Responsibilities

• Liaising with counterparties/issuers to obtain daily security instrument and derivative prices.
• Daily updating of security and derivative prices in portfolio management system.
• Identify and report exceptional pricing variations and missing prices.
• Perform daily reconciliation and handle breaks resolution.
• Maintenance of security master database and other securities related static data in system.
• Preparation of ad-hoc requests for client reports.
• Transmitting settlement instructions to back office for processing

Requirements

• Diploma or Degree in relevant disciplines
• Adminstrative experience would be an advantage

Qualified candidates are invited to submit their applications in (MS Word) format to

to Shaun Quek Yew Meng R1660732

shaunquek (a) recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Only shortlisted applicants will be notified.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

RESPONSIBILITIES

• Document processing relating to vehicle transactions and hire purchase loans
• Handle loan applications and agreements
• Liaise with Land Transport Authority, finance companies and clients
• Data entry
• Basic accounting functions (AP and AR)
• Prepare basic monthly reports and schedules
• Administrative duties
• Assist manager with ad-hoc assignments

REQUIREMENTS

• GCE "O" level
• Computer literate
• Diligent and willing to learn
• Meticulous and detail-oriented
• Effectively bilingual

RESPONSIBILITIES & ACCOUNTABILITIES:

1. Perform day to day administrative support for the company and various departments including Retail Operations, Warehouse and Head Office.

2. Source for quotations and liaise with existing and potential vendors or suppliers for all non-trade items, office and warehouse equipment.

3. Use Non-Trade System to process, coordinate and issues for retail outlet or individual staff requisition for non-trade items.

4. Check, verify and maintain the accuracy of non-trade items inventory system database.

5. Deal with contractor and vendors for office and outlet facilities service and maintenance.

6. Replenish order for pantry stuff, toiletries products and cleaning tools.

7. Responsible for routine service and maintenance for company vehicles, forklift, reach truck, and other warehouse equipment.

8. Arrange vehicles for LTA inspection and process vehicle’s road tax and insurance renewal.

REQUIREMENTS & SPECIFICATIONS:

1. Min. diploma or equivalent in related discipline.

2. At least 2 years related working experience required.

3. Good interpersonal and communication skills.

4. Able to work independently.

5. Able to work in a fast pace environment.

6. Must be computer literate and proficient in Microsoft Office ( Excel, Word, Outlook, etc).

7. 5 days work week

Position Title: Administrative Assistant
Reports to: Office Manager/Supervisor
Location: 1 MARITIME SQUARE, #12-19 HARBOURFRONT CENTRE, SINGAPORE -099253.
Job Type: Full-Time/Part-Time

Job Overview:The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role includes a variety of administrative tasks, ranging from managing schedules and communications to organizing documents and handling basic office duties. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

1. Clerical Support:Answer and direct phone calls, take messages, and field inquiries.
   Greet visitors, clients, and staff in a professional and friendly manner.
   Handle incoming and outgoing mail, courier services, and deliveries.
   
2. Scheduling & Calendar Management:Manage and maintain executives’ schedules, including setting up meetings and appointments.
   Coordinate and schedule meetings, including preparing meeting materials, taking minutes, and distributing meeting agendas and notes.
   
3. Document Management:Organize and maintain electronic and paper files, ensuring documents are easily accessible.
   Prepare reports, presentations, memos, and other correspondence as needed.
   Manage databases and maintain accurate records for the organization.
   
4. Office Support:Ensure office supplies are stocked, and manage inventory.
   Coordinate office repairs, maintenance, and cleaning services.
   Assist in organizing company events, conferences, and travel arrangements.
   
5. Data Entry & Reporting:Perform accurate data entry for various reports and databases.
   Prepare and compile reports as requested by management.
   
6. Communication:Serve as a liaison between staff and clients, providing clear communication and timely responses.
   Draft and proofread emails, letters, and other correspondence.
   
7. Other Duties:Assist in preparing expense reports and invoices.
   Support the management team with various projects and administrative tasks.
   Carry out any other administrative duties as assigned.
   

Requirements:

• Education: High school diploma or equivalent; an associate’s or bachelor’s degree is a plus.
• Experience: Prior experience in an administrative role preferred.
• Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Excellent verbal and written communication skills.
  Strong organizational and multitasking abilities.
  Attention to detail and problem-solving skills.
  Ability to work independently and within a team.
  

Work Environment:

• The position operates in an office environment and may occasionally require light lifting (up to 15 pounds).

Our company is looking for an Administrative Assistant to join our team.

Responsibilities:

• Manage phone and email enquiries during working hours.
• Coordinate office administrative office tasks
• Provides clerical assistance, which may include prepare quotations, claim, invoices when required and verification of work done
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• knowledge of basic accounting able
• Provide assistance in other miscellaneous administrative tasks.
• Undertake any other duties and responsibilities as assigned from time to time

Requirements:

• Minimum GCE O level/NITEC
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• With or without experience, motivated and willingness to learn on the job.
• Able to work independently under stress within the deadlines in a fast-paced environment and to be able to be multitasking.

A regional heathcare company of Japan has a vacancy for an "Administrative Executive".

1) To organise and compile dossiers for registrating Shofu Dental

Products as medical device in the Asia-Pacific Region.

2) To maintain registered products licenses to ensure compliance.

3) To support processing of orders, prepare of shipments and control

back orders for Customers.

4) Proficiency in Microsoft office (Words & Excel).

5) Other Administrative duties.

6) Training will be provided.

7) Attractive salary packaging package and benefits.

Qualifications :

Polytechnic Diploma / Advanced / Specialist / Management / Graduate Diploma / Master Degree or equivalent.

- Able to assist Manager

- 5 days week – 3 weekdays (2pm-9pm) and 2 weekends (9am-6pm)

- Knowledge on computer usage including Microsoft word, excel, and google drive.

- Salary of $2800 per month plus CPF

- Attend to enquires & answer phone calls, walk-in enquiries & emails

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Exhibits polite and professional communication via phone, e-mail, and mail.

- Provides information by answering questions and requests.

- Contributes to team effort by accomplishing related results as needed.

- Able to handle little children from age 3 yrs old

- Able to work as a team & independently

- Customer Service oriented

Roles & Responsibilities

· Executive Support to Principal Director

• Scheduling of Meetings, Appointments for the Principal Director
• General administrative support in filling, documentation and screening of calls for Principal Director
• Collate, compile and prepare claims reimbursement for Principal Director
• Track and record BOA and Green Mark Courses for Principal Director including keeping track of CPD points for renewal
• Yearly Renewal of GMAP cert for Principal Director
• Update Training Records for Principal Director (ISO)
• Daily prepping of Principal Director’s office prior to his arrival i.e: getting his water, turning on his room aircon

· Project Administrative Support

• Preparing of documents for Government tender bids & fee submissions including liaising with external consultants on fee bids and documents
• Prepare Interim Certificate and Progress Claims to Contractors
• Submit building construction monthly returns to BCA
• Prepare fee proposals for client’s signature upon confirmation of project (including SIA contract)

· Finance Management

• Prepare and submit monthly accounts to Accountant
• Prepare monthly billing to clients
• Prepare monthly projections of projects and update of monthly expenses
• Prepare and submit quarterly GST returns to IRAS on behalf of company
• Prepare and liaise with Tax Auditor on submission of company’s annual income to IRAS
• Prepare payment vouchers for payments of invoices
• Prepare online banking transactions for approval
• Liaise with Corporate Secretariat on submission of FY filing

· HR Management

• Arrange interviews for potential candidates for Architectural position
• Submit Reimbursement claims for Principal Director via InfoTech System and consolidate team’s monthly reimbursement claims for approval
• Process Payroll to all staff at the end of the month via InfoTech
• Submit CPF contribution to CPF board
• Prepare and submit staff yearly Income tax (Including Resigned Staff in previous year)
• Submit Work permit and Employment Pass application to MOM for employment of foreign workers
• Onboarding of New Staff and Offboarding of Resigned Staff (Setup new hire access, process salary adjustments and terminate access of staff in Info-Tech and briefing new staff on use of system)
• Monitoring and registering of courses for Staff
• Coordinate staff birthday celebrations
• Arrange printing of name cards for confirmed staff

· IT Management

• (Part of Onboarding and Offboarding) Create new staff profile and remove resigned staff profile on Hyper V Management in Server
• Create new and delete resigned staff profile for Copier access
• Liaise with IT (Alvyn) on email creation for new hire and email termination for resigned staff
• Main contact liaison with IT vendor (JKTech) and related IT services (Fujifilm Copier machine etc) for all IT needs in the office (Software renewals, purchases)
• Create Server access for new staff / Check Server issues (e.g: Backup problems etc)

· Office / Facilities Management

• Supports the daily operations of the office
• Manage & Purchase Office Supplies i.e: Office Stationeries, Cleaning supplies, Pantry supplies, Nespresso Capsules
• Main contact liaison with landlord on office maintenance/lease renewal
• Liaise with Vendors/Suppliers on Maintenance of the office premises e.g: Aircon - Servicing, Water Dispenser, Internet Access (Singtel), Fire Hosereel/Extinguisher, SP Meter Reading monthly submission
• Yearly Renewal of BOA certificates for QPs and Company Licence
• Yearly Renewal of BCA-PSPC for Office
• Yearly Renewal of GeBIZ and Netrust Account
• Prepare, coordinate and update processes and training records for ISO Audit
• Co-ordinate Cleaning Auntie’s Schedule and Payment at the end of each month
• Maintain the cleanliness and presentability of the office compound / premises i.e: Daily clearing of the office trash, Sweeping of the backyard (minimally 2x a week)
• Apply and submit documents for PSG grants of new software for office and track/monitor reimbursement claims
• Main contact liaison for SEO Optimization and related matters
• Contact Liaison for Company’s Website maintenance/Web & Email Hosting
• Coordinate Office Festival celebrations (Christmas, CNY)
• Assist in other admin and ad-hoc duties as required

Requirements

· Preferred Degree Holders in relevant field

· Min. 5 years’ relevant experience

· Must be a Problem Solver and Critical Thinker

· Prior knowledge in Finance and HR added advantage

· Ability to converse in Mandarin a plus

· Only Singaporeans

· Salary will commensurate experience

Up to $3,000

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

Mode: Full-time

Location: Singapore

Role Overview:

Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.

What You Will Do:

• Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
• Maintain confidentiality of all company information
• Handle incoming communications via phone and email, ensuring timely and professional responses
• Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
• Address staff queries
• Staff onboarding and offboarding
• Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
• Distribute agendas and prepare minutes for meetings
• Monitor office supplies inventory, place orders, and manage budgets
• Provide administrative support to other teams and projects as needed

The Must-Haves Qualifications:

• Bachelor’s degree
• At least 1 year of experience in administrative or secretarial roles.
• Excellent written and spoken English
• High proficiency in Adobe Suite, MS Office and other office productivity tools
• Tech-savvy, with the aptitude to learn new software
• Key attributes: meticulousness, discretion, and exceptional time management skills

Bonus Points If You Possess:

• Professional certifications
• Proficiency in written and spoken Chinese

• Working Days: 5.5 days / 8am - 6pm
• Salary: $2500 & Above (depends on experience)

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

Responsibilities:

• Correspondence with clients
• Provide admin duties and clerical supports to site personnel
• Ensure proper documentation in project files
• Support in submission of monthly claim / receivables for projects
• Record and maintain monthly claim/receivable reports
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries
• Other ad-hoc duties as assigned

Administrative Assistant

Salary: $ 2,200 - $ 2,600

Working Hours: Monday - Friday (8.30am - 5.30pm)

Working Location: Orchard Road 238873

Job Description:

General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
• Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Contract Duration: Asap till end of March 2025, with possibility of extension

Location: Jurong West
Salary: Up to S$3,700

Reporting to: Academic Affairs Lead
Department: Student Life, Alumni, Outreach, and Communication (SLAOC) Team

Key Responsibilities

• Oversee logistics for events organized by NTU and the School of Social Sciences.
• Compose email communications to alumni regarding activities and events.
• Manage databases for Outreach and Alumni.
• Inform students about the Work-Study Scheme processes.
• Identify and source vendors and venues for corporate gifts, marketing materials, and sponsorships for Alumni Events and Student Clubs.
• Coordinate with vendors to arrange appointments, handle inquiries, and manage procurement and delivery of items.
• Maintain a comprehensive database of physical corporate giveaways for the Student Life, Outreach, and Alumni teams.
• Conduct general marketing activities, including creating electronic direct mail (EDM) using design software.
• Provide administrative support, including scheduling appointments, preparing correspondence, arranging courses, and processing payments related to Alumni and Student Life programs.

Requirements

• Bachelor’s degree with 2-3 years of relevant administrative experience, preferably with a background in digital marketing or event management. Diploma holders with relevant experience will also be considered.
• Familiarity with Sitefinity CMS and WordPress is preferred.
• General proficiency in tools such as Mailchimp, Brevo, Adobe Suite, and Canva is advantageous.
• Willingness to support beyond regular working hours and on weekends due to the nature of the work.

Brandon Lim | EA Registration No: R21102894

EPS Consultants Pte Ltd| 95C5630

Mon - Fri Office hours 8.5 hours a day

Job Summary

• Assist the Centre Supervisor in maintaining the admin systems and processes of the centre to effectively support the centre in achieving its goals and mission.
• To provide support in the admin, operational & programme functions relating to:
• Maintenance and updating of the Senior Care Centre Operations Manuals
• Licensing and accreditation – for Day Care Centre, Dementia Care Centre and Day Rehab Centre
• Reception, billing, catering, basic maintenance of centre
• Business/service development and new projects
• Organizes and runs programmes and events for clients with dementia and those who have functional decline, including organize outings for clients

Principal Accountabilities

• Maintain the centre’s operation manuals and related files and ensure that information contained therein is regularly updated.
• Establish and maintain a system for filing all essential information and circulars from government agencies such as the Ministry of Health (MOH)
• Assist in the collation of statistics and preparation of statistical documents for external parties such as the MOH and AIC
• Assist finance department to verify service and transport attendance, invoice clients monthly and submit claims MOH or other related institutions
• Assist centre Supervisor to review effectiveness of programmes implemented and ensure programmes are updated and appropriate for targeted audience.
• Documentation of activities performed and monitoring short and long outcomes of these activities.
• Assist Centre Supervisor to oversee centre-based IT related project such as providing end user needs, feedback, requirements to IT vendors and assist with trials on new systems, assist with migration of data.
• Assume other responsibilities relevant to the position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Additional Responsibilities

• Cover some aspect of the duties of the Admin Assistance in fees collection in his/her absence.
• Assume any other duties tasking by Centre Supervisor/ Centre Lead

Requirement

• Min Degree in any discipline from recognized instituitions
• Prior experience in doing operations or programmes in healthcare organisations will be an added advantage

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Our Company specialiases in Manufacturing , Sourcing , Manufacturing & Customisation of Corporate Gifts for all events .

Our clienteles includes mainly Governments, Banks, Corporations , Religious Organisations & SMEs for their gifting needs.

We are looking for passionate Administrative Personnel to help liase with local & overseas Suppliers to follow up on Purchasing Accounts Payable and Invoices

Tracking of shipment dates to ensure on time delivery to customers

Assist the boss in managing the company's personnel and administrative work, accounting records, and document management.

Assisting other adminitrative role in office management

Able to read , write and converse proficiently in mandarin

Working days Mondays to Fridays , 9am-6pm

Responsibilities:

1. Responsible for general office administrative support, including computer word processing, data entry, photocopying, document filing, documents/packages sending and receiving, etc.

2. Incoming phone calls handling.

3. Track stocks of office supplies and place orders when necessary.

4. Provide guideline to the cleaning assistant to maintain the office in clean and tidy manner.

5. Proofread contract related document and prepare internal document before and after contract signoff.

6. Prepare regular sales reports.

7. Handle Ad-hoc tasks assigned by supervisors.

Requirements:

1. Proven experience as an office administrator, office assistant, sales admin or relevant role.

2. Good at MS Office, Excel and general Windows operation.

3. Good communication and interpersonal skills.

- Able to work Part Time (13:30am to 17:30pm, Monday to Friday, excluding Public Holidays)

- Job Type: Part-time， Part-time hours: 20 per week

We offer long-term career prospect and competitive remuneration package to the appointed candidate. For more information about us, please visit our website at http://www.axisoft.com

Job Responsibilities

• Overseeing all aspects of HR operations and leave administration.
• Assist in recruitment, from job posting to schedule interviews.
• Manage employees’ onboarding and offboarding processes.
• Manage dormitory matters, including contract renewals, room cleanliness, and worker check-ins/outs.
• Ensure foreign workers' safety training is current and facilitate certification upgrades.
• Apply for and renew work passes, including pre-housing checks,flight bookings, and bond security.
• Manage workers payroll operations.
• Handle all administrative and organizational work.
• General office administration such as but not limited to overseeing cleaning activities, managing calls/mail, hosting visitors.

Job Requirements

• Diploma in Human Resources Management/Business Administration.
• Working experience in construction industry preferred.
• Excellent communication, numeracy and computer literacy skills.
• Independent and able to work with minimum supervision and tight deadline.
• Perform any other duties as assigned.

Location: Kaki Bukit Road

Monday – Friday

WHO YOU’LL WORK WITH

This role will be reporting to the Senior Director, GPS APAC based in Singapore and represent the APAC team. The role will work closely with the members of the GPS APAC Leadership team, members of the broader GPS teams, key country stakeholders, teammates in the GPS locations around world and engagements across Nike’s global functions such as Procurement, Communications and Technology. This role will partner with a large, diverse team of Nike employees both in person and remote, as well as engagements with outside suppliers and vendors.

WHO WE ARE LOOKING FOR

We are seeking an administrative assistant to join our GPS APAC team, Singapore based. Our executives and senior leadership owe their success to the incredible people in this role who handle all the details. Our ideal candidate is a great teammate who is well organized, self-driven, flexible multitasker and prides themselves on high attention to detail. The candidate is expected to have highly effective communication skills, and enjoy working in a fast-paced, competitive environment.

The candidate needs:

• 3+ years of supporting experience with regional/international exposure with diploma or degree in Business administration or other relevant degree
• Strong interpersonal and highly developed communication skills in verbal/written and collaboration skills to engage with user groups and to build networks with GPS and other key Nike partners.
• A proven track record of collaborating and influencing in a highly matrixed organization across a variety of internal and external suppliers as well as cross-cultural awareness and sensitivity.
• Proficient in the MS Office.
• Always maintain the strictest confidentiality on all matters

WHAT YOU’LL WORK ON

As the Administrative Assistant, GPS APAC, you will work closely with Nike teammates across the region. While creating and maintaining relationships with Nike business, you will be responsible for coordinating APAC administrative engagement planning across the APAC teams, guiding and supporting GPS country leads for effective administrative communication. You will act as a first point of contact, dealing with correspondence and queries as well as liaising with stakeholders, vendors and clients.

Your accountabilities and tasks will include, but not limited to:

• Support the leader day-to-day activities to ensure their team success.
• Assess priorities of work and assist in organizing the leader priorities and complete other work tasks as arranged by the leader.
• Managing diaries and organizing meetings and appointments, with access to shared calendars.
• Booking and arranging travel, transport & accommodation and collating/ filing expenses.
• Managing databases and platforms, compiling and preparing reports, and correspondence.
• Implementing and maintaining procedures / administrative systems.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources and maintains and updates on-going reports or databases.

• Salary: $ 2,200 - $ 2,600
• Working Location: Orchard Road, Ngee Ann City Tower A
• Working Hours: Monday - Friday (8.30am - 5.30pm)

Responsibilities:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

RESPONSIBILITIES

The Admin Executive will assist the Community Partnership Manager in managing administrative tasks, maintaining trackers, and handling volunteer-related administrative work across our six nursing homes. This position requires excellent organizational skills, attention to detail, and the ability to work collaboratively with various teams to support the effective management of our volunteer programs.

• Administration:
• Provide administrative support to the six nursing homes, including preparing meeting slides for each home and assisting the Manager in managing processes and creating templates
• Update departmental volunteer records, files, and databases
• Trackers and Reporting:
• Develop and maintain trackers to monitor specific programs, program metrics, and other relevant data for six nursing homes ensuring data accuracy and timely delivery
• Volunteer Coordination:
• Support the organization of volunteer appreciation events, training sessions, and other related activities
• Handle volunteer inquiries and provide support as needed to ensure a positive experience for all participants
• Communication:
• Assist in creating flyers, updates, training posters, and other communications for volunteers and stakeholders
• Other Duties:
• Assist with special projects and initiatives as assigned
• Support other team members when they are on leave

• Proficient in Google Suite and Looker Studio
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Able to work independently and as part of a team
• Proactive and adaptable to changing priorities
• Open to learning new software

• Experience:
• Minimum of 1-2 years of administrative experience
• Experience in volunteer coordination or community engagement is a plus
• Available to work on some weekends, with compensation provided through time off
• Education:
• Diploma or equivalent in Business Administration, Office Management

1. This position is for 1 year and renewable depending on business needs
2. The staff will be assigned to each nursing home

HR & Administrative Executive (Marine Construction Industry)

• Singapore Based (Project Office nearby Lavender MRT, site at Changi)
• Project contract based (estimated 27 months until project completion)
• 5.5 days, Mon - Fri 8am to 5pm + alternate Saturday 8am to 12pm
• Salary: $3000 - $4000 depends on experience

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Requirements

• Minimum diploma/degree in HR or Business Administration
• At least 4 years of related HR & Admin
• Knowledge of Sage Payroll System is a plus.
• Experience in whyze HR is a plus

Job scope

• Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
• Performance Appraisal and implement company handbook
• Organize company events/team bonding activities
• Handle Petty cash claims
• Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Prepare warning letters for workers/office staffs etc.
• Other Ad-Hoc Duties.

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Responsibilities:

• Perform administrative duties and support to Leasing team
• Input information and data into lease management system
• Prepare lease documents and other related documents such as Letter of Offers and Tenancy Agreements, etc.
• Liaise with various parties on lease-related matters such as lawyers, IRAS, tenants etc
• Ensure goodtenants’ relations through regular communication and prompt response to tenants’ needs
• Ensure timely submission and accuracy of reports
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
• Maintain and update database, floor plan and Tenants’ contact list
• Any other assigned duties

Requirements:

• Diploma in Estate Management, Building, Business Administration or its equivalent with at least 4-5 years of relevant experience in commercial or office leasing
• Strong numerical, interpersonal and communication skills
• Sound understanding of the real estate industry
• Highly motivated, tenacious, positive and proactive
• Able to thrive on challenges and work under time pressures

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)