Executive Assistant
● Manage EVP's calendar, including scheduling appointments, meetings, and travel itineraries.
● Coordinate timing and logistics for all meetings, ensuring the EVP's schedule is optimized for
efficiency. Handle rescheduling and cancellations promptly and efficiently.
● Act as a point of contact between the EVP and clients, and other external partners. Manage
correspondence and communications, including emails, phone calls, etc
● Prepare and edit presentations per EVP’s request. Assist with the creation of graphical and
textual content for presentations and communications.
● Arrange travel and accommodations for global visitors. Prepare detailed itineraries, including
flights, lodging, and transportation and support for visa and travel documentation and ensure they
are up to date
Office Management
● Overall responsible for general office administration
● Ensure office equipment are properly maintained and supplies are well stocked
● Maintain and ensure the upkeep of facilities
● Ensure compliance to government and company safety regulations
● Assist in facilities / office related projects such as office move/renovation
● Manage external stakeholders such as visitors, cleaning and facilities contractors, and vendors
● Perform the role of the Safe Management Officer for the main office
● Handle admin purchase orders and invoices
● Act as the company’s Corppass admin
● Assist in company events (e.g. trainings, employee engagement activities, etc.) by performing
tasks including assisting in the travels, registration, catering, and information dissemination
● Provide general administrative and clerical support, including assisting with board matters,
contracts, notary and apostille
Qualifications/Requirements:
● Minimum Diploma in Business Administration or a related course
● At least 8-10 years of relevant working experience
● French speaking is essential to liaise with French speaking guests
● A team player with leadership skills
● Proficiency in the regular used Office applications (Word, Excel, Powerpoint, Outlook)
● Excellent verbal and written communication skills
● Strong time management and the ability to prioritize tasks
● Flexibility to adapt to changing priorities and job duties
● Professional demeanor and the ability to work well with all levels of management and staff as well as outside clients and vendors
● Strong analytical and problem-solving skills
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