ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

• Source quotes, raise purchase acquisitions, ensure good follow up and proper record keeping
• Perform full administrative support to the department
• Perform leave application and OT submission
• Any other duties as assigned from time to time

Requirements:

• At least a Diploma holder in relevant discipline
• Minimum 3 years working experience in administrative duties
• Ability to communicate well in English and good telephone etiquette are essential
• Computer skills in MS Office
• Good organisational and communication skills

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

• Job Highlights
• 5 days work week
• Immediate position available

Job Description

• Answering phone calls
• Coordinate office activities
• Provide general administrative support including data entry, filling, etc.
• Other ad-hoc duties assigned by management
• Preparation of all Billing documents for Business Units (*Credit Note, Quotations, Delivery Orders (DOs), Invoices).
• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Document management and filing.
• Manage overhead contracts, invoices and payments.
• Help manage staff medical insurance.
• Administrative support to top management – as required.

Job Requirements:

• GCE 'O' Level or Diploma
• Responsible and positive attitude

Admin/Accounts

Full Time Permanent

Assist with day to day operations of the Admin & accounts functions and duties.

• Handle, process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Handle administrative tasks such as data entry, photocopying, filing, scanning and company daily financial activities.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Manage work pass application, renewal and cancellation.
• Assist in payroll preparation by providing relevant data (timesheets, absences, leaves, etc).
• Conduct initial orientation to newly hired employees.
• Handle employee's repatriation process.
• Assist our recruiters to source candidates and update our database.
• Any other duties as assigned by the management.

Qualifications:

• Minimum 2 year of experience in administrative and HR roles.
• Postgraduate Diploma /Bachelor degree
• Strong understanding of HR practices and labour laws.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in HR software and Microsoft Office & Software.

Job Responsibilities:

- Generate Delivery orders and invoices

- Answering phone calls

- Printing, Sorting, Filling of Delivery Order and Tax invoice

- Mailing of Tax invoice to customers

- Issue Debit and Credit note

- Ordering of office equipment and stationeries such as toner, A4 paper, envelop and etc…

- Sending Statement of Accounts to customer every month

- Arrange courier service as and when required

- Prepare invoice and packing list

- Consolidate and submit petty cash summary to accounts every month

- Attend sales inquiry and process order via email / phone calls

- Process PO to vendors

- Update and follow up with customer outstanding order

- Liaise with customer of goods collection method and payment

Job Requirements:

- GCE ‘O’ / Nitec or equivalent;

- 1 - 2 years of relevant experience

- Team player with positive attitude, easy-going and flexible.

- Able to start work immediate

- Working location at Tuas with transport provided

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Job Highlights

• Contract Duration: 12 Months.
• Nearest MRT Station: Caldecott MRT.
• 5 Working Days per Week.

Responsibilities

• Assist in the division’s administrative tasks.
• Evaluation of events/ functions.
• Support officers in monitoring and coordinating reports and documents for projects.
• Assist in organising events.

Requirements

• Singaporean only.
• Knowledge or experience in secretariat/administration/events management would be advantageous.
• Proficient using Excel.
• Minimum Degree.

Interested candidates please click “Apply Now”.

We regret to inform that only shortlisted candidates will be informed.

Angelle Patrick John

Fulfillment Team

BGC Group Pte Ltd

EA: 05C3053

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

RESPONSIBILITIES:

• Checking operation outlet sales report and transactions
• Checking operation staff commission and incentive
• Checking outlet promotion guideline and make sure staff follow
• Checking outlet admin SOP
• Do roaster and attendance
• Others ad hoc ops admin task

REQUIREMENTS:

• Minimum GCE “N” Level and Above
• Meticulous and detail in work

JOB PURPOSE

To provide excellent and effective duties / administrative support to the Corporate Management - Office & Facilities Management, thereby contributing to the smooth backend operations of Singapore Red Cross Society.

PRINCIPAL ACCOUNTABILITIES

1. Operations

• To provide administrative paperwork support in the daily operation of the Admin Department.
• To manage the Office Management’s Assets Tagging and Tracking.
• To facilitate Stationery, Toilet and Pantry Orders and Distribution.
• General upkeep of the office.
• Oversee the schedule and duties of the Cleaner.

2. Administration

• Recording of official travels for staff, Council Members and Volunteers.
• Assist in tracking and renewal of contract with OM & FM Teams.
• Processing of monthly bills of the Society.
• Assist with procurement of general office supplies/purchase.
• Provide general administrative support whenever required.
• Data entry.

3. Any Other Duties

• Participate in Society events/activities, which occasionally occurs on weekends.
• To cover banking and reception duties in Receptionist’s leave of absence and meal hours.
• Work closely with Admin volunteers.
• Any other duties, as and when required.

JOB SPECIFICATION

Qualifications

• Minimum Diploma, preferably in the field of Administration or equivalent.

Experience

• Preferably with 1-3 years of relevant experience in general administrative duties.

Additional Skills & Knowledge

• Good knowledge in G-Suite will be an advantage
• Responsible, dedicated and hardworking
• Possess initiative and meticulous in work
• Good organisational skills and ability to multitask
• Good interpersonal skills, initiative and able to work independently and as part of a team
• Proficient in MS office applications

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Administrative Support:

• Provide general administrative assistance to the management team.Maintain and organize company records and files.
  Prepare reports, presentations, and other documents as needed.
  

Payment Monitoring:

• Oversee and manage the payment processes, including vendor invoices and employee reimbursements.
• Verify and reconcile invoices against purchase orders and delivery receipts.
• Ensure timely processing of payments and follow up on outstanding invoices.

Budget Management:

• Assist in preparing and monitoring departmental budgets.
• Track expenditures and provide regular budget status updates to management

Supplier Relationship Management:

• Maintain relationships with suppliers and vendors, ensuring compliance with payment terms.
• Coordinate with suppliers to resolve any payment discrepancies or issues.

Compliance and Reporting:

• Ensure compliance with financial policies and procedures within the organization.
• Generate financial reports related to payments and expenditures as required by management,

Coordination and Communication:

• Collaborate with other departments (e.g., finance, procurement) to ensure smooth operations.
• Communicate effectively with internal and external stakeholders regarding payment issues.

Data Management:

• Maintain accurate and up-to-date financial records in the company's accounting system.
• Prepare and maintain spreadsheets and databases for tracking payments and expenses.

Ad-hoc Duties:

• Assist with special projects and initiatives as directed by management.
• Participate in training and development programs to enhance skills and knowledge in financial management.

Qualifications:

• Diploma in finance, accounting, business administration, or related field.
• Previous experience in administrative roles, preferably in the food industry.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Able to adapt to a fast-paced and evolving environment.

• Perform a full range of coordination and administrative duties, including but not limited to invoicing, data entry, document filing, invoice verification, and preparation for payment
• Efficiently manage documentation, including printing and filing
• Handle incoming phone calls and reply WhatsApp
• Request quotations and negotiate contract terms with internal and external partners
• Carry out any other ad-hoc administrative duties and operational support as required or assigned by the Manager.
• Handle requests, feedback, and queries professionally
• Review and ensure the accuracy of all invoices
• Work closely with internal stakeholders to ensure smooth coordination of documentation
• Any other roles/duties as assigned

Job Requirement:

• At least Diploma, Advanced Diploma, Bachelor’s Degree in Business Administration or equivalent
• At least 1-2 years of related working experiences

- Warehouse administration assistant - Mon to Sat (AM; 830am to 1.30pm)

- Basic computer knowledge is a MUST & updating of E-Commerce portals (Shopee / Lazada, etc.)

Monday to Saturday :

8.30am to 1.30pm

(This post requires working from Monday to Saturday. morning periods only)

This post is in a Warehouse Environment & the support role includes basic 'stock take', basic parcel checks / packing.

Key Accountabilities:

Responsibilities:

• Act as a primary point of contact between the Project Director and internal/external stakeholders.
• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders.
• Draft, edit and proofread emails, reports, and other documents
• Organize and maintain files, documents, and records for easy retrieval.
• Conduct research, compile and update information as needed for project
• Coordinate events, campaigns and projects as directed by Project Director.
• Collaborate with other team members to ensure smooth project workflow.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Schedule and coordinate appointments, meetings, and events for the Project Director.
• Ensure efficient time management to maximize productivity.
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare travel expense reports in a timely and accurate manner.

Job Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Management or equivalentAt least 3 Year(s) of working experience in the related field is required for this position.
• Able to work independently with minimum supervision.
• Preferably experience in construction site environment
• Strong interpersonal skills and ability to communicate at all levels

Admin Executive

JD :

- Responsible for Billing process, issuance of Delivery Order and Sales Invoices.

Liaise and coordinate with sales teams on order processing and delivery arrangement.

Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to

customers within the timeframe.

- Issue PO to vendor and follow up on the scheduled delivery.

- Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

- Prepare meeting minutes and disseminate to relevant parties.

- Attend to phone calls and email queries.

- Any other duties assigned.

Required skills:

- Alert and responsive to WhatsApp’s, WeChat and email

- Able to read and write in Chinese to liaise with overseas counterparts

- MS Excel, MS Office, MS Word

- Good interpersonal skills

- Able to work independently in a fast-paced environment.

- Well versed in MYOB

- At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Handle general office tasks, admin and duties

Generate and prepare reports, quotations, POs and contracts

Schedule and co-ordination of appointments between team and customers

Maintaining proper filing of documents at all times required by team

Purchase, source and liaise with suppliers

Perform reception duties and attend to incoming calls and visitors

Daily report and update

Handle incoming and outgoing email enquiries and facsimile

Ensure timely calculation and compilation of workers’ timesheet

Assist in management and coordination on foreign workers related matters

Manage and arrange travel arrangement

Ad-hoc duties as assigned

Job Description :

• Good communication and problem-solving skills

• Excellent interpersonal skills

• Dedicated as well as hard working individual with the intercommunication skills to work at all the level of organization.

• Helpful and well-mannered

• Working tirelessly to enable the growth and development of organization that is customer centric and outward-looking.

• Raising of Service Requests, Tracking of SRs, assets and organizational activities

• Maintaining Assets tracking and movement

• Broadcasting of Patches and Scheduled Maintenance

• Logging case and escalating to engineers, Email Transactions

• Issue RSA token and Internet Separation Devices and maintaining the asset inventory of it as well

• Proficient in Microsoft Office applications, Windows VISTA / Windows7/ Windows8

We are seeking an experienced HR Specialist with expertise in managing payroll, pass applications and compliance with the Ministry of Manpower (MOM) regulations in Singapore. The ideal candidate will have local knowledge and a proven track record in handling HR tasks. This role involves guiding and advising the team on best practices to ensure compliance and streamline HR processes.

• Ensure all HR processes comply with MOM regulations and provide timely updates on policy changes.
• Strong knowledge of MOM regulations and HR compliance requirements.
• Excellent organizational and communication skills to advise and guide the team effectively.
• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Prior experience in an HR role focused on MOM compliance or immigration processes is highly desirable.

We have a flexible work from home job as a Human Resource Officer.

Job scope:

- Work from home

- Flexible timing

- Sourcing and recruiting the right people for our organisation

- No cold call required

- Support will be provided

- High incentives of $1000 per successful placement (subject to terms and conditions)

Responsibilities:

• Responsible for the full spectrum of the HR functions, such as recruitment & selection, pass application, HR date update, training, HR Audit, performance appraisal etc;
• Require to identify and execute effective recruitment strategies & HR initiatives, contribute to staff training & development, etc;
• Assist in preparing of staff organization chat for Tender submission.
• Prepare for the reports that requested by Beijing HQ
• Update and maintain employees' data in the system and personal files.
• Other ad-hoc duties assigned by the management

Requirements:

• Diploma/Bachelor or above degree, in Human Resources, Business, Construction or related majors;
• More than 3 years of experience in a similar role, and experience in construction industry will be a plus;
• Excellent written and spoken skills, communication and negotiation skills
• Good command of both English and Mandarin is a must, with excellent proficiency in written Chinese (In order to liaise with the Chinese speaking associates
• 5 days work week

Responsibilities:

• Assist in recruitment and onboarding process of Part Timer, including but not limited to, advertisement, application screening and interview coordination.
• In-charge of work pass such as SP/EP/LOC/Dependent Pass application, renewal, e-Issuance, and cancellation of work pass.
• Update and maintain employees' data in the system and personal files.
• Filing and maintain up-to-date file records to enable quick retrieval which including update staff PCP and address .
• Handle staff insurance and medical issues (claims, work injury compensation, etc.)
• Design and conduct new employee orientations.
• Other ad-hoc duties assigned by the management.

Requirements:

• Min Diploma in Human Resources, Business, Construction or related majors;
• More than 2 years of experience in a similar role, and experience in construction industry will be a plus;
• Knowledge employment laws ;
• Willing/able and eager to learn, enthusiastic, teamwork and problem solving is a must.

Responsibilities:

• Responsible for the full spectrum of the HR functions, such as recruitment & selection, pass application, HR date update, training, HR Audit, performance appraisal etc;
• Require to identify and execute effective recruitment strategies & HR initiatives, contribute to staff training & development, etc;
• Assist in preparing of staff organization chat for Tender submission.
• Prepare for the reports that requested by Beijing HQ
• Update and maintain employees' data in the system and personal files.
• Other ad-hoc duties assigned by the management

Requirements:

• Diploma/Bachelor or above degree, in Human Resources, Business, Construction or related majors;
• More than 3 years of experience in a similar role, and experience in construction industry will be a plus;
• Excellent written and spoken skills, communication and negotiation skills
• Good command of both English and Mandarin is a must, with excellent proficiency in written Chinese (In order to liaise with the Chinese speaking associates
• 5 days work week

Job Description:

Provide full spectrum of HR and administrative support for foreign employee.

Responsible for monthly processing and submission of payroll and reports.

Manage the training and development needs of employee and administering the full spectrum of training and course.

Handle work pass applications, renewal and cancellation including arrange for repatriation of workers.

Handle work injury compensation claim.

Any ad-hoc duties as assigned.

Maintain employees’ information, leave records, compensation, health, and medical insurance.

Updating employees' leave entitlement and details from time to time.

Generate payroll a month for employees based on the attendance sheets.

Responsible for the arrangement of recruitment of employees, handling on-boarding and off-boarding of workers, including interviewing, signing of the contract, and updating of hiring ads.

Attend to inquiries from employees and resolve MOM/employee-related issues to ensure smooth support from HR.

Maintain and update the latest HR policies and procedures. Keep up to date on MOM guidelines, webinars from the industry, etc.

Consistently review, suggest, and update HR policies/ processes/ structures to ensure improvisation of the company HR department together with help of other departments.

Requirements:

A minimum of 1 year of HR working experience is needed.

Good interpersonal skills.

Able to speak Mandarin and English to liaise with Mandarin-speaking and English-speaking workers.

Relevant degree in business, human resource management, or other relevant disciplines

Familiar with MOM regulations.

Proficiency in Microsoft Office suite of products.

Excellent work ethic, and able to maintain high level of confidentiality in all areas of work responsibilities.

Experience in the construction industry is preferred.