Job scope

a) Manage administration operations - documentation & filing, extraction of Purchase Orders online & print,

handle of telephone calls

b) accounting operations for multiple entities, including AP/AR invoicing,

c) Process and record staff claims and miscellaneous expenses;

d) Reconcile intercompany transactions and balances monthly;

e) Place order for inventory purchase when necessary.

f) Awareness creation on social media

• Provide daily administration support including scheduling of meetings, planning team bonding activities and documentation, incidents and request handling for the department.
• Prepare weekly and monthly report for Management to review
• Conduct small group training for Service Request Readiness (SDR)
• Assist in maintaining IT asset inventory which include tagging and updating
• Liaising with vendors, purchasers, requesters, Finance and suppliers on discrepancy in documents such as POs and DOs
• Ensure proper documentation, incidents / request handling till closure
• Conduct period review and analysis of incidents / requests, monthly data extraction and report consolidation
• Execute IT service requests including coordination and communication with relevant support parties
• Provide recommendation and improvement, modification for existing SOP from time to time
• Initiate sourcing of hardware and software and obtain quotations for comparison to meet business units’ requirements
• Negotiate with external vendors for best terms and conditions of the purchases
• Keep track purchase summary
• Maintain records and databases containing information regarding company’s software, licenses and warranties

Requirements

• Nitec / Diploma in Information Technology
• Proficient in MS office
• Good interpersonal skills & office organisation skills

Pls send in your updated resume stating past experiences, reasons for leaving, current and expected salaries to [email protected]

MAIN RESPONSIBILITIES:

This role is designed to perform a variety of administrative and clerical tasks, with the main aim of providing support the Japan team.

• Translation works (English to Japanese and vice versa) –

o Marketing collaterals

o Marketing offers

o Member notification

o Website info update

o Member emails/survey results

• Represent Japan team for UAT
• Forms and template creation for RCI resorts in Japanese

o Develop and maintain updated resort templates in Japanese for

use of the Japanese Holiday Consultants-

• Assists RCI BD and Affiliate in Japan on any communication
• 3PD reports and admin tasks

o 3PD New member enrolment

o Maintain and action on emails in Japan Enquiries mailbox

o Offer letter and Successful transaction letter

o Monitor reservation payments for 3PD resorts and members

o Prepare daily 3PD reports (reservation reports to developers

o Prepare monthly reports (payments reports to Finance and 14

developers

o Prepare annual reports (reservation reports and invoice to 14

developers

o Develop and maintain an organize filing and reporting system for

all 3PD properties

o Act as the point of contact of 3PD developers for member

servicing concerns

• Any other tasks as assigned by the Ops Manager

SKILLS REQUIREMENTS:

• Ability to speak and write fluent foreign language (dependent on team requirements)
• Strong customer service focus and excellent sales skills with demonstrated track record in meeting targets.
• Able to meet performance objectives, exhibit self-discipline, display Contact Centre and company values as well as core competencies.
• Demonstrate highest level of ethics and integrity and actively participate in driving the company’s culture

QUALIFICATIONS & WORKING EXPERIENCE

• Positive learning attitude
• Self-driven, meticulous and organized with excellent communication skills
• Proven team player with a proactive style, take initiatives and competing priorities often with tight deadlines as required
• High proficiency of the Japanese language in a formal/business setting
• Ability to multi-task, work independently and under pressure in a fast-paced environment
• IT literate, with proficiency in Microsoft Office software (Word, Excel, Access and strong PowerPoint Skills), Windows Operating System (WinXP, Win7, Win Sever 2000 and Win Server 2003).

Roles & Responsibilities

Full Spectrum of HR Operations including but not limited to the following scopes:

• Preperation of all HR related documents
• Handle onboarding & offboarding of employees
• Accurately update and maintain of employee records, leave records, training records
• Manage work pass (SPass/EP) applications, renewals & cancellations in a timely manner
• Responsible for the Compensation & Benefit processes for all staff, including staff reimbursement administration, staff insurance, staff performance appraisal, etc
• Liase with overseas counterparts for all HR & payroll related issues
• Attend to employees on all HR related enquiries
• Monitoring and application government grants available including Goverment Paid Claims, Reservist Claims
• Ensure compliance with MOM, CPF, IRAS and company standards and policies
• Liase with institutions on internship matters
• Responsible for HR related survey as required by government agencies
• Perform other assigned duties on ad-hoc basis

Job Requirements

• Minimum Diploma in Human Resource or equivalent
• 2 – 3 years working experience in a similar capacity
• Good to have experience in Easypay payroll system
• Possess good communication, multi-tasking skills and time management
• Meticulous on details
• Good understanding of Singapore labour and employment laws
• Able to work independently and proactively

Salary will commensurate with experience

We regret that only shortlisted candidates will be notified.

Overall Job Purpose

• To lead and manage the E3D admin team. Develop, update and maintain databases, catalogue, specifications and customization for the assigned projects. This includes helping and monitoring all Engineering subcontractors of the assigned project.

Core Responsibilities

• Works as a consultant to the Structural, piping, EICT and Coordinate actively with engineering subcontractors, vendors, attend meetings and communicate effectively to resolve the database and library issues.
• Develops customization of 3D modelling to improve efficiency and productivity
• Develop 3D modelling procedures and updates as per project requirement
• Propose Improvements to the working method in the 3D modelling
• Develops workflows for 3D modelling actives for project
• Reports to Group Lead of Engineering and Design Section in Engineering Management department and to Project Product Manager and System Lead when assigned to a project role.
• Assist the Project Lead, Piping engineer by generating various reports to ensure the quality of design.
• Ensure that the requirements are followed so that the resultant 3D model is consistent, easy to navigate and clash-free.
• Prepare and participate in design reviews with Client and Engineering subcontractors at various stages of the project
• Provides Technical Support to end-users
• Project-specific customization of the system and writing macros as per project needs and for further checking the quality of E3D outputs.
• Work closely with the super users in the project for smooth execution of 3D modelling
• Plan and conduct training for the discipline designers for their continuous development.
• Manage project licenses of E3D software

Qualifications & Experience:

• Bachelor Degree or Diploma in Engineering
• Certification(s): Aveva E3D/PDMS course completion or training or Equivalent.
• 15 or more years of experience in a Aveva E3D environment and demonstrated proficiency with Cats/Spec and with material take-off. Knowledge of standard drafting techniques applicable to offshore industry.
• Discipline design tools and 3D modeling including AVEVA E3D, MDS, PML and Auto CAD.

R1552011

Peak Ocean EA License No. 18C9336

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Office Admin / Admin Executive (Part Time)

Working Hours:

• Weekdays 1.30 - 8.30 pm
• Saturday 9.00 a.m. to 4.30 p.m.
• Sunday 8.45 a.m. to 4.15 p.m.
• Salary ：$9/hr Weekday, $12/hr weekend
• Address: Bukit Timah Plaza
• No experience required. Training will be provided.
• Microsoft office skills needed.

Job scope

• General adminstrative duties and support
• Maintain Cleaniliness of the centre
• Attend to whatsapp, walk-in enquiries
• Other Ad-hoc duties as assigned by management

Please send your CV to [email protected]

Role & Responsibilities:

• Serve as primary system administrator for the Salesforce environment supporting large global customer base.
• Handle admin activities in Sales cloud, Service cloud, Marketing cloud and partner portal
• Handle all administrative functions including user account maintenance, reports and dashboards, workflows, and other routine tasks.
• Complete regular internal system audits and prepare for upgrades.
• Coordinate the evaluation, scope, and completion of new development requests.
• Assist in training of new users and grow the Salesforce.com skill set across the organization.
• Effectively act as the liaison between our users, vendors, and the application development teams.

Experience Required:

• Minimum 4 to 8 years of experience as a Salesforce administrator
• Proven ability to design and implement new processes and facilitate user adoption.
• Strong understanding of the platform, with the ability to build custom apps and objects, formula fields, workflows, custom views, and other content of intermediate complexity.
• Strong understanding of Salesforce best practices and functionality
• Strong data management abilities
• Strong experience in any of the given application Marketo, Outreach, Widen, Chilipiper, Sales Navigator, Highspot, Prospector and Data Files ,ZoomInfo

Certification :

• Certified in Salesforce certified administrator (Sales, Service and Marketing) or Salesforce advanced administrator certification.

Key Responsibilities:

• Orchestrating HQ and Regional training programs catering to employees across Singapore and Asia Pacific offices, ensuring a comprehensive review of materials and thoughtful selection of participants.
• Efficiently managing both in-person and online training initiatives, from scheduling to logistics, invoicing, and budget oversight.
• Collaborating closely with HQ, team members, and stakeholders to conduct thorough evaluations, gathering feedback to tailor training interventions to meet employee needs and bridge skill gaps.
• Overseeing training records, including certifications, academic sponsorships, and maintenance of internal learning systems, while providing system administration and support.
• Designing and managing a dynamic Sharepoint Online site, serving as a central hub for training resources, course calendars, policies, and references.
• Contributing to ad-hoc improvement projects and offering comprehensive training support.

Requirements:

• Possess a Bachelor's Degree (in any field, preferably Human Resource Management).
• Demonstrated minimum of 2 years of relevant experience.
• Exceptional written and verbal communication abilities.
• Resourceful and collaborative team player.
• Exemplary organization and time-management skills.
• Self-motivated, with the ability to work independently while fostering teamwork.
• Proficiency in human resource digital software systems is highly desirable.
• Strong business management skills are advantageous.
• Proactive approach towards driving process productivity.
• Preferred proficiency in project management capabilities.

Please send your resume in MS Word format to [email protected]

EA Licence No 18C9228 Registration No. R1108261 (Tan Li Tze)

We regret to inform that only shortlisted candidates will be notified

At Kawai Music School, we strive to provide a friendly and warm working environment.

We are looking for a team of friendly and outgoing personality staff who are able to provide good customer experience to our parents and students and also to maintain a good teamwork.

• Able to work in front desk communications with customers, parents, students and teachers.
• Must be able to handle scheduling of lessons with parents and teachers.
• Ensure daily operations are smoothly facilitated.
• Must issue receipts and update time table daily.
• Must ensure that the school is kept clean and tidy every day.
• Must ensure that the stock (Music Books, Keyboards, etc) are sufficient and restock on a daily basis.
• Must generate weekly reports.
• Hands-on training and must have a good learning attitude.
• Perform any duties and responsibilities assigned by the managment.
• N or O Level / Diploma from Polytechnic.
• Must be available to work on retail hours and on weekends
• 5-day week - Off on one weekday and alternate one weekend.
• Flexible and adaptable to any work situation.
• Preferably able to speak both English/Mandarin.
• All are welcomed to apply.
• Work Place - Parkway or Tampines or Orchard.

Responsibilities

• Responsible for managing customer feedback and maintain relationship with the customers
• Responsible in resolving customers’ complaints and operational issues to achieve customers’ satisfaction
• Responsible for handling customers’ inquiry/ tender for the company products and services
• Responsible for processing quotation and sales order on day to day basis
• Responsible for tracking and reporting on submitted quotation and tender status

Requirements

• Min Diploma in Engineering, Manufacturing or other relevant discipline
• Min 1 years of working experience in Oil & Gas/ Precision/ CNC Industry

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

• Industry : Automotive
• Location : West
• Salary Range : Up to S$3,000 Per month

Responsibilities:

• Attend to Salespersons’ enquiries and generate quotation.
• Issurance of covernotes and assist customer on renewal.
• Batching of insurance documents to insurers.
• Perform AIG payment batching settlement.
• Assist in other administrative duties as and when assigned.

Requirements:

• Minimum GCE ‘O’ level with 2 years of relevant experience.
• Possess full suite of GI (BCP, PGI, ComGI) certification.
• Meticulous, committed and a strong team member.
• Independent individual who is able to multi-tasked in a fast paced environment.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9740

http://www.peopleprofilers.com

EA License Number: 02C4944
Registration Number: R1330005
Posting Personnel: Reeve Lim Kok Kiong

Job Purpose

This role assists in various tasks related to Systems Bookings and Revenue with the Global Sales Administration team for a 12-month period due to anticipated increase in business activities.

Job Responsibilities

• Support sales administrative process for Sales operations globally
• Assist in following up with Sales on Booking documents
• Uploading of Booking documents
• Maintain hard copies of booking documents on booking folders for audit purposes
• Follow up on approvals of Booking documents
• Follow up on Proof of Delivery and perform goods receipt of shipment
• Maintain records for KPI

Job Requirements

• Minimum Diploma in Business/Marketing with at least 2 years' working experience in relevant field
• Proficient in MS Office Applications with knowledge of formula usage in Excel and SAP
• Ability to multi-task and work under tight deadlines
• Meticulous and analytical
• Open to working overtime occassionally
• Good command of English and Mandarin as the role requires some interaction with Chinese office.

Our client is an international renowned Luxury Fashion brand and offers exciting job prospects. If you enjoy working in a vibrant luxury store surrounded with the latest Fashion items, this is what you are looking for!

Job Responsibilities

• Ensures the safety of the products and the valuable material in the store
• Ensures that the goods in are entered into the IT system.
• Lays out the products in the store according to the set criteria and place in designated shelving.
• Prepares the products destined to the sales floor (anti-theft tag, price tag)
• Prepares the goods for repairs/ returned send to repair lab, etc.
• Perform Internal Outlet Transfer (IOT) whenever there’s request by the sales floor team.
• Dispatches the goods to clients/factories/other stores or warehouses.
• Prepare packing, scanning and process in system external transfer of goods to other countries in the Group.
• Packing of past season goods to be delivered to Origin whenever items on the shop floor are not sold

Requirements

• Candidates with warehouse / logistics experience are an advantage.
• Can communicate well in English / Mother Tongue and blend well with the team.
• Willing to do retail shifts (5 day work week including weekend)
• Proficiency in Microsoft Offce (Excel) is an advantage.

Retail sales candidates who wishes to switch to Inventory / Backend side are also welcomed.

Pay package will commensurate with experience.

Interested candidates please submit your updated resume with recent photograph to [email protected]

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Your responsibilities will include, but not limited to:

• Order processing: check order mail, enter order ERP, check stock, enquiries on how & what to order, quotation, shipment, customs clearance, prepayments.
• Support sales lead management activities in CRM and prepare leads after events/exhibits, prepare for bulk upload.
• New Partner sign-up: prepare agreement & conduct credit insurance check, track clauses changes, create partner in ERP, update in APAC partner list, update marketing partner list (global), create on website, send invitation for partner portal, send welcome e-mail.
• Support partner communications on product and policy releases and updates.
• Loaners: check availability, prepare agreement and proforma invoice, ERP loan transfer, follow-up return with partners.
• Support marketing efforts by helping with webinars, partner events set-up, exhibits help & participation, giveaway, brochure ordering, etc.
• Manage office administrative tasks such as paying office bills, purchasing office supplies, making travel arrangements, courier arrangements and other
• Additional miscellaneous tasks such as but not limited to monthly inventory count, reporting to HQ.

Requirements:

• Bachelor’s Degree.
• Minimum 3-5 years working experience in sales/administrative or marketing support.
• Ability to travel up to 20%. Occasional international travel will be required.

Interested candidates, who wish to apply for the above position, please send in your resume to [email protected].

We regret to inform that only shortlisted candidates will be contacted.

PERSOLKELLY Singapore Pte Ltd
EA License No. 01C4394
EA Reg No: R1875348 (Tewari Priyanka)

**********************************

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available

Company Overview

Our clients with roots tracing back to 1825, has accumulated nearly two centuries of expertise in the maritime and logistics industry. Over this extensive period, we have earned a distinguished reputation for integrity, consistency, reliability, and excellence.

Responsibilities:

• Manage regular payment and receipt processes for various Principals (customers).
• Ensure accuracy and completeness of information on released receipts.
• Take charge of month-end closing activities and prepare accounting reports such as weekly, monthly, statement of account (SOA), and reconciliation reports to meet reporting deadlines.
• Foster strong relationships with Principal Finance teams.
• Utilize Principal Accounting systems to retrieve relevant information for reporting purposes.
• Report commissions and other relevant income to Company Management.
• Demonstrate proficiency in understanding Principal Accounting Software and Systems.
• Provide support as needed to back-up other Liner Accountants/Executives.
• Collaborate with other departments in accounting functions, emphasizing teamwork.
• Assist in ad-hoc projects and annual external audits for all Liner-related areas upon request.

Key Responsibilities Breakdown:

• Accounting Tasks: 80%
• Principal Communication: 20%

Requirements:

• Bachelor's degree in Accounting or Banking.
• Strong proficiency in both written and verbal English communication.
• Exceptional ability in managing time effectively and planning tasks efficiently.
• Proficiency in utilizing Microsoft Office suite.
• Meticulous attention to detail.
• Prior experience in accounting within the Shipping/Freight Forwarding/Logistics sector is advantageous.
• Knowledge of the shipping market is advantageous.
• Demonstrated team-oriented mindset with dynamism and dedication.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Shirley Ong at [email protected] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

RECRUITMENT OASIS PTE LTD | EA Licence No: 22C1079 | Name: Shirley Ong (R21102284)

The Mailroom Lead:

• This role reports directly into Facility Coordinator, Real Estate Services providing support in the real estate
• and facility services operations areas within specific market, region, or geography
• Support areas are facility operations and service delivery methods, purchasing, and vendor/third party
• supplier engagement
• Responsibilities include engagement with vendor/third party supplier relationships, at the direction of Facility
• Coordinator and in partnership with Shared Services Business Operations, in the facilitation mailroom
• operations and service delivery areas
• This role contributes to expense control and cost savings objectives wherever possible, alerting Facility
• Coordinator of unusual spend activity, unique circumstances or non compliant spend
• The role requires an understanding of the firm’s preferred supplier network and procurement procedures to
• achieve inventory and cost control
• Mailroom Supervisor supports the Facility Coordinator in supplier engagement providing performance
• feedback, activity reporting, and trend analysis at the office, market, or regional level as needed
• Builds collaborative and constructive relationship with peers, to provide high quality support to Facility
• Coordinator
• Communicates effectively (via a variety of forms) to leadership, team members, peers and management
• Effectively contributes to collaborative relationships with internal teams, suppliers and functional groups to
• enhance performance, ease/streamline issue identification/resolution, and strengthen service delivery
• Active participation in initiatives, implementations, process and/or program management change
• Provide feedback on performance of third party suppliers in execution of facility services operations and/or
• real estate tasks.

Responsibilities include:

• Ensure all incoming mail is sorted and distributed in a timely manner including preparation of cheques for
• Finance and Treasury
• Ensure collection and distribution of mail from all floors
• Organise all postal services including delivery and collection times, mail redirections and opening/closing of
• postal boxes
• Develop and maintain a procedure manual for all mailroom services
• Reconciliation of local Post; international and local courier accounts
• Conduct regular meetings with Account Managers of suppliers
• Keep abreast of suppliers’ and competitive pricing
• Check accuracy of invoices and process in a timely manner
• Reconciliation of Iron Mountain (secure recycling) collection accounts
• Ensure adherence to Marsh/Mercer policy on secure destruction of documents
• Liaison with internal staff on service to the business groups
• Handle complaints and suggestions
• Daily supervision and performance management of staff, including regular reviews and goal setting
• Must be able to carry out all tasks performed in the mailroom
• Follow OH&S guidelines and ensure necessary training
• Assistance with meeting room setups including movement of furniture and equipment as needed
• Provide relief coverage for mailroom or other teams when required
• Any other facilities tasks related to smart office as directed by the Facilities Coordinator

Our Client, a Multinational information technology company headquartered in Singapore, with over 12,000 employees across 20 cities in Asia Pacific, providing solutions and expertise related to the integration and optimization of communication systems, ensuring seamless connectivity and efficient information exchanges across diverse platforms. Their focus encompasses the effective coordination of resources, technology, and processes to enhance overall operational effectiveness and achieve organizational objectives. They are hiring Database Administrator (DBA).

About the role:

As a Database Administrator (DBA), you will play a crucial role in ensuring the day-to-day operations align with business needs and service level requirements. Ownership of database-related problems, pursuit of issue resolution, and root cause analysis are key responsibilities.

Responsibilities:

Technical Expertise:

• Demonstrate proficiency in:
• Oracle RAC (Real Application Clusters)
• ASM (Automatic Storage Management)
• OGG (Oracle Golden Gate)
• ODA (Oracle Golden Appliance)
• ODE (Oracle Exadata)
• OCA (Oracle Certified Associate)
• Windows Platform
• Linux Platforms (RedHat and Oracle Linux)
• RMAN and GRID Control
• Oracle PL/SQL, Linux shell scripting/PowerShell
• Data Administration in SQL Server (2014, 2016, 2017)

Database Management:

• Configure and troubleshoot:
• Clustering, Database Mirroring, Replication, and Log Shipping
• Resolve database integrity and performance issues, blocking, and deadlocking issues
• Utilize SQL server tools (profiler, SSMS, DAC)
• Create and manage indexes, index management, integrity checks, configuration, patching, statistics, etc.

System Administration:

• Windows server, security delegation, SPNs, storage components
• Configure and maintain dataset server and processes
• Implement CIS hardening practices
• Exposure and experience with Government projects preferred

Experience in:

• Installation, Implementation, Evaluation, Configuration, Administration, Operations, Monitoring, and Management, including but not limited to:
• Oracle Database Management (12c / 19c)
• Data Management and Operational Support in MS SQL Server Environment
• Backup/Recovery/Restore: Database Shrink Operations, DBCC Commands
• Operational Automation
• Grid Infrastructure (Clusterware, ASM, Disk Groups, etc.)
• Oracle on Unix
• Support of OGG, ODE, and ODA
• Troubleshooting real-time performance and tuning issues in Oracle Database
• New Software Releases, Patches, and System Upgrades
• All aspects of database tuning: software configuration, memory usage, data access, SQL, and physical storage
• SQL profiler and other related performance monitoring, tuning, query optimization, etc.
• Establish and maintain documentation and standards

Requirements:

• Bachelor’s Degree in Computer Science, Computing, Engineering, IT, or equivalent.
• Singaporean Candidate able to clear CAT2A Security Clearance
• Demonstrated skills in planning and coordination
• Strong written and verbal communication skills
• Team player, responsible, and conscientious
• Resourcefulness, independence, responsiveness, and proactivity

If you like what you see, apply today!!

Short Listed Candidates will be Notified & Contacted.

PrimeStaff Management Services Pte Ltd

EA License No.: 95C5411

EA Personnel Reg. No.: R1106591

Job Description:

• Supporting and performing the daily administrative duties.
• Process Centre expenses, invoices and other requests.
• Record and summarize attendance and other related matters.
• Handle the affairs arranged by the HOD / Supervisor.

Job Requirements:

• Minimum O levels or equivalent.
• Proficient in Microsoft Office: Excel, Word, Powerpoint and Teams.
• Proactive, independent, meticulous, organized, honest and a good team player.
• Good verbal and written communication skills.
• Able to work under pressure.
• Able to communicate in English, Mandarin and other languages.

Job Description:

• Supporting and performing the daily administrative duties.
• Process Centre expenses, invoices and other requests.
• Record and summarize attendance and other related matters.
• Handle the affairs arranged by the HOD / Supervisor.

Job Requirements:

• Minimum O levels or equivalent.
• Proficient in Microsoft Office: Excel, Word, Powerpoint and Teams.
• Proactive, independent, meticulous, organized, honest and a good team player.
• Good verbal and written communication skills.
• Able to work under pressure.
• Able to communicate in English, Mandarin and other languages.

• Administrate and generate Purchase Quote, handle procurement process based on managers and supervisors’ request.
• Assist in administrating the conversion of Sales Quote to Sales Order in NAV system upon receiving customer order confirmation based on given details by respective salespersons.
• Check and ensure vendor invoices and delivery orders are according to company’s requirement for procurement closure.
• Involve in D365 system operations includes maintaining the system functionality, logging, and resolving system errors etc.
• Manage service call during office hours and ensure proper recording of reported incident in D365 systems.
• Follow up on service maintenance and ad-hoc job for final closure (e-FSR).
• Organize, coordinate, and facilitate monthly Technical Operation meeting, including efficient minutes taking.
• Assist in monthly expenses claim submission within the business unit.
• Attend IMS internal and external audit and update documents with latest operation process when required.
• Provide ad-hoc support to Business Unit.
• Compile and cross-check OT timesheets for submission to HR.
• Maintain accurate records and documentation related to operations activities.
• Cross cover administrative role when the required

1 year renewal contract

located in MacPherson

Great exposure

About the company

Our client is a global powerhouse in electronics and electrical engineering, operating in the industry, energy and healthcare sectors. You will be provided with on going training and support to ensure you have the expertise and skills to undertake the role.

This customer service admin position will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of full spectrum of Administration and office management duties.

About the role

• Provide customers with after-sales support.
• Manage customers' orders and enquiries and follow through to order fulfillment.
•  Handle customers' enquiries on spare parts
•  Prepare quotations and follow-up with customers on order status.
•  Monitor orders and interface with Vendors, Supply Chain, Quality, Logistics and Technical Departments to ensure timely delivery of spare parts to customers.
•  Address customers' concerns and maximize customer satisfaction.
•  Support other internal departments commercially/systemically with contract requirements to ensure business objectives are met.
•  Generate reports as and when required.
•  Any other tasks as delegated by the superiors.

Skills and experience

• Minimum Diploma in Technical or Business-related discipline
• Minimum of 1-2 years of working experience, preferably in similar
• position
•  Basic understanding of supply chain management principles
•  Good interpersonal and communication skills
•  Ability to read and understand basic engineering drawings will be
• advantageous.
•  A team player who can multitask well to meet deadlines and
• requirements in a fast-paced environment, detail-oriented and highly
• organized.
•  Proficient in Microsoft Office (Excel, Word, Outlook) and SAP
• applications.
•  Self-motivated, with a strong desire to learn, grow, and contribute to
• the success of the team.
•  Ability to work effectively both independently and as part of a team.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Permanent Part Time Admin

Job Scope

1.) Follow-up on email enquiries and checking of documents to ensure correct documents are presented

2.) Co-ordination of documents and work flow between respective departments within the company and respective partners

3.) Ensuring any outstanding documents and admin matters are handled in timely manner

4.) 10am to 4pm, minimum 3 days per week

5.) Office is at kallang opposite bendeemer MRT

Compensation

1) $12 to $15/ hour or $1200 to $2400 per month

• Basic, Transport Allowance, AWS, and VB
• 5.5 days work week
• Logistics Industry
• Based in Jurong Port

Key Responsibilities:

• Input costs and financial data accurately into the system, including:Recording expenses related to inventory procurement, transportation, and storage.

1. Updating pricing information for products and materials as directed.
2. Assisting in generating reports on cost analysis and financial performance.
   

• Perform data entry tasks efficiently and accurately to maintain up-to-date records of inventory, orders, and transactions.
• Manage email correspondence by responding promptly to inquiries, requests, and concerns from internal and external stakeholders.
• Assist in ensuring compliance with safety regulations and procedures by:Participating in regular inspections of the warehouse environment to identify potential safety hazards.

1. Following safety protocols and guidelines in accordance with regulatory requirements and company policies.
2. Supporting safety training initiatives for warehouse staff as needed.
   

• Collaborate with the warehouse team to address administrative needs and support day-to-day operations.
• Maintain confidentiality and integrity when handling sensitive information and financial data.
• Support other administrative tasks and special projects as assigned by supervisor or management.

Key Requirements:

• Good understanding of logistics supply chain management ideologies and practices.
• An ITE NITEC or Higher NITEC Certificate or Logistics related diploma, with min. 2 years prior experience in logistics services, warehousing or manufacturing

Additional Information

• Location: Jurong Port
• Basic salary up to S$3,500 per month (depending on experience), Transport Allowance, AWS, and PB.
• OT pay (only when needed)
• 5.5 days work week
• Working Hours: M-F: 8:30am-5:30pm, Saturday: 8:30am-12:30pm

HOW TO APPLY:

Simply submit your application with your updated Resume in MS Word Format to Elsa Adam (EA Personnel Reg. No.: R22109576) (EOG) by clicking the ‘Apply link’

or call your friendly Consultant, Elsa Adam, at 6590 9943 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!