Procurement Management & Sourcing

▪ Assist to embed the branch’s sourcing and outsourcing procedures in identifying, evaluating and selection of vendors

▪ Assist in the management of direct purchasing activities within the procurement unit, through managing end-user requisitions for facilities management services and consumable items and managing and monitoring of the procurement lifecycle.

▪ Monitor vendor performance to ensure compliance with contractual obligations

▪ Conduct regular reviews of vendor services to perform due diligence on vendors.

▪ Administer a central contract database to ensure adherence and compliance to regulatory and Head Office policies, DOA and agreed procedures.

▪ Act as point of contact for vendor liaisons for system malfunctions and rectification

▪ Support the tracking, measurement, reporting and evaluation of supplier performance through internal and external governance meetings

▪ Build and maintain relationships with stakeholders and both internal and external service providers.

Vendor Risk Management and Outsourcing

▪ Facilitate vendor assessment and registration

▪ Facilitate name screening checks

▪ Maintain an updated register of the onboarded vendors, required documentations and due diligence evidences in compliance to regulatory requirements.

Record management

▪ Assist with the record management process of the branch and work with record management vendor to ensure up to date accurate record of the items archived.

▪ Work with Group Corporate Services to implement the record management policy for the branch

▪ Oversee facilities upkeep and maintenance including liaison with contractors for improvements and rectifications.

[Kayslyn Lim Khai Ling] [Personnel EA Registration Number: R1104685]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

We regret that only shortlisted candidates will be contacted

Join Our Fun Family as an Administrative executive! ⭐

We’re on the lookout for enthusiastic and detail-oriented individuals to support our dynamic teams!

Job Responsibilities:

• Prepare and organise documents
• Documentation check using Microsoft word & Excel
• Manage appointment scheduling and phone communications
• Handle various ad-hoc tasks as required

Requirements:

• Qualifications: Local Diploma or Degree.
• Skills: Strong communication, interpersonal, and organisational skills
• Experience : Prior experience and proficiency in Microsoft word/Excel would be a plus!
• Communications: Proficient command of English

What are the benefits you can receive from us?

• Environment: Supportive and Fun Company Culture
• Career progression: Opportunities for career advancement
• Additional Performance incentives : attractive salary with performance incentives
• Travel opportunities: Frequent travel and development opportunities - regional and international
• Industry Insights: Gain valuable experience in the finance industry.

**Application Process:**

Interested candidates are invited to submit their resumes detailing their experience and suitability for the role. Note: Only shortlisted candidates will be contacted.

Are you ready to turn your passion for event planning into reality? At Creatives Dot, we invite you to join our dynamic team and create unforgettable experiences

Your responsibilities:

• Support the entire event lifecycle, from initial planning to final execution, including logistics, vendor management, and on-site coordination.
• Manage event sign-ups across various platforms.
• Facilitate seamless communication between clients, suppliers, and our internal team to ensure a smooth planning process.
• Provide administrative support, such as document preparation and RSVP management, while contributing creative ideas to enhance our events.

Benefits :

• A fun and engaging work environment.
• Personal coaching and mentorship to help you excel.
• Opportunities for performance-based rewards

Requirements:

• Previous experience in event planning and platform management is a plus.
• A diploma or degree in Event Management, Hospitality, Marketing, or a related field.
• Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Flexibility to work evenings and weekends during peak event seasons.

Job Details:

• Type: Part-Time/Full time
• Salary: $12-20/h

Location: In-person (Singapore)

Wondering how is it like working at Kenaris Salon?

Join us and unleash your talent! You may pick up skills such as salon management, customer service skills or explore your creativity on social media as well.

Call us at 9679 5873 or email your resume to us at [email protected] to find out more.

Kenaris Salon

Financial Close and Reporting

• Manage period-end closing process
• Responsible for balance sheet substantiation and ensure timely GL accounts reconciliation
• Research technical accounting issues for compliance
• Lead the local team for Group Finance system projects and Group financial controls and reporting inititiaves

Statutory Reporting and Audits

• Prepare annual financial statements and accounting schedules
• Liaise with external auditors on relevant matters
• Manage external audit process
• Manage internal audit review on Singapore Finance functions.

Regulatory Reporting

• Manage the preparation of local regulatory reporting
• Maintain and implement effective controls over finance systems and process of Regulatory Reporting
• Responsible for review and accurate submission of MAS returns.
• Implement effective tracking mechanism for all MAS query and notification to ensure timely compliance of all regulatory reporting requirements.
• Manage external vendors (if any) for regulatory reporting system implementation and maintenance
• Lead the local team for any new local regulatory reporting project and initiatives

Tax Filing / Tax Query

• Manage and comply with local tax filings including corporate income tax and indirect taxes

[Kayslyn Lim Khai Ling] [Personnel EA Registration Number: R1104685]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

We regret that only shortlisted candidates will be contacted

• Work with SCM team to identify the pain points within the current monthly reports.
• Involve in the business requirement, gathering, documenting the SCM report requirement.
• Work with IT analytics solution team to identify the data source and define the report framework
• Compile data into report and Power BI presentation
• Support / provide guidance to users on report interface, user acceptance test and Go Live support
• Understand the Demand and Supply planning process
• Lead the development of SCM report / dashboard

Key Job Requirements

• Strong knowledge of supply chain functional areas including but not limited to supply planning and demand forecasting, inventory management
• Working knowledge of computerized ERP environment, preferably SAP systems, TM1 system\
• Good with Power BI, Microsoft excel, and MS office tools
• Basic SQL knowledge is a plus

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

We are seeking a highly skilled and experienced CTRM (Commodity Trading and Risk Management) Project Manager with a background in management consulting and deep expertise in commodity trading and oil / petroleum. The ideal candidate will play a crucial role in managing projects on the implementation and optimization of CTRM systems, leveraging their skills to deliver effective solutions.

Key Responsibilities:

• Develop comprehensive project plans, including scope, goals, deliverables, and timelines.
• Ensure that all projects are delivered on-time, within scope, and within budget.
• Act as the primary point of contact for all project-related matters.
• Establish and maintain relationships with clients, suppliers, and other stakeholders.
• Communicate project expectations and progress to team members and stakeholders in a clear and timely manner.
• Allocate project resources effectively and efficiently.
• Monitor resource utilization and adjust plans as necessary to meet project objectives.
• Manage project budgets, including forecasting and tracking expenses & identify and mitigate potential project risks and issues.
• Develop contingency plans to address potential obstacles.
• Ensure compliance with industry standards and regulations.
• Track project performance using appropriate tools and techniques.
• Report and escalate issues to management as needed.
• Provide regular project updates and status reports to stakeholders.
• Ensure that all deliverables meet the required quality standards.
• Implement and manage quality control processes throughout the project lifecycle
• Conduct post-project evaluations to identify areas for improvement

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• PMP, PRINCE2, or equivalent project management certification
• Project management experience within the oil / petroleum commodities
• Experience of project management as a consultant
• Proven track record of managing projects from initiation to completion.
• Experience with resource allocation, budget management, and risk assessment.

Skills:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools (e.g., MS Project, Asana, Jira).
• Ability to work under pressure and meet tight deadlines.
• Analytical mindset with problem-solving abilities.

• To visit newly admitted patients and to ensure patient’s confidentiality at all times.

• Conduct regular visits to wards to check on patient’s well-beings/ address requests/ potential feedbacks/ complaints

• To be able to provide service recovery for potential feedback/ complaints that are addressed

• Redirect patients based on mitigating routes during different phases of renovation/ lift prioritization based on an emergency matrix

• Escalate crucial issues to Service Executive if beyond scope for service recovery

• Report and track patients whom service recovery has been provided to

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

• To visit newly admitted patients and to ensure patient’s confidentiality at all times.

• Conduct regular visits to wards to check on patient’s well-beings/ address requests/ potential feedbacks/ complaints

• To be able to provide service recovery for potential feedback/ complaints that are addressed

• Redirect patients based on mitigating routes during different phases of renovation/ lift prioritization based on an emergency matrix

• Escalate crucial issues to Service Executive if beyond scope for service recovery

• Report and track patients whom service recovery has been provided to

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Shunsui Group, the 6-time Michelin Plate Singapore awardee, is urgently looking for an experienced Hot Kitchen Chef at Yakitori omakase restaurant to be on board.

Job Description

- Managing the hot kitchen of the Yakitori omakase and a la carte restaurant.

- Manage inventory of ingredients

- Maintain cleanliness of the outlet

- Guide and coach junior staff

Requirements

-Minimum of 3 years experience at relevant Japanese restaurants.

-Skilled in Yakimono, Agemono, and Nimono.

Job Details

6 days/week working days

Salary: from $4,600 to $5,500, depending on your experience and skills

Responsibilities:

• Responsible for planning and implementing the execution of preventive and corrective programs within schedule in compliance to regulatory standards and requirements.
• Perform troubleshooting/ faut diagnosis/ failure analysis to determine cause of failure for equipment.
• Development of Standard Operating procedures (SOP) and Work Instructions (WI) to technicians to develop their competence.
• Develop and perform Risk Assessments to evaluate mitigation measures for all maintenance activities.
• Establish and maintain proper document system to achieve all jobs internally for sharing and audit purposes.
• Assist in identification, planning and reviewing of necessary training needs for mentoring and coaching of maintenance staffs.
• Preparation and write maintenance and spares consumption report.
• Perform other duties as instructed by Management.

Requirements:

• Degree in Engineering or related discipline
• 2–3 years of relevant work experience
• Ability to relate work with different stakeholders
• Proficiency in Excel, Words and Powerpoint
• Able to think and work independently and as a team member in a challenging environment

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Responsibilities:

• Support ports in achieving outbound/inbound targets and optimize vessel allocation.
• Monitor and analyze vessel performance, loading factors, daily positions and allocation to take necessary actions.
• Resolving any operational issues that may arise from commercial perspective.
• Monitor market trends, competitor activities, and customer developments.
• Maintain pricing efficiency, costs and provide analysis on contribution.
• Maintain effective relationships with stakeholders, including international freight forwarders and agencies.
• Assist Trade Manager to perform simple P&L analysis, support feasibility service studies and actively participate in business development initiatives.

Job Requirements

• Degree in Business or equivalent with 2-3 years of relevant shipping/freight forwarding experiences
• Strong analytical, negotiation, and communication skills.

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notifie

Salary: Locum $12/h, Contract up to $2600

Duration: Locum OR 3 months contract (convertible to perm)

Location: Dhoby Ghaut

Working Hours: Mon-fri 8am-5pm, Sat 8-1230pm

Description:

Provide receptionist duties at front counter

• Ensure accuracy of clinical data entry into computer system

• Maintain filling system, coordinate appointments and other admin duties

• Liaise with various insurance company and make payment arrangement

• Any other task as directed by the Clinic Manager or Doctor

Requirements:

Minimum Diploma

Clinic Assistant experience required (using plato/other systems)

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Manage and issue stationery to staff/students
• Oversee reception counter and meeting rooms
• Support logistics for school events effectively
• Assist faculty with printing tasks promptly
• Arrange office spaces for visiting academic staff

Requirements:

• Minimum A Level/Dip/Deg holder.
• Prior working experience will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Summary:

The Junior Designer, Spatial Experience will play an essential role in enriching visitor experiences through interactive and multimedia content. You will understand and interpret the client’s brand’s design language, contributing to the creation of dynamic digital assets that seamlessly integrate with spatial designs. Collaborating closely with the Senior Experiential & Spatial Designer, you will help develop multimedia elements that elevate SM Connect’s projects.

Responsibilities:

• Support the design and production of multimedia assets, including motion graphics, interactive displays, and digital content.
• Collaborate with the Senior Designer and Creative Director to ensure a cohesive blend of content and spatial design.
• Participate in brainstorming sessions, contributing fresh ideas and perspectives.
• Assist in preparing visual aids and mockups for project presentations.
• Stay updated on new multimedia tools and techniques to bring innovative solutions to the team.

Requirements:

• 3+ years of experience in digital content creation, with a focus on interactive or multimedia design.
• Experience with multimedia design software, such as Adobe After Effects, Premiere Pro, and Unity/Unreal Engine.
• Portfolio showcasing interactive and multimedia projects that enhance spatial designs.
• Strong collaborative spirit with the ability to take feedback and apply it effectively.
• Motivation to learn and grow within a team-oriented environment

SM Connect, a part of the Swan and Maclaren Group, is dedicated to crafting immersive and interactive experiences that go beyond traditional design. By integrating technology, art, and human-centric storytelling, we transform spaces into vibrant, engaging environments. We work with brands spanning across Exhibitions, Retail, Hospitality, and Theme Parks, blending physical spaces with experiential and digital content to create impactful experiences. At SM Connect, we are passionate about pushing creative boundaries and redefining how people engage with the world around them.

We are committed to fostering an inclusive and diverse workplace environment. We embrace individuals from all backgrounds and do not tolerate discrimination based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We believe that diversity enriches our team and strengthens our collective abilities.

Working Hours:

Monday: 8.30 - 6.15pm

Tuesday: 8.30 - 6.15pm
Wednesday Evening: 12.00 - 9.45pm

Thursday Evening: 12.00 - 9.45pm

Friday OFF

Saturday: 8.30-5.15pm

Sunday OFF

----------------------------------------------------

Job Scope:

• Update and maintain client’s dental records
• Perform routine dental cleanings and assist the dentist with complex dental procedures
• Take and process X-rays of patients
• Schedule patient appointments
• Take billing and insurance details from patients
• Advise patients on recommended oral hygiene

-------------------------------------------------------------

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Responsibilities and Duties:

• Perform social and financial assessment of patients and make recommendations.
• Provide counselling to patients and their families and lead in family conferences.
• Liaise with relevant organisations for collaboration and networking in care of the elderly.
• Attend to the social needs of destitute patients.
• Participate in a multi-disciplinary team on patient-care.
• Conduct groupwork with the elderly patients or their caregivers.
• Implement initiatives and support programmes that enhances the care and support of elderly patients and their caregivers within the community

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Location: Kallang

Working hours:

5.5-day office hours

Monday to Friday: 7.5hrs, Saturday: 4.5hrs

Job description:

• Providing assisted enrolment to patients

• Guiding patients to enrol through mobile application for patients with Singpass.

• Assisting patients to enrol through another application for patients without Singpass.

• Onboarding patients to mobile application, including booking of related appointments.

• Tagging patients on queueing system related visits.

• Answering patients’ queries with regards to mobile application.

Requirements:

- Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline

- Able to start IMMEDIATELY or on short notice

- Possesses good interpersonal communication skills

- Able to commit until 31 March 2025.

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Description:

The role will assist the Compliance team to oversee and manage regulatory compliance projects within our organization, working closely with the Head of Regulatory Liaison, Conduct and Culture, Chief Compliance Officer, wider Compliance team and key business stakeholders. The successful candidate should have a keen eye for detail, excellent project management skills, and a deep understanding of regulatory compliance.

Key Responsibilities:
• Support, plan, execute, and manage regulatory compliance projects from inception to completion, ensuring adherence to timelines, and quality standards.
• Provide regulatory compliance advisory to management and business stakeholders.
• Maintain comprehensive project documentation, including project plans, status reports, risk assessments, and compliance records.
• Serve as the primary point of contact for regulatory compliance projects, providing regular updates to core project team and business stakeholders.
• Deep understanding of regulations and industry standards.
• Ability to understand and interpret complex regulatory legislation.
• Works well independently and a strong team player.

Qualifications:
• Minimum of 5 to 10 years of regulatory compliance experience.
• Experience in insurance industry, with proficiency in Insurance Act, Financial Advisers Act and industry requirements is preferred.
• Strong analytical and problem-solving abilities, with excellent project management skills.
• Good communication and interpersonal skills.
• Detail-oriented with strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in project management methodologies and software, and Microsoft Office Suite.

Must-have criteria:

· 3-5 years of compliance regulatory experience, preferably from insurance

· Familiar with Financial Advisers Act 2001, Insurance Act 1966 and subsidiary regulations

· Being able to advise, communicate and manage different business stakeholders

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

The Opportunity

• Adecco is partnering with an Oil and Gas Multinational Corporation company to search for a HSE Specialist
• Focus: Ensure the safe execution of task onsite and the compliance all the applicable HSE procedures implementation and regulatory requirements.
• Office location: West, Singapore
• Working hours: Monday -Friday (Office Hours)
• This role will start off as a contract position.

The Talent

• Degree in HSE discipline (or equivalent)
• Minimum 4- 5 years of field experience in HSE (preferable in O&G Full stream)
• HSE professional certification such as NEBOSH or (HSE Certificate specialist for Oil and Gas Industries)
• Familiarization with risk assessment
• Knowledge on lifting and rigging safe practices

The Job

Support Health, Safety and Environment (HSE) activities and provides HSE technical guidance for field operations and facility operations (worksites).

• Collaborate with local Operations Leader to implement HSE procedures as applicable
• Engage with employees and contractors to ensure safety practices
• Assist Operations Leader in tasks related to promote a strong HSE culture and enable business growth through risk management and control processes
• Identify and report any regulatory compliance misses.
• Facilitate risk assessment/management
• Promote a safety observation and near miss reporting culture
• Participate in incident investigation, site HSE audits/inspections, and collaborate with the operations team with the corrective actions closure.
• Complete all required metrics – Key Performance Indicators (KPIs) in the company system of record (e.g. Intelex,)

Next Step

• We could contact you in the soonest time if you directly send your resume to: [email protected]
• Email Topic: Apply: HSE Specialist
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

We are seeking a skilled and passionate Chef De Partie to join our culinary team at our casual dining Greek restaurant in Singapore. As Chef De Partie, you will play a crucial role in maintaining the high standards of our kitchen operations and contributing to our guests' dining experience.

Job Description & Requirements

• Receiving and ordering product
• Making prep recipes and menu products to specifications
• Maintaining a clean and organized kitchen,
• Practicing safety and sanitation standards
• Having a sense of urgency
• Communicating professionally with co-workers
• Stocking products
• Recycling products
• Properly reading items printed on order tickets or automated kitchen display system
• Demonstrating impeccable product knowledge

Compensation:

• Salary: $2,500 to $4,000 (depending on experience)

Join our team and be part of a dynamic culinary environment where you can showcase your skills and grow your career in the exciting Singapore food scene!

Alpha HR Pte Ltd |EA License No. 24C2354
Lee Mong Yang Alex |EA Reg. No R24123784

Responsibilities

• Assist with leave administration
• Handle invoice processing
• Cover reception duties when needed
• Arrange temporary accommodation
• Prepare and print daily card transmission
• Assist with reference checks
• Handle staff referrals
• Administer onboarding, offboarding and orientations
• Assist with ad-hoc duties as assigned

Requirements

• Minimum Diploma/Degree in any relevant fields
• Proficient in Microsoft Office

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

• Prepare ingredients for cooking, including portioning, chopping, and storing food before use
• Weigh, measure, and mix ingredients according to recipes or personal judgment, using various kitchen utensils and equipment
• Wash and peel (if required) fresh fruits and vegetables to prepare them for cooking or consumption
• Prepare and cook food according to recipes
• Serve food (for example, soup, desserts, sides, entrees) in proper portions onto dishes, plates, mugs, and bowls, ensuring proper plate appearance
• Ensure proper portion, arrangement, and food garnish to be served to waiters or patrons, according to standards
• Ensure food storage areas are clean
• Follow appropriate personal hygiene procedures to ensure food served to guests is safe for consumption
• Follow and ensure compliance with food safety and handling policies and procedures
• Monitor the quantity of food that is prepared and the portions that are served in to control food waste and ensure that good food is not thrown away.
• Adhere to company policies and statutory requirements with regards to health and safety, sanitation, and fire procedures.
• Ensure all food products are stored properly in their appropriate fridges and storage containers throughout shift.

Job Requirement

• Candidate must possess at least Professional Certificate/NiTEC in Food & Beverage Services Management or equivalent.
• Have basic cooking and sanitary knowledge.
• At least 1 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Culinary
• Preferably Junior Executive specialized in Food/Beverage/Restaurant Service or equivalent.

Job Description for Business Administrator

Company: Bankside Capital Pte Ltd

Position: Business Administrator

Company Description

Bankside Capital is a rapidly growing quantitative fund manager that employs a Dynamic Value Investment Strategy focused on achieving sustainable, risk-adjusted returns.

By leveraging over 70 years of macroeconomic and market data, our proprietary Macro Models enable portfolio managers to identify and navigate high-risk periods, enhancing returns while mitigating risks. Our Micro Strategy adopts a disciplined value-investing approach, targeting companies with robust competitive advantages and strong growth potential.

If you are a motivated, sharp-minded team player eager to thrive in a high-performance environment, we invite you to join Bankside Capital and help shape the future of global value investing.

Our Culture

At Bankside Capital, we cultivate a flexible, high-performance culture where every employee is integral to our rapidly growing fund. We maintain a lean, flat structure that emphasizes trust and collaboration. Our results-driven team prioritizes outcomes over rigid schedules, empowering members to challenge and enhance existing practices, thereby boosting our efficiency. If you aspire to thrive in a dynamic, entrepreneurial environment where your contributions truly make a difference, Bankside Capital is the ideal place for you.

About the role

We are seeking a proactive and organized Business Administrator to join our dynamic team. This full-time role is ideal for experienced administrators and secretaries who had worked in accounting or finance industries. This role is also open to part-time tertiary students who possess the basic knowledge and are curious about the hedge fund industry, aspiring to pursue a career in this field. You will play a critical role in supporting the daily operations of the company while gaining valuable exposure to the world of finance.

Job Scope

• Assistance to management:
  • Manage the management’s daily tasks efficiently, including scheduling, coordinating meetings, and organizing events.
  • Provide direct administrative support and assist in ensuring tasks and deadlines are met.
• Meeting Support:
  • Take accurate and detailed minutes during meetings to ensure follow-up actions are clear and well-documented.
  • Assist in preparing materials for meetings, ensuring all required information is well-organized and accessible.
• Team Collaboration:
  • Work closely with analysts and other team members to support ongoing projects, ensuring seamless communication and task execution.
• Networking Opportunities:
  • Participate in team networking events, representing the company and building valuable industry connections.
• Document Management and Data Organization:
  • Organize company data, file business documents, and maintain proper record-keeping systems.
  • Maintain the data bank
• Office Management:
  • Maintain basic office supplies, ensure a well-organized workspace, and handle day-to-day office management tasks.
• Finance Support:
  • Provide support for finance operations and processes.
  • Complete and file relevant surveys and forms as required.

Requirements

• Education: Diploma and bachelor’s degree. Part-time tertiary students are also encouraged to apply, particularly those interested in pursuing a career in finance industry.
• Skills: Strong organizational skills, attention to detail, and a willingness to learn. Familiarity with Microsoft Office and other productivity tools is a plus.
• Attitude: A proactive mindset, strong communication skills, and a collaborative spirit.

Employee Benefits

- Competitive compensation package

- Comprehensive insurance coverage

- Staff welfare fund

If you’re a meticulous and motivated individual looking for an opportunity to kick-start your career in finance, this role is a perfect launch pad.

How to Apply
Submit your resume and a brief cover letter explaining your interest in the position and the finance industry to [email protected].

We look forward to welcoming you to our team!

Job Summary

This role will be responsible for overseeing and managing a wide range of operational and administrative functions, including expatriate management, travel management, office operations, and vendor coordination. This role requires strong organizational skills, attention to detail, and the ability to work effectively with stakeholders across all levels. Familiarity with local regulations related to these functions is essential to ensure compliance and smooth operations.

Key Responsibilities:

Expatriate Management

• Liaise with vendors for temporary car rentals and accommodation for expatriates.
• Coordinate with housing agents and car dealers for permanent housing and vehicle purchases upon approval.
• Review tenancy agreements and ensure compliance with local laws and regulations.
• Work with the internal legal department to secure approvals and process necessary costs related to expatriate arrangements.

Travel Management

• Oversee travel arrangements and validate the accuracy of travel management reports.
• Ensure travel processes comply with company policies and relevant local regulations.
• Maintaining company travel policy.

Budget and Invoice Management

• Manage department budgets, ensuring accuracy and alignment with company goals.
• Process invoices and ensure adherence to internal financial processes.
• Tracking office expenditure.

Office Operations

• Supervise daily operations, including office maintenance, reception services, and vendor coordination.
• Oversee servicing and maintenance of office equipment, including security systems.
• Ensure compliance with local safety and building regulations for office operations.
• Ensure office renovation or office relocation are coordinated and approved before actual commencement.

Fixed Assets Management

• Maintain and oversee the tracking and management of fixed assets in compliance with company requirements.

Requirements

• Proven track record of managing multiple projects and operational functions, particularly in expatriate management, travel management, office operations, and vendor relationships. Previous experience in Asian MNC environment is highly desired.
• Strong familiarity with local regulations and compliance requirements related to tenancy, travel, office operations, and asset management.
• Strong organizational and problem-solving skills.
• Result-oriented with a focus on delivering outcomes.
• Excellent interpersonal and communication skills to engage stakeholders at various levels and build rapport.
• Detail-oriented and capable of managing budgets and financial processes effectively.
• A people-oriented mindset to foster collaboration and maintain positive working relationships.
• Ability to handle diverse responsibilities and adapt to dynamic work environments