The HR & Admin Executive plays a key role in supporting the Finance & Admin Manager in the full spectrum of Talent Management, Corporate Governance, Administration and Finance.
Key Responsibilities:
Human Resources:
• Support in the development, implementation, enhancement, and compliance of HR policies and procedures.
• Coordinate with all departments on hiring plans, staff movement, learning & development, career development
• Assist in the recruitment process by working with hiring managers to draft job descriptions, advertising them on various platforms, reviewing CVs, shortlisting candidates, and arranging interviews.
• Handle all staff onboarding / offboarding matters including orientation of staff.
• Manage and update all employee records.
• Assess the training needs and coordinate the training development programs for employees and this include enrolment of internal & external courses, update and maintain training record and training budget.
• Working with outsourced service provider (“OSP”) on leave records management, tracking of staff medical/dental expenses, staff claims and staff professional certification.
• Assist in the development and implementation of an effective performance appraisal system.
• Assist in the management of competitive compensation including salary and indirect awards to attract and retain good talent.
• Ensure compliance to local labour and manpower regulations.
• Handle annual staff insurance renewal and insurance claims.
• Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance.
• Provide advice and handle all employee inquiries on HR-related matters.
• Undertake any ad-hoc project assigned by the manager.
Governance & Administration:
• Support in the preparation of meetings including, but not limited to, Annual General Meeting, ABLE board meetings, ABLE staff meetings.
• Monitor and assist in various corporate activities, including but not limited to:
o Annual corporate reporting for Charities and IPCs in the Charity Portal – annual reports, statement of accounts, governance evaluation checklist
o Renewal of company’s IPC status
o Renewal of, new appointment or resignation of ABLE Board Members
o Liaise with corporate secretary on Corporate Governance matters e.g. filing to ACRA, yearly AGM, Board Resolution etc.
o Support in implementation of governance policies such as Personal Data Protection Act, Whistle Blowing Policy, Corporate Governance and Risk Management.
• Provide support in other matters relating to governance.
• Support and back up for Administrative Coordinator in the handling of billing and liaison with clients.
• Assist in the timely and accurate regulatory reporting, including reporting to MSF.
• Assist and liaise with external and internal auditors in the annual and periodic audit exercises.
• Handle non staff related insurance renewal.
• Assist in fixed asset management, including facilities management.
Any other duties as assigned by the Finance & Admin Manager.
Requirements:
• At least 3 years of experience in human resource role.
• Diploma in Human Resource/Business Administration or related field.
• Familiar with MOM regulations and HR practices.
• Possess strong interpersonal and communication skills with the ability to work with cross-functional teams and handle multiple tasks.
• Good team player with a strong sense of responsibility and self-motivation to get tasks done.
• Proficient in MS Office Applications particularly Word and Excel.
• Ability to work under pressure to meet deadlines.
• Proactive, enthusiastic, independent and result oriented.
• Possess problem solving skills and strong organisational skills with excellent attention to details.
• Willingness to develop and learn new skills.
• Experience in Social Services sector will be an advantage.
