As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.

Project and Bids Administrator (Ref.No. R1004167)

at our location in Singapore

You will enjoy having this responsibility:

• Project and Bids Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counterparts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Expenses claims submission
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word andExcel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Managers
• Support Bids & Sales team and tender activities

You have:

• Possess minimum a Diploma in any relevant discipline
• At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
• Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
• Good command of written and spoken English
• Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
• Able to work with minimum guidance
• Experience with supporting bids and projected experience will be an added advantage
• Able to start work immediately will be an added advantage

Our Talent Acquisition Team is looking forward to hearing from you

We look forward to receiving your application in just a few clicks via our career portal.

For further information about Thales and GTS as an employer visit us on https://www.thalesgroup.com/en/career

About us

Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.

Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

• Stronger together: Networking through internal networks and working in international teams
• Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
• Attractive conditions: A secure and permanent job with a global company

Notes

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.

Statement Of Purpose (Overall Purpose of Job)

To provides administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Handle and manage customer inquiries including incoming call, email and website as well as informing customers of any unforeseen delays or problems.
• Disseminate information by calls, email, text message and website etc.
• Prepare quotation and tax invoice with accuracy and timeliness (Billing Administration).
• Respond to feedback or complaints from customers and provide after service support when requested.
• Co-ordinate and schedule job appointments with customer after job confirmation.
• Liaise with sub-contractors per job quotation and prepare work order timely and accurately.
• Arrange and prepare daily work schedule for Handyman team.
• Plan and schedule meeting and appointment (internal and external).
• Update and record daily cash / cheque received from customers.
• Prepare weekly sales report for submission to Account Department.
• Handle and verify suppliers and sub-contractors claims.
• Handle Petty Cash claims.

(B) General :

• Handle administrative duties within HomeCare Department.
• Other duties as assigned.

(C) Safety:

• To be aware of Occupational Health and Safety Policy.
• To follow the Company safety procedures, rules and regulations.
• To eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 3 years in clerical work in construction or homecare industry or in related field.

Responsibilities:

• Responsible for Sourcing, Purchasing, Logistic and Inventory Management
• Communicate with the management, all contractors on the costing estimation
• Negotiations of the project in order to ensure all issues are handled
• Develop cost reduction to enhance the overall value of the project
• Ensure all items purchased and received according to specifications & compliance with standards
• Perform full logistic process including all shipping documentation (Mainly Import; Export only when needed)
• Closely liaise with various suppliers on delivery promptness and commitment
• Manage all purchase requisition, purchase orders, delivery orders and invoices
• Manage company’s vendor such as IT, Maintenances/Repair/Operating Contract and etc
• Manage contracts such as purchasing, certificates, renewal inspection and etc
• Answering to suppliers, vendors and internal enquiries

Requirements:

• Minimum Diploma level with at least 2 years of related working experience
• Preferred applicant with Construction related field
• Full process of procurement including QS related experiences preferred
• Comfortable to work with warehouse/inventory department personnel; which is non-aircon environment
• Possess good communication skills (both written and oral), interpersonal skills,
• Possess positive working attitude
• Must be self-motivated, resourceful and possess a pleasant disposition
• Ability to maintain confidentiality, Able to work independently
• Ability to develop and maintain excellent working relationships with all internal & external personnel
• Able to handle various platform for sourcing & purchasing selection
• Ability to start work with short notice preferred
• Applicants must be willing to work in Changi.
• Monday to Friday, Monthly 1 Working Saturday (Halfday)

For interested candidates, please submit your application to us with your resume stating your contact details, experiences, current and expected salary via APPLY NOW button.

(Only shortlisted candidates will be notified)

Job Responsibilities

• Develop and implement a comprehensive global parts sourcing strategy to ensure timely and cost-effective procurement of parts
• Identify and evaluate potential suppliers in China, India, and ASEAN, negotiate, and establish contracts, and maintain relationships to ensure a reliable and competitive supply chain
• Monitor supplier performance and compliance with quality, cost, and delivery requirements, and implement corrective actions as needed
• Stay informed about market trends, industry developments, and technological advancements related to parts sourcing and procurement
• Analyze and report on key performance indicators and metrics related to sourcing, supplier performance, and cost savings
• Identify and pursue opportunities to reduce operating costs

· Identify slow-moving parts of each direct entity, offered to other entities and dealers; and suggested to return to the PDC

· Minimize the freight, import duty, and tax for each entity

• Collaborate with multiple functions, such as parts planning counterparts, sales, service, and technical teams to lead the part inventory planning process

· Stock parts concerning the truck install base, new truck series, and technical issues database

• Create highly accurate spare part demand forecasts for complex truck series
• Perpetually identify and address risks associated with truck series obsolescence
• Ensure the level of parts inventory can be readily proportioned to the business plan and market strategies of each entity
• Analyse forecast and actual consumption history for trends to maintain optimal inventory levels to meet repair job requirements
• Provide monthly, quarterly, and annual inventory outlooks/forecasts of each entity
• Conduct local vendor evaluation for all the local sourcing parts and services
• Negotiate SNP prices on high-value parts and bulk purchase parts with PDC
• Respond to inquiries, maintain records, attend meetings, and other duties as needed

Job Requirements

• Minimum a diploma holder (preferable in Supply Chain Management)
• Minimum 2 years of relevant experience
• Willing to travel around 40% of the time
• Working knowledge in SAP is a MUST
• Able to work independently with minimum supervision
• Posses good communication and interpersonal skills
• Fluent in written and spoken Chinese in order to liaise with suppliers in China
• Willing to work at Loyang Way

Scope of work will include but not limited to the following:

• Manage registration portal and database for assigned event.
• Attend to all email and call enquiries pertaining to event registration portal and event information.
• Prepare weekly and/or daily registration reports for presentation to management.
• Perform follow-ups on payment reminders to registrants and ensure full collection of payment before event.
• Work with team members to execute the onsite registration matrix and be in charge of the onsite registration counters to handle in-person and online enquiries.
• Provide post-show registration reports and any other information required by reporting officer.
• Ensure IT security SOPs set in place are complied by internally and by external vendors hired to service the event.
• Day-to-day administration to facilitate scope of work.
• Ensure that databases are maintained and kept up to date after event; and
• Any other tasks as may be assigned from time to time by your reporting officer and Director.

Requirements:

• Minimally Diploma holder.
• Preferably with 1 year of experience in related field, applicants with no experience may apply too.
• Proficiency in MS Office, especially MS Excel.
• Strong presentation, interpersonal, communication skills with client-service orientation.Possess a positive attitude and high standards in work ethics & personal integrity.
• Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
• Ability to work in a fast-paced and highly cross-functional organisation.
• Possess good working attitude and willing to learn.

Job Title: Project Administrator (ID4525)

Location: Loyang

Working Hours: Monday To Friday 8.30am-5.30pm, Saturday 8.30am-12.30pm

Salary: $2300-$3000

Job Responsibilities:

• Assist in the development of project plans, timelines, and budgets.

• Coordinate project activities and tasks to ensure they align with the project plan.

• Monitor project progress and report on key metrics to stakeholders.

• Maintain accurate and up-to-date project documentation, including project plans, meeting minutes, and status reports.

• Generate regular reports on project status, highlighting key milestones and potential issues.

Job Requirements:

• Diploma or Degree in Engineering (Civil) or Quantity Surveyor, Architecture, or relevant

• Able to read Construction or architect or engineering drawing.

• Positive working attitude

• Fresh grad are welcome

Statement Of Purpose (Overall Purpose of job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Update, prepare and co-ordinate the endorsement of warranty for Projects

• Co-ordinate with project managers on completed documents on pre & post project

• Update, prepare and follow up on Track Record and Client Assessment Form.

• Check & monitor monthly materials report.

• Monitor and control the workers flow including driver

• Monitor on the workers welfare including biodata, work permit expiry date, etc

• Handle department staff welfare

(B) General :

• Handle and provide administrative duties within department.

• Other duties as assigned.

(C) Safety:

• To follow the Company safety procedures, rules and regulations and to eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills

• Service oriented and good interpersonal skills.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• PC literate and knowledge in MS Office.

• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 3 years in administrative and clerical work in construction industry or in related field.

Job Description:

• Liaise with Users and Vendors for Procurement related activities.
• Solicit best bids in accordance with the company’s standard procurement policies and procedures.
• Address clearly the agreed specification requirements, terms and conditions to Vendors.
• Assist Procurement Manager to prepare and conduct bids evaluation analysis.
• Organize technical and commercial clarification meetings with vendor if required.
• Expedite for vendors’ quotations and users’ decision in accordance to agreed timeline.
• Assist Procurement Manager to prepare procurement related documents.
• Manage proper e-filing of Procurement related documents.
• Assist to archive hardcopy of old RFQ documents and organise vendors’ samples.

Requirements:

• Preferably Diploma/Degree Holders.
• Meticulous with strong emphasis on accuracy and detail.
• Able to multi-task and able to work independently.
• Good interpersonal and communication skills.
• Good time management and organizational skills.
• Self-starter, passion to develop a career in Procurement.
• Proficient with MS Office software and other relevant applications.
• Willing to work during events day for assigned event duties.
• Office is located at Changi Airport Terminal 2.

Interested applicants, please send in your resume to [email protected]

Responsibilities:

• Responsible for Sourcing, Purchasing, Logistic and Inventory Management
• Communicate with the management, all contractors on the costing estimation
• Negotiations of the project in order to ensure all issues are handled
• Develop cost reduction to enhance the overall value of the project
• Ensure all items purchased and received according to specifications & compliance with standards
• Perform full logistic process including all shipping documentation (Mainly Import; Export only when needed)
• Closely liaise with various suppliers on delivery promptness and commitment
• Manage all purchase requisition, purchase orders, delivery orders and invoices
• Manage company’s vendor such as IT, Maintenances/Repair/Operating Contract and etc
• Manage contracts such as purchasing, certificates, renewal inspection and etc
• Answering to suppliers, vendors and internal enquiries

Requirements:

• Minimum Diploma level with at least 2 years of related working experience
• Preferred applicant with Construction related field
• Full process of procurement including QS related experiences preferred
• Comfortable to work with warehouse/inventory department personnel; which is non-aircon environment
• Possess good communication skills (both written and oral), interpersonal skills,
• Possess positive working attitude
• Must be self-motivated, resourceful and possess a pleasant disposition
• Ability to maintain confidentiality, Able to work independently
• Ability to develop and maintain excellent working relationships with all internal & external personnel
• Able to handle various platform for sourcing & purchasing selection
• Ability to start work with short notice preferred
• Applicants must be willing to work in Changi.
• Monday to Friday, Monthly 1 Working Saturday (Halfday)

For interested candidates, please submit your application to us with your resume stating your contact details, experiences, current and expected salary via APPLY NOW button.

(Only shortlisted candidates will be notified)

We are looking for a HR Administrator on a 6 months contract to mainly assisting with rebadging process and other administrative matters.

Core Responsibilities:

• Assist in rebadging process such as printing of staff ID, update HRIS system and prepare notification letter to employees.
• Assist in registering employee faces in the biometric time attendance machine.
• Develop and maintain electronic personnel files and ensure all manual personnel files are accurately filed/converted into electronic personnel files.
• Assist in archiving old records.
• Assist payroll in verifying time attendance.
• Carry out administrative duties (e.g. data entry, copying, binding, scanning etc).
• Resolve administrative problems and implement improvements to make them more efficient.
• Ad-hoc duties as assigned

Qualifications:

• Proven admin or assistant experience.
• Proficient in MS Office.
• Excellent time management skills and ability to multi-task and prioritize work.
• Meticulous and task-oriented
• Able to handle sensitive information in a confidential manner.
• Experience in Microsoft Power Automate is a plus.
• Students or fresh graduates are welcome to apply.

Education Requirements:

• At least GCE A Levels or any Diploma.