Responsibilities:

• Monitor, maintain and order office supplies and equipment but not limited to Stationaries, Groceries, Medications, Pantry items, toner
• Monitor and maintenance of existing office facility and equipment
• Vendor management such as but not limited to cleaning, pest control, planter and servicing company
• Source for items and comparison of quotations
• Ensure related items have been invoiced and liaise with Finance for payment
• Assist in office main tenant and building management matters (e.g. fire drill, annual electrical shutdown, PA testing)
• Responsible for mail sorting, distribution and courier services
• Perform any other ad-hoc duties as assigned

Requirements:

• Diploma or Degree in any field
• Between 1 to 5 years of relevant experience in office administration and/or General Affairs
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Ability to work well with management and staff at all levels
• Good working attitude, tactful and possess excellent communication skills
• Interested applicants may also send their resume to [email protected]

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• The Research Assistant will work closely with the Principal Investigator on several research projects on using machine learning in chemical and control engineering problems
• The Research Assistant will help to develop machine learning models for both theory and applications in advanced control systems

Job Requirements

• A Bachelor degree in a relevant area, e.g., Chemical Engineering, Control Engineering, Computer Science, Chemistry, etc.
• Experienced in machine learning, optimization and programming languages (e.g., python, Matlab, C++, etc)
• Any experience with 1) advanced control, 2) machine learning theory and applications, and 3) chemical engineering and chemistry is a plus

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Research Assistant will work closely with the Principal Investigator (PI) to design and build desirable microstructure to enhance mechanical properties of steels by additive manufacturing.

The job scope of this position is:

• Conducting literature reviews and understanding state of the art
• Planning and implementing experiments
• Developing simulation models to guide microstructural engineering
• Analysing the experimental and simulation data
• Writing progress reports and research papers

Qualifications

• Bachelors/Masters Degree in Materials Science or Mechanical Engineering
• Knowledge of metallurgy and microstructural engineering is highly required
• Expertise in microstructural characterisation techniques (e.g. TEM, EBSD and FIB) and mechanical testing
• Expertise in numerical simulations (e.g. phase field, FEM)
• Experience with metal additive manufacturing (e.g. powder bed fusion, directed energy deposition) will be advantageous
• Good publication record will be advantageous
• Self-motivated, good team player

Job position summary

Reporting to the Group Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team.

Key Roles and Responsibilities

• Liaise with Manager/ Superintendents for prompt supply of technical spare parts or vsl repair jobs.
• Handle purchasing activities as well as arranging logistic to connect the spares to the vessels.
• Create job sheet in Tally Accounting system and Issue PO to vendor.
• Provide delivery note/ proforma invoice/ packing list to the vendor for delivery.
• Send enquiry/ requisitions to suppliers worldwide for quotations of supply of technical spare parts.
• Liaise with vessels on any information required pertaining to requisitions.
• Follow up with quotation from suppliers.
• Assist in logistics arrangement (air freight/ sea freight/ land transport/ sea transport)
• Liaise with agents and ships for supply of spare parts and sometimes repairs to vessels worldwide.
• Document filing / sending final costing to accounts for billing/ Invoicing.

Relationship

• Technical and Accounts Department

Job experience, functional knowledge & qualifications

• 1 – 2 years administrative experience is preferred
• Minimum A-level/ITE/Diploma holder
• Fresh graduate with a good attitude will also be considered
• Basic knowledge of Energy Management Systems and / or energy conservation methods is an advantage

Competencies

Level 1

Level One Competencies

Effective decision-making

• Analysis & Problem Solving

Interacting with others

• Collaboration, inclusion & teamwork
• Listening and communicating

Driving high quality

• Customer focus
• Planning & organizing
• Initiative
• Accountability

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)

-------------

Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799) I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com EA Registration Number: R22108564 Data provided is for recruitment purposes only Business Registration Number: 201735941W. Licence Number: 18S9037

Responsibilities:-

•Provide personalised care to the elders in gentle, empathetic, efficient, and timely manner

•Treat each elder, regardless of circumstances, with consideration, dignity, and respect at all times

•Review and implement all aspects of Care Plan with/for the elders

•Measure and record vital signs (temperature, blood pressure, pulse, or respiration rate) as requested by staff nurse / case manager and / or physician

•Assist in the daily living of the elders – feeding, showering and changing diapers

•Prepare and cook simple meals and snacks for elders following nutrition guidelines, elders’ dietary restrictions / allergies and preferences. Serve and assist elders with dining.

•Maintain a clean and safe environment for the elders - launder personal clothing for elders, simple housekeeping such as change bed linens and / or make beds

•Assist with coordination of transport for elders and / or elders using wheelchairs or assisted walking (use of life equipment)

Requirements:-

•Minimum GCE 'N' level or equivalent

•Possess WSQ Certificate in Healthcare (Nursing) or relevant certificates will be an added advantage

•Possess basic IT skills

•Rotating Shifts

EA: 23C1698

EAP: R1879425

Job Summary:

• Salary up to $11,000
• Working Location: North
• 5 days working day

Job Responsibilities:

• Lead the ERM Team to maintain enterprise risk management framework and policies
• Develop enterprise risk management database
• Guide respective departments to identify key risk factors and opportunities
• Maintain an enterprise risk monitoring process and get buy-in
• Work with hospital stakeholders / departments in development of policies and procedures, and implementing improvements
• Conduct staff training in areas of identifying and monitoring risks
• Manage enterprise risks and identify opportunities
• Serve as a subject matter expert resource and provide guidance to the various stakeholders / departments in the area of ERM
• Provide oversight and coordination on insurance matters including working with insurance brokers, point of contact in event reporting
• To coordinate Internal Audit functions
• Project:
• Set up a structure for Control-Self-Assessments (CSA) at an organization level
• Assess and conduct the necessary compliance reviews to support improvements identified during internal or external audits and on CSAs
• Secondary Duties
• Participate actively in Improvement/IT/Operations Projects or any initiatives organized by Hospital or Cluster
• Finance and PBS POC for Business Continuity Planning

Requirements:

• Healthcare experience is highly preferred
• Proficient with Microsoft office applications and ERM systems

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

· Customer service executives are mainly responsible for answering customer questions through a variety of means, such as online chats, email, or phone calls.

· They answer any questions the customer may have and then redirect them to the appropriate team or department.

· Helping customers to schedule their appointment.

· Any other ad hoc duties assigned by supervisor or Management.

The Straits Times is looking for an Assistant Newsletter Editor. The right person for the job is a team player, who is strong on content and also understands data well.

Responsibilities

• Supervise content, performance and growth of ST's various newsletters, and curate some of the titles
• Track the key performance metrics of these newsletters, shape and drive a strategy for their growth
• Lead cross-functional discussions and collaboration with other stakeholders such as Consumer Division and Marketing on subscribers-only newsletters, sponsored newsletters or newsletters that are part of bulk sales
• Suggest and supervise new experiments to grow the audience for these products, and to identify potential new titles
• Good understanding of audience segmentation analytics and come up with ways to apply them to daily work, and keep abreast of the best industry trends and practices
• Deliver in-depth reports on performance, audience growth, with proposals for implementable next steps
• You will be expected to use the CMS to set up, make changes and deploy newsletter titles on your own

Requirement

• Strong communication and collaboration skills as you will be liaising with various stakeholders on a range of areas from content to designing to analytics
• Keen interest in news and current affairs, and a good writing style
• Familiarity with Google Analytics is a big plus.
• Prior developer or design understanding and knowledge will be preferred

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will work with Prof. Noah Lim under a project on Multicomponent Formulations For Coatings That Increase The Shelf Life of Perishable Goods.

The main responsibilities of the position include:
1. Participate in project operation.
2. Fruit market survey.
3. Screening and optimization of edible components for fruit extension shelf-life coating formulation.
4. Structure analysis of formulated coating/thin film

Qualifications

• Qualifications / Discipline: Bachelor Degree in Chemistry/Materials/Food Science and Technology.

• Skills: SEM, Confocal Microscope, FTIR, HPLC, sensory evaluation, etc.

• Experience: With expertise in food science, formulation development, polymer science, biomaterials.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Delivering excellent service to ensure high levels of customer satisfaction.
  • Motivating the lab store team to meet objectives by training and mentoring staff.
  • Work with the Procurement Head business strategies to attract new customers, expand store traffic, and enhance profitability.
  • Hiring, training, and overseeing new staff.
  • Responding to customer complaints and concerns in a professional manner.
  • Ensuring store compliance with health and safety regulations.
  • Developing and arranging promotional material and in-store displays.
  • Preparing detailed reports on buying trends, customer requirements, and profits.
  • Undertaking store administration duties such as managing store budgets and updating financial records.
  • Monitoring inventory levels and ordering new items.
  • Ensure all operations are conducted within recognized industry health and safety regulations.
  • Devise metrics to measure lab store status and report these figures during monthly management meetings.
  • Conduct internal audits to ensure compliance with health and safety regulations

Qualifications

• General degree, preferably in Supply Chain or Logistics
  • At Least 1 year of relevant Lab Supplies Store or Procurement experience
  • Good interpersonal, communication and people management skills
  • Result oriented, strong attention to details and time management skills
  • Demonstrates commitment to teamwork with good analytical and project mgt skills
  • Experience as a change agent in an organization
  • Familiar with B2B or B2C system
  • Financial and Business Savvy
  • Proficient in Microsoft Office, BI tools.

JOB DESCRIPTION:

1. Clinical Support:

• Assist podiatrists during patient examinations and treatments.
• Prepare treatment rooms and ensure they are stocked with necessary supplies.
• Sterilize and maintain instruments and equipment.
• Help patients with mobility issues or other needs during their visit.
• Educate patients on prescribed treatments and assist with at-home care instructions.

2. Administrative Responsibilities:

• Greet and assist patients in person and over the phone.
• Schedule appointments and manage the clinic's calendar.
• Handle patient registration, including updating and maintaining patient records.
• Process billing and insurance claims.
• Collect payments and provide receipts.
• Manage inventory and order supplies as needed.
• Handle general office tasks such as filing, faxing, and email correspondence.

3. Customer Service:

• Provide excellent customer service to patients, addressing inquiries and concerns.
• Ensure a welcoming and comfortable environment for patients.
• Communicate effectively with patients, colleagues, and external contacts.

REQUIREMENTS:

1. Education and Experience:

• Previous experience in a medical or healthcare setting is preferred.
• Knowledge of podiatry terminology and procedures is a plus.

2. Skills:

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in using office software and electronic health record systems.
• Basic knowledge of medical billing and insurance processes.

3. Personality Traits:

• Compassionate and empathetic towards patients.
• Detail-oriented with a focus on accuracy.
• Team player with a positive attitude.
• Ability to handle stressful situations with professionalism.

Responsibilities:

· Answering phone calls and queries and direct them to the relevant personnel

· Upon admission, updating of bed side information which contains name, NRIC, dialect group, date of admission, date of birth, fluid consistencies, diet, drug allergy and fall risk, wheelchair tags, photo taking, medicine box label, cabinet labels, case notes labels and IMR photos

· Updating of diet information and new admissions

· Updating censor list and MFEC card holders

· Scanning and liaising with NHG Pharmacy for supplies and changes on Inpatient Medical Record after each doctor's round and when supply of medication runs low

· Ordering of stationery and dry stock and receiving the goods

· Assist Nurse Manager with medical, supplement and linen supplies ordering

· Manage the different stores and track stock levels

· Liaising with driver to collect and send medications to NHG Pharmacy

· Assist with booking residents' medical appointments

· Book Ambulance driver for discharge of residents from hospitals and appointment to hospitals

· Liaising with residents' families and residents for collection of payment and other matters arising

· Collecting data for residents' or staff ID, uniforms and shoes

· Coordinating between HR and staff for medical examination, renewal of passport/ work permit and opening of bank accounts

· Recording minutes of meetings, community meetings and fire drills briefing

· Setup conference room for meetings & talks

· Ensure timely update of staff training records

· Filing of photocopied of invoices and task-log-in forms for medical specialists/ doctors

· Receive and distribute donation items from public

· Preparing weekly, monthly and yearly statistics reports

Qualification:

· GCE 'N', 'O' Level or ITE Certificate (preferable in Office Skills)

· Proficient in MS Word/ Excel/ PowerPoint/ Outlook

· Preferably with experience in healthcare or service industry

Job Description:

We are looking for a sales and customer service oriented individual to join our team as a Ecommerce Live Host & Social Media Specialist (full-time). As a Live Host cum Social Media Specialist, you will be responsible for engaging with our viewers during live stream, promoting company products and posting social media content to drive customer engagement and platform presence.

Responsibilities:

• Conduct live broadcasts on marketplaces like TikTok & Shopee, providing engaging and informational content to attract and retain viewers.
• Interact with viewers through comments, likes, and live chat in a professional and timely manner.
• Introduce and showcase products, highlighting their features, benefits, selling points and user experience to generate interests and sales.
• Maintain a consistent intonation and image throughout the live stream, aligning with the company's image.
• To make the live session as happening and engaging as possible with no moments of silents allowed.
• Posting social media contents everyday to drive engagement with viewers.
• Social media contents needs to create value & promote company brand or products.

Working Hours:

• Flexible working hours. Will advise further.

Pay Structure:

• $1800 Basic + Commissions

Requirements:

• Strong and excellent communication skills.
• Fluent in English.
• Other language like Mandarin or Bahasa is a plus.
• Ability to multitask and adapting to different situations while maintaining a positive attitude and intonation.
• Very good understanding of our products and customers demographics.
• Sales skill to effectively and efficiently showcase, promote and sell our products.
• Strong engaging skills to retain and attract new viewers.
• Creativity and innovation in generating engaging content ideas and interactive activities.
• Prior experience as a TikTok Content Creator, Live Stream Host, or experience in sales role is a plus.
• Comfortable hosting in front of camera.
• Singaporean

What To Expect ? :

• Product training will be provided.
• Support will be provided during live streams.
• No toilet breaks allowed when live is ongoing (2H per session).
• Live will be conducted in a air-conditioned room.

This person will provide support for the Middle and High School (MS/HS) Principal in completing their daily tasks in order to help them remain organized and effective in their role as instructional leaders.

1. Able to assist with Substitute Teachers schedules, attendance and timesheets
2. Able to keep track and process Faculty attendance
3. Assists in classroom materials, photocopies and equipment
4. Experience in assisting Principal to maintain clear communication with parents and students through the various communication channels.
5. Assist with record-keeping, both electronic and paper.
6. Able to schedule MS/HS classes in PowerSchool
7. Able to collate monthly MS/HS activities calendar
8. Communicate after school activities to students, parents and teachers
9. Coordinate buses and various activities for MS/HS field trips
10. Support Principal in clerical tasks
11. Able to organize Graduation for HS students

QUALIFICATIONS:

1. Bachelor’s degree preferred.
2. Proficient in computer skills, including google suite applications and Microsoft office.
3. Proficiency in spoken and written English.
4. Highly organized, detail-oriented, and a problem solver.
5. Excellent interpersonal and communication skills.

Our company is currently hiring Part-time Dental Assistant

(Flexible number of days per week)

• Assisting dentist during treatments
• Sterilizing and cleaning of instruments, equipment and clinic
• Related lab work such as casting of models and handling of lab cases
• House keeping duties in maintaining cleaniness of clinic

Requirements:

• Genuine interest in healthcare and caring personality
• Positive attitude with initiative
• Min. 1 year of dental assisting experience required

Salary negotiable; according to years of experience and qualifications

Interested candidates do submit your application or contact us at [email protected] to find out more!

What the role is

Allocation and System Department (ALSD) oversees the tenancy allocations and renewals of market and hawker stalls, including the tender policy of hawker centres. It drives the development and enhancement of systems.

What you will be working on

As an Assistant Manager/Manager in the Hawker Centres Group of NEA, you will work in the Allocation & Systems Department to plan and manage tenancy renewal of hawker stalls and ancillary spaces in partnership with Place Managers. You will be working in a fast-paced and dynamic environment which will require you to manage multiple priorities and stakeholders at the same time. You will be responsible for the following:

• Plan, manage and coordinate tenancy renewal of hawker stalls and ancillary spaces on monthly basis
• Review expiring cases, consult internal stakeholders and seek management’s approval before making offer to eligible stallholders
• Partner stakeholders to propose, evaluate and implement changes to related policies/processes
• Attend to renewal requests and queries from external and internal stakeholders
• Consolidate and analyse statistics for internal and external purposes
• Review work processes to enhance services and increase productivity
• Handle any other special projects assigned

What we are looking for

The job might be for you if:

You possess the following qualities,

• Background in real estate, business or related fields preferred
• At least 2 years of relevant working experience in fields such as tenancy management, customer relations, service quality, procurement, digitalisation
• Proficient in Microsoft Office Excel, Word and PowerPoint
• Good interpersonal, written and communication skills
• Outgoing and pleasant personality
• Mature, able to work independently, collaboratively and under tight deadlines
• Self-driven, resourceful and always ready to strive for improvement
• Organised, meticulous and able to multi-task
• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

To proceed, please proceed to https://sggovterp.wd102.myworkdayjobs.com/PublicServiceCareers/job/NEA-HBD-HUB/Assistant-Manager-Manager--Allocation---Systems-Department-_JR-10000026165

Job Description:

• Assist Producer/Director in production processes for drama, other programme genres and digital content as assigned, from pre-production to post-production.
• Manage production schedules.
• Assist in scouting, managing and contacting talents required for production.
• Conduct location checks and suggest suitable locations for filming and recording.
• Assist Producer/ Director during filming or studio recordings.
• Book and coordinate production facilities.
• Fulfill administrative production processes.

Job Requirements:

• At least A’ Levels or Diploma in Media Studies
• Ability to communicate effectively with all levels of staff and public.
• Ability to work independently.
• Effectively bilingual in English and Malay for business purpose.
• Strong interest in television and media.
• Ability to manage talents and performers.

#Automotive Industry

# Experience in audit,

# Location : near to Jalan Besar MRT

# 8.30am to 5.30pm /5days /1 year contract

JOB DESCRIPTION:

• Responsible for promoting and regulating the use of shared active mobility devices
• Make field trips to operators’ premises, parking locations, etc;
• Engage licensees and educate them perform compliance checks
• Perform user acceptance testing on system enhancements; and
• Undertake ad-hoc tasks assigned by your supervisor.

Requirements:

• Diploma in Accountancy, Business, Finance or other relevant discipline
• Experience in audit,
• Proficient in MS Office applications
• Good analytical, written and communication skills
• Able to work under pressure

Send your CV to [email protected]

My client, an US public listed company, sits within the smart technology/ automotive industry, and they have over 500 manufacturing sites world-wide.

Logistics Assistant

About the Job:

• Perform goods receiving & monitoring of warehouse inventory level.
• Liaise with freight forwarders and key suppliers to track movement of goods and on-time delivery.
• Ensure the compliance to 5S, FIFO & Kaizen rules.
• Assist in labelling work & secondary assembly, if necessary.
• Identify gaps of improvement and participate in improvement projects related to processes, system & system.

About You:

• NITEC/Diploma experience in the logistics/ manufacturing space.
• Knowledge in industrial engineering/ mass manufacturing is a plus.
• Exposure to SAP/ ERP system.
• Able to work in a warehouse environment, comfortable with moving heavy loads sometimes.

Job Responsibilities:

• Overall Responsible for Tenancy Matters of Tenants and Managing of Lease Issues with Tenants
• Site Management and ensure Compliance to Authorities regulations.
• Formulate strategies which encompass rental review
• Negotiate the renewal of Tenancy Agreements.
• Perform Credit Analysis on customers
• Develop and maintain strong Landlord-Tenant relationship.
• Responsible for Rental Collection and monitor Credit Control of Tenants
• Liaise with Legal Department on Legal Cases
• Handover/Takeover of leased units

Job Requirements:

• Diploma / Degree in Real Estate / Project and Facilities Management / Business Administration / Marketing
• Min 3 years of relevant working experience, preferably managing Industrial rental or Self Storage portfolio
• Bilingual in English and Mandarin (in order to handle queries and feedbacks from Mandarin speaking clients)
• Pleasant and cheerful personality with excellent communication and interpersonal skills
• Excellent organizational skills and able to work under pressure.
• A meticulous and responsible person with the willingness to learn and adapt
• Able to work independently with minimum supervision
• Able to work in a team

As we continue to grow, we are seeking a talented and experienced Assistant HR Manager to lead our Recruitment Division. If you are passionate about human resources, thrive in a fast-paced environment, and have a proven track record in recruitment, we want to hear from you!

Responsibilities:

Recruitment Leadership:

• Lead and manage the recruitment team to ensure the acquisition of top talent.
• Develop and implement effective recruitment strategies to meet the organization's hiring needs.

Strategic Planning:

• Collaborate with senior management to align recruitment strategies with overall business objectives.
• Analyze workforce trends and provide insights to support strategic workforce planning.

Candidate Experience:

• Oversee the candidate experience from application to onboarding, ensuring a positive and professional experience for all candidates.

HR Operations:

• Collaborate with other HR functions to streamline HR processes and ensure compliance with relevant employment laws and regulations.

Reporting and Analytics:

• Develop and maintain recruitment metrics and analytics to measure the effectiveness of recruitment strategies.
• 
  

Qualifications:

• Bachelor's degree in Human Resources or a related field.
• 2 years of proven experience in recruitment, with [X] years in a leadership role.
• Strong knowledge of HR best practices and employment laws.
• Excellent communication and interpersonal skills.
• Proven ability to build and maintain positive relationships with internal and external stakeholders.

If you are a strategic thinker with a passion for recruitment and a proven track record of success, we invite you to apply.

To apply, please submit your resume and a cover letter detailing your relevant experience to [[email protected]].

Responsibilities:

• Handle payroll, yearly Auto-Inclusion Scheme submission and leave management - own the payroll process and contribute to its continuous improvement
• Administration/Employee Data Management matters
• Handle recruitment matters pertaining to interns
• Support recruitment process (including recruitment, on-boarding, confirmation, off-boarding and orientation)
• Data management of leave and claims in HRIS
• Support performance appraisal process and compensation and benefits activities
• Childcare leave claim submission and tracking
• Support work pass matters (New applications, renewals, cancellations)
• Handle and resolve employee queries
• Other ad-hoc tasks assigned

Requirements:

• Education – Diploma/degree in Human Resources or equivalent
• Experience – 1 year of experience in similar field
• Language – English required, and Mandarin preferred (to liaise with China and Taiwan counterparts)
• Computing – Advanced MS Office
• Personnel and Human Resources — Knowledge of labour law (MOM)

Responsibilities:

This role is responsible for providing business support assistance, corporate strategy(executional) support, and coordinating marketing communications for the CEO office. The role reports to CEO and involves handling various tasks and responsibilities in both offices to ensure the smooth functioning of daily operations and the overall efficiency of the business and the responsibilities associated with the role :

Business Support:

• Provide full secretarial and executive administrative support for the CEO and CSO (Chief Strategy Officer)
• Detailed minute-taking during meetings and presentations during management meetings and when needed by CEO and/or CSO
• Coordinate the corporate communication and prepare corporate presentations needed for internal purposes or external correspondence
• Liaise with Legal Counsel and Regulatory Compliance on managing matters of the business
• Manage scheduling, prioritization and preparation for all engagements and coordinate/plan travel schedules involving the CEO and CSO, and Senior Management Team(where needed)

Corporate Strategy Support:

• Preparation/compilation of management reports, statistics, presentations, meeting agendas, as well as prepare presentation materials for strategic meetings
• Support on corporate strategy project management and tasks
• Understanding budgeting and expense management – financial acumen will be advantageous
• Act as the prime interface to the CEO and working teams, specifically the senior leadership
• Support marketing communications with the Marketing team in terms of project administration and
• Organise CEO office events and team-building sessions
• Other ad-hoc duties as assigned by the CEO

Pre-requisites:

• Education: Degree/ Diploma, Business or the Sciences
• Experience needed: 3 to 5 years of working experience, preferably with the management level
• Professionalism: Maintaining a high level of professionalism in all interactions, including dress, demeanor, and good communication skills, both written and verbal, is crucial in representing the executive and the organization.
• Resourcefulness: ability to find creative solutions to challenges or locate information quickly. Resourcefulness is a valuable trait
• Multitasking capabilities and Flexible: Handling multiple tasks simultaneously and the ability to juggle various responsibilities in a highly organised without becoming overwhelmed is essential. Being flexible and adaptable is key to meeting the shifting demands and a fast-paced environment
• Proficient in MS Office applications (Outlook, Words, Powerpoint, Excel etc) especially Excel and Powerpoint

• Mondays to Thursdays: 7:15am to 4:15pm, inclusive of 0.5 hr lunch break
• Fridays: 7:15am to 3:45pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted publicholidays

Scope:

Reception

1. Manage Front Desk duties with customer service mindset meeting the realist challenges and demands of a Primary School setting
2. Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where calls are volumous)
3. Maintain customer related information when required, eg phone log.
4. Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents
5. Handle daily varied demands and queries from parents/students/ vendors/saff etc
6. Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
7. Handle/support situation when students’ vomit, soiled their clothes
8. Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent
9. Assist in receiving of goods and incoming mails
10. Maintain tidiness of the Reception area at all times

General Admin

1. Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students
2. Attend to students leaving school early
3. Assist in the dissemination of information: school circulars, parents’ messages
4. Manage stock of spare uniform
5. Keep stock of first aid items
6. Maintain the forms in the reception trays to ensure forms are current and replenished timely
7. Assist in Primary One registration such as making photocopies of documents; calling parents to submit forms etc
8. Support any othergeneral admin duties as and when required.
9. Any other duties assigned by School Leaders/HODs/AM/OM.