Local E-Commerce and Renovation Company hiring part-time accounts, admin and HR executive

Working days & Hours:

• Any 2 days in office 10am - 4pm
• 1 day WFH, timing flexible, 5 hours

Job Scopes:

Admin:

1. Filing and organising of Company's mails, letters and documents
2. Maintain proper records of Company's assets and equipment
3. Process and maintain proper records of Company's insurances

HR:

1. Process and maintain proper records of employee's leave, MC
2. Process and maintain proper records of employee's monthly claims
3. Process and maintain proper records of employee's leave, MC

Accounts

1. File and upload all invoices and payments to suppliers and vendors accordingly to XERO
2. Tabulate and tally sales records with bank balances
3. Issue invoices to customers where needed
4. Process monthly payments including payroll
5. Process and reconcile incoming stocks with POs / order list

Requirements:

• 2 years experience in accounting role
• Diploma and above in Accounting
• SG
• Experience in XERO software
• Experience in Company ERP software

Deployment:

• Mondays to Fridays, 7:30 am to 4:30pm
• Contract Period : 01 Jan 2025 to 31 Dec 2025 (12 months)

Scope of Works:

Recess Duty:

• Daily supervision duty at Canteen during recess time (6 recesses a day) and lunch time (up to 2 lunches 3 times a week)

Teacher Relief Support

• Relief duty in looking after pupils in classes/CCAs that have no teachers in attendance during/after school as assigned by Year Heads

After-School Dismissal Duty

• Daily supervision duty at main gate during dismissal time

Exam Matters and Teaching Materials

• Prepare teaching resources for teachers and department heads
• Scan Optical Answer Sheets for P3 to P6 exams
• Check, count and sort report books according to class register numbers after exams

Other Duties

• Update P1 to P6 class allocation at the end of the year
• Print and check mass class allocation input
• Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms
• Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)
• Assist in pre-event administrative duties for P1 Orientation
• Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)
• Assist in packing goodies bags for events like National Day, Teachers’ Day, Children Day events and counting of pamphlets
• Collate pupils’ and parents’ feedback from pupils’/parents’ surveys
• Taking down and typing out minutes of Contact Time meetings
• Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads
• Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Deployment:

• Mon to Fri: 7.00 am to 4.00 pm inclusive of 30 min lunch break
• Service not required on Saturdays, Sundays and gazetted public
• holidays

Scope of Works:

Reception:

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration:

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Location: Buona Vista

Working days/hours:

Mondays - Friday Office hours

Job Description:

• Manual sorting, categorizing and tallying of applications form
• Checking of records in systems generated report tallies with hardcopy application records
• Checking of form received against database
• Archiving of Forms
• Checking of reports
• Any other adhoc duties as required by supervisor

Requirements:

• Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline
• Able to start work IMMEDIATELY !
• Possesses good interpersonal communication skills

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Location: Buona Vista

Working days/hours:

Mondays - Friday Office hours

Job Description:

• Manual sorting, categorizing and tallying of applications form
• Manual eyeball that records in systems generated report tallies with hardcopy application records
• Checking of form received against database
• Archiving of Forms
• Checking of reports
• Any other adhoc duties as required by supervisor

Requirements:

• Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline
• Able to start work IMMEDIATELY !
• Possesses good interpersonal communication skills

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

HOP MEDICAL CENTRE - TAMPINES

• Flexible work arrangement!
• No prior experience required. All training will be provided
• Part-time students, freelance professionals, Homemakers are welcome to apply
• Remuneration: ($12.50/hr - $15.00/hr or a minimum of $50 per deployment)
• Remuneration will be based on Role & Responsibility

Time: 8am to 12noon (Monday to Saturday only)

*** We offer regular part-time (3-6 month) contracts as well ***

Send in your details - [email protected] with the following information or apply online here:

• Name:
• HP:
• Availbility & Schedule ( i.e. Mon/Wed/Fri , weekly , whole month)

The Project assistant is a key member of our health screening team at the clinic.

He/she plays an integral role is ensuring the success of every screening throug support various job functions and delivering good customer service.

We welcome candidates who are able to commit to a regular basis.

He/she may be deployed to various roles depending on headcount and ground needs.

Various Roles and Responsibilities (deployed depending on ground needs):

1. Ushering: Greet participants. Give out the appropriate forms for participants to fill. Direct participants to the sitting area and be proactive is supporting the team in other functions when available

2. Registration: Register customers at the counter, collect payment and answer general questions. Ensure transactions are accurate

3. Biometrics Measurements: Conduct blood pressure, height and weight, vision checks and body composition measurements for participants. Ensure clear, proper and accurate recording

REQUIREMENTS:

• Reliable and Punctual
• Comfortable to commute island wide for events
• No experience is required as training will be provided.
• Min GCE A level or Diploma in any discipline.
• Excellent verbal communication skills
• Good customer service
• Hours may vary based on location, volume and needs.

Onboarding on December 2024

We are looking for HR Admin Officers who can help contribute to the smoothness of the daily HR operations, maintain accurate records, and supports the HR department in various administrative tasks. If you feel you are the right person for this role do send your resume to us!

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants for personnel.
• Other ad-hoc duties assigned by management.

Skills & experience needed:

• Singapore Citizen/Permanent Resident
• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience
• Strong service excellence mindset

Other Information:

• Location: Bukit Gombak, Hillview & Depot Road (Might have to rotate between 3 different locations)
• Salary: $2,200 - $2,800
• Performance Bonus
• 14 Days Annual Leave
• Duration: 5 Years (renewable)
• Working hrs: Monday to Friday: 8.30am to 6.00pm (Hours might be staggered subjected to team lead)

"This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA."

Salary: $2,500 – $3,500

Duration: 1 year contract

Location: Maxwell

Working Hours: Monday – Thurs 830am to 6pm; Friday 830am to 530pm

Job Scope:

• Assist with the transfer of existing officers e-documents into ePfile system
• Arrange tea sessions for new hires
• Manage temporary staff administration (including new requests, extensions, contract expiry, resignations, terminations)
• Verify temporary staff invoices
• Prepare and post weekly HR Announcements
• Record Management
• Support HR manager for events and ceremonies
• Coordinate and provide support for career fairs
• Assist with recruitment processes
• Any other duties as assigned by supervisor

Requirements:

• 1-2 years of experience in HR
• Good attention to details
• Ability to work under pressure and deliver within stipulated timelines
• Effective oral and written communication with good presentation skills
• Ability to work both independently and as part of a team

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

https://go.persolkelly.com/job/apply/10074

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22108817 Lin JingYuan

• Handle mail, packages, and visitor management daily.
• Assist with basic admin tasks, like data entry.
• Support office staff for smooth operations daily.
• Welcome and guide visitors with professionalism.
• Manage employee perks, celebrations, and vendor quotes.

Requirements:

• Minimum Dip holder with at least 1-2 years of relevant working experience.
• Prior working experience in coordinating events will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Provide the general day-to-day administration functions and duties.

Arrange/coordinate appointments and bookings for meetings and company car use.

Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking).

Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters.

National Immunization Registry filing (Employee's children under 12 years).

Japan Embassy (Marriage / Birth certificates translation) for DP application.

Administration of internship or WHP (New application) for Overseas students.

Business trip coordination (e.g., flight and hotel bookings, VISA applications)

Manage office supplies and factory inventory by working with the factory management and finance department.

Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes.

Local logistics and organization support and arrangements.

Keeps management informed through written and verbal reports (summarising information and identifying trends).

From time to time, the company has special projects and events. The GA team will also support full backend support.

Any other ad-hoc duties assigned.

Requirements

Candidate with minimum Diploma/degree in Business administration or related courses.

Minimum 5 years of experience in general administration, planning and administering executive services.

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)

Candidate with Excellent communication skills, Multi-tasking, and time management skills.

Having experience in accounting, Google Functions, and system automation is preferable.

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Responsibilities:

. Issuing quotation & Invoice

. Filling all documentation in proper

. Tracking invoice and follow up on outstanding payment.

. Attending phone call and email.

. Maintaining & filling of the office documentations

. Other admin duties.

Requirements:

• Minimum 1 years experience in similar position
• knowledge in Microsoft office (Word & Excel)
• Good working attitude and good team player.
• Excellent skills in communication and collaboration.

Working hours

5 days Work: 9am - 6pm

Location: East Side

• Handle general clients’ enquiries, quotations, order processing, and fulfillment
• Renewal company license
• Accounts Payable ( Invoices and Payments )
• Updating of suppliers/ vendors list
• In-charge in office administration work for Finance / Operation / HR department
• Workers injured insurance claim
• Follow up on company vehicles for inspection/Road Tax/Vehicle Insurance
• Handle in maintaining of workers timesheets to process and manage monthly payroll
• Documents controlling and filing
• Perform any ad hoc assignments as and when required

Secondary scope: -

• Sort and process staff claims
• Perform any ad hoc assignments as and when required

Responsibilities:

• Provide the general day-to-day administration functions and duties.
• Arrange/coordinate appointments and bookings for meetings and company car use.
• Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking).
• Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters.
• National Immunization Registry filing (Employee's children under 12 years).
• Japan Embassy (Marriage / Birth certificates translation) for DP application.
• Administration of internship or WHP (New application) for Overseas students.
• Business trip coordination (e.g., flight and hotel bookings, VISA applications)
• Manage office supplies and factory inventory by working with the factory management and finance department.
• Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes.
• Local logistics and organization support and arrangements.
• Keeps management informed through written and verbal reports (summarising information and identifying trends).
• From time to time, the company has special projects and events. The GA team will also support full backend support.
• Any other ad-hoc duties assigned.

Requirements:

• Candidate with minimum Diploma/degree in Business administration or related courses.
• Minimum 5 years of experience in general administration, planning and administering executive services.
• Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Candidate with Excellent communication skills, Multi-tasking, and time management skills.
• Having experience in accounting, Google Functions, and system automation is preferable.

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Admin Officer

Assist in handling and maintaining proper records of feedback or complaints received from the residents.

Assist the CM to attend Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer

Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.

Update trust accounts periodically of all transactions for the contributions, facilities' charges and deposits for receipts issuance to residents.

Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.

Establish and maintain proper filling systemt to ensure smooth documentation and adminstration of the estate.

Carry out regular of the content of the notice board(s).

Maintain inventory of office stationery and equipment maintenace record and perform general adminstrative duties.

Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.

Any other duties assigned by supervisor / manager.

Please take note of the following information:

*For location wise, you will be placed at site around west side.

Position: IT Project Administrator/Coordinator

Work Location: Ang Mo Kio

Responsibilities:

a. Member of the business operations centre to ensure service excellence and quality.

b. Accountable to ensure accurate project billability, cost and revenue forecast.

c. Drive performance improvements through process development and innovation.

d. Job Management function

i. Creation of sub-project codes for resource and cost tracking

ii. Raise IPCR (Inter Project Cost Recovery) in APEX (formerly SAP) for internal projects

iii. Setup billing plan and raise Sales Invoice Requisition (SIR) in IPMS system

iv. Provide weekly updates on work-in-progress projects

e. Maintenance Support function

i. Track customer contract and 3rd party vendor maintenance contract/license renewal

f. Procurement function

i. Raise Purchase Request in APEX (formerly SAP) and seek for necessary approval

ii. Adhere to corporate procurement policy

iii. Coordination with vendors

g. Line Admin function

i. Support staff onboarding/offboarding

ii. Work with HR to track staff certifications and trainings

iii. Organise team bonding events

h. Manage SharePoint workspace for enterprise content and document management, group collaboration and custom web applications development

REQUIREMENTS

• Candidate must possess at least a Degree in Business Administration or Information Technology - related studies with at least 2 to 5 years of relevant experience.

• Proficient in Microsoft Office applications especially Excel and PowerPoint.

• Knowledge of SharePoint tools, including ULS Logs, workflows, and SharePoint forms for tasks.

• Working knowledge of SAP and project management systems preferred.

• Working knowledge of Windows operating systems, as well as SQL Server, Power BI, PowerShell, and Office 365.

• Demonstrates good communication and listening skills.

• Result-oriented with strong problem solving skill, meticulous, proactive and resourceful.

• Highly organized, proactive, able to manage multiple priorities and meet business SLA.

• Able to collaborate and influence internal and external partners/stakeholders

• Strong leadership, interpersonal and conflict resolution skills

Responsibilities:

• Build & maintain good relationships with new and/or existing clients and provide quality after-sales service.
• Provides administrative support to sales department
• To follow up on all enquiries, preparing proposals where necessary
• Manage the CEO’s calendar
• Provide secretarial and administrative support to CEO
• Maintain strict confidentiality and professionalism at all times
• Any other ad-hoc duties as may assigned

Requirements:

• Able to multitask, prioritize, and manage time efficiently.
• ITE or Diploma in business studies, administration, or equivalent
• Proficiency in Microsoft Office
• Singaporean Only

• Provide general office admin support
• Full-cycle recruitment and on-boarding for new joiners.
• Administer work pass application, renewal and cancellation.
• Conduct new joiners' orientation and ensure smooth on-boarding for all new joiners.
• Handle internship recruitment.
• Sourcing, evaluation and purchasing of materials
• Provide admin support on daily sales operations
• Respond to customer enquiries as required.
• Data entry, ensuring database is up to date.
• Perform any other assigned projects duties.

Job Descriptions

• Administration include filing, faxing, cash collection
• Assist in bank forms and submission of application to banks
• Address inquiries and concerns from owners and/or tenants
• Other ad-hoc duties as assigned by the direct superior

Job Requirements

• Diploma in Administration or equivalent.
• Preferably with at least 2 years of relevant work experience.
• Proficient in Computer Skill such MS Office.
• Meticulous and have an eye for details, able to multi-task and independent.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

We are seeking a highly organized and motivated Business Executive to join our team and provide crucial support in supporting the business management of the manager. This would include recruitment and onboarding of new staff and assisting with tasks related to business team management, onboarding, insurance and investment services. The ideal candidate will possess excellent communication skills, a strong attention to detail, and a proactive approach to managing various responsibilities.

Responsibilities:

• Business Management:

Working closely with the manager to execute projects related to insurance and investment services. Track project timelines, milestones, and deliverables, and provide regular updates to the executive.

• Administrative Tasks:

Manage calendars, schedules, and appointments, ensuring optimal time management for the executive. Handle email correspondence, draft responses, and prioritize incoming communications. Organize and maintain important documents, contracts, and records related to insurance and investment services. Update SOPs

• Client Interaction:

Hotline Management. Liaise with clients to schedule appointments, gather necessary information, and provide updates on behalf of the manager. Maintain a professional and courteous demeanor when interacting with clients and stakeholders. Collecting referrals and testimonials from clients.

Character Traits:

• Critical thinker – ability to problem solve objectively
• Matured and independent to accomplish tasks given
• Ability to manage time and act with urgency on matters of priority;
• A team player;
• Shows the ability to manage multiple conflicting priorities without loss of composure;
• Ability to work well with the team;
• A person with integrity, and high level of confidentiality

Qualifications:

• Individuals with no prior work experience are open to apply.
• Proven experience in administrative roles, preferably within the financial services or insurance industry would be an advantage.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, CRM software and Canva
• Knowledge of financial concepts, investment strategies, and insurance products is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits:

• Competitive salary and possible performance-based incentives.
• Opportunity to work closely with industry professionals and expand your knowledge of the financial services sector.
• Room for growth and development within a dynamic and innovative environment.

Preparing daily operational job sheet

Preparing and update on ISO documentation

Assit on data entry

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

JOB RESPONSIBILITIES

· Provide general administrative support and coordinate office activities and operations to ensure efficient company operation

· Lease, maintain, and coordinate company dorms, manage rental agreements, and provide local services

· Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.

· Prepare proforma invoices, delivery orders, and packing lists for import/export transactions, adhering to all relevant regulations.

· Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.

· Assist with printing, scanning, filing, and managing company documents, as well as data entry and basic record-keeping tasks.

· Ensure that office supplies are stocked and organized, coordinate supply orders, and handle minor office maintenance needs.

· Provide backup support to other departments and teams whenever necessary

· Any other projects and ad hoc duties as assigned

JOB QUALIFICATIONS

· Strong sense of teamwork and service orientation

· Attention to detail and good problem-solving skills

· Excellent time management skills and ability to prioritize work

· Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment

· Self-driven individual and able to work independently with minimal supervision

· Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)

· Proficiency in Microsoft Office (Word, Excel, PowerPoint)

· Advantage will be given to candidates with prior experience handling import/export documentation.