- HR documentation

- Assist in correspondences, reports, quotation, accountings, documentations and other administrative works.

- Able to work independently and communicate effectively via fluent and eloquent verbal/written English.

-Manage and maintain company's licensing and operational accreditations.

- Part-Time

- Flexible work Hours

- Work from home

Procurement Manager

• 5 days, 8.45am- 5.45pm
• Salary: $6000 -$7000
• Address: Suntec

Interested applicants can also send your resume to

WA:+65 8151 4682 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Responsibilities:

• Ensure adherence to company’s procurement strategy and policies for execution of procurement activities to meet targets and objectives. Align to Process and ensure approvals reviews are in place prior to execution.
• Work with Internal and external Stakeholders to:

1. establish scope of work for services and/or requirements for products, and
2. validate scope of work and requirements
3. ensure timeline for delivery is in place and monitored

• Source and identify new product or service providers, validate potential new vendors or existing incumbent for cost effective procurement
• Price Competitiveness of the Product/Solution/ Services needs to be checked
• Evaluate and negotiate with vendors/suppliers on the submitted quotations/proposals
• For complex Project requirements, ensure Management guidance is in place for the procurement process and negotiation phases are in place especially for RFPs
• Work with internal stakeholders to review service agreement/contracts and prepare proposal for Management’s approval
• Feedback on Terms and Conditions and ensure contracts are in place

1. Review of Contractual Terms and Conditions
2. Tighten the Terms and Conditions, where applicable
3. Monitor and maintain office supplies and equipment inventory.

Requirements:

• Minimum DEGREE in Procurement/ Business Administration or related studies with 5 years of procurement experience
• Proficient in MS Office (Word, Excel and Powerpoint)
• Able to present on the Procurement Recommendations
• Experienced in Procurement is required. Familiarity with vendors management process is a plus

Job Description:

• Handle office administration and provide operational support
• Timely planning and ordering office supplies (stationeries, pantry items, and sundries)
• Liaison and scheduling with suppliers/vendors/contractors on all matters relating to building and facilities
• Manage and coordinate with office and lab cleaners
• Partial assistance in HR responsibilities
• Other ad hoc work as and when required

Requirements:

• Minimum Diploma or equivalent
• Preferably with 2 years’ experience in office management and administrative role
• Strong organizational, interpersonal, and communication skills
• Independent, meticulous and discreet

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

1.Coordinate office activities and operations to secure efficiency and compliance to company policies

2.Manage agendas/travel arrangements/appointments

3.Manage phone calls and correspondence (e-mail, letters, packages etc.)

4.Track stocks of office supplies and place orders when necessary

5.Submit timely reports and prepare presentations/proposals as assignedAssist colleagues whenever necessary

Procurement Executive

Location: 1 North

Duration: 1 Year Contract (renewable and possibility to convert to perm based on performance and business needs.

Salary: $2800 - $3500

Our client is one of the leading Research and Technology establishments that is operating advances scientific and technology and they have maintain a strong physical presence globally. There is now an exciting opportunity for Procurement Executive and Senior Executive to join their Procurement Division.

Job Responsibilities:

• Responsible for the execution of procurement contracts from working with stakeholders on requisition, sourcing, evaluation, seeking approval for award and contract management.
• Understands and operationalise the Policies and Procedures to meet with business needs, including coordinating with various stakeholders and providing advisories to requestors to facilitate sound buying decisions through the right balance between public accountability, the prudent use of funds and operational efficiency.
• Supporting sharing and training of Procurement Procedures to stakeholders.
• Ensure the delivery of the Procurement’s Service Level Agreements commitments.
• Participates and collaborate with various stakeholders in cross functional improvement projects including developing change management plans, evaluating the impact of planned change, identifying risks and mitigation plans.
• Participates in audit review findings/lapses and propose changes to governance policies and procedures; support audit reviews, investigations, and internal process improvements to resolve identified issues with relevant stakeholders.
• Perform demand aggregation in partnership with stakeholders using insights and trends from data analytics to leverage on organisational volume.
• Foster effective collaboration and ensure strong communication lines with key stakeholders.

Job Requirement

• Minimum 1 - 2 years of relevant experience in procurement, candidates with lesser experience will be considered for more junior roles (training provided).
• Good understanding of Government Procurement policies will be advantageous.
• High achieving, independent individual with clear communication skills for stakeholder persuasion and management reporting
• Resourceful individual with active listening skills to gather information and anticipate next steps
• Situational problem solving skills with ability to concise complex problem into executable solution(s)
• Strong commercial acumen and analytical skills, ability to translate data to intelligence.

EA License No. 01C4394 • RCB No. 200007268E • Juliana Lin Yuzhen EA Registration No. R1879595

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at https://www.persolkelly.com.sg/policies. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

As a HR administrator, you will be part of the regional team to provide support on a wide range of HR functions covering recruitment & on-boarding, benefits & welfare administration, training, expatriate & workplace administration for our offices in Singapore and Sydney. We offer cross-training opportunities within the team for you to expand your knowledge and skill sets.

Job Responsibilities

• End to end intern recruitment across departments
• Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
• On-boarding support & administration including initiating background check, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administer internal tests, confirmation etc
• Input, file, maintain, and update employee records
• Work pass administration for new and renewal cases including secondary directorship
• Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
• Handle exit processes which includes updating intranet, sending exit clearance email etc.
• Welfare administration for life events such as ordering get well basket/wreath etc
• Draft and prepare HR letters (employment certification, life events, confirmation etc)
• Update and upload/submit organisation chart and headcount reports monthly
• Register employees for training courses, update of individual training records, ensure compliance with Continuing Professional Development requirements
• Managing Card Access/Office Security System
• Process invoices
• Manage HR department inventory such as stationery, wine etc and housekeeping
• Be well versed with HR policies & procedures
• Maintain HR mailbox and re-direct the external email to the relevant HR personnel
• Keep abreast of trends, regulation changes etc in HR

Job Requirements

• Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
• Meticulous with good numerical & accuracy skills
• At least 2 years of HR Admin experience
• Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development / updates
• Excellent people and communication skills
• Proactive and supportive team player with the ability to work independently
• Enthusiastic, creative and resourceful with a "can-do" and positive attitude
• Result and service-oriented with initiative to troubleshoot issues
• Have good work ethics
• Ability to manage and set priorities in a fast-paced environment
• Willingness to take on additional task when necessary
• Committed to produce quality work
• Diligent and willing to learn from more experienced team members

Linux Administrator

• 2 to 3 years of experience as Linux Admin.
• System administration and maintenance Linux and server administration
• Provide solutions to problems for their immediate team and across multiple teams.
• Experience in IT Infrastructure Operations.
• Experience in System Administration, IT Systems Maintenance, Linux, and Server Administration.

Thanks, and Best Regards

Karanam Vijaya Kiran

(EA Registration no: R1443178)

Recruitment Manager

Hand Phone: +65 92333815

Helius Technologies Pte Ltd (EA Licence No: 11C3373)

A World Of Opportunities Awaits

Company Name: Laguna National Golf Resort Club

Job Title: Membership Administrator

JOB RESPONSIBILITIES

• Provide daily operation duties and administrative assistance in membership enquiries and services
• Assist with any enquires (via phone, email or in-person)
• Assist and support the Membership Sales team with membership application
• Update and handle confidential membership profile and database
• Perform secretarial and administration support duties
• Assist with membership application data-entry and post-sales membership enrolment kit preparation
• Rotating membership enquiry duty on weekdays and once every weekend or as and when assigned
• Assist with event planning and duties during membership events and /or when necessary
• Perform supporting function in membership sales related enquires (incentive will be deterrmined by team leader and awarded when monthly team KPI is met)
• Any other jobs/ duties as assign as and when by the management

JOB REQUIREMENT

• Good command of languages, able to speak and write in English & Mandarin
• Possess a high level of confidentiality and comfortable to strike a conversation with any walk-in / member
• Ability to work under pressure and multi-tasking
• Five-day workweek and once every weekend rotating duty. Must be willing to commit on weekends duty and event duty (weekends / public holidays)
• Good interpersonal and communication skills
• Good time management with strong sense of urgency and priority
• Initiative to learn and get things done efficiently
• Proficient in MS Office Word & Excel, Outlook and etc

BENEFITS

• Company Transport Pick-up/Drop-off Provided
• Uniform Provided, Duty Meals, F&B Discount, Dental, and Medical
• Family and Friends Hotel Room Rate Globally, Learning & Development Opportunities, Staff Recognition Award

*Only shortlisted candidates will be notified.

About us

This position is designed to provide comprehensive experience in managing and optimizing the supply chain and sourcing processes within Asia Safe Pte. Ltd. Over the traineeship of six months, the candidate will gain valuable insights and practical knowledge in various aspects of supplier management, procurement strategies, and cost control. Asia Safe Pte. Ltd. is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace.

Individual to be involved in:

1. Assist in the development and implementation of sourcing strategies to ensure a consistent supply of high-quality materials and products.

2. Identify and evaluate potential suppliers, conducting thorough market research to find the best sourcing opportunities.

3. Negotiate contracts and agreements with suppliers to achieve favorable terms and conditions.

4. Build and maintain strong relationship with key stakeholders, while exploring new potential clients and partnerships in the international market.

Technical Skills and Competencies

1. Product knowledge expert skills: Gain knowledge in garment industry, understand the technical features, advantages, and distinctive selling points of a product.

2. Gain experience with sales software tools (CRM tools) management and monitor the database and sales record.

3. Gain proficiency in supplier evaluation and negotiation techniques.

4. Learn to manage supplier relationships and ensure compliance with quality standards.

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

Responsibility

• Contracts personnel perform a key role in the Project Team. They bring together contractual, commercial and technical knowledge in order to provide contractual and commercial guidance to the project team and the wider organisation.
• Assist and support line management with organising and maintaining logs and files (both in terms of a central database and hard copy filing systems) in a systematic manner to allow for easy access.
• Post Client contract award, assist in the preparation of pre-qualification activities, and RFQs for subcontracts and department.
• Exposure to drafting of low risk and/or small size contracts. Drafting of internal approval sheet for low risk contracts and obtaining the various levels of approval for all contracts.
• Exposure to subcontract management, drafting and/or review and approval of subcontract notices, amendments, change requests and change orders and formalization of subcontract closeout.
• Establish high quality cooperation and team work. Contribute to a positive work environment. Embraces diversity. Takes the opportunity to build diverse teams and values their varied approaches to work. Collaborates with others to achieve tasks and goals that benefit the organisation. Fosters cooperation and transparency across teams, functions, entities, countries and regions.

Qualifications:

• Bachelor’s degree in a relevant area such as Law or quantity surveying / Master’s qualification in a relevant subject such as construction law, business administration or economics will be of value. Law and contract law as part of academic studies is preferred.
• MRICS, MCIArb, SCL is an advantage
• Able to draft clear and concise correspondence. Excellent interpersonal and communication skills.
• A high level of comprehension in order to understand and interpret contractual language coupled with an ability to formulate arguments that support the contractual interpretation sought by the company.

Procurement Specialist (Contract to Permanent)

You will be responsible for the procurement of spares/parts, supplies and services for the maintenance and operation of the power plant and its facilities.

Responsibilities

• Collaborate with plant engineers and personnel from the maintenance / operations / facilities teams on the requirements of the materials / services based on stipulated technical specifications and scope of work descriptions.
• Perform sourcing activities from both local and overseas vendors.
• Prepare and send out RFQs to the relevant suppliers/vendors and monitor their submissions.
• Conduct supplier evaluation and manage selection processes to ensure submissions are in line with the technical and commercial specifications.
• Expedite the delivery of the order and communicate with the internal stakeholders for any changes to the order as needed.
• Resolve supply, quality, and service invoicing issues with vendors and ensure commercial, legal and contractual compliance in all the procurement transactions.
• Undertake procurement continuous improvement initiatives.

Requirements

• Engineering degree in Mechanical / Electrical / Control & Instrumentation or equivalent.
• Technical procurement experience in a similar environment will be advantageous.
• Strong technical knowledge and evaluation writing skills.
• Excellent planning, organising, communication, and negotiation skills.
• Proficiency with MS Office suite especially Excel. SAP experience will be a plus.
• Resilient, self-driven and independent team player with the good ability to work multi-task and meet deadlines.

Perm Position + Benefits + Bonus

Mon to Friday 9am to 6pm (Hybrid)

Location: Central Singapore

We are looking for an HR Administrator to support the HR Team in day-to-day HR administrative work.

Key responsibilities would include:

• Administer HR-related documentation, not limited to offer letters, certification of employment for resignees.
• Ensure all reference and background checks are completed in a timely manner.
• Ensure all employment verification requests from third parties are completed in a timely manner.
• Assist in verification of work pass documentation for submission of applications/renewals.
• Assist in documentation for government paid leaves, such as maternity leave, childcare leave, etc. for submission of claims.
• Maintain medical insurance records in Company’s insurance provider portal.
• Administer and maintain employee’s data in client’s portal.
• Liaise with clients on receival of Purchase Orders.
• Attend to queries from employees related to their employment.
• Perform any other ad hoc duties to support the HR Admin Team daily.

Requirements:

• Min O level with at least 1 year of working experience as an HR or Admin Assistant or similar role.
• Prior experience working in a recruitment agency will be a plus, but not essential.
• Well organized, systematic, and able to manage multiple tasks at one point of time.
• Attention to details and the ability to prioritize and work in a fast-paced environment.
• Team player, energetic, service-oriented, and able to work in a dynamic and fast paced environment.
• Good written and verbal communication skills
• Proficient with Microsoft Office applications especially in Excel (Vlook-up & Pivot)
• Resilient and able to work in an organization that is undergoing change due to development and growth.
• CEI certification is advantaged

Interested applicants may apply to [email protected]

Job Summary: Play a key role in supporting our Procurement Management team by managing daily operational tasks, overseeing the procurement cycle, and ensuring compliance with company policies and procedures.

about the job

• Procurement & Contract Support
• Full procurement cycle.
• RFQ against forecast and receipt of supplier proposals.
• Weely RFQ update – Freight, material cost etc.
• Creating cover sheet, Purchase and Sales contract (D365).

Requirement

• Min 4 years of experience in procurement, contract administration, and logistics.
• Familiarity with ERP systems, preferably D365.
• 80% procurement, 20% documentations

If you are interested in the position , kindly send your CVs in to gracelyn.teo(@)randstad.com.sg or +65 98254517

Please include your availability, expected salary and reason for leaving your current job. We regret that only shortlisted candidates will be contacted
(EA: 94C3609/ R21101213 )

Our client is a core center of fund raising for all the investments in the world, acting as the second Headquarter subsequent to Shanghai.

Company nature of Business: Fund management, asset management, property investment

They are are looking for an Office Manager who can support their Singapore office and facilitate the work of our teams in Shanghai and other cities worldwide. The role will also support the company's global CEO and senior management.

In this role you'll will be supporting the team by : General Admin 60%, Global CEO assistant 40%

Job Responsibilities:

■General Admin 60%,

• Liaise with company secretary and compliance advisor to fulfill all the filing and compliance requirements. Scheduling of appointments, coordination of meeting and recording the meeting minutes,
• General support the Singapore office daily operation, and coordinate with HQ different functions on the local execution.
• Handle the office relocation and logistics to ensure a smooth movement and employee's settle down.
• Ensure all Group policies, rules and regulations are always complied with.
• Perform day to day secretarial support to the assigned leader and visiting executives as appropriate.
• Reinforcing operational support best practices to new joiners and existing workforce efficiently.
• Providing necessary guidance to local team on filling Group OA system, following expense policy, and submitting of the travel and expenses reports.
• Visitor/telephone screening and handling of internal /external correspondences.
• Coordinating on IT / system support to local members in compliance with MAS regulations
• Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality.

Global CEO assistant 40%

• Meeting set up and coordination.
• Travel arrangement and schedule planning.
• Handle Global CEO request and messages after office hours when required
• Other duties as assigned.

Job Requirements：

• Proven experience of at least 3 years as an executive assistant, outstanding communication skills and detail oriented
• Effective time management and planning skills
• Proficiency in Microsoft word, Excel and outlook
• Professional proficiency in English and able to read and write Mandarin to effectively communicate with counterparties at China HQ.
• Able to speak Japanese will be a plus to communicate with the Team in Japan. (NOT essential to have)

Interested applicants, please send your resume to Tiffany (R1104633) [email protected] with email subject header "Job Application for Administrator cum Secretary (1 year contract - renewable) - TK" .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633

Koh Jia Wen

Job Descriptions:

• Identify and source suppliers for both direct and indirect materials/services to expand the supplier base and meet new project and production requirements.
• Obtain quotes from newly identified suppliers to determine costs and explore opportunities for cost reduction.
• Lead negotiations with suppliers on a regular basis to ensure competitive pricing for materials and services.
• Participate in supplier qualification audits to ensure compliance with company standards and requirements.
• Evaluate and approve suppliers for inclusion in the approved vendor list.
• Conduct regular performance reviews of suppliers to monitor quality and assess capabilities.
• Maintain and update standard operating procedures for the procurement department to ensure consistent workflow processes.
• Develop and negotiate favorable supply agreements with suppliers to optimize procurement processes.
• Collaborate with other departments and suppliers to establish efficient supply chain models with minimal inventory holdings.
• Work with engineering and warehouse departments to ensure adherence to quality standards for supplied items.
• Provide the sales department with periodic quotation templates for standard products and generate quotations based on customer requirements.
• Complete any additional tasks or projects assigned by management.

Job Requirements:

• Possess a degree in Mechanical Engineering or a Diploma in Mechanical Engineering with 2-3 years of relevant experience.
• Diploma holders should have at least 2 years of experience in sourcing components and fabrication parts.
• Proficiency in Microsoft Word and Excel is essential.

Job Description:

• Handle office administration and provide operational support
• Timely planning and ordering office supplies (stationeries, pantry items, and sundries)
• Liaison and scheduling with suppliers/vendors/contractors on all matters relating to building and facilities
• Manage and coordinate with office and lab cleaners
• Partial assistance in HR responsibilities
• Other ad hoc work as and when required

Requirements:

• Minimum Diploma or equivalent
• Preferably with 2 years’ experience in office management and administrative role
• Strong organizational, interpersonal, and communication skills
• Independent, meticulous and discreet

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

Job Description

■Roles
-Support for Engineers administrative job assignment.
-Back-end support for technical team’s work.

■Responsibilities
-Communicate with sub-contractors, suppliers, and clients.
-Project Administration - preparing job assignment.
-Project Action Tracking - Track and manage engineer's schedule.
-Review of technical reports for any follow up action
-Manage and develop documentation and process requirements.
-Provide administration assistance to technical team.
-Issue parts & service quotations and prepare purchase order.

Job Requirement

-Positive approach to customer and clients
-PC literate, including good experience with MS Office
-Team player
-Proactive with independent working skills
-Must be flexible to take on additional tasks to assist company.
-Experienced in administrative projects.

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R1551122) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 19108 Project Administrator (Marine Industry) SW228"

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Responsibilities

Database Management:

• Configure and maintain SQL Server databases, ensuring their availability, performance, sustainability, and security.
• Migrate On-Prem SQL Databases to Azure, AWS, Google Could solutions.
• Expert knowledge in creating and maintaining SQL Server Jobs.

Integration Deployment:

• Expert knowledge in SSIS catalog services and creating environments to perform seamless deployments between environments for SSIS packages.
• Expert in creating catalogs and SSIS environments and SSIS integration solutions using Visual Studio to deploy packages.

System Monitoring:

• Monitor system health and performance, identifying and addressing issues in real time.
• Experience with monitoring tools like SolarWinds and Nagios or developing own monitoring solutions using PowerShell scripting will be an asset.

Performance Optimization:

• Analyze, solve, and correct performance-related problems.
• Adapt proactive mentoring techniques to ensure maximum system uptime and less downtime for applications and business users.

Solution Recommendations:

• Provide suggestions for improving database processes and performance.
• Work closely with SMEs and programmers to align with best practice guidelines and provide direction to build robust applications.

Automation:

• Refine and automate regular processes, track issues, and document changes.
• Experience in creating and using PowerShell scripts to manage core DBA tasks.

Query Tuning:

• Assist developers with query tuning and schema refinement.
• Expert knowledge in Tuning Advisor and query plans to guide developers.

24x7 Support:

• Provide on-call rotation support for critical production systems, including after-hours maintenance and release deployment activities.

Data Recovery and Backup Strategies:

• Be prepared to manage data recovery scenarios.
• Define and implement robust backup and recovery strategies.
• Assist Development team by performing on-demand restore tasks as needed.

Qualifications and Experience

• Education: Bachelor’s or Master’s degree in Computer Science, Information Technology, or related fields preferred
• Certifications: Relevant certifications such as Microsoft Certified: Azure Database Administrator Associate or MCSE: Data Management and Analytics are advantageous.
• Experience: Preferably 15 + years of experience as a DBA, with advanced knowledge of large-scale databases in a 24/7 environment.

Technical Skills:

• Proficiency in database Server administration, including backups, restores, and performance tuning.
• Familiarity with Windows Server, T-SQL, and PowerShell scripting.
• Understanding of high availability and disaster recovery concepts.
• Experience in DTS package conversion to SSIS and fine-tuning SSIS packages.
• Experience in creating Visual Studio solutions for integration services to deploy projects to SSIS catalog databases.
• Proven experience in cloud technologies (AZURE, AWS, Oracle, and Google).

Competencies (Skills & Behaviors)

• Excellent communication and people skills
• Ability to work in a team environment.
• Good Analytical & Critical thinking skills
• Possess a High Regard for Quality Work
• Extremely Motivated, Dynamic & Creative Individual
• Demonstrates meticulous diligence and consistently follows up.
• Strong organizational skills

about the company
Join an esteemed global player within the food industry, renowned for developing and producing functional ingredients that serve a wide array of industries. With a rich history and a strong presence in over 10 countries worldwide, our client is dedicated to innovation and excellence. They are presently seeking talented individuals with a genuine passion for food and nutrition to meet the dynamic needs of their international clientele in the role of a Sales Administrator.

about the job
As a Sales Administrator, you will be responsible for supporting the sales team by prov

iding essential administrative and customer support. Your tasks will include forwarding samples, arranging shipments, and notifying customers. You will distribute monthly updates to distributors, make travel arrangements, prepare travel expenses, and handle the dispatch of sample requests, prototypes, and commercial products. Additionally, you will follow up on claims and complaints, prepare sales presentations, maintain the client database, and generate monthly reports. Your role also involves providing sales vs. projection results by preparing and forwarding sales tracking reports and organizing customer visits and other meetings.

about the manager/team
You will be joining a lean, collaborative team that offers a positive working and learning atmosphere.

skills and experience required
A bachelor’s diploma in food technology or another science-based degree is essential, along with a minimum of 3 years’ experience in a food ingredients environment. You should possess commercial acumen and an understanding of Incoterms, be extremely detail-oriented, and work well as a team player. Multilingual communication skills in English and Mandarin are required to communicate with customers in China who may not be proficient in english. Additionally, a high level of initiative, excellent written and oral communication skills, and proficiency in relevant computer software will be expected for the role.

Join us in this exciting opportunity to grow your career and contribute to the success of a leading company in the food industry!

To apply online please use the 'apply' function, alternatively you may contact Carmen Tan.
(EA: 94C3609/ R2196577 )

• Manage all customers’ requests and inquiries pertaining to card programming and logger transactions.
• Support Project Engineer in testing & commissioning of card access programming.

Requirements:

• Nitec and above
• At least 1 year of relevant working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Responsibilities:

• Responsible to identify the need, follow through product’s requirement and specifications at the right quality.
• Responsible to source, negotiate, purchase, monitor, manage and improve require delivery time at a cost-effective saving way.
• Plan and execute on cost saving and reduction program and activities.
• Assist in expedite, including and not limiting to interface with local and overseas suppliers for any contractual agreement and urgent requirement.
• Establish and maintain communication, working closely with internal customers to meet tight timeline.
• Pre-qualify, evaluate and assessed suppliers‘ performance to meet company’s requirements.
• All other procurement activities including of price calculation, discounts or freight charges prior to generate and process purchase orders, follow up with good credit terms negotiation and application, resolution of invoicing discrepancies from suppliers, and maintaining of Approved Vendors List.
• Maintain and updates all related documents and data that will support procurements activities and management administratively, conformity, legality and commercially.
• Scope of responsibility also covers affiliate and branch offices. Hands-on of operations are expected when required.
• Review and propose process improvement.
• Additional responsibilities and job scope to be assigned from time to time by immediate superior.

Requirements:

• Minimum of 5 years working experience.
• Knowledge of computer software application. E.g. word, excel.
• Knowledge in Harsh Environment and TSI.
• Able to handle General Administration.
• Strong interpersonal skills and hands-on, positive work attitude.

• Perform routine system maintenance task, such as updating software, applying patches, ensuring security protocol up to date.
• Assist in Trouble shooting hardware and software problem.
• Provide technical support to end users by responding to help desk tickets, emails, or phone calls related to system issue.
• Assist in implementing and testing data backup procedure to ensure data integrity and availability in case of system failure.
• Maintain accurate and up-to-date documentation of system configurations, procedures and troubleshooting guides.
• Work collaboratively with other IT team members to solve complex technical issues and share knowledge.
• Any other duties as assigned by the Management.

Job Title: Spare Parts Administrator

As ANCS (Automation, Navigation & Control Systems), we transform how vessels perform to create the safest and most efficient journey for our customers – always with the vision in mind to navigate towards a more sustainable maritime industry. With our rich history of pioneering maritime technologies, we have defined industry benchmarks.

To be better tomorrow, we need the right talents today to complement our strong team of 650 employees in over 10 countries across the globe with the right skills, experience, and a winning attitude.

We are looking for Spare Parts Administrator to join our team. This is a permanent opportunity, and its location is near Pandan Crescent, Singapore.

About the Position:

As a Spare Parts Administrator, your work will focus on these responsibilities:

• In general, to execute the quote-to-cash process by preparing quotes, managing orders and other spare parts flow-related activities and work towards customer satisfaction, especially in the Navy segment.

• Manage Navy customer inquiries on spare parts pricing, availability, and order processing.

• Prepare the quote and send out Navy customer offers for spare parts or deal with offer requests from their webservices, where applicable.

• Verify the accuracy and completeness of order information, including part numbers, quantities, and delivery addresses.

• Follow-up customer orders for delivery on-time and in-full- and all-time proactive backlog management.

• Coordinate with relevant departments / stakeholders such as procurement, warehousing, logistics, import/export, tax, finance, accounting & controlling

as well as technical support to ensure smooth order processing and fulfilment.

• Monitor order status and provide regular updates to stakeholders, including estimated delivery dates and any potential delays.

• Generate and maintain accurate records of spare part orders, including order details, invoices, shipping documents, and tracking information.

• Ensure proper documentation for all transactions, adhering to company policies and procedures.

• Collaborate with relevant teams to resolve any issues, such as order discrepancies, damaged or defective parts, shipping delays, VAT related concerns.

• Process customer requests for return of spare parts and other spare parts-related claims.

• Identify opportunities to streamline spare part order processing workflows and improve efficiency.

• Support actively in Integrated Logistic Support (ILS) meetings (also overseas).

• Proactively collaborating with ERP system Master Data team to update the files in the ERP system with component data and related documentation.

• Making Support Material Plan in close cooperation with Sourcing and Obsolescence Management

• Follow up on non-conformity issues and work to provide resolution to customer leverage privileged customer interface position to maximize sales potential participate to customer review on commercial actions.

• Monitoring of account receivables.

• Assisting other team members as required and promptly take action to resolve Quality/Design issues.

• Supporting stakeholder management, of external and internal stakeholders.

To be successful in this role, you should have following skills:

• Business/Engineering diploma or bachelor's degree.

• Good knowledge in trade, supply, industrial retail, preferably spare parts and logistics, preferrable with a background covering mechanical, electrical or electronic engineering.

• ERP System proficiency, we are using SAP.

• Certificate in Logistics is a plus.

• 3 to 4 years of working experience, however we encourage fresh graduates to apply as well

• Skilled in Microsoft Office package and other collaboration tools

• Ability to travel overseas.

• Ability to work both independently and as part of a team.

• Able to manage priorities and multiple customer requests.

Personality / Desired behaviour

• You are well-organised and continuously looking for improvements in your job. You have an analytical approach to solve problems.

• You have a high work ethics.

• You are a team player, ready to make the effort for the team to achieve success.

• You have a customer focused attitude and are persistent to find solutions for our customers.

• Excellent communication skills, both written and verbal - to the point and customer oriented

• Fluent English (communicate effectively in writing and verbally)

• You can facilitate change. And can multitask, prioritize, and manage time effectively in a fast-paced environment.

• Develop self and others.

• Situational and cultural sensitivity

Please note that according to Wärtsilä policy, voluntary consent for a background check is required for candidates being considered for this position.

Contact & next steps

Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email.

In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim

Talent Acquisition Partner

Email: [email protected]

• Manage all customers’ requests and inquiries pertaining to card programming and logger transactions.
• Support Project Engineer in testing & commissioning of card access programming.

Requirements:

• Nitec and above
• At least 1 year of relevant working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

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Registration: R21100996