Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

Job Description

Our PLSE research group in National University of Singapore invites applications for the position of Research Assistant in the Department of Computer Science, School of Computing (SoC). We are looking for a highly skilled and motivated research assistant to join our team and help in ongoing projects related to large language modelling. This role involves conducting advanced research and development in the field of AI and SE, with a focus on improving the robustness and effectiveness of large-scale models. The candidate will play a key role in devising innovative algorithms, conducting experiments, and contributing to the advancement of our technology and products.

The Research Assistant will be responsible for working closely with the Principal Investigator and lab members on one or more research projects. He/she should possess experience in the following research areas:

• Artificial Intelligence and Machine Learning
• Programming Languages & Software Engineering

Key Responsibilities
• Assist in research projects assigned.
• Design and implement algorithms to enhance the efficiency and robustness of AI systems.
• Publish research findings in top-tier conferences and journals.
• Collaborate with cross-functional teams to integrate AI solutions into products.

Only shortlisted candidates will be notified.

Requirements

• A Bachelor’s or higher degree with Honours in Computer Science or a relevant area (e.g., Math, Analytics).
• Proven experience in research of large language models and deep learning algorithms.
• Strong programming skills in Python and experience with deep learning frameworks such as PyTorch or TensorFlow.
• Ability to conduct independent research and solve problems.
• Experience in research paper writing.
• Good communication and collaboration skills.
• Experience with adversarial training and algorithm optimization is a plus.

FastJobs is actively seeking an individual like you to play a pivotal role in establishing market dominance in non-executive hiring for the local Hospitality or Manufacturing sector.

A Business Development Executive / Manager (aka Vertical Launcher) in FastJobs is a 360 degree sales cycle professional adept at both hunting & farming. Your responsibilities will include :

• Pioneer & build up our market share in the Hospitality or Manufacturing industries: Reach out and onboard Singapore-based Employers in the designated industry to to advertise their non-executive hiring needs on FastJobs.
• Portfolio Management: Manage & nurture a client portfolio of existing Hospitality or Manufacturing accounts, providing exceptional account management and maximize their buying potential on FastJobs
• Client Insights : Provide valuable insights to clients, enabling them to hire efficiently on FastJobs.
• Industry expertise: Develop and maintain strong relationships with employers, pitching, upselling, and expanding FastJobs' market share in non-executive recruitment for the Hospitality or Manufacturing industry.

Are you the one we're looking for?

• You should possess 2-3 years of Sales account management experience.
• Prior experience assisting/managing HRs or Talent Acquisition partners in the Hospitality or Manufacturing Industry is preferred
• Have good phone skills and etiquette
• Able to engage and share about FastJobs physically & virtually in small - medium size group settings
• Have a knack of building positive client relationships & sales negotiation
• Able to read, write and speak Colloquial English (or British English also can)
• Ability to analyze data and present insights in an accurate & succinct manner will be an added advantage.

Join us at FastJobs and make a significant impact on the professional lives of both employers and job seekers.

work at Gelatiamo one north.

Monday to Friday

5pm to 9.30 pm

Good attitude for service,punctuality,good team work,passion for gelato.

Summary

The objectives of the position are performing assigned duties punctually and accurately as well as assisting in maintaining full set of accounting records for a legal entity.

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her manager:

• Account Payable function i.e. handle invoice posting in our accounting system, checking process and follow up its status with aimed to ensure on-time payment
• Assist in month/year end closing
• Responsible for inter-company transactions and reconciliation
• Responsible for Accounts Receivables outstanding and follow up
• Other ad hoc assignment

What you'll need

• Degree in Accounting or Tertiary education in related disciplines
• 3 – 5 years accounting experience
• Experience in AP is a must
• Previous experience in handling inter-company transactions would be an advantage
• Able to handle full set of accounts and financial analysis
• Proficient in PC application such as Excel, Words, etc.
• Detail minded, well organized and accurate
• Self-motivated with sense of responsibility
• Excellent command of written and spoken English is a must
• Excellent command of written and spoken Mandarin required to communicate, and liaise with Mandarin-speaking only stakeholders
• Experience in SAP is a must
• Able to work in a dynamic working environment and works well under pressure

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Development Opportunities

• The successful candidate will be exposed to a dynamic environment where they will quickly learn about the sourcing industry, various processes and functions within the organisation and ac-counting principles covering various jurisdictions.
• We strive to develop our accounting personnel in areas such as technical accounting, internal control management, business processes and system acumen.
• There is a clear career path within the department for the right candidate

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave (18 days per year)
• Charity, Community and Sporting Events

Interested candidates, please apply directly through Lidl & Kaufland Asia's career page using the link here: https://lidl.asia/jobs/assistant-accountant-352333

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.lidl.asia

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.

In this role, you will be a junior HR advisor who builds strong partnerships with the senior leaders and the HR Centres of Excellence (COE) teams to develop and execute the People Strategies.

Our HR Business Partnering team is structured to offer our stakeholders close support in three clusters – namely the Schools/Colleges, Administrative and Research clusters. The candidate will report to a Senior HR Business Partner. Depending on the background/ seniority of the selected candidates, he/she will be assigned to support business units of varying sizes and complexity and may have a secondary reporting line to the School Chair/ Pan-University Research Centres.

Responsibilities:

• Assist in supporting stakeholders on the full spectrum of HR functions
• Provide advice on HR policies and procedures including but not limited to the following areas - employment legislation, talent management, performance management, recruitment, manpower planning, rewards strategies and employee engagement
• Partner HR Centre of Excellence in the delivery of all HR initiatives such as manpower planning and projection, budget planning, employee engagement surveys, people development programs, change management plans, performance management etc.
• Provide advice to stakeholders on policy changes, collaborate with senior leaders and functional HR Centre of Excellence in the delivery of all HR initiatives such as manpower planning , budget planning, employee engagement surveys, people development programs, change management plans, performance management etc.
• Supports the assigned unit in HR operations such as:
  • work closely with NTU’s Shared Services team on the search for talents and appointment/re-appointment/ re-employment of staff on a timely basis
  • support onboarding and offboarding matters
  • plan and manage Promotion and Tenure and Lecturers & Practice Track Promotion Exercise

Requirements:

• Degree with at least 4-6 years of relevant working experience in the Human Resources function
• Good Knowledge of Employment Act and Labour Laws
• Excellent communications and interpersonal skills with strong ability to engage and influence stakeholders at various levels
• Demonstrates flexibility and adaptability according to changing needs and priorities
• Collaborative and is comfortable working in a matrix structure with multiple priorities
• Resourceful and possess strong initiative to drive changes
• Ability to work independently as well as be active team members within and across the HR team.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About the Centre for Quantum Technologies (CQT)

The Centre for Quantum Technologies (CQT) in Singapore brings together physicists, computer scientists and engineers to do basic research on quantum physics and to build devices based on quantum phenomena. Experts in this new discipline of quantum technologies are applying their discoveries in computing, communications, and sensing.

CQT is hosted by the National University of Singapore. The Centre also has staff at the Agency for Science, Technology and Research, Nanyang Technological University, Singapore, and the Singapore University of Technology and Design. With some 200 staff and students, it offers a friendly and international work environment

Learn more about CQT at www.quantumlah.org

Job Description

The candidate will participate to the development and design of a quantum processor using neutral atoms array. In particular, participate to the design of the vacuum system, characterisation of the laser system, implementation of the optical systems, and interfacing of the experimental setup.

Job Requirements

• A Bachelor degree in Physics;
• A successful experience in atomic physics or related fields

Responsibilities

1. Perform Account Receivables for online sales from various digital platforms.
2. Perform Account payables.
3. Ensure commission is correctly paid and on a timely basis.
4. Monthly stock taking and updating of ENP system.
5. Bank reconciliation.

Requirements

1. Diploma and / or LCCI Accounting or equivalent
2. Knowledge on digital payment modes / channels.
3. Proficient in MS Excel
4. Fresh graduates will be considered.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

This role will support the CHI laboratory (located in E8, NUS) to ensure smooth operation and safety in the labs. Contributes to the CHI’s educational mission and provides robust administrative support for Institute's operations, research, and academic programs.

Lab Management and Operations:

• Supervise laboratory cleanliness and ensure compliance with safety standards.
• Maintain accurate safety records and documentation.
• Take part in safety inspections for research and teaching labs.
• Handle electronic and chemical waste for CHI.
• Perform basic troubleshooting and oversee common lab equipment and facilities.
• Train new users and students in the safe use of lab equipment.
• Manage procurements for CHI.
• Participate in asset verification exercises.
• Administer the smartcard system, managing office and lab access for CHI.

Educational Programmes and Activities:

• Aid in coordinating logistics for CHI's modules and training programs.
• Assist in planning and coordinating educational activities, such as open house events.
• Communicate with NUS units and departments regarding CHI's operations.
• Coordinate with speakers and participants for conferences and workshops.
• Liaise and collaborate with internal and external stakeholders, including vendors.

Outreach:

• Administer and refresh the Institute's webpage in collaboration with internal and external vendors.

Others:

• Perform any additional duties as deemed necessary by the Director.

Qualifications

• Degree/Diploma in Chemical Engineering / Chemistry or related disciplines.
• Possesses robust multitasking abilities and can execute tasks thoroughly and with clarity.
• Ability to work independently and collaboratively in a team.
• Meticulous with keen attention to detail.
• Good communication and organizational skills.
• Self-driven, resourceful and highly motivated.
• Proactive and innovative problem-solving approach.
• 1 year working experience in laboratory management. (Fresh graduates are welcome)

Job Description

• Take ownership for any problems or issues encountered by customer and act as a primary point of contact for customers, be the Customer advocate internally.
• Identify and analyse root causes for issues and identify means of preventing future occurrence. You will work closely with the consultants and engineers to resolve escalated issues quickly and effectively.
• Be empathetic to customers’ issues and seek to resolve them in a timely manner.
• Meticulous and organised in documenting customers’ questions and concerns, maintaining a database of feedback and queries from customers.
• Able to work independently in a fast-paced environment with minimum supervision.
• Sensitivity toward details and deadlines.
• Analytical and process-oriented.
• Ability to work as part of a team.
• Diplomatic and able to carry oneself professionally

Essential Skills and Experience

• Diploma, Degree, Post Graduate Diploma, Professional Degree, Engineering (Computer Science, Computer Engineering) or equivalent.
• Minimum one year experience as a helpdesk support or related role in the technology industry.
• Strong interpersonal skills with service oriented and empathetic mindset.
• Responsible with good time management and organisation skills to follow through customers’ issues.

We regret that only shortlisted candidates will be notified.

Job Responsibilities

• Support in outreach and engagement strategy and implementation to sign up to Health Together and encourage enrolment to primary care
• Engage internal and community stakeholders e.g. grassroots organisations and social service agencies with operations team to reach out to the residents
• Plan & execute engagement events to promote health programs to residents
• Support in planning & implementing Healthier SG engagement initiatives
• Understand the needs of the residents through outreach and feedback to planning and operations team
• Carry out projects/assignments as and when assigned

Job Requirements

• Bachelor degree in Business or any health related discipline
• Minimum 4 years of working experience, preferably in healthcare or events planning.
• Excellent written and verbal communication skill
• Event planning and execution skill
• Project Management
• Account Management
• IT savvy and good Microsoft office skills
• Resourcefulness in problem solving resilient in overcoming challenges
• Able to multi-task and work under tight timelines
• Good analytical and organization skills
• Attention to detail

RESPONSIBILITIES:

• Perform testing and commissioning of complex servers and storage products
• Perform quality assurance and risk assessments of end products
• Handle re-configurations in accordance to customer’s specifications
• Software loadings
• Basic knowledge of server and able to handle failure analysis (FA).
• Able to identify various error codes for individual failed server given by the diagnostic program
• UNIX and hardware based troubleshoot and rework on the failed server unit.
• Assists Engineers for pilot Run orders and other product related issues
• Keeping Engineers well informed of the found discrepancies on the line.
• Daily updates of the orders on the line, generating daily, weekly and monthly reports and keeping the line well maintained and organized.

REQUIREMENTS:

• Diploma in Electrical / Electronics / Mechatronics / Computer Engineering
• 0 or 5 years of working experience
• Willing to learn and able to pick up skills quickly
• Familiar with MS Office and good in documentation
• Willing to commit to overtimes

OTHER INFO:

• Work Location: 452 Alexandra Road, Singapore 119961 [Near Labrador Park MRT]
• Working Days / Hours: 7am – 3pm [Mondays to Fridays]

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Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).

At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.

COMPANY OVERVIEW:

Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud.

Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.

Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

The successful candidate will support the development of healthy precincts and building community partnership to keep the community healthy.

Job Responsibilities:

1) Support in planning and operationalising of Health Precincts and community care team concept to achieve health-social integration with internal and community stakeholders.
2) Track progress of workplans and workstreams on Healthy Precincts.

3) Support in developing and operationalising plan to empower community to take care of their health.

4) Support in creating community culture to drive behavior towards leading a healthy lifestyle and emphasis on preventive care with community stakeholders

5) Support in building partnership with internal and community stakeholders e.g. grassroots organisations, social service agencies and healthcare providers to keep patients and residents healthy and integrated care across care settings

6) Secretariat support for team, management and stakeholders meetings

• Coordinate meeting schedules and materials, prepare minutes of meetings:
• Follow up on matters arising

7) Support in strategic planning and administrative function of the division

Job Requirements:

• Bachelor Degree with at least 5 years experience, preferably in healthcare and corporate planning/ partnership development related experience.
• 2 years leadership experience
• Strategic thinking and planning
• Writing skill
• Communication skill
• Project management
• Analytical skill

Lee Kong Chian School of Medicine invites applications for:

Research Assistant in Assistant Professor Franklin Zhong's lab

Lee Kong Chian School of Medicine (LKCMedicine) established in September 2010 is a partnership between Imperial College London and Nanyang Technological University (NTU), Singapore. Consistently rated amongst the world's best universities, Imperial College London is a science-based institution with a reputation for excellence in teaching and research while NTU is the only Singapore university listed in the Top 10 of the Times Higher’s 200 Under 50 Rankings and is ranked the world’s No. 1 young university by QS in the last three consecutive years.

LKCMedicine operates from two campuses – Yunnan Campus at Nanyang Technological University and Novena Campus, which is located in the precinct of the future HealthCity. At LKCMedicine, we recognize that synergies is the key to maximize research output and we seek to promote synergies between researchers in LKCMedicine itself and local and/or overseas researchers.  We strongly believe that building synergies and robust collaborations will be the key to maximizing research output in today’s competitive environment.

Franklin Zhong’s research group at LKC School of Medicine is looking for a postdoctoral fellow to join ongoing research on human innate immunity. We are particularly interested in PhD scientist which strong background in molecular biology and animal disease modeling.

Key Responsibilities:

• Conduct and assist in molecular biology experiments to identify novel immune effectors

• Conduct and assist in basic animal husbandry and related experiments on engineered mouse models

• Perform data analysis and assistant in publications

• Organize lab operations including procurement

Requirement:

• Bachelor’s in Biological Sciences

• Lab experience (>3 months) with molecular biology

Responsibility

• Provide financial and administrative services, inluding full accounts payable function, intercompany reconciliation, journal entries to support the Finance & Accounting Team in AP and other reporting
• Provide efficient, timely and accurate payment to suppliers and vendors
• Prepare and perform review on Balance Sheet, P&L schedules and bank reconciliations
• Prepare GST, import duty, withholding tax and corporate income tax return
• Responsible and maintain fixed asset and inventory register
• Liaise with external parties, e.g. auditors, tax agents, corporate secretarial agents, local tax and government authorities when required
• Ensure timely and accurate financial closing and compliance with local statutory requirements / accounting standards
• Participate in the annual fixed assets verification exercise and year-end stocktake exercise
• Other ad-hoc duties as and when assigned by the Finance Manager

Requirement

• Diploma / Degree in Accounting and Finance
• 3 years of financial accounting, preferably in accounts payable or full sets of accounts
• Familiar with Navision would be advantage
• Able to work in a fast paced and dynamic environment
• Adaptable, meticulous, responsible

COMPANY DESCRIPTION

Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.

Hafnia is a company thats all about our people both the people that run the business, and those that manage our customers. Weve always done things differently and prioritized a strong, commercial mindset. But weve never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. Were in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises as the partner you can turn to in a tight spot meaning our customers stick with us. Our foremost rule is putting people first and thats how weve become one of the leading ship owners and operators of todays product tanker industry globally.

Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.

RESPONSIBILITIES

Responsible for administrative matters relating to Accounts Receivable (AR) and Disbursement Agent (DA) in Microsoft Business Central (MSBC)

• Raise invoices
• Take up invoices in MSBC
• Daily monitoring of receipts in bank accounts
• Report daily receipts to respective departments accordingly
• Apply receipt to invoices in MSBC
• Monitor DA-Desk (external Port Disbursement Agent) Cash Flow needs in various accounts
• Prepare funding to DA-Desk and ensure funding does not fall short
• Prepare accounting entries in MSBC for disbursement payments from DA Desk bank account
• Follow up with agents to ensure disbursement invoices are received
• Follow up internally to ensure disbursement invoices are approved on a timely basis
• Update, monitor and recover any surplus balance due by agent
• Perform monthly / quarterly (as appropriate) reconciliation of current accounts with DA-Desk
• Handle correspondences on disbursement matters
• Filing and administrative work
• Other ad-hoc duties
• Actively participate in the continuous improvement of departmental procedures

• Minimum LCCI/Diploma in Accountancy
• Preferably with one year of AR working experience

COMPANY DESCRIPTION

Mediacorp is Singapores largest content creator and national media network, operating a suite of TV channels, radio stations, and multiple digital platforms. Its mission is to engage, entertain, and enrich audiences by harnessing the power of creativity.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

RESPONSIBILITIES

The Engineer shall plan and install delivery links to send the audio video feeds from the event sites to the designated location(s) by deploying suitable technologies. He is to ensure the feed received at the designated location is of broadcast quality and monitor them throughout the events. He will have to liaise with many parties such as the vendors and building owners during the work. He will also need to maintain all the delivery equipment well to ensure they are always operationally ready.

Responsibilities

• Manage projects related to Media Delivery links.
• Establish various types of Media Delivery technologies include cellular bonding technology, optical fiber link, microwave link, IP streaming, Mesh Radio link and etc.
• Set up equipment at outdoor venues and ensure all power supplies requirements are adequate and appropriate for Live operations, that comply with safety regulations.
• Liaise with the agencies and building owners for the approval of use of the premises.
• Work over weekends public holidays and after office hours depending on the job requirements.
• Perform standby duty for VIP events (e.g. breaking news, emergency events, BCP exercise and etc.)
• Perform regular equipment maintenance and housekeeping.
• Adhere to workplace safety and cyber security policy while performing duties.

• Higher Nitec/Diploma/Degree in Engineering or IT discipline
• Minimum 1 year of relevant experience. Fresh graduates may be considered if found suitable for the position
• Knowledge in digital transmission, such as COFDM, MIMO technology
• Knowledge in IT networking includes Cisco Switches
• Knowledge in Linux and/or Window OS
• Basic Cyber Security knowledge
• Basic RF knowledge will be an advantage
• Certified to work at height will be an advantage
• Possess a valid Class 3 driving license

Job Description

• Responsible for preparation of quotations
• Process order, follow up until project closing
• Experience in contract management
• Calculate and consolidate monthly usage billing amount
• Data Entry Task
• Any other ad-hoc support duties as assigned

Requirement

• 1 to 2 yerars of sales support/coordinator experience
• Strong organisational and multitasking skills
• Proficiency in microsoft office applications
• Meticulous, self-driven with strong follow-up skills
• Diploma/Degree holder

Corporate Sales Executive

In Nubitel, we believe employees are the contributors in a long-running organization therefore we value each and every employee. Also, we cultivate and encourage a fun and lively environment for staff to be energetic and productive.

We are looking for a sales-driven individual to fill in the position of Corporate Sales Executive. If you are pro-active and possess good communication skills, you might be the one we are looking for!

Responsibilities

· Develop and maintain relationships with new and existing customers

· Manage a portfolio of accounts

· Develop new sales opportunities

· Prepare and present proposals

· Prepare and present project tender solutions

Requirement

· Minimum Diploma holder or above in any related field

· Experience in Corporate sales will be an advantage

· Experience in IT Business Communication Solution sales will be an advantage

· Strong communications and presentation skills

· Good MS Office skills

· Possess the following traits

o Relationship Oriented

o Analytical

o Persistent

o Results Oriented

EDUCATION / TRAINING REQUIREMENTS

• University degree qualified or its equivalent.
• Minimum 5 year’s experiece in project management (fresh graduates with some experience in university project management can be considered)

WORK EXPERIENCE REQUIREMENTS

Critical Competencies:

• Planning & organising
• Deciding & initiating action
• Presenting and communicating information
• Delivering results and meeting customer expectations
• Adapting and responding to change

Skillset:

• Good command of English both written and spoken
• Proficient in MS Office applications
• Project management skills
• Strong sense of situation awareness
• Strong interpersonal skills
• Effective team work skills

RESPONSIBLE FOR project management, meeting documentation and record management of the APEC Secretariat. Reporting directly to Program Directors (PDs), the PE provides support and acts as primary contact for the PDs’ fora of responsibility.

PRINCIPAL RESPONSIBILITIES:

A. Project Management

• Assist Program Directors (PDs) and liaise with Project Overseers (POs) on all elements of project management, such as project budgeting, preparation of contracts, funding arrangements for travelers, disbursement of project claims, and project monitoring and completion.
• Coordinate project processes and communicate with PO and stakeholders during the lifespan of each approved project, such as budget tracking, preparation of contracts, funding arrangements for travelers, disbursement of project claims, and maintain comprehensive project documentation for monitoring and completion, per requirements of the Guidebook on APEC Projects and the ISO 9001 Quality Management System.
• Monitor project progress, identify any potential issues and escalate them to the PDs.
• Consider the circumstances of each project, where appropriate, when: (a) determining airfare funding ceiling and providing approval of airfare quotations to funded travelers before issuing travel undertaking letters to them. (b) submitting disbursement claims on behalf of funded stakeholders (travelers, contractors, and service providers) of each project.
• Work with internal stakeholders and respond to POs and stakeholders’ enquiries, such as funding availability, publishing requirements and status of disbursement.
• Provide guidance to POs on fulfilling project processes, reporting and publishing requirements in accordance with the various APEC guidelines and timelines requested by internal stakeholders.
• Performs other related duties as assigned.

B. Meeting Documentation and Support

• Monitor the timely collection, processing, uploading and submission of meeting documents, and the approval of non-member participation.
• Support meeting logistics, such as planning action timeline, assigning document numbers, creating cover pages and customizing document request form for each meeting.
• Assist PDs in the process of obtaining approval for non-member participation per APEC Guidelines on Managing Cooperation with Non-Members, and where applicable, facilitate the request for invited guests’ registration.
• Collate, process and upload meeting documentation per Submission of Meeting Papers – Tasks and Responsibilities Checklist.
• Submit meeting documentation to the Documentation Centre and Information Manager in a timely manner.
• Performs other related duties as assigned.

C. Record Management

• Update, maintain and comply with filing protocols for fora records.
• Maintain up-to-date contact list of APEC fora.
• Adhere to filing system per prescribed standards, and maintain all records of fora on APEC shared drive, website and modules in APEC Information Management Portal (AIMP).
• Understand and follow the Guidelines for Handing and Taking Over Process in cases of portfolio reshuffling or taking up new assignments.
• Where applicable, assist PDs to format/submit documents/reports, and upload them onto the APEC Collaboration System (ACS)
• Performs other related duties as assigned.