About Us

iHub Solutions is a leading Log-Tech (Logistics and Technology) provider with a regional presence in Singapore, Kuala Lumpur, Hong Kong, Philippines, and Bangkok. We meet the complex supply chain needs of today’s digital economy by integrating unique IT infrastructures, deep data analytics, and ecommerce connectivity into our business processes. With an online dashboard system driven by comprehensive process workflows (ISO 9001 standards), we offer clients the ability to track daily service performance at any time, any place. To learn more about us, visit our website at ihubsolutions.com

Job Scope:

• Supervise warehouse specialists in daily E-Commerce Centre operations such as receiving, putaway, picking, packing, kitting, etc.
• Organize and maintain discipline in standard operational processes.
• Troubleshoot operational issues and coordinate with department supervisors to continuously improve fulfilment accuracy.
• Identify areas of improvement and implement process changes and work practices in partnership with technology team.
• Conduct regular staff meeting with team leaders and ground staff as part of communications matrix.
• Confer and coordinate daily activities, optimize manpower resources with other supervisors.
• Work independently with minimal supervision and with a sense of urgency.
• Establish and monitor warehouse security procedures and protocols.

Job Requirements:

• Min Diploma/Degree in Logistics, Supply Chain or relevant fields
• Forklift license and reach truck experience is an advantage.
• Excellent leadership qualities, problem-solving and decision-making skills.
• Comfortable with technology and digital devices.

Assist HR Manager with daily operation of HR department.

Online usage of MOM work pass applications.

Update of employee records into company Master record system.

Record and monitor leave and attendance of employees for punctuality.

Prepare letters of appointment for employees.

Collate timesheets and timecards of workers for overtime calculation.

Maintain proper filing of HR documents.

Source for training vendors to register employees for training.

Update training records and P-files.

Identify employees for training to support project needs and requirements.

Evaluate effectiveness of training programs through feedback from employees.

Qualification

Minimum Diploma / Degree in HRM / Business Administration / Malaysia SPM

Experience / Skills Required

Minimum two years experience in a HR role.

Experience in construction industry preferred.

Good interpersonal and communication skills.

Able to interact with people at all levels.

Working hours and days of work

44 hours of work for 6 days per week.

Fresh graduates are welcomed to apply as training will be provided.

No quota available for S Pass and above.

We are currently seeking an Admin Assistant to support our expanding operations.

Description

• Assisting in managing purchase orders and tracking deliveries.
• Liaise and follow up with suppliers/vendors.
• Daily matching of supplier’s invoices with supporting documents such as Purchase Requisition, Purchase Order
• Tracking deliveries.
• General data entry and filing.
• All other related or ad-hoc duties as and when required.

Requirements

• At least 1 year of relevant working experience
• Good Microsoft skills (Excel, Word, Outlook)

The School of Computer Science and Engineering (SCSE) invites applications for the position of Research Assistant.

Key Responsibilities:

• Undertake research in resource allocation and job scheduling for cloud computing and data-intensive applications.
• Conduct high-quality research on theoretical problems, algorithm design and analysis, and performance evaluation.

Job Requirements:

• A Bachelor degree in Computer Science or related disciplines from a reputable university;
• Good knowledge in parallel and distributed computing, algorithm design and analysis, and optimization;
• Relevant research experience with proven records;
• Ability to conduct research independently;
• Excellent communication and writing skills in English.

We regret that only shortlisted candidates will be notified.

Job Description:

- Integrate and install auto-mechanical/ electrical/ electronic sub-components/robot/equipment according to process instructions

- Carry out calibration/acceptance test on sub-systems/robot/vehicle/equipment according to process instructions

- Perform functional checks, setting, testing, fault finding and failure analysis

- Service and troubleshoot of Auto-mechanical / Electronics / Electrical control system

- Perform troubleshooting and fault analysis on Hydraulic/Pneumatic/ Electronics/ Electrical system

Job Requirements:

- Diploma in Mechatronics/ Electronics/ Electrical/ Robotics & Smart Systems or related discipline

- Basic understanding of electrical/electronic circuit

- Experience in establishing machine comms interface like RS/CAN/ Modbus/ TCP-IP will be an added advantage

- Able to perform analytical and diagnostics with measuring equipment like Digital Meter & Scope

• Process Goods Received Note (GRN)
• Inter Company Shipping Document administration
• Coordinate with store and Production to export goods to Malaysia company
• Any other tasks assigned from time to time

Requirements:

• Competent in MS Office (Word, Excel)
• Able to converse in Malay/Chinese/English
• Has relevant experience in Shipping & Store Management

The National Institute of Education (NIE) invites suitable applications for the position of Research Assistant on a 24-month contract for the LIFE@NIE Assessment and Evaluation Strategic Growth Area (AE SGA).

Project Title: Assessment and Evaluation

Project Introduction: Literacy in assessment and evaluation is crucial to educators in making informed decisions about teaching and learning. Through the assessment and evaluation processes, educators collect and analyse evidence on student learning against pre-defined standards and how a programme or initiative affects the intended or unintended outcomes of learning. NIE aims to develop new knowledge, expertise, collaborations and thought leadership in the areas of assessment and evaluation through education, research and outreach programmes and initiatives. This project will be conducted as part of the LIFE@NIE SG®️ initiative that was introduced in 2020 to strengthen NIE’s capability and capacity to lead the future of education over the next decade.

Requirements:

NIE is seeking a dynamic and motivated research assistant to support the development and execution of research and strategic initiatives of the Assessment and Evaluation SGA team.

Responsibilities:

To support the Chairperson of the LIFE@NIE AE SGA and the co-Heads of the NIE Centre for Assessment and Evaluation (CAE) to coordinate various research, teaching and outreach activities and work related to the development of the AE SGA. These include:

• Conducting literature review and proposals related to the field of assessment and evaluation.
• Contribute to the preparation of grants and reports for the SGA’s research projects, management and development.
• Articulate research gaps and future research focal areas in Assessment and Evaluation.
• Organize and conduct events, workshops, seminars and colloquiums with internal and external stakeholders, field experts and representatives from schools and organisations relevant to the SGA.
• Maintain and promote communication with relevant stakeholders that promote SGA works.
• Provide secretarial support for the SGA taskforce, such coordination and notetaking of meetings and other relevant documentation.
• Regular updating and design of publicity resources and guides.
• Any other administrative duties as assigned by the SGA.
• Ensure projects and tasks are completed in a timely manner.

Qualifications:

• Bachelor's (preferably Master’s) degree in Education/Psychology/Sociology, or a related field.
• Strong analytical and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively in a team environment.
• Experience in an educational environment would be an advantage.

Application:

Applicants (external and internal) will apply via Workday. We regret that only shortlisted candidates will be notified.

Workday Job Requisition ID: R00016391

(https://ntu.wd3.myworkdayjobs.com/Careers/job/NTU-Main-Campus-Singapore/Research-Assistant--Humanities---Social-Studies-Education-Academic-Group---NIE-_R00016391)

Closing date:

Closing date for advertisements will be set to 14 calendar days from date of posting.

Job Description

1) Learning Management System

a) To work with the front-end and back-end developers to understand and refine the functionalities of the learning management system

b) Work closely with subject matter expert to develop e-learning courses in the learning management system

c) Create engaging content via videos, pictures, notes, quizzes, assessments and other immersive environments with the use of the learning management system functions and third-party software

d) Proof-reading content for accuracy and making necessary amendments

e) Develop end-user guides for all adopted e-learning tools, software and applications

2) Others

a) To create and update content on social media platforms

b) Assist and coordinate with HR Corporate Communications Division

c) Assist in office general administrations

3) Any other duties as assigned

Requirements

· Minimum Professional Certificate / Diploma / ITE in Information Technology or equivalent

· Fresh graduates are welcome, working/ internship experience in IT is preferred

· Proficient in Microsoft office and strong computer skills

· Possess good communication and interactive/ interpersonal skills

· Must be meticulous with strong attention to details

· Must be willing to learn, independent and resourceful

· Able to work under pressure and meet customer’s demands

· Able to start work immediately, an advantage

Business Development Assistant Manager Job brief

We are looking for an ambitious and energetic Assistant Business Development Manager to help us expand our clientele. You will be the front of the company and will have the dedication to create and apply an effective sales strategy. The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients.

Business Development Assistant Manager Responsibilities

· Develop a growth strategy focused both on financial gain and customer satisfaction

· Conduct research to identify new markets and customer needs

· Arrange business meetings with prospective clients

· Promote the company’s products/services addressing or predicting clients’ objectives

· Prepare sales contracts ensuring adherence to law-established rules and guidelines

· Keep records of sales, revenue, invoices etc.

· Provide trustworthy feedback and after-sales support

· Build long-term relationships with new and existing customers

· Develop entry level staff into valuable salespeople

· Developing growth strategies and plans

· Managing and retaining relationships with existing clients

· Increasing client base

· Having an in-depth knowledge of business products and value proposition

· Writing business proposals

· Negotiating with stakeholders

· Identifying and mapping business strengths and customer needs

· Researching business opportunities and viable income streams

· Following industry trends locally and internationally

· Drafting and reviewing contracts

· Reporting on successes and areas needing improvements

· Contacting potential clients to establish rapport and arrange meetings.

· Planning and overseeing new marketing initiatives.

· Researching organizations and individuals to find new opportunities.

· Increasing the value of current customers while attracting new ones.

· Finding and developing new markets and improving sales.

· Attending conferences, meetings, and industry events.

· Developing quotes and proposals for clients.

· Developing goals for the development team and business growth and ensuring they are met.

· Training personnel and helping team members develop their skills.

Business Development Assistant Manager Requirements

· Proven working experience as a business development manager, sales executive or a

· relevant role

· Experience in sales, marketing or related fields.

· Strong communication skills and IT fluency.

· Ability to manage multi-task.

· Excellent organizational skills.

· Ability to flourish with minimal guidance, be proactive, and handle uncertainty.

· Proficient in Word, Excel, Outlook, and PowerPoint.

· Comfortable using a computer for various tasks.

· Time management and planning skills

· The ability to work under pressure.

· Availability to work within opening hours (e.g. evenings, holidays, weekends).

• Taking care of accounts inbound outbound inventory
• Process monthly billing
• Good attitude and willingness to work in a team
• Be proactive in handling customers
• Be meticulous , responsible and able to work independently

Summary of role requirements:

• Looking for candidates available to work:Monday: Morning, Afternoon, Evening
  Tuesday: Morning, Afternoon, Evening
  Wednesday: Morning, Afternoon, Evening
  Thursday: Morning, Afternoon, Evening
  Friday: Morning, Afternoon, Evening
  
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,000 - $3,000 per month

Key Responsibilities

1. Key responsible to handle company flight booking, hotel reservation, visa application and other travelling matters.
2. Maintaining office systems (Company office phone, Photocopier machine etc) and handling documentation.
3. Liaise with suppliers and vendors under admin responsibility on purchases, contract renewals, quotations and contract terms
4. Coordinate training courses and programs for employees and update individual training record included Group E-learning.
5. Administrates employees' attendance, annual leave balance and other types of leave in the e-leave system.
6. In charge of postage matters and office stationery.
7. Handle Office Pantry item
8. Support HR in staff medical matters – claim and renewal
9. Assists in HR Maintaining and filing of contracts

Other ad-hoc duties as assigned

Description

• To perform the project accounting and partial of financial accounting which includes the GL & Reporting functions, daily operations and month-end-closing.

Responsibilities

• Run & review WIP report early of each month & analyze the project result and request explanation for any project loss/cost overrun.
• Review & verify payments to vendors.
• Review staff payroll and employees’ expenses claims.
• Prepare monthly management reports for group team.
• Liaise with external parties such as Auditor, Tax agents, Company Secretaries, and relevant parties.
• Prepare audit schedules and support auditor in conducting external audit.
• Any other ad hoc duties as assigned.

Requirements

• Diploma/Degree in Finance/Accounting or Professional Accounting Qualification
• Minimum 1 years of experience in accounting.
• Proficient in SAP will be an added advantage.
• Meticulous and keen eye for details; strong analytical and problem-solving skills.
• Committed, confident personality with strong communication and interpersonal skills.
• Able to work independently and work within required deadline.
• Working experience in construction or Oil and Gas environment will be an added advantage.
• Willing to work in Tuas area.

Job Description:

1. Administrative Support:

• Maintain workshop records, including vehicle maintenance logs and inventory.

• Coordinate vehicle repairs and servicing appointments.

• Manage workshop documentation, such as work orders and invoices.

• Communicate with drivers, mechanics, and other workshop staff.

• Manage office supplies inventory and employee records.

• Arrange yearly renewal of ISO & OHSAS certifications.

2. Reception and Front Desk Duties:

• Greet visitors and direct them appropriately.

• Answer and direct incoming phone calls.

• Manage incoming and outgoing mail.

3. Facility Management:

• Coordinate maintenance and repairs with building management.

• Monitor office equipment and arrange servicing.

4. Purchasing:

• Source and procure automotive spare parts, tools, and supplies.

• Obtain price quotations and negotiate terms with suppliers.

• Place purchase orders and monitor inventory levels.

• Maintain supplier relationships and evaluate performance.

5. Financial Management:

• Monitor workshop expenses and maintain purchase records.

• Assist in budget planning and cost control measures.

• Coordinate with finance for invoice processing and payment reconciliation.

Requirements:

• Proven experience in administrative roles, preferably in a workshop or automotive environment.

• Strong organizational and multitasking skills, with attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office applications and inventory management software.

• Knowledge of automotive parts and supplies procurement processes is preferred.

• Ability to work independently and collaborate effectively within a team environment.

• High level of integrity and professionalism.

Job Description:

1. Administrative Support:

• Maintain workshop records, including vehicle maintenance logs and inventory.

• Coordinate vehicle repairs and servicing appointments.

• Manage workshop documentation, such as work orders and invoices.

• Communicate with drivers, mechanics, and other workshop staff.

• Manage office supplies inventory and employee records.

• Arrange yearly renewal of ISO & OHSAS certifications.

2. Reception and Front Desk Duties:

• Greet visitors and direct them appropriately.

• Answer and direct incoming phone calls.

• Manage incoming and outgoing mail.

3. Facility Management:

• Coordinate maintenance and repairs with building management.

• Monitor office equipment and arrange servicing.

4. Purchasing:

• Source and procure automotive spare parts, tools, and supplies.

• Obtain price quotations and negotiate terms with suppliers.

• Place purchase orders and monitor inventory levels.

• Maintain supplier relationships and evaluate performance.

5. Financial Management:

• Monitor workshop expenses and maintain purchase records.

• Assist in budget planning and cost control measures.

• Coordinate with finance for invoice processing and payment reconciliation.

Requirements:

• Proven experience in administrative roles, preferably in a workshop or automotive environment.

• Strong organizational and multitasking skills, with attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office applications and inventory management software.

• Ability to work independently and collaborate effectively within a team environment.

• High level of integrity and professionalism.

Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Scope:

• Assist in collection with lorry driver
• Loading & unloading
• Carry heavy load
• General housekeeping in warehouse
• Other duties as assigned

We are looking for:

• Customer service oriented
• Friendly personality
• Able to speak fluent English
• Positive mindset
• Physically fit to deal with some heavy load

Benefits:

• 14 days annual leave
• Medical benefits
• Additional incentives and bonuses
• 5 days work week only.

All are welcomed to apply. Only shortlisted candidates will be contacted. Thank you.

We are currently seeking an Admin Assistant to support our expanding operations.

Responsibilities:

• Assist in purchasing records and documentation, including purchase orders, invoices and receipts.
• Support accounting functions such as processing vendor invoices, preparing payment vouchers and others.
• Provide administrative support to the workshop team
• Liaise with other departments to coordinate accounting, purchasing, administrative and workshop activities
• Perform other duties as assigned

Requirements:

• Diploma in Finance/Accounting or relevant Professional Accounting Qualification.
• Good Microsoft skills (Excel, Word, Outlook)
• Able to liaise with English and Chinese-speaking colleagues/workers
• Energetic and willing to learn

Others

• 5-day workweek
• Office at Kian Teck Road (off Upper Jurong Road)

The Sales Executive will promote the Company’s assets for rental and sales and will be accountable for the entire sales process. He/She will need to visit clients (new and old) and their project sites or new sites to canvass for business and successfully secure the order. He/She will also need to liaise with the Operations team to ensure smooth delivery of the assets to the client site. He/She will also need to follow up with their clients to ensure that invoices are paid and monies collected within a reasonable time frame.

He/She will report directly to the Sales Manager (if applicable), or directly to Managing Director and General Manager and will regularly update them on sales pipeline, discussion progress and implements activities to achieve the targets set by the Company. Our sites are typically constructions sites belonging to JTC, LTA, HDB and other private entities.

Requirements:

- Must be self driven and have an entrepreneurial mindset

- Be able to have a helicopter view and yet provide that personal rapport when meeting clients.

- Prefer those with sales background

- Those with prior heavy machinery or construction equipment sales or rental experience will have an added advantage.

- possess a valid and minimum Class 3 driving license

- Good communications and soft people skills

- be able to submit daily updates, and weekly reports to management

Job Description & Requirements

Job Description

• Perform full set of accounts
• Key in of purchase invoices into accounting system
• Perform Data Entry
• Ensure proper authorization of purchase according to procurement procedures
• Perform AR/AP functions such as Billing, preparation of payments and invoicing
• To reconcile vendors’ SOA to our accounting record
• To report of debtors with impairment indications
• To take appropriate action against debtors for slow or no payment
• To follow up on collection
• To prepare audit schedule assigned and update accounting record
• Prepare bank reconciliation
• Assist in month end closing activities
• Assist preparation for GST return, corporate income tax return, ECI
• Maintain fixed asset register
• Maintain material master register
• Able to support ad-hoc assignments

Requirements

• Preferably 2 year(s) of relevant working experience in construction / process / marine / engineering industry
• Able to take responsibility, being accountable.
• Good Team Player but able to work on own initiative.
• Good attitude, communication & coordination skills
• Ability to fulfil time-critical tasks on time, keep schedules and deadlines
• Willing to work overtime when requires

• verify inventory by comparing them physical counts of stock and investigate discrepancies or adjust errors
• store items in an orderly and accessible manner in warehouse
• prepare outgoing shipments to vendors or customers
• Follow drivers to customer place to do stacking and inventory with proper handover of documents
• Positive and good attitude and mannerisms
• Able to drive forklift will be an advantage with license

Summary of role requirements:

• Looking for candidates available to work:Monday: Morning, Evening, Afternoon
  Tuesday: Morning, Evening, Afternoon
  Wednesday: Morning, Evening, Afternoon
  Thursday: Morning, Evening, Afternoon
  Friday: Morning, Evening, Afternoon
  Saturday: Morning, Evening, Afternoon
  
• 1 year of relevant work experience required for this role
• Working rights required for this role

Responsibilities:

• Develop project timeline/schedule, effectively allocating resources to optimise efficiency and meet project timelines.
• Conduct kick-off meetings and actively participating in regular progress meetings to maintain seamless communication within the project team.
• Ensure timely delivery of project milestones, adherence to budget and attainment of required quality standards.
• Perform constant evaluation of project status, promptly addressing potential issues, and keeping stakeholders informed.
• Manage contractors during installation process, ensuring adherence to strict timelines and technical specifications for optimal service delivery.
• Diligent tracking of project costs and revenue, providing insightful analysis to inform decision making and enhance overall project financial performance.

Requirements:

• Degree in Computing Science/Engineering, Information Technology
• PMP certification would be an added plus
• Minimum 4 years of project management experience
• Good knowledge of cabling infrastructure, internet networks, routers and switches
• Excellent interpersonal, presentation and project management skills
• Able to work independently with minimal supervision

About Us:

iHub Solutions is a leading Log-Tech provider with a regional presence in Singapore, Kuala Lumpur, Hong Kong, Philippines, and Bangkok. We meet the complex supply chain needs of today's digital economy by integrating unique IT infrastructures, deep data analytics, and ecommerce connectivity into our business processes. With an online dashboard system driven by comprehensive process workflows (ISO 9001 standards), we offer clients the ability to track daily service performance at any time, any place. To learn more about us, visit our website at ihubsolutions.com

Logistics Executive (Customs Declaration) :

1. Perform permit declaration with full compliance to Singapore Customs regulations and handle all shipping documentations.
2. Follow up closely on all open cases and seek solutions to process the customs clearance.
3. Handle customers’ escalations and expedite the permit declaration based-on priority level.
4. Responsible for onboarding new projects.
5. Oversee customs declaration team and any other ad hoc duties as assigned.

Requirements:

1. Possess Customs Competency Certification.
2. Have at least 5 years’ experience in hands on experience in permit declaration and shipping.
3. Knowledge in TradeNet.
4. Able to adapt in fast-pace environment

Job Description

• Assist in logistics arrangement.
• Perform daily duties including loading and unloading, picking and packing the goods according to the packing list prepared.
• Ensure cleanliness & maintenance of the vehicles, including regular servicing.
• Checking for the quantity and quality of goods receiving and send out.
• Perform warehouse housekeeping.
• Report to immediate superior when encountering problems in day-to-day operations.
• Perform basic maintenance (change of lightning) when necessary.
• Perform ad-hoc duties assigned by immediate supervisors.

Requirements

• Possess Class 3 driving license.
• Responsible, keen learner with positive attitude.
• Ability to work independently.
• Full-Time position(s) available.

• Coordinate regulatory documentation and sample requests – process and track requests, expedite documents and samples, ensure all requests are fulfilled.
• Prepare assigned administrative duties such as raising QAFs, Sample POs, etc.
• Update assigned Purchasing databases such as ICC new codes.
• Coordinate Sample POs - expedite and ensure prompt deliveries of items.
• Assist in maintaining information for the Global Purchasing Database.
• Assist buyers in projects coordination.
• Assist in office administrative duties such as distribution of incoming mails and parcels.

Job requirements:

• Diploma in Business Administration, GCE ‘A’ Level or years of similar experience.
• Strong organizational and communication skills.
• Knowledge of Microsoft Office

If you are interested in the above position and your profile corresponds to the above requirements, we invite you to apply by sending a detailed resume, stating current and expected salaries through the link below:

https://takasago.csod.com/ux/ats/careersite/4/home/requisition/118?c=takasago

1. To provide backup secretarial support in the absence of the Senior PA on managing the Chairman’s schedule and any other matters such as:Plan and schedule the CEO’s overseas business visits, notify all involved, develop itineraries and agendas and communicate expectations, overall goals and objectives on his behalf.
   Assist in the compilation of management reports, statistics, presentations, organization charts and meeting agendas, as well as prepare presentation materials for regional meetings.
   Provide on-site support at board meetings, including taking of meeting minutes.
   
2. Coordinate/work with the Senior PA in hosting(s) including preparation, receiving and handling of guests/VIPs’ visits, especially large groups or events.
3. Handle and distribute incoming and outgoing mails and courier arrangements.
4. To handle all administrative and tracking matters for the Chairman including but not limited to memberships, applications, arranging for gifts, flowers, greetings and filings etc.
5. To support, arrange and maintain records of corporate and festive gifting and delivery process.
6. To assist in organizing events and getting refreshments, etc
7. To assist with general administration support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers, maintaining contact databases, post and others.
8. To assist in travel, hotel arrangements, custom declarations and/or visa applications.
9. Manage all expense claims and facilitate restaurant booking.
10. Lead personal matters/projects including but not limited to Accommodation / Home, renovations, any household-related matters or errands.
11. Provide on/off-site support to the Chairman or any other designate, as required.
12. To handle sensitive business communications, data and other information with professionalism confidentiality and discretion, both internally and externally
13. Any other duties as assigned by the Chairman, senior management team and the Senior PA.

JOB REQUIREMENTS

• Bachelor’s Degree in any field.
• Able to manage competing priorities and handle tight deadlines.
• Minimum of 5 years of working experience in a similar capacity.
• Tech-savvy and experienced with Microsoft Office Skills.
• Teamwork, proactive, flexibility and adaptability.
• Articulate with a mature personality and excellent interpersonal and organizational skills.
• Active listening and good communication skills.
• Proactive approach to problem-solving.
• Hardworking with high initiative and willing to take on new challenges
• Strong interpersonal and time management skills, ability to prioritize daily workload.
• A friendly and energetic personality who can perform under pressure and keep pace with a busy team with accuracy.
• Strong organizational skills, detail orientated, with impeccable multi-tasking abilities.
• Ability to handle confidential information with integrity and highly responsive.
• Able to travel overseas and willing to work flexible hours as and when requested.