We are seeking a skilled and passionate Project Manager to oversee the planning, coordination, and execution of Archifest. The Project Manager will work closely with the Festival Director, partners, sponsors, and vendors to ensure that all events and activities run smoothly and on schedule. The ideal candidate has a strong background in project management, excellent organizational skills, and a deep interest in architecture, design, and cultural events.
Key Responsibilities
Project Planning & Execution
- Develop and manage project timelines, milestones, and deliverables for the festival’s programming, including exhibitions, talks, workshops, and installations.
- Coordinate with internal and external stakeholders (partners, architects, designers, contractors, volunteers, etc.) to ensure smooth execution of events.
- Organize meetings, set agendas, and manage communication flow between all parties involved in the festival.
Budgeting & Resource Management
- Manage the festival budget, ensuring cost control and optimal allocation of resources.
- Prepare cost estimates, track expenditures, and ensure all vendors and service providers are within budgetary constraints.
Stakeholder Management
- Serve as the primary point of contact for festival partners, sponsors, and stakeholders.
- Collaborate with the marketing and communications team to ensure sponsor and partner visibility throughout the festival.
- Negotiate with suppliers, contractors, and vendors to ensure delivery of services on time and within budget.
Risk Management
- Identify potential risks and issues that may impact the festival’s schedule or success, and develop mitigation strategies.
- Ensure that all festival activities comply with safety regulations and standards.
Event Coordination
- Oversee event setup, logistics, and on-site execution for all festival-related activities.
- Ensure high standards for all aspects of the event experience, from venue setup to attendee engagement.
Reporting & Post-Event Review
- Prepare post-event reports, including feedback, budget reconciliation, and performance analysis.
- Conduct post-event reviews to identify areas for improvement in future editions of Archifest.