

EA License No: 23C1498 (The Hacens Talent Pte Ltd)

Provide support to the Car Scent Company's daily operations, ensuring the efficient and smooth running of the office and assisting various departments with administrative tasks.

Key Responsibilities:

Document Management: Maintain, organize, and archive company documents, including invoices, contracts, and correspondence.

Communication: Act as the first point of contact, answering phone calls, responding to emails, and relaying messages to the appropriate department or individual.

Inventory Management: Track and manage the inventory of office supplies and reorder as necessary, possibly liaising with suppliers for the best deals.

Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and ensure all necessary materials are available.

Data Entry: Input data into company systems, ensuring accuracy and timeliness. Mail Handling: Sort and distribute incoming mail, as well as prepare outgoing mail and packages.

Report Generation: Assist in the preparation of regular reports, including monthly sales and inventory reports.

Career Trial Activities Plan

Weeks

Details of Activities / Tasks

Week

1

The Administrative Executive will shadow the Manager, gaining insight into the company's policies, procedures, and organizational structure. They will be introduced to key team members, familiarize themselves with office tools and software, and understand the administrative processes related to inventory management, order processing, and customer support.

Week

2

System Proficiency and Workflow Understanding,The focus shifts to system proficiency. The Administrative Executive will receive training on relevant software and databases, emphasizing efficient data entry and retrieval. They will also delve into understanding the workflow of order processing, coordination with suppliers, and maintaining accurate inventory records.

Week

3

Customer Support and Issue Resolution.With a solid foundation in place, the focus will be on customer support. The executive will handle inquiries, manage customer orders, and address any issues that may arise. This period involves closely working with the sales and customer service teams to streamline processes and ensure a seamless customer experience.

Week

4

Process Optimization and Reporting.In the final weeks, attention turns to process optimization. The Administrative Executive will review existing administrative workflows, identifying areas for improvement. They will collaborate with the team to implement efficiency measures and generate detailed reports on inventory status, order fulfillment, and customer satisfaction, contributing to the continuous improvement of administrative operations.

Job Highlights

• Admin cum office Coordinator
• 5 Days work
• Friendly Working Environment
• Junior Executive

Job Description

• Handle sales enquiries and order processing.
• Prepare quotation, issue delivery order and Invoice
• Coordinate shipment and handle import/export shipment documentation/correspondences.
• Provide administrative and secretarial services.
• Other adhoc task from Manager

Requirements:

• Min. Professional Certificate/Higher NiTEC in Office Skill
• Computer literacy.
• Proficient with Microsoft Office.
• 1-2 years relevant experience.
• No experience are also welcome as we will provide on-job training
• Self-motivated, good analytical and interpersonal skills
• Bilingual in English and Chinese in case need to coordinate with Chinese speaking counterparts related to customer queries and import/export shipments as well
• Entry level are welcome to apply

Remarks:

1. Please send in resume to our HR email: [email protected] only those who are shortlisted will be invited for an interview.
2. We are located at WEST area, 5 mins walking distance from Joo Koon MRT.

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Administrative Executive, Bishop’s Office (Permanent Part-Time)

Responsibilities and Duties

a) General Administration

• Assist with general administrative duties which include handle incoming and outgoing mails, answer calls and other ad-hoc assignments.
• Manage Bishop’s office travel arrangement (flight, accommodation, itinerary, budget); provide support for Presidents from Annual Conference and other delegate travelling arrangement when the travelling is initiated and/or organised by Bishop’s office.
• Perform RSVP to invitations on behalf of Bishop’s office.
• Attend to guests and visitors’ enquiries and their visits to the office.
• Upkeep the general cleanliness and tidiness of Bishop’s office.

b) Organize and coordinate meetings for Bishop‘s office

• Manage meeting logistics by booking conference room and/or schedule zoom. Send email notice to meeting group. Set up the meeting room and cater lunch/dinner/refreshments.
• Other arrangements include car park reservation and prepare meeting papers and materials.

c) Prepare letters and liaise with the appropriate Councils

• Appointment letters for the appointees by Bishop’s office.
• Send invitation letters to guest speakers for local/overseas events.
• Prepare appeal letters, character reference and/or recommendation letters as and when required.

d) Manage administration follow-up to government agency for 3 Annual Conferences

• process request for NS deferment for pastors from all 3 Annual Conferences.
• process application for new solemnization license and renewal license for pastors of all 3 Annual conferences.
• update ROM on solemnizers’ information (church transfer, change of email address, home address, phone number, resigned, retired, deceased, etc) and letters, etc.

e) Stand in for Personal Assistant roles in her absence.

Job Requirements

• Minimum Diploma or Degree in Business or equivalent from an established institution or university with at least 5 years of relevant working experience in administrative position.
• Strong spoken and written communication skills are required to collaborate with various key stakeholders.
• Able to communicate effectively across many levels of committees headed by clergy and laity.
• Able to work well independently and under tight timelines.
• Proficient in MS Office Application (Word, Excel, Powerpoint).

To apply for the above vacancy, please email us a copy of your resume to [email protected].

Please indicate the following information in your resume:

• Current & expected salary
• Reasons(s) for leaving
• Availability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

Provide full administrative work including but not limited to:-

• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Develop and maintain filing systems
• Update and maintain office policies and procedures
• Office maintenance, ordering office supplies, and researching new deals and suppliers
• Management of billings, rentals, and payments

Provide secretarial support including but not limited to:-

• Organize and schedule appointments
• Answer and direct phone calls / Maintain contact lists
• Book travel arrangements incl. visa applications & invitation letters
• Act as the point of contact for internal and external clients
• Provide general support to visitors

Provide accounting support including but not limited to

• Correspondence with IRAS, Accountant, Auditor, Tax Agent, etc.
• Bookkeeping / Submit and reconciling expense reports
• Closing of bookkeeping, Monthly closing
• GST return, Auditing, Tax clearance, etc.
• Petty cash disbursement and recordingsŸ

Provide HR management support including but not limited to:-

• Day-to-day HR operation and administrative support
• Administer staff attendance, leave benefits, staff welfare
• Assists in employee queries regarding claims, benefits, and procedures.
• Prepare and coordinate employee on-boarding/off-boarding process.
• Handle monthly payroll, Update related records, etc.
• Submission of CPF, Yearly income tax, etc.
• Ensure validity of staff visa status, follow up/Apply for extension/new visa
• Monitor and administer insurance claims

Ad-hoc duties

Requirements

• Min Diploma in Business/Human Resources or any other relevant diploma
• At least 1 – 3 years of Administrative & HR experience
• Proactive, well organized, meticulous, and a good team player
• Able to work independently and take initiatives
• Proficiency in Microsoft Office applications such as MS Word, Excel, and PowerPoint
• Good knowledge of MOM regulations and other statutory boards' regulation
• Good interpersonal and communication skills

ProBioscience Technologies is a leading Life Science distribution company based in Singapore.

Your duties as Operations and Administrative Executive are as follows:

• Generate quotations to customers
• Processing orders
• Generate sales orders as a confirmation to customers
• Generate invoices & delivery orders
• In charge of order placement, shipments and communication with Principals
• Goods receive and inventory/warehouse management control
• Generating sales report for business team
• Attending to email inquiries and calls
• Arrangement of courier and logistics
• Tender sourcing including quotation, participation and tracking
• Staff leave tracking
• Calculation of sales person commission
• Staff claims and review
• Credit Control
• Establishment of SOPs and processes
• Packing goods for export
• Company website update and marketing materials
• Marketing through Zoho campaigns/EDMs/Promotions & Roadshows
• *Other duties as required