Role Description

This is a full-time on-site role as an Administrative Assistant. The Administrative Assistant will be responsible for providing support for daily office operations and performing clerical tasks such as data entry, managing schedules, making travel arrangements, and answering phone calls using professional phone etiquette. The Administrative Assistant will also provide executive administrative assistance to senior management.

Qualifications

• Administrative assistance and secretary skills
• Clerical skills including data entry and scheduling
• Excellent communication skills
• Professional phone etiquette
• Certificate or Dip. in Business Administration, or related field
• Experience working in a similar industry (shipbuilding) is a plus but not necessary
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to prioritize tasks and work independently
• Only Singapore Citizens or P.R. shall apply

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

We are recruiting a Finance Officer to form part of the team to carry out the day-to-day book-keeping for The Diocese of Singapore.

Responsibilities:

Accounts Receivables

• Bank deposits of cash and cheques
• Data-entry in SAGE AR Receipts, Cashbook & reconciliation
• Ensure AR Receipts batch is ready for posting as per deadlines
• Update/report of all Offerings/Collections
• Reconcile GL Schedules related to AR Receipt Entries
• Prepare & analyze AR Aged Reports (FB Meeting)
• Prepare template & import AR main invoicing to Sage

Accounts Payable

• Prepare payments (Cheque payments/IBG Transfer/Telegraphic Transfer) for Corporate Vendor Invoices and liaise with relevant personnel for payment verifications/approvals.
• Manage Map Fund, EMF payments & payments to Deaneries
• Reconcile GL schedules related to AP invoice entries.
• Process staff/clergy's claims by cheques or IBG payments.
• Update cash-flow for payments.
• Input GIRO payments to Sage & cashbook, create AP invoice and payment batches in Sage.
• Prepare bank reconciliations.

Billing & General Ledger

• Create SAGE AR-Invoices templates for posting
• Disseminate bills for payment & prepare yearly billing forms
• Correspond with Parishes/Centers/Schools & send Statements of Accounts and payment reminders for overdue invoices
• Prepare year-end quota billing to Parishes
• Support reconciliation of GL schedules related to AR invoice entries
• Prepare & input Journal entries
• Update fixed assets & fixed deposits schedule
• Assist in GL schedules reconciliation, quota exercise & year-end audit
• Prepare overseas expenditure reports

Other Support Functions

• Logistics for Finance Board & Honorary Treasurer Meetings
• Safe-keeping of finance documents & files
• Petty cash top-up, control & disbursement to DCA Staff
• Prepare yearly insurance renewals for Entities
• Collate 3 comparative quotes for Finance Board’s review
• Verify premium summary & billing for entities
• Assist with claims submission for GPA & WICA claims submission of entities

Requirements:

• Diploma in Finance / Accountancy
• At least 3 years of work experience in a similar capacity
• Meticulous with a keen an eye for details
• Good command of written and spoken English
• Good communication & organisational skills
• Has initiative to schedule and prioritize tasks
• Able to multi-task and deliver within timelines
• Proficient in MS Office applications esp. MS Excel

Salary will commensurate with qualifications and work experience. Training and mentoring will be provided on the job.

Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

Healthcare Administrative Executive - Clinic / Medisave / Customer Service [3770]

Salary: $3000 - $4000
Location: Novena / Orchard
Working Hours: 5.5days | 9am-6pm Weekdays / 9am-1pm Sat

Job Descriptions:

Customer service relation duties:

• Attend to customer (s) phone enquiries according to corporate salutation & SOP.
• Schedule & confirm appointments on Plato (Clinic Software).
• Direct customer to location (S) via phone/SMS/App.
• Provide precise information to clinics on costs, safety &number of region(s) for scan.
• Advise for contrast options and cost on arrival.
• Remind customers of scheduled appointments and the need to be punctual.
• Communicate concern on company’s no-show policy.
• Triage the customer for safety on arrival, exclude potential hazards before the scan.
• Perform screening & check-in for scans professionally.
• Carry out Medical, Financial & operational logistics professionally.
• Provide accurate and sound advice to customers.
• Prepare customer for MRI examination.
• Provide proper head covers, gown & footwear.
• Present IPAD viewing for scans to be rendered.
• Communicate safety, consent & receive evaluation/feedback from customers.
• Prepare & chaperon customers for scans.
• Accompany individuals when required during scans.
• Prepare and coordinate IV plug setting for patients requiring contrast, intervention, ultrasound or arthrograms. See SOP for IV contrast.

Administration duties

• All phone bookings to be keyed into Plato according to location accurately.
• To notify clinic/seek confirmation if the booking/request form that did not come through fax within the same day.
• Upon receipt of booking/MRI request form received- to consult the radiographer/radiologist for number of regions to be performed.
• To determine amount of time to block, and to decide if marker, contrast injection or additional sequence/scan is required.
• Radiographer to sign off all screening/consent form and staff to scan duly completed documents into Plato.
• Billing is based on booking form or verified through phone confirmation.
• Add-on scans will require prior approval from clinic/clinicians verified through approved communication portal.
• Ask pt to take a visual of their form for insurance claim & make a copy for Medisave due diligence.
• On arrival, perform due diligence of Medisave checking on balance/entitled amount before the scan.
• Perform financial counselling clearly and to be acknowledged before the scan.
• Upon completion of scan to check that contrast serial number if given, is pasted on form, amount administered documented and the Dr/nurse administrating the contrast is documented.
• Procure LOG/GOP from international insurance companies e.g.: CIGNA, BUPA
• Perform cash, credit card, contactless & banking transactions.
• Perform checks & end day settlement for invoices, reconcile Plato pay transactions against Stripe payments received.
• Perform Filing of booking forms and Medisave documents for the month
• Follow up with unpaid invoices.

Accounts (MEDISAVE)

• Perform full set Medisave diligence according to target timeline.
• File them correctly for audit
• Prepare the clinic for MOH inspection. Once every 2 years
• Prepare the clinic/equipment for maintenance schedule

House keeping duties

• Keep the facility clean-food/drinks and in organized & hygienic conditions.
• Clear all used cups after each use/prepare for the next patient.
• Clear gowning area after each use.
• Soiled laundry to be packed for weekly cleaning-collection.
• Cleaned laundry to be organized neatly on gowning area.

Support duties

• Support Sales & marketing activities.
• Compile statistics.
• Be familiar with areas represented by respective sales personnel.
• Coordinate appointments accurately.
• Joint call on sales activities.
• Follow up on recommended initiates from customers/clinician(s) feedback on expected service standard that is current with market practice.

WhatsApp: +65 82026403

Email: [email protected]

14C7279 The Supreme HR Advisory Pte Ltd

R21103770 Chu Jenn Anne

Requirement:

· Min. GCE 'O' Level or equivalent.

· At least 2 years working experience

· Well versed in Microsoft Office.

· Preferably to Speak and write in English and Mandarin (to liaise with English and Mandarin speaking associates on day-to-day work operation)

· Good communication and interpersonal skills with strong sense of urgency

· Detail-oriented, positive thinking, proactive service attitude and prioritize workload

· Work independently with minimal supervision

· Able to start work immediately or in short notice

Job Scope:

· Provide general administrative and clerical support

. Assist HR matters (annual/ medical leave/ payroll/ CPF submission)

· Manage the renewal of road tax, insurance, and inspections for all vehicles.

. Daily collection of letters from letter box

· Assist with basic bookkeeping

· Manage and maintain electronic and paper records, files, and documents

· Data entry, ensure accurate data updating and maintenance

· Monitor and maintain stock inventory

· Assist in any events planning include finding quotation

· Assist in associations matter

· Assist Chairman on corporate social responsibilities matters

· Assist Chairman’s PA

· Any other ad hoc duties as assigned by superior

Our client, a well-established MNC is seeking for an Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description:

• Handles enquiries or appointments promptly through phone, email or message
• Assists with customers’ requests
• Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
• Maintain proper filing and disposal of confidential documents
• Any other ad-hoc duties assigned

Requirements:

• Candidates must possess at least O’ Level graduate or similar education level.
• At least 2 Years(s) of experience in car workshop administrations and/or in the related field is required for this position preferably.
• Knowledgeable insurance claim procedures will be preferable.
• Required language(s): English & Mandarin for liaising with associates on general admin duties
• Good interpersonal and communication skills

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

1. Administrative Tasks:Managing office operations: Handling correspondence, emails, phone calls, and other communications.
   Organizing and scheduling meetings, appointments, and travel arrangements for executives or other staff members.
   Coordinating with other departments or external parties for various administrative needs.
   Assisting with the onboarding process for new employees, including paperwork and orientation.
   
2. Accounting Responsibilities:Accounts Receivable: Invoicing customers, tracking payments, and following up on overdue accounts.
   Accounts Payable: Processing vendor invoices, preparing payments, and reconciling accounts.
   Payroll Processing: Calculating and disbursing salaries, taxes, and benefits to employees.
   Financial Reporting: Generating financial statements, such as balance sheets, income statements, and cash flow statements.
   Budgeting and Forecasting: Assisting in the preparation and monitoring of budgets, as well as forecasting future financial performance.
   Bank Reconciliation: Ensuring that bank statements align with internal records and investigating any discrepancies.
   Maintaining financial records and documentation in compliance with relevant regulations and standards.
   
3. Data Entry and Record Keeping:Accurately inputting financial data into accounting software or spreadsheets.
   Maintaining organized and up-to-date records of financial transactions, invoices, receipts, and other documentation.

4.General Support:Providing support to other team members or departments as needed.

Collaborating with colleagues to achieve organizational goals and objectives.

Handling ad-hoc tasks and projects as assigned by supervisors or management.

Job scope

a) Manage administration operations - documentation & filing, extraction of Purchase Orders online & print,

handle of telephone calls

b) accounting operations for multiple entities, including AP/AR invoicing,

c) Process and record staff claims and miscellaneous expenses;

d) Reconcile intercompany transactions and balances monthly;

e) Place order for inventory purchase when necessary.

Education Requirements

At Least 3 GCE 'N' Level passes or equivalent, with a pass in English Language

Able to work using MS Words and MS Excel

Candidate with Early Childhood Knowledge will be an advantage.

Job Descriptions

Assist the Centre Principal and Director in the following areas:

Account Matters:

1. Verification and follow up with parents on the month fees collection and other adhoc incidental fees/charges such as insurance, mattresses, field trips etc.

2. Verification, consolidation of petty cash claim by staff.

3. Verification of invoices and create payment in company's OCBC/DBS accounts.

4. Other adhoc account matters

Admin Matters:

1. Manage enrolment of children in the ECDA CMS

2. Communication with parents via Little Lives

3. Other enrolment matters and following up with parents

4. To answer to phone calls and enquiries during the absence of the Principal

5. Assist Principal in the filing of documents

6. Check and verify students enrolment details, fees deposits, payments and follow up with parents if necessary

7. Assist Principal to consolidate documents for periodic audits.

8. Other Adhoc admin matters, such as creation of inventory of teaching resources, etc as required by the Principal

Job description

Responsibilities

· Provide assistance and support to the Condominium manager on site

· To attend to walk-in residents’ queries

· Handling of general administrative matters within the estate

· Attending to incoming phones calls / emails and mails

· Establishing good relationship with residents, service providers

Requirements

· Minimum GCE ‘O’ Level

· At least 2 years of relevant experience

· Possess good interpersonal and communication skills

· PC Literate

· Independent and able to work under pressure

Work Location

Kim Seng / Great World City Area

HabourFront Area

RESPONSIBILITIES

• Ensure documents discipline; proper and accurate data entry, maintain supplier invoices to be up to date, ensure documents submitted are in good order and on time
• Ensure smooth day-to-day operations between warehouse and outlets
• Managing and procuring companies' supplies such as pantry supplies; stationery; packaging etc
• Liase with various stakeholders to request and ensure proper documentations, services provided
• Work with finance department to ensure quarterly required reports are in good order
• Upkeep of company's assests such as office furnitures and vehicles
• Plan and organise company related events

REQUIREMENT

• Merticulous and highly organised
• Attentive to details
• Min. 2 years experience in office admin related field

To apply, please forward your resume to [email protected]

Responsibilities:

• Coordinate and carry out procurement duties, including the procurement of office supplies and personal protective equipment.
• Oversee the weekly packing of PPE requested by employees, ensuring prompt and precise delivery.
• Assist with various administrative tasks as required, such as data entry, filing, and scheduling appointments.
• Offer general administrative assistance to the team and management.

Key profiles:

• Prior experience in an administrative capacity is desirable.
• Possess strong organizational and time management abilities.
• Demonstrate exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite is required.
• Ability to work autonomously and effectively prioritize tasks.
• Excellent communication and interpersonal skills.

On job training provided. fresh graduate welcome. office nearby pasir panjang MRT.

Job Description

• Liaise/follow up with property agents for expat housing related matters (including minor repairs for the house.)
• Process claims application for expatriates via BIPO.
• Manage proper aircon servicing contract records with appointed Master Aircon vendor.
• Review and processing of invoices (e.g. aircon contractor, handyman, laundry services, furniture rental etc.).
• Ensure proper update of rental listing and records for accurate monthly rental payment.
• Necessary support for Expat moving in/out of Singapore.
• Any other ad-hoc duties as per assigned

Job Requirements

• Experience in expat management (liaising with property agent, familiar with TA, coordinating minor repairs, etc) will be an advantage
• Proficient in Microsoft Office (Words, Excel, Outlook etc)
• Experience in processing invoices/payments via systems
• Basic admin knowledge

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Descriptions

• Respond promptly to customer inquiries via emails, telephone calls or social media platforms.
• Process monthly invoices.
• Compute staff monthly timesheets.
• Follow up on customers & staff enquiries.
• Proper records keeping and strong follow up skills.
• Support ad hoc office admin matters.

Requirements

• O Levels and above
• Proficient in MS Office
• Strong interpersonal skills and team player
• Able to work in fast paced environment

Please send your detailed resume in MS Word format to : [email protected]

stating your notice period / earliest available commencement date, current & expected salaries

Position Roles & Responsibilities

• Maintain polite and professional communication via phone, e-mail, and mail
• Maintain polite and professional attitude and service to walk-in customers
• Perform day-to-day basic administrative duties (e.g. issuing of invoices, paperwork filing, updating records, data entry, etc.)
• Any additional ad-hoc duties
• Training provided

Position Requirements

• 5 Days / week
• Basic knowledge in Microsoft Word and Excel
• Independent and self motivated, but willing to work as a team
• Basic knowledge of written and spoken English
• Preferably to be able to converse in Mandarin, as a number of customers speak Mandarin
• Prefer candidates who are able to start work immediately or within short notice

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Master degree; additional qualification as an Administrative assistant.

Hello!

We are Gaia Animal Hospital, a team of experienced veterinarians hunting down like-minded colleagues to join us.

We have established ourselves in our respective communities and pride ourselves in the evidence based veterinary medicine that we provide with compassion. Our team is expanding and we are looking to hire an Administrative Assistant to support our 2 clinics and e-commerce arm.

This is a position that will have 40 hours work week scheduled and we are flexible enough to help you have the family time you need.

Your responsibilities will include

- Managing company websites and ensure that they are updated

- Daily packing and preparation of external orders

- Support company external events

- Manage & organise company internal events (e.g. quarterly team bonding, CPE events, festivities)

- Inventory management

- Manage social media accounts

- Support Finance & HR Executive’s administrative duties that will involve data entry and preparation of contracts & other documents.

If you think you have the aptitude and interest in joining the pet health industry, please email your CV to Lynn at [email protected]

We are seeking an energetic and capable administrative staff to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the clients. You may also be required to manage office supplies.

To possess excellent communication skills and demonstrable experience. Outstanding administrative and organized in performing a wide array of administrative duties.

• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Directing internal and external calls, emails, and faxes to designated departments.
• Assisting with copying, scanning, faxing, emailing
• Observing the best business practices and etiquette.

Job Description

• Prepare full set of accounts (AP, AR, bank reconciliation)
• Close accounts and perform GST and financial reports
• Work with marketing team to generate invoices and payroll
• Manage cash flow and internal control
• Liaise with different teams and clients to ensure smooth flow of operations
• Handle MOM and other government related submissions and matters
• Other ad-hoc activities

Job Requirement

• Possess at least Diploma/Post Graduate Diploma/Professional Certification in Accountancy or equivalent
• At least 1 year of working experience/Fresh Graduates are welcome to try
• Singaporean/PR/Malaysian only
• Proficient in MS Excel and other MS Office (many claim they know excel but few truly know it, please let us know how much do you understand)
• Able to communicate with all levels
• Responsible and positive with ‘can-do’ attitude
• Meticulous, independent and have integrity
• Able to work efficiently and effective under high pressure

We looking for an individual who is keen to learn. No expereince is required as long as you are willing to learn.

You will be assisting the current team to

• prepare and type documents
• scan documents
• send emails
• follow up with clients
• ad hoc duties

5 days week

Job title: Administrative Assistant | On Job Training provided

To apply: Please send your resume to [email protected] / WhatsApp 80353296

Location: Pasir Panjang (near to Pasir Panjang MRT)

Responsibilities:

• Coordinate and execute basic procurement tasks, including purchasing office supplies and personal protective equipment.
• Manage the weekly packing of PPE requested by workers, ensuring timely delivery and accuracy.
• Assist with other administrative tasks as needed, such as data entry, filing, and scheduling appointments.
• Provide general administrative support to the team and management.

Qualifications:

• Previous experience in an administrative role preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Excellent communication and interpersonal skills.

How to Apply:

If you are a motivated individual with a passion for providing administrative support and ensuring the smooth operation of an office environment, we encourage you to apply.

Please submit your resume and cover letter to [[email protected]/ WhatsApp 80353296].

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

Responsibilities:

• Provide admin support for parish membership related matters i.e. baptism, confirmation, transfer etc.
• Provide guidance to parishes in adhering to Diocesan standard operating procedures and guidelines pertaining to parish membership and confirmation matters
• Extract / obtain annual parish and (overseas) deanery statistics (attendance, baptism, communicants etc.)
• Coordinate confirmation schedule with Bishop and parishes
• Ensure accurate record-keeping within the Data Management Programme (DMP) and address system issues encountered by users with the vendor.
• Responsible for the timely report submission on membership-related statistics for Synod
• Assist in training and licensing of parish workers and lay readers
• Assist in implementation of clear procedures and policies for Diocesan compliance related matters including PDPA, cybersecurity measure, child protection etc.
• Assist in implementation & management of Diocesan Document Management System (DDMS)
• Form part of the DCB Emergency response team
• Any other duties as assigned by CAO and/or Head (Membership, Licensing & Compliance

Requirements:

• Possess at least a Diploma in Administration or other relevant fields
• Fluent in English (speaking and written), ability to converse in Mandarin will be an advantage
• Able to maintain high level of integrity and competency in keeping confidentiality of information and related documents
• Good with interpersonal skills
• Meticulous, responsible and independent worker
• IT Savvy

Salary will commensurate with qualifications and work experience.
Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.