Jobs:

1. Sales Quotation Processing
2. Inventory Forecasting and PO monitoring

3. Product Master List Maintenance

4. Product or Brand Marketing

5. Campaign Execution - Design, Print, Dispatch or Send

Requirement:

1. At least 2 years working experience in Purchasing or Graphic Design / Marketing
2. Committed and Responsible
3. Work Team Spirit

Location: 1 Senoko Avenue, FoodAxis #04-04

Flexi Hours from 9am to 5pm

Sustenir is on a mission to deliver a food-resilient future that inspires better consumer healthspans through state-of-the-art farming and a superfoods brand. We are a purpose-driven business looking for passionate and energetic individuals with the initiative to take on the bold challenges we face in our industry and deliver our ambition.

The Role for Sales Administrator

At Sustenir, we are a purpose driven company looking for passionate and energetic individuals with the initiative to take on new challenges.

Position: Sales Administrator

Reporting to : Head of Sales

Working location: 8 Admiralty Street, Admirax, Singapore 757438

Preferred nationality : Must be Singaporean/PR

Salary : $2500-$3000

• PO Retrieval and Order Processing:
  • Retrieve Purchase Orders (PO) from portals, emails, or customer chats.
  • Update retrieval of PO for order processing and customer pick list in an Excel database.
  • Handle order processing from order receipt to ensuring goods delivery.
  • Process customer orders using ERP Software Dynamics365 to generate invoices, delivery orders, and extract data.
• Credit Note Processing & E-Invoice Submission:
  • Process credit notes for any sales or operations issues.
  • Submit e-invoices and CTC copies for key customers like RedMart, RWS, and DFI group.
• Documentation and Filing:
  • Scan, print, and file invoices for safekeeping and audit checks.
• SKU Management:
  • Manage SKU assembly and tracking in the ERP Software.
• Customer and Internal Coordination:
  • Liaise and communicate with customers daily on order and delivery matters through various social platforms (mainly email, WhatsApp, and phone calls).
  • Act as the point of contact between customers and merchandisers for order-related issues.
  • Arrange Lalamove for ad-hoc sales and marketing activities.

Qualifications:

• Must be Singaporean or PR
• 2-3 years’ experience in a similar sales admin role.
• Proficiency in Microsoft Excel and ERP software, preferably Dynamics365.
• Good communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Experience in the FMCG sector and familiar with e-invoicing systems and customer portals is preferred.

Working Conditions:

• 5 days work from office (Monday to Friday, 8.30am-5.30pm); Occasionally need to cover for Saturdays when partner is on leave (8.30am-12.30pm)

Job Scopes:

1.Inventory Management

2.Pricing and Quotation Control

3.Sourcing and Purchasing

4.Data Entry of Sales Order

5.Administrative Tasks and Others

Requirement:

1.Min 1 year of experience in purchasing

2.Responsible and fast pace person

3.Team Work

4.Good communication with vendors and operation

5.Able to negotiate with vendors

The job description of a Pharmacy Technician (PT) details the responsibilities and the general

duties of the PT. Foster continuous improvements as our way of life by encouraging staff efforts at improving processes to achieve clinical quality and operational excellence

MAJOR DUTIES AND RESPONSIBILITIES

1. Assist the pharmacist in the processing of medication orders for inpatient dispensing which includes typing, packing, labelling and distribution of drug supplies to the wards and other hospital departments
2. Perform billing functions and ensure that cost and revenue of all stocks supplied are recovered.
3. Assist the pharmacist in the processing of medication orders for sterile and extemporaneous preparations according to USP guidelines.
4. Perform compounding of antibiotic infusers, eye drops, syringe preparations and topical creams according to the prescriptions and orders.
5. Ensure maintenance, sanitation and organization of clean room and related equipment according to policies and procedures.
6. Dispense medications under the supervision of a pharmacist.
7. Monitor and maintain inventory stock level of drugs in the areas of work.
8. Receive, unpack, and check deliveries against the appropriate documents, to ensure that items received are correct and accounted for.
9. Perform stock receipts and issues in FEFO order
10. Assist in providing quality customer service.
11. Assist in planning and managing or performing unit dose repackaging production.
12. Assist in overseeing or performing topping up of medications into Automated Medication Cabinets
13. Maintain the cleanliness of the work areas and prepare these for daily operations
14. Any other duties assigned by the supervisor.

(B) GENERAL

1. Assist in orientating and training new staff assigned to the section.
2. Assist pharmacist in managing the operations in the assigned section.
3. Foster continuous improvements as our way of life by encouraging staff efforts at improving processes to achieve clinical quality and operational excellence
4. Support the hospital by participating actively in the various activities organized by the hospital. Activities include QC, community projects, staff welfare and recreational activities etc.

JOB REQUIREMENTS

· Diploma in Pharmaceutical Sciences or completed the Certified Pharmacy Technician Course

· or an equivalent qualification.

• Review and maintain written and computer files, plus conduct data entry
• Assist in the coordination of administrative functions, personnel, meetings, and clerical duties
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, surveys, and collect information on administrative matters
• Responsible for preparation of confidential documents and reports
• Maintain meeting minutes
• Coordinate and schedule meetings and conferences
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Maintain complete stock of all office supplies and accuracy of inventory
• Connect with vendors to carry out fixes and improvements

Key Responsibilities

• Design the database’s architecture and modelling strategies to ensure that the database is secure, scalable and performs reliably.
• Work with the application development team to define the application data model and work on tuning and optimizing database related operation.
• Be point of contact to principal vendors for software and hardware.
• Provide production support and responsible for the resolution of database related issues and duty rotation for afteroffice-hours support.
• Provide support on to application team on database related matters (e.g. data patching, application deployments, extracting data from database for reporting)
• Plan and strategize data mapping for migration of data from legacy systems to support the deployment of the project, ensuring no data loss during conversion.
• Review data mapping/conversion/integration specs between systems to ensure appropriate mapping quality and adherence to modelling strategies.
• Ensure timeliness and accuracy of data sync during co-existence with legacy systems.
• Develop and maintain database-related codes / scripts such as data sync scripts, data masking scripts, stored procedures etc.
• Ensure database services and servers availability.
• Install and configure Database and associated products

Provide operational support including:

• Ensuring database patches are performed in accordance with the patch release cycle.
• Troubleshoot and remediate security vulnerabilities reported by security scan.
• Reviewing and maintaining of database accounts.
• Monitoring and optimising database performance, such as optimising queries, creating indexes etc.
• Capacity planning.
• Configuring backup on database.
• Ensuring database is hardening in accordance with Authority standards.

Key Responsibilities:

1. Workflow Automation: Design and implement automated workflows to streamline processes and reduce manual tasks.
2. Collaboration: Work closely with cross-functional teams to gather input and feedback for process improvements.
3. Documentation: Document and maintain digital processes, workflows, and best practices.
4. Technology Integration: Evaluate and integrate digital tools and technologies to enhance process efficiency.
5. Continuous Improvement: Monitor and assess the effectiveness of digital processes, making adjustments as needed to achieve continuous improvement.
6. Administrative Support: Perform various administrative duties such as scheduling meetings, managing documentation, and taking meeting minutes.

Requirements:

• Proven ability to adapt and acquire new skills quickly.
• Strong analytical and problem-solving skills.
• Familiarity with workflow automation tools and technologies (experience with AppSheet and UiPath is an advantage but not required).
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Proficiency in AppSheet and other relevant software applications is an added advantage.

Advantages / Remunerations:

• Diploma in IT System Integration or related fields.
• 5-day work week with training provided.
• Career progression opportunities.
• AWS (Annual Wage Supplement) included.
• Variable performance bonus.
• Annual incentive trip.
• Opportunities for further education and sponsorship.
• Flexible working hours with options for work-from-home arrangements.
• Comprehensive medical benefits.

Job Description

Responsibilities:

• Handle all bookkeeping tasks, payroll processing, financial reporting, and ensure compliance with government regulations related to financial matters.
• Oversee office administrative operations, including control and monitoring.
• Liaise with customers, suppliers, and service providers for accounts receivable and accounts payable matters as required.
• Manage inventory control, verification, and process purchase orders, sales orders, delivery orders, as well as product data creation and price list management via the ERP system.
• Assist with the preparation and documentation control for ISO9001:2015 and financial accounts audits.
• Oversee document control processes, including registry management, filing, and version control.
• Handle work pass matters in coordination with regulatory authorities.

Requirements:

• At least 3 years of experience in administrative duties and bookkeeping.
• Minimum GCE 'O' / 'A' level certification or equivalent from Malaysia.
• Ability to work independently, confidently, and take on ad-hoc tasks.
• Skilled in handling confidential information.
• Experience with Enterprise Resource Planning (ERP) software.
• Proficient in MS Office applications such as Excel and PowerPoint.
• Strong understanding of Singapore Government taxation, customs duties, CPF regulations, and shipping operations.
• Service-oriented, responsible, hardworking, and a good team player.
• Detail-oriented with the ability to plan tasks and work independently.
• Open to Singaporeans and Singapore Permanent Residents (SPR) only.
• Flexible working arrangement or 5-1/2-day work week.

Full time site office cleaner

Monday to Friday, 830am to 530pm

Cleaning of offices, tables and surfaces of furnitures

Washing of toilets, ensuring cleanliness in toilets and pantry area

Vacuuming and mopping

Throwing trash and replacing of trash bags

Any other adhoc cleaning duties

Job Summary: Union Jack Elevator Pte Ltd is seeking a proactive and self-motivated Executive Administrator to manage lift tender applications and document submissions. The ideal candidate will also assist with simple human resource administration and support sales-related project document submissions.

Key Responsibilities:

• Prepare and submit lift tender applications and associated documentation.
• Perform basic human resource administration tasks.
• Assist with sales-related project documentation and submissions.
• Work independently to accomplish assigned tasks efficiently.
• Collaborate effectively with colleagues and communicate professionally with customers.
• Adapt to dynamic workplace changes and contribute to team goals.

Qualifications:

• Proven experience in an administrative role, preferably in a similar industry.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Self-motivated and proactive in identifying and solving problems.
• Familiarity with HR processes and sales documentation is a plus.

The Executive Assistant will be responsible to support the Education Development Office by assisting and coordinating in the area of trainee matters, evaluations and assessment, trainings, secretariat and other administrative functions.

Assist the Assistant Designated Institutional Officer, Program Director, Assistant Program Director and Faculty to support the operations of the office so as to provide the best learning environment and quality clinical education for trainee doctors in YH.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

Support the Assistant Designated Institutional Officer and Program Director in overseeing the activities associated with Graduation Medical Education in the Education Development Office. This involves:

• Provide administrative support on trainees’ rotation to the hospital, on-the job training, assessment and evaluation and any other training needs of trainee doctors.

• Support in clinical training matters such as orientation, collation of assessment forms, tracking training hours and log books of trainees and Faculty appointments.

• Ensure all necessary evaluation takes place & submit in a timely manner

• Provide secretariat support for meetings with program stakeholders

• Assume the role as the point of contact for trainee doctors and Faculty

• Coordinate department and hospital wide faculty development activities and other training courses for the department

• Develop and maintain a filing system for the department for reporting and audit purposes

• Engage with process improvements to ensure smooth operations of EDO in KTPH.

(B) GENERAL

The person will also be required to support the supervisor in the following:

a. Events management e.g. orientation, workshops, Teachers Day, etc

b. Publicity support, inclusive of content and materials collation

c. Education Technology and E-Learn, where needed.

JOB REQUIREMENTS

(A) EDUCATION, TRAINING AND EXPERIENCE

• Diploma holder with at least 2 years of relevant work experience

• Healthcare or education background would be an advantage

• Fresh graduate may also apply

(B) PERSONAL ATTRIBUTES

• Positive work attitude with a ‘can-do’ spirit

• Must be able to learn quickly on-the-job

• Good interpersonal, communication and presentation skills

• Attention to detail

• Independent and organized worker

• Task-oriented yet flexible

• Able to multi-task

Looking for a Banking Career?

We are looking for a passionate and energetic sales person like you!

Immediate Positions!

Responsibilities:

• Meet targeted sales objectives
• Promote credit cards/personal loans at roadshows/events/exhibitions
• Career progression opportunities
• Travel opportunities

Job Requirements:

• Able to communicate efficiently
• Minimum GCE "N" or "O" level
• No experience needed (Training provided)
• Must be able to work on weekends and public holidays
  

Job Details:

• Basic + Commission
• Full Time/Permanent (Basic $2500 and above)
• Location: Islandwide
• 5-6 days work week
• Friendly and vibrant working environment
  

JOB DESCRIPTION
Department: Production Support Department
Report to: Section Head
Supervise: N/A
Functional Relationships with:
Production, Procurement (local/affiliate), Material Store, Logistic, Account, External supplier and other related personnel.

POSITION PROFILE:
Based in: Singapore
The successful candidate will:
Candidate will be responsible for the smooth operation

KEY DUTIES & RESPONSIBILITIES:
Centralize Processing / Indirect Material Administration

• To responsible for the smooth operation for processing material (planning, ordering, receiving, SNP arrangement)

• To monitor the Material system to make sure the material supply smoothly to Production Material resale and recycle arrangement (affiliate factory)

Waste disposal Administration

• To follow-up Cleanroom uniform ordering, stock control, laundry and distribution for SP5150

Cleanroom uniform Administration

• To follow-up weekly waste collection progress (coordinate with external waste vendor and arrange with Production)

General support Administration

• Printer set-up base on individual application (A2, B4 office)

• To prepare training room set-up and handover

• Ad-hoc jobs as assigned by superior

*Responsibility for negotiation with Suppliers and Sellers of the assorted products and services.

*Sourcing Suppliers base on price, availability, necessity, quality and logistical expenses.

*Coordinating with shipping agencies and sellers to ensure timely deliveries and oversea the intergrity and quality of delivered goods and services.

*Issue PO to Vendors.

*Colllaborating with internal departments to ensure that they fulfill all customer request.

*Arrange shipment from Factory or deliver to Overseas Customers

*Good orgainsation and communication skills.

*Experience is preferrable

*Other Ad-hoc jobs from General Manager

Roles and Responsibilities:

Support programme owners in the project management and execution of solutions.

Create effective programme communications and manage registration process

Timely update the project plan, flag to Solution Owners for any potential risks, suggesting solutions where possible

Execute multiple projects and deliver high quality services on time and within budget

Maintain collaborative relationships across different teams and build internal networks

Competencies and experience:

Bachelor’s degree in organisation psychology, human resources, organisational development or related field

Strong programme management and project execution skills, including work planning, reporting, risk and issue resolution, budget management, etc.

Strong communication skills, including written and verbal Mandarin and English

Strong client service orientation – i.e. attention to detail, able to anticipate client needs, strive for excellence in quality of deliverables

Job Description

• Counter reception and registration of patients
• Answering telephone & arranging appointments
• Confirmation of patients’ appointments
• Stock taking and ordering of dental materials
• Calling up and sending out and collection of works from dental laboratories
• Responsible for daily collections and accounts
• Arranging of appointment with dental suppliers
• Submission of CHAS and generate reports
• Liaising with patients via email and calls
• Ensuring smooth flow of patients
• Ensuring positive patient experience in the clinic
• Patient ambassador
• Treatment coordinator
• Invoice and tax receipt filing
• In charge of duty roster for Dental Surgery Assistants

Requirements

• Customer service and people oriented
• Confident, energetic and cheerful personality
• Has basic computer skills
• Ability to work well in a team
• Willingness to learn new skills and work with your hands.
• Pride in keeping work environment neat and tidy
• Punctuality and reliability as a member of the service delivery team
• Fluency in spoken and written English
• Fluency in spoken Chinese
• Dental Clinic experience is an advantage
• Multi task
• Able to work on weekday nights

Sustenir is on a mission to deliver a food-resilient future that inspires better consumer healthspans through state-of-the-art farming and a superfoods brand. We are a purpose-driven business looking for passionate and energetic individuals with the initiative to take on the bold challenges we face in our industry and deliver our ambition.

The Role for Sales Administrator

At Sustenir, we are a purpose driven company looking for passionate and energetic individuals with the initiative to take on new challenges.

Position: Sales Administrator

Reporting to : Head of Sales

Working location: 8 Admiralty Street, Admirax, Singapore 757438

Preferred nationality : Must be Singaporean/PR

Salary : $2800-$3500

• PO Retrieval and Order Processing:
  • Retrieve Purchase Orders (PO) from portals, emails, or customer chats.
  • Update retrieval of PO for order processing and customer pick list in an Excel database.
  • Handle order processing from order receipt to ensuring goods delivery.
  • Process customer orders using ERP Software Dynamics365 to generate invoices, delivery orders, and extract data.
• Credit Note Processing & E-Invoice Submission:
  • Process credit notes for any sales or operations issues.
  • Submit e-invoices and CTC copies for key customers like RedMart, RWS, and DFI group.
• Documentation and Filing:
  • Scan, print, and file invoices for safekeeping and audit checks.
• SKU Management:
  • Manage SKU assembly and tracking in the ERP Software.
• Customer and Internal Coordination:
  • Liaise and communicate with customers daily on order and delivery matters through various social platforms (mainly email, WhatsApp, and phone calls).
  • Act as the point of contact between customers and merchandisers for order-related issues.
  • Arrange Lalamove for ad-hoc sales and marketing activities.

Qualifications:

• Must be Singaporean or PR
• 2-3 years’ experience in a similar sales admin role.
• Proficiency in Microsoft Excel and ERP software, preferably Dynamics365.
• Good communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Experience in the FMCG sector and familiar with e-invoicing systems and customer portals is preferred.

Working Conditions:

• 5 days work from office (Monday to Friday, 8.30am-5.30pm); Occasionally need to cover for Saturdays when partner is on leave (8.30am-12.30pm)

JobScope

• Vacuum clean carpet floor
• Sweep and mop hard floor
• Cleaning of toilet, include replenishing of toilet rolls, hand soap and hand towels
• Clean workspaces, common areas, offices
• Throwing of trash/ Washing of pantry
• Wipe and clean workstation surface, partition-top, counter-top and pantry
• Clear shredder bin
• Wipe glass doors and room windows
• Any ad hoc duties as assigned by supervisor

Pay and Benefits

• Short Hours - 2 to 5 hours only
• Mon to Fri Only (Excl. Weekends, PH)
• Part-Time: $10/hour
• Full-Time: $1400 - $1600
• CPF Provided

Requirements

• Good physical health to perfrom cleaning tasks
• Hardworking and responsible individual
• Detailed and focused on cleaning
• Honest and customer service oriented
• Handle basic cleaning tools, equipment and chemicals
• Basic understanding of cleaning process

Additional information

• Cleaning experience will be an advantage
• For non-experienced, training will be provided
• Able to start work immediatley
• Only for Singaporean, PR, LTVP.

The Executive Assistant / Senior Executive Assistant will be required to facilitate settlement of medical bills through the use of patients’ MediSave, MediShield and insurance (i.e.MediClaim), and application for MediFund assistance for needy Singapore Citizens.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

MediSave and MediClaim

1. Generate daily listing of patient claims from the SAP system, sort Medisave Claims Authorisation Forms (MCAF) and counter-check that forms are signed and correctly updated in system.

2. Generate and check claims for patients under the Civil Service’s Medical Claims Proration System (MCPS). Check monthly rejection report from Ministry of Defence, verify the cases for rejection and follow up with patients for payment.

3. Manual submit claims via CPF Board portal/website and manually update bills in SAP on approval by CPF Board.

4. Post entries in SAP to clear patient bills based on approved manual claims.

5. Monitor provisional bills for claim status update with the CPF Board.

6. Verify error messages and follow up on rejected claims for re-submission.

7. Log system errors (e.g. submission failure) with IT Helpdesk and follow up for closure.

8. Inform and advise frontline operations team to resolve claim errors and follow through on error rectification and problem resolution.

9. Verify reasons for rejection of claims (by CPF Board) and cancel bills for amendment.

10. Check, verify and mail final outpatient bills and statement of accounts to patients after successful approval (by CPF Board) of Medisave/Medishield claims.

11. Maintain and archive statutory documents (e.g. MCAF) for submission to the ministry or claims audit.

12. Liaise with patients for refund of excess payment, where necessary.

13. Closely monitor for closure of re-submitted claims or refund requests.

14. Prepare month-end reports on aging unbilled receivables and highlight issues to Executive and Manager for advice and resolution.

15. Participate in user testing to ensure system changes/enhancements are implemented properly and working well.

MediFund

1. Generate patient bills for Medical Social Services (MSS) to assist in assessment of applications for assistance under MediFund (MF), Medication Assistance Fund (MAF) or other schemes.

2. Work with MSS to prepare for MF Committee meetings.

3. Work with personal assistant of CFO on schedule for MF

4. Maintain list of fees/charges/medication eligible for MF assistance.

5. Post and clear patient bills approved for remission or funding assistance.

6. Prepare data and statistic reports required by Ministry of Health.

7. Handle queries relating to claims and MediFund.

(B) GENERAL

Manage audit queries.

Job Description & Requirements

Administrator Responsibilities:

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Administrator Requirements:

• Degree or equivalent.
• Degree in business administration or a relevant field is preferred.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

Key Responsibilities:
Junior Administrative Role reporting to Operation Manager.

Scope:

• Workflow Automation: Design and implement automated workflows to streamline processes and reduce manual tasks.
• Collaboration: Work closely with cross-functional teams to gather input and feedback for process improvements.
• Documentation: Document and maintain digital processes, workflows, and best practices.
• Continuous Improvement: Monitor and assess the effectiveness of digital processes, making adjustments as needed to achieve continuous improvement.
• Administrative Tasks: Perform various administrative duties, managing documentation, data and records, consolidating reports and etc.

Requirements:

• Experience in administrative tasks
• Proven ability to adapt and acquire new skills quickly for digitlised workflows, willing to self learn where lacking
• Strong analytical and problem-solving skills.
• Familiarity with workflow automation tools and technologies is a plus but not required.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.

Advantages / Remunerations:

• Experience or Diploma in Administration, factory operations, IT system Intergration and related fields.
• 5 day work week, training provided.
• Progression-centric
• AWS included
• Variable Performance Bonus
• Annual Incentive Trip
• Further learning/education encouraged and sponsorships.
• Medical benefits

Cleaning staff needed at a warehouse and production facility. Main tasks are to clean the admin and production offices including of work spaces, meeting rooms, communal area, pantry and toilets.

Key Responsibilities:
Junior Administrative Role reporting to Operation Manager.

Responsibilities inclusive but not limited to :

- Workflow Automation: Design and implement automated workflows to streamline processes and reduce manual tasks.
- Collaboration: Work closely with cross-functional teams to gather input and feedback for process improvements.
- Documentation: Document and maintain digital processes, workflows, and best practices.
- Continuous Improvement: Monitor and assess the effectiveness of digital processes, making adjustments as needed to achieve continuous improvement.

- Administrative Tasks: Perform various administrative duties, managing documentation, data and records, consolidating reports and etc.

Requirements:

- Experience in administrative tasks

- Proven ability to adapt and acquire new skills quickly for digitlised workflows, willing to self learn where lacking

- Strong analytical and problem-solving skills.
- Familiarity with workflow automation tools and technologies is a plus but not required.

- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment.

Advantages / Remunerations:

- Experience or Diploma in Administration, factory operations, IT system Intergration and related fields.

- 5 day work week, training provided.

- Progression-centric

- AWS included

- Variable Performance Bonus

- Annual Incentive Trip

- Further learning/education encouraged and sponsorships.

- Flexible working hours and work from home accepted on top of physical attendance

- Medical benefits

JOB SUMMARY

This position is located at Navy Gateway Inns & Suites (NGIS) operation at Singapore Area Coordinator (SAC) under the Navy Exchange Command (NEXCOM). The purpose of this position is to manage daily operations of the front desk, reservations, and group reservation office for the lodging program.

QUALIFICATIONS REQUIRED

• Ensures security measures are maintained at all times.
• Ensures guest privacy is maintained at all times.
• Must possess a welcoming manner and positive attitude; demonstrate effective communication skills; professionally interact with guests; answering guest questions concerning hotel facilities; and provides information about local attractions. Provides assistance in handling customer complaints, involving management as necessary.
• Supervises all front desk operations and reservations including cashiering, reservations, and room assignments to maximize occupancy.
• Trains, instructs, and supervises personnel assigned to the Front Desk both in a formal training setting and on-the-job training.
• Plans and schedules ongoing production oriented work for all front desk personnel on a daily, weekly, monthly, and quarterly basis adjusting staff levels as required to meet workload demand.
• Participates in hiring front desk staff, evaluates and counsels staff, completes performance evaluations, approves leave requests, and recommends performance awards.
• Reviews reports from the Night Audit concerning occupancy, vacancy, call accounting system and other related areas. This includes statistical analysis, reporting procedures and analyzing audit reports to ensure accountability of personnel and revenue.
• Ensures the front desk operates in accordance with established instructions and procedures. Performs all front desk related duties as required.
• Acts as the resident expert regarding the Hotel's Property Management System (PMS), key card system and CORE inventory management system.
• Utilizes the PMS to access guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register guests. Verifies the registration information, secures a credit card for incidental expenses and authorizes the credit card for room charges.
• Provides guests with their room key or card.
• Resolves administrative problems, routine operational issues, and complaints related to front desk operations. Provides recommended solutions and draft procedures for review and implementation to higher management.
• Oversees the front desk change fund and coordinates cash audits quarterly.
• Responsible for the accountability of all keys and any other inventory maintained at the front desk. Keeps the front desk and lobby area clean and neat.
• Reconciles room status with the housekeeping report. Coordinates with the housekeeping department to ensure rooms are ready for occupancy. May be required to run/print and interpret various reports from the PMS; such as Accounts Receivable reports, Expected Arrivals, Departure List, In-House Guest List and Night Audit reports.
• Performs other duties as assigned.

QUALIFICATIONS

• Must possess a Diploma in Hospitality or related field.
• Requires three years of related work experience that demonstrates knowledge of basic principles, concepts, standards, regulations and administration related to hospitality operations.
• Must be skilled in the use of a personal computer (MS Office Suites) and various software programs.
• Professional, policies/procedures, and supervisory practices in conducting day-to-day operations.
• Must possess basic math and reading skills. Must be able to communicate clearly and effectively both verbally and in writing in English.

CONDITIONS OF EMPLOYMENT

• Satisfactorily complete all background checks to include Local Agency Check (LAC).
• This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused.
• This position is subject to the possibility of working on weekends and holidays, as well as, rotating shifts, often consisting of other than normal duty hours.
• Must be able to work night shift.
• The staff member may be recalled to duty and/or required to work overtime, as necessary to meet mission requirements.
• May be required to possess a valid driver’s license. Travel to other NGIS facilities may be required within the normal scope of duties. Applicants will be notified when this is a requirement for appointment.
• The incumbent is required to obtain Navy Lodging Program (NLP) front desk certification within 6 months of employment, as well as, any other requirements outlined in the Lodging Career Path Guide.

OTHER INFORMATION

Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.

HOW YOU WILL BE EVALUATED

Using the qualifications of the positions, as predetermined Ranking and Rating Criteria of knowledge, skills, and abilities will be used for each application.

BENEFITS

Group benefits offered (medical, dental, hospital & surgical insurance, group term life & total permanent disability, group personal accident, specialists & laboratory, vaccination & health screening). Successful applicant is eligible to accrue leave under various leave programs, and eligible for a one-month annual wage supplement.

REQUIRED DOCUMENTS

• Resume
• Copy of Diploma certificate
• Diploma transcript(s) relevant to the position

HOW TO APPLY

Application is via MyCareersFuture (MCF) portal.

WHAT TO EXPECT NEXT

Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered.

Part Time Office Cleaner at Yishun Industrial Street 1

· Working Days: Monday (1 time per week).

· 8.30am-12.30pm

· S$400/per month

If any public holiday falls on any of the cleaning days, to replace the day before or after (during weekdays).