Job Scope:
Partnerships Team:
Event/programme management
ยท Assist in running events/programmes, including the logistics and administration of the activities, liaising with vendors, internal and external stakeholders.
ยท Assist in marketing of events.
ยท Manage and monitor RSVPs for the events.
ยท Exposed to project management skills (e.g. developing timelines and monitoring), liaising and coordinating among stakeholders, tabulating the respective inputs/ views.
ยท Secretariat duties including management of meetings and taking notes and post-meeting follow ups.
Procurement Support
ยท Support the preparation of procurement documents as needed for the project.
ยท Prepare purchase orders, seek approvals, and track the status of orders to ensure timely delivery.
ยท Maintain accurate records of procurement processes, including quotations, invoices, and payment documentation.
ยท Ensure compliance with procurement policies and budget guidelines.
Desktop research/ simple email submissions
ยท Assist with the development of programmes (e.g. helping to do desktop research), review and put up submissions.
ยท Draft simple emails and submissions.
ยท Draft and dress up powerpoint slides.
Meeting Coordination
ยท Set up and schedule meetings, including liaising with stakeholders to confirm availability and polling for suitable dates.
ยท Prepare meeting agendas, distribute materials, and ensure all logistics are in place.
ยท Attend meetings, take accurate minutes, and circulate them to relevant parties in a timely manner.
Any other duties as may be agreed and assigned.
Working Arrangement:
Working Hours: Mondays to Fridays (office hours)
Location: Clarke Quay
Salary: Monthly Rated
Contract Duration: 3-6 Months
Job Requirements:
ยท Excellent written and verbal communication skills.
ยท Strong organisational and multitasking abilities with attention to detail.
ยท Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experienced in using scheduling and documentation tools.
ยท Experience in procurement processes and vendor management is a plus.
EA License No.: 96C4864
Reg. No.: R22110485