Japanese MNC
Salary $3500-$4500
East
Industry: Electronic Component Manufacturer
Monday to Friday 9am to 6pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

• West Location
• Reputable Transportation Company
• Good company benefits

As a Data Administrator, you will be responsible for the following duties:

• Verify details (Model/ Mover/ Company Name)
• Verify if inspection is required
• Determine if the customer is using our account or their own account for inspection
• Review Before & After Repair Photos
• Upload Photos to ensure all billed items have corresponding photos
• Check all WhatsApp messages
• Ensure every completed job is accounted for and submitted in system
• Review job scope details
• Verify unclear issues with workshop workers or prepare to address potential errors
• Based on system requirement, list out the complete job scope in the maintenance report
• Email the maintenance report to the customer
• Email the billing department with necessary details
• Purchase goods or services that meet the quantity and quality expectations of the organization
• Evaluate and negotiate contracts with vendors
• Track inventory and restock goods when needed
• Stay up to date on industry trends and new products
• Compare available goods with industry trends to determine appropriate pricing

Requirements

• Candidate who is IT savvy will be an added advantage
• Candidate who have 1 year of administrative/ customer service experience will be an added advantage

To apply, simply click on the ‘’apply’’ button in the job advertisement or alternatively, you can send in your resume via email
Email Address: [email protected]

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.

EA LICENSE : 19C9777

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

The Engineer is responsible for technical support on various technical issues and problems relating to hardware and software as well as network connectivity in the organisation; managing and monitoring all installed system and infrastructure; ensuring the highest levels of systems and infrastructure availability.

Responsibilties :

• Provide technical support and administration on Windows 2012 / 2016 / 2019 / 2022 Server, Microsoft Active Directory/ADFS/DNS/DHCP, Office 365, Red Hat Linux Servers and AWS (Amazon Web Services) Cloud Environment.
• Installing, configuring, testing and maintaining operating systems, application software and system management tools, including system and file restoration (if required).
• Monitor (and respond to) all system alerts and provide daily technical support in terms of troubleshooting, diagnosing and resolving hardware, software, and other network and system problems.
• Collaborate with the Cyber Security team and perform regular system and security patches on a timely basis.
• Perform ad-hoc root cause analysis and problem resolution.
• Coordinate with the IT Infrastructure and Operations Manager in system capacity planning and management.
• Monitor IT tickets and provide appropriate resolution on a timely basis.
• Ensure and follow standard IT service delivery processes in accordance with IT policies and procedures.
• Assist on the coordination of internal and external IT audit for the IT Infrastructure.
• Assist his/her immediate superior in defining the methods for issue resolution and prevention.
• Perform other duties as assigned.

Requirements :

• Diploma/Bachelor degree in Information Technology, Computer Engineering or equivalent
• Min 3 years of relevant working experience in system administration and cloud operations.
• AWS Certified SysOps Administrator, Microsoft Certified System Engineer (MCSE), and Red Hat Certified Engineer (RHCE).
• Strong knowledge on VMWare and Hyper-V
• Strong knowledge on Windows Active Directory, ADFS, DNS, DHCP and Office 365.
• Must be independent and proactive.
• Good interpersonal, communication and analytical skills.
• ITIL Certification Foundation Level will be an advantage.
• Good command of English language (written and oral).
• Be ready to be on standby and perform system maintenance activities after office-hours, if required.

Interested applicants are requested to write in with detailed resume indicating current and expected salary and availability.

We regret only shortlisted candidate will be notified.

Job Description

• VMware Workspace ONE Administration.
• Airwatch Enterprise Mobility Management (EMM).
• Provide level 2 support for reported issues.
• Be the technical subject matter expert.
• Participate in discussions with various business units to meet their business requirements.
• Manage, administer and operate the EMM platform.
• Create, manage and roll out device policy in consultation with client Maintain and document the list of devices in the system.
• Manage mobile devices, enroll or unenroll devices from the system.
• Disable or wipe device with approval from client.
• Support upgrade of Horizon Infrastructure.
• Support project teams for mobile app testing (UAT), communication (change management) & deployment (rollout).
• Manage device refresh, mobile app rollout and device OS upgrades.
• Work with principal vendor and operational teams to support any high priority incident and enhancement.
• Note: You could be posted to any subsidiary in SIA Group.

Requirements

• Bachelor's degree in computer engineering, computer science or equivalent, or a related field.
• At least 10 years of experience working in large IT environment.
• Good working knowledge in delivering Virtual Desktop Computing solutions, Microsoft virtualization technologies including RDS, Microsoft Application Virtualization, PowerShell scripting, or similar applications.
• Possess excellent communication skills and be able to work in virtual teams with internal and external stakeholders.

This role reports to the Group Commercial Ops Manager Global.

You will be responsible for all matters concerning Operations and provide day to day administrative support. He/She will be part of team that is working within operations to ensure simplification, improved operational efficiency and effectiveness.

Job Requirements:

• Assist day-to-day Operations Activities e.g., Filing prepare Purchase Orders, Invoices and CIPL, etc..
• Drafting general email correspondences and communicate effectively.
• Uploads digital files and data. Organizes and archives records and documents. Makes copies of paperwork and distributes as needed. Retrieves data and files for other departments and personnel.
• Good housekeeping practice.

Requirements:

• 1 years of relevant professional work experience.
• Engineering experience/background is a bonus.
• Strong verbal and written communication skills and negotiation skills.
• Comprehensive understanding of MS Excel and Word.
• Ability to work well and effective communication.

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Job Summary

We are seeking an experience Infrastructure engineer with System Administration expertise to provide support OpenShift platform life cycle Kubernetes & Docker.

Mandatory Skill-set

• Diploma /Bachelor's in Computer Science, Information Technology, or a related field;
• 4-6 years of experience in Administrate the full OpenShift platform life cycle to ensure the platform remains secure, reliable and highly available;
• Experience with Linux operation systems and best practices;
• Well versed in knowledge of monitoring and automation tools- Ex: Netcool;
• Hands-on experience withDocker containerization, Kubernetes orchestration and tools such as Jira and Jenkins;
• Able to manage capacity for OpenShift environments;
• Proficiency with Configure and Manage Monitoring, alerts for the OpenShift environments.

Desired Skill-set

• Red Hat Certified OpenShift Administrator;
• Knowledge in Security Remediation process (vulnerability assessment and patch management);

Responsibilities

• Collaborate with fellow engineers to maintain the OpenShift infrastructure and assist in resolving any infrastructure-related queries or issues;
• Infrastructure Operations and Production Support of container technologies and orchestration platforms (Kubernetes & OpenShift);
• Strong technical analytical and troubleshooting skills and possess an ability to explain technical concepts and provide guidance to staff;
• Proficient to expert in scripting and automation, capable of converting manual and maintenance tasks into fully orchestrated automated processes;
• Must have Strong Knowledge & experience in system monitoring techniques and tools supporting unattended operations;
• Ability to operate in complex, highly secure, and highly available, operations environments and interact with the technology domain experts required to maintain those environments;
• Possesses excellent communication and interpersonal skills, and excels at coaching other support team members by sharing technical and customer knowledge in a helpful and timely manner;
• Responsible for partnering with the Platform, Engineering and Delivery Teams to deliver seamless infrastructure support for all business units;
• Working knowledge of monitoring and automation tools- Ex: Netcool.

Should you be interested in this career opportunity, please send in your updated resume to [email protected] at the earliest.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

EA Licence No. 07C5639

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

job duties

• receive parents and answer their queries
• reply whatsapp messages
• record tuition fees
• coordinate with parents on replacement classes and trial classes
• need to be computer literate
• friendly and customer oriented
• patient and able to complete tasks given
• need to work on sat morning till afternoon
• no need much experiences
• Working time - Every Sat 845am to 530pm

Achievers Dream Learning Centre is a fast-growing Chemistry Tuition Centre Specialist with headquarters in Central (Bukit Timah) and North-East (Lorong Chuan) region of Singapore.

We are passionate in what we do, and we want to expand our operations in the East side of Singapore. We believe that culture is the product of empathetic leadership and a shared sense of purpose. Our company is a place where all people feel they belong. We put diversity, autonomy, and support first as we scale.

About the job:

This position is a 2-year contract (convertible to full-time) and requires commitment on one weekend. As an Administrative Associate Lead, you will be in charge of the smooth running of daily operations of the Centre. You’ll also be responsible for managing phone enquiries and walk-in and registrations of new parents and students. The Administrative Associate Lead will report to the Centre Manager and works with the Teaching & Curriculum Team.

On a given day,

• you will advocate for good customer service practices to manage phone enquiries and walk-in professionally
• you will be in charge of customers onboarding and assist parents and students to complete their registration and make them feel welcomed to the Centre
• you will handle enquiries from parents and do the necessary follow up to encourage them to enrol with the centre
• you will deal with payment matters, including collecting payment, preparing invoices with high accuracy, tallying of petty cash and daily closing for the Centre
• you will work closely with teachers and students in ensuring that correct worksheets are being provided during each lesson so that efficient and effective learning can take place
• you will ensure the organization and cleanliness of all classrooms so that students have a welcoming environment for learning
• you will ensure that snacks are stocked up regularly for teachers and students so that they will not go hungry
• you will schedule zoom meetings and prepare meeting minutes for the team

What we expect of you,

We are all different, yet we all use our unique contributions to serve people. The qualified person we seek is a team player with these qualifications:

Must have

• at least 2-5 years of working experience (administrative, customer service, sales related)
• ability to work in a fast-paced environment
• able to work independently and collaborate well in a team
• organized and adhere to deadlines
• keen eye for details
• honesty, integrity and with a growth mindset to learn
• positive learning attitude
• good listening and communication skills
• singaporean (quota criteria)
• fresh diploma graduates can apply

Good to have

• at least 1-2 years of experience working in a tuition centre setting
• fluency in chinese language (due to chinese-speaking parents or students)
• design or social media marketing background
• technical troubleshooting skills
• understanding of chemistry content knowledge
• leadership skills

What are the perks for you,

• full suite of employee onboarding and welcome package
• annual leave, birthday leave, medical leave and hospitalization leave
• company group insurance
• complimentary health check-up
• flexi-benefits reimbursement (for travel, staycations, optical, dental etc)
• team training and career developments
• bonuses (sales, performance, fitness, punctuality bonus etc)
• team bonding activities and individual prizes to be won
• a safe environment to make mistakes and learn without any criticisms or judgement
• a fulfilling work experience bringing immense satisfaction to parents and students
• you will learn a lot regarding administration best practices, operations, how to work with people and how to manage a centre

We need your commitment,

Working Hours: (4 weekdays + 1 weekends) (1 weekday + 1 Weekend OFF)

• Weekdays: 1pm to 9pm
• Weekends: 8.30am to 6.30pm

Kindly ensure that you are 1000% comfortable with the working locations and working hours (commitment on both weekends is a must) before applying for the job.

We look forward to speaking to one of you very soon!

Organisation Overview:

ARTDIS (Singapore) Ltd. (formerly known as Very Special Arts Singapore Ltd) is the leading charity for arts and disability in Singapore. Serving close to 450 beneficiaries/artists with disabilities in each year, we champion arts access and professional development for persons with disabilities. Founded in 1993, we promote visual, performing and literary arts, and have different developmental pathways such as foundational regular classes, progressing into industry mentorship programmes and showcase platforms.

Role Description

We are looking for a passionate part-time programme administrator/coordinator that is keen to work in and contribute to the field of Arts & Disability. This role will be responsible for handling all administrative aspects of developing and delivering visual programmes with our faculty of teaching artists.

The work is dynamic and multi-faceted covering planning to execution. It may also involve support involvement in in exhibitions, brand collaborations and community events.

As the centre is open through the weekends and evenings, the role requires you to work on 2 weekdays and 1 weekend (either Sat/Sun) within a 3 day work week.

Key responsibilities include:

1. Assisting and participating in Group Consultations for potential new students
2. Enrolment of art classes ( at Bedok and Bukit Merah centre)
3. Preparation of teachers’ administrative matters (termly contract, teachers’ payment submission monthly)
4. Purchase of art materials
5. Arrangement of classes at external venues
6. Coordinating termly assessment for Curriculum
7. Other ad-hoc matters requiring assistance

Key Skills, Competencies & Behaviours

• Ability to demonstrate ownership of tasks assigned, work independently and is excellent in problem solving skills
• Ability to work in a dynamic and fast paced environment
• Good communication and interpersonal skills
• Excellent organisational, time management and planning skills

· Resourceful, proactive, confident, responsible and client-centric professional

· Matured or semi/retired workers with management background are welcomed to apply.

• Experience in any of the following areas is an added advantage, but not compulsory:

- Experience in the arts & culture sector, education or related fields

- Experience in working with persons with disabilities

· Application

· Interested parties are to send your CV and portfolio to – [email protected].

· Only Singaporeans & PR need to apply.

· Salary : Est $2,000 - $2,500 (3 day work week)

· Kindly note only candidates of interest will be contacted for an interview.

Job Descriptiona

1. Assist in Human Resource functions and administrative matters
2. Processing of monthly Payroll
3. Manage IR21, tax clearance if required.
4. Update and maintain of employee individual's personnel files and records
5. Assist in training administration arrangements for internal / external courses
6. Assist in dormitory arrangements, assignments, involve in application of work pass renewal
7. Assist in WICA / H&S claims administration
8. Any ad-hoc duties as assigned

Requirements

• At least 5 years of working experience in HR field with strong payroll experience
• Ensure all payroll transactions are processed accurately and timely.
• Minimum Diploma and above in Human Resource Management or equivalent.
• Candidate with higher Nitec education and above and many years of payroll relevant experience is welcome to apply.
• Must be comfortable to commute to Tagore Lane Office.
• Meticulous and responsible at work.

- HR documentation

- Assist in correspondences, reports, quotation, accountings, documentations and other administrative works.

- Able to work independently and communicate effectively via fluent and eloquent verbal/written English.

-Manage and maintain company's licensing and operational accreditations.

- Part-Time

- Flexible work Hours

- Work from home

1.Coordinate office activities and operations to secure efficiency and compliance to company policies

2.Manage agendas/travel arrangements/appointments

3.Manage phone calls and correspondence (e-mail, letters, packages etc.)

4.Track stocks of office supplies and place orders when necessary

5.Submit timely reports and prepare presentations/proposals as assignedAssist colleagues whenever necessary

A World Of Opportunities Awaits

Company Name: Laguna National Golf Resort Club

Job Title: Membership Administrator

JOB RESPONSIBILITIES

• Provide daily operation duties and administrative assistance in membership enquiries and services
• Assist with any enquires (via phone, email or in-person)
• Assist and support the Membership Sales team with membership application
• Update and handle confidential membership profile and database
• Perform secretarial and administration support duties
• Assist with membership application data-entry and post-sales membership enrolment kit preparation
• Rotating membership enquiry duty on weekdays and once every weekend or as and when assigned
• Assist with event planning and duties during membership events and /or when necessary
• Perform supporting function in membership sales related enquires (incentive will be deterrmined by team leader and awarded when monthly team KPI is met)
• Any other jobs/ duties as assign as and when by the management

JOB REQUIREMENT

• Good command of languages, able to speak and write in English & Mandarin
• Possess a high level of confidentiality and comfortable to strike a conversation with any walk-in / member
• Ability to work under pressure and multi-tasking
• Five-day workweek and once every weekend rotating duty. Must be willing to commit on weekends duty and event duty (weekends / public holidays)
• Good interpersonal and communication skills
• Good time management with strong sense of urgency and priority
• Initiative to learn and get things done efficiently
• Proficient in MS Office Word & Excel, Outlook and etc

BENEFITS

• Company Transport Pick-up/Drop-off Provided
• Uniform Provided, Duty Meals, F&B Discount, Dental, and Medical
• Family and Friends Hotel Room Rate Globally, Learning & Development Opportunities, Staff Recognition Award

*Only shortlisted candidates will be notified.

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

[Order Number: 628345]

Responsibilities :

• Handle Japanese trades including the proper execution of all freight contracts related to the company dedicated vessels
• Responsible for nomination of vessels and calculation of all Laytime Settlements
• Ensuring that all payments/receipts are properly calculated and executed
• Managing the operating schedules for the individual dedicated vessels
• Payment of preliminary and –final disbursements accounts
• Keeping track and chasing of 3rd party outstandings
• Handling settlements in allegro for payment including both freight operations and bunker payments
• Obtaining info required for credit / KYC purposes
• Tracking of LOIs / OBLs

Requirements :

• At least 2 (continuous) years’ of work experience in a Freight Administrator or similar role
• Business-level Japanese proficiency for liaising with Japanese-speaking counterparts.
• Basic accounting skills and understanding
• Minimum Diploma

To Apply, please kindly email your updated resume to [email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan
EA Personnel Reg. No.: R1549767
EA Licence No.: 07C5771

Responsibilities

Database Management:

• Configure and maintain SQL Server databases, ensuring their availability, performance, sustainability, and security.
• Migrate On-Prem SQL Databases to Azure, AWS, Google Could solutions.
• Expert knowledge in creating and maintaining SQL Server Jobs.

Integration Deployment:

• Expert knowledge in SSIS catalog services and creating environments to perform seamless deployments between environments for SSIS packages.
• Expert in creating catalogs and SSIS environments and SSIS integration solutions using Visual Studio to deploy packages.

System Monitoring:

• Monitor system health and performance, identifying and addressing issues in real time.
• Experience with monitoring tools like SolarWinds and Nagios or developing own monitoring solutions using PowerShell scripting will be an asset.

Performance Optimization:

• Analyze, solve, and correct performance-related problems.
• Adapt proactive mentoring techniques to ensure maximum system uptime and less downtime for applications and business users.

Solution Recommendations:

• Provide suggestions for improving database processes and performance.
• Work closely with SMEs and programmers to align with best practice guidelines and provide direction to build robust applications.

Automation:

• Refine and automate regular processes, track issues, and document changes.
• Experience in creating and using PowerShell scripts to manage core DBA tasks.

Query Tuning:

• Assist developers with query tuning and schema refinement.
• Expert knowledge in Tuning Advisor and query plans to guide developers.

24x7 Support:

• Provide on-call rotation support for critical production systems, including after-hours maintenance and release deployment activities.

Data Recovery and Backup Strategies:

• Be prepared to manage data recovery scenarios.
• Define and implement robust backup and recovery strategies.
• Assist Development team by performing on-demand restore tasks as needed.

Qualifications and Experience

• Education: Bachelor’s or Master’s degree in Computer Science, Information Technology, or related fields preferred
• Certifications: Relevant certifications such as Microsoft Certified: Azure Database Administrator Associate or MCSE: Data Management and Analytics are advantageous.
• Experience: Preferably 15 + years of experience as a DBA, with advanced knowledge of large-scale databases in a 24/7 environment.

Technical Skills:

• Proficiency in database Server administration, including backups, restores, and performance tuning.
• Familiarity with Windows Server, T-SQL, and PowerShell scripting.
• Understanding of high availability and disaster recovery concepts.
• Experience in DTS package conversion to SSIS and fine-tuning SSIS packages.
• Experience in creating Visual Studio solutions for integration services to deploy projects to SSIS catalog databases.
• Proven experience in cloud technologies (AZURE, AWS, Oracle, and Google).

Competencies (Skills & Behaviors)

• Excellent communication and people skills
• Ability to work in a team environment.
• Good Analytical & Critical thinking skills
• Possess a High Regard for Quality Work
• Extremely Motivated, Dynamic & Creative Individual
• Demonstrates meticulous diligence and consistently follows up.
• Strong organizational skills

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

· Perform contract reviews on Purchase Orders.

· To create sales order in Oracle system with accurate data entry to fulfil customer’s requirements.

· Management/Update of production planning file.

· To close sales work order and prepare product certification documents.

· Liaise with customer on some expectation/requirements.

· Preparation of regular reports.

· Answering phone calls and emails.

· Organize and maintain Company’s records.

· Monitor and manage office supplies.

· Any other office chores as assigned.

· May need to support production when needed eg pasting of labels

Achievers Dream Learning Centre is a fast-growing Chemistry Tuition Centre Specialist with headquarters in Central (Bukit Timah) and North-East (Lorong Chuan) region of Singapore.

We are passionate in what we do, and we want to expand our operations in the East side of Singapore. We believe that culture is the product of empathetic leadership and a shared sense of purpose. Our company is a place where all people feel they belong. We put diversity, autonomy, and support first as we scale.

About the job:

This position is a 2-year contract (convertible to full-time) and requires commitment on one weekend. As an Administrative Associate Lead, you will be in charge of the smooth running of daily operations of the Centre. You’ll also be responsible for managing phone enquiries and walk-in and registrations of new parents and students. The Administrative Associate Lead will report to the Centre Manager and works with the Teaching & Curriculum Team.

On a given day,

• you will advocate for good customer service practices to manage phone enquiries and walk-in professionally
• you will be in charge of customers onboarding and assist parents and students to complete their registration and make them feel welcomed to the Centre
• you will handle enquiries from parents and do the necessary follow up to encourage them to enrol with the centre
• you will deal with payment matters, including collecting payment, preparing invoices with high accuracy, tallying of petty cash and daily closing for the Centre
• you will work closely with teachers and students in ensuring that correct worksheets are being provided during each lesson so that efficient and effective learning can take place
• you will ensure the organization and cleanliness of all classrooms so that students have a welcoming environment for learning
• you will ensure that snacks are stocked up regularly for teachers and students so that they will not go hungry
• you will schedule zoom meetings and prepare meeting minutes for the team

What we expect of you,

We are all different, yet we all use our unique contributions to serve people. The qualified person we seek is a team player with these qualifications:

Must have

• at least 2-5 years of working experience (administrative, customer service, sales related)
• ability to work in a fast-paced environment
• able to work independently and collaborate well in a team
• organized and adhere to deadlines
• keen eye for details
• honesty, integrity and with a growth mindset to learn
• positive learning attitude
• good listening and communication skills
• singaporean (quota criteria)
• fresh diploma graduates can apply

Good to have

• at least 1-2 years of experience working in a tuition centre setting
• fluency in chinese language (due to chinese-speaking parents or students)
• design or social media marketing background
• technical troubleshooting skills
• understanding of chemistry content knowledge
• leadership skills

What are the perks for you,

• full suite of employee onboarding and welcome package
• annual leave, birthday leave, medical leave and hospitalization leave
• company group insurance
• complimentary health check-up
• flexi-benefits reimbursement (for travel, staycations, optical, dental etc)
• team training and career developments
• bonuses (sales, performance, fitness, punctuality bonus etc)
• team bonding activities and individual prizes to be won
• a safe environment to make mistakes and learn without any criticisms or judgement
• a fulfilling work experience bringing immense satisfaction to parents and students
• you will learn a lot regarding administration best practices, operations, how to work with people and how to manage a centre

We need your commitment,

Working Hours: (4 weekdays + 1 weekends) (1 weekday + 1 Weekend OFF)

• Weekdays: 1pm to 9pm
• Weekends: 8.30am to 6.30pm

Kindly ensure that you are 1000% comfortable with the working locations and working hours (commitment on both weekends is a must) before applying for the job.

We look forward to speaking to one of you very soon!

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

Roles & Responsibilities

1. Timesheet Management:

• Collect and verify timesheets monthly, ensuring accuracy before submission to the Payroll and Billing Team for processing.
• Conduct checks for overtime (OT) and rostering compliance, addressing breaches identified in TS/Quick HR generated reports.

2. Employee Relations Support:

• Assist in new hire onboarding briefings.
• Manage the issuance of Personal Personal Protective Equipment (PPE) to employees.
• Produce necessary letters and paperwork on behalf of the Employee Relations Team.

3. Data Entry and Compliance Checks:

• Update internal databases.
• Conduct data entry and calculations for timesheets, identifying potential breaches and non-compliance matters, such as excessive OT hours, rest day violations, and other related issues.

4. Address Verification and Housing Management:

• Update SAP/MOM with staff's new addresses, verifying housing address details.
• Conduct quarterly 100% housing verification for foreign staff, ensuring alignment with MOM and SAP declared addresses.
• Verify HDB addresses against HDB's website for authorized tenancy, and request tenancy agreements for non-HDB addresses.

5. Administrative Support:

• Assist with various internal arrangements.
• Manage general email/SMS broadcasts.
• Conduct follow-up calls to employees based on team requirements.
• Handle any other ad-hoc tasks assigned by the Team Lead or Unit Head.

Skills & Requirements:

• Good communication skills, positive mindset, and self-motivated candidates preferred.
• People-oriented with the ability to work comfortably with a diverse range of individuals.
• Adherence to the organization's standard practices and work ethics.
• Basic knowledge of HR processes and experience.
• Basic knowledge of MOM legislations.
• Bilingual proficiency (English/Mandarin) is required.

This position plays a vital role in ensuring efficient administrative and compliance support to the Employee Relations Team. If you meet the qualifications and are enthusiastic about contributing to our organization, we invite you to apply.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

(A) assist project manager and project teams, including:

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues

(B) carry out office adminsitration duties including:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

Job description

1. Assist in Human Resource functions and administrative matters
2. Processing of monthly Payroll ( Working with a Team )
3. Update and maintain of employee individual's personnel files and records
4. Assist in training administration arrangements for internal / external courses
5. Assist in dormitory arrangements, assignments, involve in application of work pass renewal
6. Assist in WICA / H&S claims administration
7. Any ad-hoc duties as assigned

Requirements

• At least 2 years of working experience in HR field with payroll experience
• Min NITEC / Diploma in Human Resource Management or equivalent