1. Invoice Processing. Responsible for accurately processing incoming invoices from vendors, ensuring they are properly coded, approved, and entered into the accounting system in a timely manner. This involves verifying the accuracy of invoice details, matching invoices with purchase orders and receiving documents, and resolving discrepancies as needed.
2. Vendor Management. Assisting with the maintenance of vendor records, including setting up new vendors, updating vendor information, and resolving any issues related to vendor payments. This may involve communicating with vendors regarding payment inquiries, resolving disputes, and ensuring compliance with vendor agreements and terms.
3. Payment Processing. Supporting the timely and accurate processing of payments to vendors and staff, including preparing payment batches, generating checks or electronic payments, and reconciling payment records. Assist with managing payment methods, such as ACH transfers, wire transfers, and corporate credit cards.
4. Expense Reconciliation. Assisting with the reconciliation of corporate credit card expenses, employee reimbursements, and other types of payables. This involves reviewing expense reports, verifying supporting documentation, and ensuring compliance with company policies and procedures.
5. Financial Reporting. Supporting the preparation of financial reports and analyses related to accounts payable activities, such as aging reports, accruals, and cash flow forecasts. Assist in gathering data, performing calculations, and generating reports to help monitor AP performance and identify areas for improvement.
6. Compliance and Controls. Assisting in maintaining compliance with internal controls, accounting standards, and regulatory requirements related to accounts payable processes. This includes ensuring proper segregation of duties, adhering to approval workflows, and assisting with audits or reviews of AP transactions.
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