• Relationship management with our various clients
• Liaise with clients on daily work arrangement
• Update maintenance contract renewal record and issue maintenance contract to client
• Manage and update maintenance work checklist
• Handle Accounts Receivables: manage invoicing and credit control
• Manage the payments and handle Accounts Payables.
• Collaborate with cross-functional teams like Sales, Project, Service, IT and Customer Service.

Roles & Responsibilities

Customer Relationship Management:

· Respond promptly to customer inquiries via phone, email, or in-person, maintaining a professional and courteous demeanor.

· Cultivate and maintain positive relationships with existing customers, providing them with information, support, and exceptional service.

· Assist in identifying and contacting potential new customers or leads.

Administrative Support:

· Organize and maintain sales documentation, contracts, and records.

· Prepare and manage sales presentations, proposals, sales quotations, and sales orders.

· Prepare and distribute sales-related reports as needed.

Order Processing:

· Process sales orders accurately and efficiently, ensuring timely delivery to customers.

· Coordinate with the warehouse or shipping department to track and manage order fulfillment.

· Monitor, update and check sales order backlog against customer request delivery time & quantities

· Resolve any order-related issues or discrepancies.

Data Management:

· Maintain and update the customer database with accurate and relevant information.

· Analyze sales data to identify trends, opportunities, and areas for improvement.

Inventory Management:

· Assist in monitoring and managing inventory levels to ensure product availability.

· Coordinate with the procurement or production team to meet customer demands.

Communication:

· Maintain effective communication channels between various departments, ensuring seamless coordination.

· Communicate changes in pricing, product availability, or promotions to the customers

Other Responsibilities:

· Be open to taking on ad-hoc tasks and assignments as directed by the department head or supervisor.

Skills/Qualifications required.

• Singapore or PR only
• Minimum 2-3 years’ experience in sales support or customer service
• More experienced candidates can be considered an assistant manager or supervisory level
• Min. GCE ‘O’ Level
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook), SAP knowledge is a plus
• Willing to work in our Jurong Office

· Excellent verbal and written communication skills

· Strong organizational and multitasking abilities

· Able to work in fast paced environment

• Meticulous and detail-oriented, adaptable, and open to changes
• Good work attitude, responsible and self-initiated
• Ability to work independently and as part of a team
• Customer-focused with a strong dedication to providing excellent service
• Able to pick up product knowledge for effective communications and coordination

· Responsible for sales and marketing of company products to all customers.

· Assist to promote company's new products to customers.

· Prepare quotations, orders and invoices and to coordinate with other departments on these processes.

· Handle and follow up on customers' enquiries, quotations and orders.

· Responsible for cash and cheque collections from company’s drivers.

· Responsible for payment collections from customers.

· Maintain and improve sales and profit targets.

· Establish and maintain good rapport with customers.

· Perform filing and other administrative duties.

· Assist Supervisor in her daily operational process

Job Descriptions

• Full Time.
• Perform data entry and assist in HR administrative matters. Eg: Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2500 - $3000 (Salary Commensurates Experience)
• Knowlege in MOM matters for Foreign Workers is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills.
• Possess effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast paced environment.
• Able to start work immediately or with short notice.

• Responsible for sales and marketing of company products to all customers.
• Assist to promote company's new products to customers.
• Prepare quotations, orders and invoices and to coordinate with other departments on these processes.
• Handle and follow up on customers' enquiries, quotations and orders.
• Responsible for cash and cheque collections from company’s drivers.
• Responsible for payment collections from customers.
• Maintain and improve sales and profit targets.
• Establish and maintain good rapport with customers.
• Perform filing and other administrative duties.
• Assist Supervisor in her daily operational process

Job Descriptions

• Full Time.
• Perform data entry and assist in HR administrative matters. Eg: Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2500 - $3000 (Salary Commensurates Experience)
• Knowledge in MOM matters for Foreign Workers is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills.
• Possess effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast paced environment.
• Able to start work immediately or with short notice.
• Willing to work in West Area.

Roles and Responsibilities

1. Perform issue, sorting and posting of invoices.

2. Assist and coordinate with other departments on invoice processing.

3. receive and execute orders received via email, telephone, fax and etc.

4. Perform inventory adjustment and control processes.

5. Receive cash and cheque payments from customers.

6. Perform filling and other administrative duties.

7. handle other ad-hoc assignments.

Requirements

1. Minimum GCE 'O' level, ITE or equivalent qualifications.

2. Preferably with a minimum 1-year related experience.

3. Positive attitude and flexibility.

4. Able to use MS Office (Excel & Words).

5. Bilingual

6. Salary to commensurate with experience

7. Able to work on alternate Saturday

• Greet clients and make them feel comfortable, both in person and over the phone
• Manage the schedule for fitness classes and therapy sessions
• Provide recommendations according to customer needs or preferences
• Provide essential details to potential clients, such as class or membership pricing
• Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
• Direct clients to the appropriate departments for classes, therapy, or one-on-one training
• Ensure client records are up to date
• Alert the management of potential security issues

Working Hours from Monday to Friday: -

10am to 12pm (2 hours)

1pm to 5pm (4 hours)

Lunch from 12pm to 1pm

Responsibilities: -

- Mails administration

- Email reply

- Ad-hoc admin work assigned

Prerequisites: -

- Meticulous and detailed oriented

- Organised, systematic and neat

- IT savy

- Knowledge on MS Outlook, Word and Excel

- Good time management

1.Provide administrative support to the Operations/Production Department.

2. Maintain records of transactions and processing of the product's status according to compliance requirements

3. Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.

4. Perform data entry tasks to input production and inventory information into databases or electronic systems.

5. Verify the accuracy of data entries and cross-check information with supporting documents.

6. Collaborate with production and store teams to gather necessary information and resolve any discrepancies or issues related to production records or inventory levels.

7. Generate reports, summaries, and analysis of production and inventory data as required.

8. Ensure compliance with record-keeping procedures and company policies.

9. Assist in continuous improvement initiatives related to record-keeping processes and systems.

10. Provide administrative support to the department

11. Ad-hoc tasks assigned by direct supervisor

Requirement:

1. Possess minimum Nitec level or equivalent qualifications with 1-2 years experiences

2. Positive attitude and willing to learn.

3. Proficiency in Microsoft office (Excel & Word).

4. Good in organizational and time management skills to handle multiple tasks and meet deadlines.

5. Ability to work independently with minimal supervision as well as collaborate effectively within a team.

6. Able to commence work immediately or within short notice.

Job Descriptions

• Full Time.
• Knowledge in MOM matters for Foreign Workers is advantageous. Eg. WP Applications, Issuance, Renewals, Cancellations
• Perform data entry and assist in HR administrative matters. Eg. Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2500 - $3000 (Salary Commensurates Experience)

Job Requirements

• Diploma / O-Level (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal, effective time management and multitasking skills.
• Able to work independently or with minimal supervision, work in and as a team.
• Able to work in a fast-paced environment.
• Able to start work immediately or with short notice.

Role Description

This is a full-time on-site role as an Administrative Assistant. The Administrative Assistant will be responsible for providing support for daily office operations and performing clerical tasks such as data entry, managing schedules, making travel arrangements, and answering phone calls using professional phone etiquette. The Administrative Assistant will also provide executive administrative assistance to senior management.

Qualifications

• Administrative assistance and secretary skills
• Clerical skills including data entry and scheduling
• Excellent communication skills
• Professional phone etiquette
• Certificate or Dip. in Business Administration, or related field
• Experience working in a similar industry (shipbuilding) is a plus but not necessary
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to prioritize tasks and work independently
• Only Singapore Citizens or P.R. shall apply

1. Administrative Tasks:Managing office operations: Handling correspondence, emails, phone calls, and other communications.
   Organizing and scheduling meetings, appointments, and travel arrangements for executives or other staff members.
   Coordinating with other departments or external parties for various administrative needs.
   Assisting with the onboarding process for new employees, including paperwork and orientation.
   
2. Accounting Responsibilities:Accounts Receivable: Invoicing customers, tracking payments, and following up on overdue accounts.
   Accounts Payable: Processing vendor invoices, preparing payments, and reconciling accounts.
   Payroll Processing: Calculating and disbursing salaries, taxes, and benefits to employees.
   Financial Reporting: Generating financial statements, such as balance sheets, income statements, and cash flow statements.
   Budgeting and Forecasting: Assisting in the preparation and monitoring of budgets, as well as forecasting future financial performance.
   Bank Reconciliation: Ensuring that bank statements align with internal records and investigating any discrepancies.
   Maintaining financial records and documentation in compliance with relevant regulations and standards.
   
3. Data Entry and Record Keeping:Accurately inputting financial data into accounting software or spreadsheets.
   Maintaining organized and up-to-date records of financial transactions, invoices, receipts, and other documentation.

4.General Support:Providing support to other team members or departments as needed.

Collaborating with colleagues to achieve organizational goals and objectives.

Handling ad-hoc tasks and projects as assigned by supervisors or management.

Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.
• Developing, overseeing, and enhancing the content and functionality of research center websites.
• Aiding in the management, matching, and allocation of student group projects.
• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.
• Assisting in the compilation and preparation of reports.
• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.
• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.
• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.
• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.
• Good communication and interpersonal skills.
• Self-driven, resourceful and excellent team player.

• Prepare and submit tender quotations in a timely and accurate manner.

• Collaborate with relevant departments to gather necessary information for tender submissions.

• Prepare comprehensive tender documents, ensuring accuracy and compliance with specifications.

• Develop and maintain clear and comprehensive terms and conditions within contracts, covering scope of work, deliverables, timelines, and payment terms.

• Monitor market trends and propose adjustments to pricing when necessary.

• Conduct thorough analysis of factors influencing cost fluctuations and propose justifiable price increments when necessary, taking into account market conditions and project requirements.

• Track and manage employee attendance and overtime hours.

• Ensure compliance with labor laws and company policies regarding overtime.

• Manage the submission and processing of entry pass applications for employees

• Ensure all required documentation is complete and accurate.

• Maintain an organized and up-to-date database of entry pass holders.

• Oversee sourcing and purchasing activities, ensuring cost-effectiveness and quality.

• Build and maintain relationships with key suppliers.

• Coordinate the shipment of goods, ensuring timely delivery and compliance with regulations.

• Work closely with logistics partners to optimize shipping processes.

• Plan and organize operational meetings to discuss strategies, challenges, and improvements.

• Document meeting minutes and follow up on action items.

• Coordinate internship programs, including recruitment, onboarding, and mentorship.

• Monitor and assess the performance of interns throughout their tenure.

• Collect and compile necessary documentation for Work Injury Compensation Act (WICA) claims.

• Liaise with injured employees to gather details about the incident, injuries sustained, and medical treatments received.

• Provide clear guidance on the WICA claims process and required documentation.

• Ensure timely submission of medical documents required for WICA claims.

Monitor the progress of claims and follow up with relevant parties to expedite the process.

LOCATION: BUONA VISTA

WORKING:OFFICE HOURS

CONTRACT JOB

• Manage registrations and inquiries for programs and events.
• Coordinate room setup, catering arrangements, and logistical support.
• Procure necessary materials, equipment, and services for program delivery.
• Handle billing matters, including invoicing and budget management.
• Administer program evaluation processes, collect feedback, and analyze data.
• Collaborate with internal teams and external partners to ensure smooth coordination.
• Review and improve processes to optimize program delivery and business operations.
• Coordinate speaker engagement, compile and analyze data, schedule meetings, and take meeting minutes as required.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON,

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Angel Lim Jing Lin | R23117395

MCI Career Services Pte Ltd | EA License No: 06C2859

Job Responsibilites:

• Manage Time Attendance System
• Perform work permit/SPass application, renewal, cancellation
• Check overtime, allowances and attendance and input into system for payroll
• Payroll processing and tax clearance
• Assist recruitment process
• Maintain employee records in HRIS system
• Administer Leave E-Portal
• Prepare employment, confirmation, salary increment and bonus letters
• Process employees' claims
• Generate reports for surveys
• Co-ordinate training courses
• Manage employee grievances and disciplinary issues
• Organize company functions, events and gifts arrangement to customers
• Ensure proper maintenance and upkeep of facilities (e.g lockers)
• Manage and liaise with vendor on office equipment maintenance
• Procurement and administer office stationeries, staff uniforms, beverages
• Any other duties as assigned

Job Requirements:

• Diploma/Certificate in Human Resource or equivalent
• Min 2 years of relevant working experience in manufacturing industry
• Knowledge of Info-Tech software will be an added advantage
• Proficient in Microsoft Office
• Bilingual in English and Chinese (this role requires to communicate with Mandarin speaking staffs)
• Maintain confidentiality at all times
• Resourceful, flexible, take initiatives and able to work independently with minimal supervision
• High level of integrity, responsibility, good team player and can-do and positive working attitude
• Ability to handle and prioritize multiple tasks simultaneously
• Meticulous and well organized
• Have a sense of urgency
• Able to work beyond working hours during payroll period or if necessary
• Able to commence work immediate or short notice
• 5 days work week, 8.30am - 5.30pm
• No quota for foreigners

COMPANY DESCRIPTION

Grocery Logistics Singapore (GLS) a wholly owned subsidiary of FairPrice Group Supply Chain, is a well-established logistics player in the Fast Moving Consumers Goods (FMCG) segment, incorporated since January 1993. Other than being the key logistics provider for NTUC FairPrice and its subsidiaries, we had serviced the Dairy Farm Group, Royal Ahold Group (since exited from Singapore Markets) and many small supermarket chains since our establishment.

RESPONSIBILITIES

• To ensure department expenses and billing cycles are completed timely and accurately, especially mid-month and month-end billing submission and reporting, and follow all SOPs and meet project KPIs
• To handle all department administrative work, manage resources, including office supplies and equipment, and oversee budgetary aspects related to the administrative function.
• To plan and execute daily works efficiently, and achieve high productivity and accuracy.
• Assists in purchase orders and invoicing
• Manages correspondences by answering emails and sorting mail
• To observe and give feedback on the process for optimization.
• To train and supervise subordinates (if applicable)

• A diploma in accounting, administrative or business related field.
• A minimum of 2 years' experience in supervisory role or a related field.
• Proven experience in administrative /accounting field
• Excellent documentation skills, provision knowledge of Microsoft office, G Suites
• Excellent planning, organizational, and time management skills.
• Ability to Work Without Supervision
• Strong Attention to Detail
• Ability to Handle Confidential Information
• Strong Record Keeping Skills
• Ability to Multitask
• Good Attitude and fast learner

• Work location: 37 Joo Koon Circle, Singapore 629062
• Working hours: 8.15am to 5.35pm (Monday to Friday)
• Contract duration: 4 months with chance of conversion

Responsibilities include performing basic administrative tasks such as:

• Data entry
• Order Processing in SAP
• Invoicing in SAP
• Issuance of Credit Note

Requirement

• Strong in Excel
• Strong in Pivot Table / VLOOKUP
• Preferably with SAP knowledge
• At least 3 years related experience
• 5.5 days week
• Location near Boon Lay MRT Station

-contact between the executives and internal/external clients

-Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate person

-Handle requests, feedback and queries quickly and professionally

-Maintain daily order, arrange delivery schedule and provide reminders as needed

-Monitor office supply levels; reorder when appropriat

-Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services

-Develop and carry out an efficient documentation and filing system for both paper and electronic records

-Delegate tasks as appropriate to other members of the team

Minimum 3 years’ experience as an Administrative Assistant, clerk or in other position

-Knowledge of office management systemsand procedures

- Bilingual, Proficiency in English; second language a plus

-Ability to stay calm and on-task in high-stress situations

-Current in today’s office technology, and computer software including MS Office

-Ability to multitask and prioritize daily workload

Local SME is expanding and we are looking for:-

Adminstrative Support Executive

- Supporting Adminstrative & Documentation Duties

- Answering and directing phone calls

- Prepare Quotation

Our client, a well-established MNC is seeking for a Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

• Typing of inspection reports/certificates.
• Printing and recording of inspection reports/certificates.
• Data entry of clients’ details for invoicing purposes.
• Sorting of reports and ensuring that all order acknowledgement, instruction to surveyors and/or instruction for laboratory analysis are in job files prior to putting it into the file cabinets.
• Preparing of invoices for approval.
• Data entry of inspectors’ overtime records.
• Dispatching of completed reports to clients and recording the dispatched details.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in sending of fax messages and telexes.
• Liaise with affiliates on ICC invoicing matters.
• Receive, check and confirm CBA.
• Transmit CBA for local clients.
• Process inter- Affiliate invoices for payment/settlement.
• Co-ordinate with affiliate on invoice query.
• Liaise with finance dept on status of payment.
• Investigate problem invoices and report back to clients.
• Perform any other tasks when required from time to time.

Requirements:

• Min ‘O’ Level
• Proficient in Microsoft Office
• Able to coordinate and be a team member towards a common goal
• Able to work independently and to coordinate several activities simultaneously
• Able to interact with all levels of management, affiliates, suppliers and clients
• Applies judgment and acts according to the SGS standards of ethics and integrity
• Knowledge of ISO systems and procedures

Job Responsibilities:

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences / drawings / documents / reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy
• accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required Requirements

Job Requirements:

• Minimum GCE O level
• Minimum 3 years experience of Document Control in Construction industry
• Proficient in MS Office - Good Knowledge of Aconex & Newforma is preferred
• Good interpersonal and communication skills
• Self-motivated team player who is result oriented and independent

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, quotations, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• helps to maintain the attendance, evaluate preparation of time sheet and calculation of salary
• Expediate the phone calls to sales after received the order or related things
• coordinate with directors, supervisors, drivers and if there any