Administrative Assistant

The administrative assistant is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The administrative assistant works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to COO
• Ensure the cleanliness of the office
• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties, tasks as assigned by COO

Requirements:

• 1-2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
• Ability to manage multiple projects simultaneously with effective time management skills

Job Responsibilities:

Executive Support:

• Manage calendars and schedules for COO and DCOO, prioritizing appointments, travel arrangements, and meetings.
• Prepare meeting agendas, draft minutes, and follow up on action items.
• Handle confidential documents and information with discretion and professionalism.
• Anticipate and proactively address the needs of Senior Management.

Project & O&M Management Support:

• Provide comprehensive administrative support to the Project and O&M Management team, including scheduling meetings, coordinating communication, and managing project documentation.
• Assist with report generation, and data analysis.

ISO Recertification:

• Support the ISO recertification process by revising and managing relevant documents.
• Track document versions and maintain accurate records.
• Assist with internal audits and external assessments.

Greenhouse Gases (GHGs) Emissions Data Collection:

• Drive collection of GHGs emissions data from operating countries (Malaysia, Vietnam, Indonesia, Singapore, Cambodia, and Thailand).
• Liaise with internal stakeholders on emissions-related matters.

Additional Duties:

• Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designated.
• Support with coordinating office activities and maintain a professional work environment.
• Perform other administrative tasks as assigned.

Job Requirement:

• Minimum Diploma in any field
• Minimum 3 years relevant work experience
• Experience working in the renewable energy sector or international business is a plus.
• Fluency in English is required; additional Southeast Asian language proficiency is a plus.
• Understanding of ISO standards and certification processes is required
• Excellent communication and interpersonal skills, with the ability to build positive relationships at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Proactive and resourceful problem-solving skills

Work Location: Tampinese

Working Hours: Mon to Fri Office Hours

Monthly Salary: up to $2700 per month

1 Year Contract

Job Scope:

• Conduct financial reconciliation
• Collaborate with relevant stakeholders to investigate discrepancies and resolve financial
  issues
• Maintain detailed records of financial transaction and outcomes
• Maintain accurate records of notifications sent and status of delivery
• Monitor and report utilization trends
• Promptly respond to the queries from the public via various communication channels (phone, email)
• Accurately document and close queries, ensuring a high level of customer satisfaction
• Support transitional administrative functions

Requirements:

• Diploma and above
• Min 1 year of relevant experience
• Proficient in Microsoft Excel
• Singaporean Citizen

Kindly send in your resume to [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Chateraise Singapore has vacancies for Administrative Executive (Japanese Speaking)

Job description

• Handling and resolving customer complaints and following up with customers to ensure high level satisfaction
• Provide support and maintenance of company's social media accounts
• Provide strategic insights and recommendations for online/digital marketing
• Ensure smooth communications between all channels of business
• Preparation of regularly scheduled reports (daily / bi-weekly / monthly)
• Inventory management of stocks
• Support sales team in the ordering and distribution of materials.
• Maintain and upkeep all office administrative records
• Event preparation and execution
• Any other ad hoc duties

Requirements

• Degree/Diploma in Marketing, Communications, Graphic Design or related field.
• Minimum of 1- 2 years of relevant experience working in relevant field
• Proficiency in Adobe creative software (e.g. Photoshop, In-design, Illustrator, Premiere, etc.) is required
• Proficient in MS Office Applications
• Require Languages: English, Chinese and Japanese JLPT 2 (for liaise with Japanese and Chinese speaking partners)
• Collaborative, proactive and solutions orientated
• Excellent communication and interpersonal skills
• Team player with a positive attitude and pleasant deposition
• Independent and self motivated
• Flexible and adaptable to new challenges
• Resourceful, able to work under pressure and committed to work
• Keen interest in social media content development
• Able to commence work within a short notice
• 5 days work week (8.30AM - 6.30PM)
• Work location: 1 Buroh Lane Singapore 618292
• Interested candidates are welcome to call 6659 3895 or email CV to [email protected]

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (4 - 6 Months)

Hourly Salary: $11.50 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Responsibilities:

• 1st Level IT Support when required.
• Perform routine monitoring and resolve basic issues according to Standard Operating Procedures (SOPs)
• Follow through the escalation process as necessary
• Track and manage all incidents to closure within Service Level Agreements (SLAs)
• Provide administrative support to ensure smooth day-to-day operations
• Perform data management and documentation duties to ensure accuracy of records
• Generate and prepare reports
• Source for viable vendors and request for quotations
• Liaise with internal and external stakeholders on projects to ensure timely delivery
• Identify opportunities for the automation of day-to-day operational processes such as data collection and tracking
• Design and implement automation solutions
• Support ad-hoc duties and projects as assigned

Requirements:

• Candidates must possess at least a diploma
• Willingness and capacity to learn new skills and technology
• Excellent verbal and written communication skills
• Meticulous, excellent record keeping and documentation skills
• Good customer service skills
• Some background in IT will be an added advantage

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Hooi Wai Man (Samantha)

EA Personnel Reg No: R21100062

Job Description:

• Registration of patient’s visit, issuance of queue ticket, retrieves or create patient records and assist in any administrative work required at front counter
• Billing enquiries and cashiering duties
• Schedule follow-up appointments for patients and advice on the necessary tests / investigations
• Assist in preparing clinic reports
• Liaise with doctors, nurses and internal departments on any clarifications for patient matters
• Assist in counter closing

Job Description

• Min N/O/A levels/ Diploma
• No Experience needed/ Full training and guidance will be provided during work
• Must be able to commit to a minimum of 3 months
• Able to start work immediately as positions are urgent

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected] (Attn: Clinic Assistant)

Thank You.

Lynn Ho

R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description

Life Community Services Society is one of the leaders in the Student Care sector, and we are looking to recruit committed individuals who have a calling from God to serve together as a team by providing quality after-school care support in a homely environment.

Duties & Responsibilities

Centre Administration

1. General office administration such as correspondence, filing, faxing, photocopying, mailing.
2. Attend to general enquires, enrolment, answering of telephone calls, taking down of messages and replenishing supplies.
3. Assist in coordinating of holidays/ad-hoc programmes (eg arrangement of transport).
4. Minutes-taking during staff meeting.
5. Ensuring inventory listing for Centre is updated and hardcopy purchases are filed.
6. Attend to parents at the door and support the student dismissal process
7. Manage daily student attendance and temperature record
8. To update notice board/ replenish Office supplies
9. In charge of Centre IT equipment, eg. laptops and thermometers
10. To handle Centre maintenance and troubleshooting
11. To collect items to and from another Centre where feasible

Accounts

1. Collection of enrolment fees, issuing of receipts and follow-up on payments.
2. Processing of students’ subsidies with MSF and general claims.
3. Weekly banking and liaison with accountant from corporate office on all accounting matters.
4. Basic bookkeeping of all accounts.

General

1. Other duties assigned by the Supervisor or Manager of Life Student Centre.
2. Stand-in for teachers during their absence (fetching, supervision & discipline of students).

Requirements

• Minimum qualification of a Diploma
• Minimum 2 years’ experience in administrative roles
• Proficient in Microsoft Office and IT savvy
• Meticulous and able to multi-task
• Good communication and interpersonal skills
• Numerically inclined, able to work independently
• Able to start work immediately or short notice period
• Working location: Hougang

Looking for tuition centres admin officer. Rates: $13/hr

Jobscope:

1) Front desk duties

2) Handle parents' queries

3) Host Zoom

4) Email/photocopy materials

5) Reschedule classes

6) Must be computer literate

7) Do up materials/notes

Working requirements:

1) Flexible- Able to work on selected weekends or even weekdays- can choose Wed-Sun. Weekdays work from 2-10pm. Weekends work from 8.30am-7pm.

2) Lunch and dinner hours paid too

3) Must bring along own laptop

Interested parties please whatsapp resume to 90625285.

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of administrative secretary or ADMINISTRATIVE ASSISTANT or ADMINISTRATIVE Clerk in Singapore are preferred

3. Can handle CPF, taxation, MOM and other related administrative secretarial work

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Company bookkeeping work

6. Salary calculation and payment of company employees, etc.

7. Assist the work tasks arranged by the boss

8. Other work arrangements.

Interested applicant please email your resume at [email protected] or contact us at +65 86969408.

Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

We're looking for team players with a passion for sustainable environment change to join our team on a full-time basis. The ideal candidate is someone who loves the environment, enjoys being outdoors but also able to function in an office environment.

The society operates on weekends, so applicants must be able to commit to work during weekends (either Saturday or Sunday). In essence, it will be a 5.5 day work week, with a 0.5 workday on either of the weekend days.

Our team is lean and the successful candidate will be taking on multiple roles across different job functions which include:

• Business development
• Administration
• Marketing
• Education and outreach
• Volunteer management

Job description

• Run environmental programmes for schools and corporates
• Present at educational talks and exhibitions
• Handles communication with staff, volunteers and public
• Administrative work which includes but is not limited to coordinating and managing volunteers with various background and age groups; update various systems (Salesforce, Excel, PowerPoint, etc).
• Leadership quality to lead patrols and educational programmes on foot, bicycles and kayaks would be an advantage.

Required skills

• Proficient in written and spoken English to liaise with businesses, schools and members of the public
• Able to cycle to lead cycling patrols and activities
• A plus if you do hold a 1 Star kayaking certification
• Able to multi-task and work independently where required
• We are also looking for someone who is an excellent communicator.

Inventory & Logistic Administrative

We are looking for responsible and committed individuals. You must also carry positive attributes such as:

• Team player
• Willingness to learn
• Desire to improve
• Resilient
• Flexible
• Excellent organizational and time-management skills
• Good communication skills
• Ability to adapt to fast moving environment

Job Description

• Arrangement of Inward and outward logistic with freight forwarders.
• Prepare commercial invoice, packing list, tax invoices, delivery orders and general documentation.
• Keep track & notify respective personal for stock arrival.
• Ensure accurate stocks received.
• Update of inventory listing (for demo & sales/service delivery orders).
• Maintain inventory storage in proper locations.
• Perform monthly stock take.
• Planning and keep track of logistical movement to ensure smooth delivery.
• Investigate and resolve deliveries that are late or have discrepancies.
• Perform administrative and office support activities.
• Handle incoming calls and receive guest.
• Other general ad-hoc task where required.

Job Types: Full-time, Permanent

Salary: $2,400.00 - $3,200.00 per month

Benefits:

• Additional leave

Schedule:

• Monday to Friday

Supplemental pay types:

• 13th month salary
• Performance bonus

Work Location: In person

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Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract

Monthly Salary: up to $2500 per month

Job Scope:

• Support programme manager in coordination and administrative duties
• Manage publicity of events and schedule and set up of eDM/push notifications
• Collating data collected and extract data for reports/evaluations
• Ensure smooth operations of events and support on-ground events, if needed.
• Document frequently asked questions shared by vendor.
• Collate and verify supporting documents from vendors
• Management of mailbox queries on weekly basis
• Support team in any administrative tasks if required.

Requirements:

• Diploma with 3 years of relevant experience
• Good customer service, communication, project management and time management skills
• Proficient knowledge of Microsoft programmes (e.g. Excel, PowerPoint, Word, Outlook)
• Comfortable with use of IT system/s

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

Main Duties and Responsibilities

• Maintain the Quality Assurance documents in the Quality Management System.
• Support various QA functions, including but not limited to the Quality Management system and maintaining standard operating procedures.
• Coordinate and schedule all document control reviews and audits utilizing the Quality Management system.
• Support the creation of standardized forms, work instructions, SOPs, POPs, and policies.
• Ensure all documentation aligns directly with the Quality Assurance Manual
• Assist in Corrective/Preventative Action, Non-Conformance and Return Material Authorization procedures.
• Support and prepare monthly reports.
• Any other duties that commensurate with this role

Company Description

Access-2-Healthcare is a global consulting company dedicated to helping small to medium sized medical technology organizations overcome various challenges and launch their products in the market. Founded in 2015, the company has local offices in 14 countries and is dedicated to getting the job done by providing expertise to doctors, start-ups, universities, hospitals, and Med Tech communities. The company aims to increase the range of innovations available to hospitals, clinics and patients alike in an effort to lower healthcare costs.

Job Description

Due to further expansion, we are looking for our 'engine oil' - one that helps to smooth processes out and creates harmony amongst our team in supporting our company in furthering the purpose of Access to Healthcare.

Audit phone and credit card bills

Support expense filing

Support Financial Controller on daily tasks

Manageement and administration of noncommercial contract / agreements

Data entry, contact list, business cards listing

Create documents based on requirements

Print documents, schedule for Group Executive Director’s signature

Access online portals and upload documents as necessary

Manage flight, accommodation booking according to requirements

Run local errands for Group Executive Director and Financial Controller

Flexi-location and hours can be arranged

Candidate Requirements

3 years’ Finance, Accounting, and/or Secretarial background
Adept at Project Management, and working with remote, multiracial teams

Comfortable with documentation, and traceability

Worked in Healthcare industry, a plus

Strong Sense of Integrity, and confidentiality

Strong attention to detail (due to the materials needed)

Singapore Citizen, or Permanent Resident

Conversational in Mandarin Chinese

Mature workers very welcome

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located in the West – easily accessible.

The Admin Executive's responsibles are:

• Responsible in providing administrative support in database system.
• Make sure the accuracy of timesheet and attendance record.
• Handle general administrative duties.
• Any other ad-hoc duties assigned by the supervisor

Job Requirements:

• Min Diploma and above
• At least 3 years of relevant working experience in database system administrative.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R2198636 (Oh Puey Xin)

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

LOCATION: Muhammadiyah Health & Day Care Centre (MHCC)

JOB SUMMARY: Provide administrative support to MHCC’s operations and submissions of claims to MOH/ILTC.

JOB RESPONSIBILTIES:

• Manage clients’ Eldercare system which includes fees assignment, appointment schedule, attendance and clients’ billing.
• Submit Subvention claims to MOH/ILTC for attendance and billing.
• Perform monthly banking and receipts summary reports for DBS and UOB.
• Prepare transportation routes with vendor.
• Update changes to clients’ fees, NMTS, services and mailing out correspondences.
• Maintain petty cash float and process all petty cash claims.
• Prepare and follow up on all payment vouchers to vendors and finance department.
• Liaise with new clients for registration and admission.
• Assist Centre Manager/Assistant Centre Manager on all audit processes.
• Monitor and disseminate messages from office mobile phone to respective officers.
• Handle general enquiries pertaining to client fees, transportation, and visitation days.
• Perform relevant ad hoc duties as assigned by Centre Manager/Assistant Centre Manager.

REQUIREMENTS/QUALIFICATIONS:

• At least NITEC and above.
• Experience in ILTC sector an added advantage.
• Experience in performing administrative duties.
• Proficient in spoken and written English Language.
• Good communication skills.
• Knowledge of MS office.

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Reporting to Manager, Clinical Administration Office (CAO), the Assistant Manager will support the various initiatives in clinical services, namely Medical, Nursing and Allied Health.

Your main focus lies in coordinating administrative support to the Domain Heads, Managers, Clinicians, staff and trainees/ students in the delivery of clinical services and care programmes. You will also be responsible in continuously viewing projects to improve patient care and safety and processes to ensure smooth and effective operations and assist in work as and when assigned.

Job Requirements

• Bachelor’s Degree in any discipline
• Preferably at least 6 years of working experience, experience in healthcare setting will be an advantage
• Excellent interpersonal, verbal and written communication skills with the ability to develop and maintain working relationships across organisations
• Meticulous and organised with good planning skills
• Ability to work well in a team and independently
• Proficient in Microsoft Office applications

Job description

- Control and manage incoming and outgoing documents (box.com / GS Internal Server / Filing)

(The Authority / Consultant / Subcontractor etc)

- Document number management and assignment

- Submission of documents via EPIC system

- Communication with relevant persons who need to submit documents

- Preparation of Cover Letter for DAR Submission

Job Requirements:

· Min. 1-year experience with Document Controller.

· MS Office

Other information

Working at Changi

To Apply

Please submit your resume in Microsoft Word and indicate the below information:

Current Salary & Expected Salary

Availability to Commence Work

Type of Projects handled.

Responsibilities:

• Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
• Identify and monitor cases that require further medical reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays.
• Accurate and timely processing of medical reports and related documents received.
• Liaise with various internal and external parties for prompt follow up and resolution.
• Manage cases for cessation and resumption of medical reviews, including managing the notifications.
• Manage cases that require change of appointments with internal or external agencies
• Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
• Assist to prepare report submissions and updates to management.
• Provide customer service and respond appropriately to public queries.

Requirements:

• Fresh graduates can be considered. Training will be provided.
• IT savvy and good working knowledge of Office and other common software.
• Excellent interpersonal and communication.
• High customer service orientation.
• Good command of English (written and spoken).
• Highly Disciplined, detailed, and meticulous

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.