The DBA shall minimally perform the following administration activities for database server and automate them to the extent possible:

• Manage and monitor the database storage, database space utilisation, table extents and growth, and alert or report to the Customer on potential performance or capacity issues, or bottlenecks with recommendations;
• Setup and manage the users accounts, access rights, privileges, roles and profiles;
• Plan and perform database backup and recovery;
• Review all daily logs, database alerts, database export logs and scheduled job logs;
• Plan and schedule regular database housekeeping and maintenance activities necessary to keep the database in a healthy state and at optimal performance;
• Manage scripts and database object deployment;
• Review, propose and carry out database reorganisation, upgrades or necessary to meet target system throughput and performance;
• Perform fault and performance monitoring;
• Respond to monitoring alerts and perform first-level troubleshooting when required;
• Perform database patch management;
• Work with Customer and Customer-appointed Supplier in identifying database related issues;
• Document and maintain database server administration guides and SOPs; and
• Perform annual database disaster recovery test on selected databases as determined by the Customer.
• Conduct a backup and restore exercise to validate that the database which are backed up more than six (6) months ago can be restored. This restoration exercise shall be conducted once every year on samples and at a time determined by the Customer.

The Database Administrator shall minimally possess the following requirement:

• At least three (5) years of experience in MS SQL administration; and
• Microsoft Certified Solution Associate: SQL Database Administration
• At least three (3) years of experience in Oracle Database administration; and
• At least 3 years exposure to Azure and AWS RDS databases
• Oracle Database Administrator Certified Professional.

Primary Responsibilities:

· Collaborate with sales team on pricing maintenance.

· Assist sales team on procurement of stocks.

· Manage stock inventory and ensure inventory is accurate across all channels.

· Collaborate and communicate with Sales team and 3PL warehouse on matters pertaining to inventory and logistics matters.

· Handle operations management systems and processes to comply with Purchase, Logistics and Inventory policies.

· Handle logistic arrangement to affiliated companies, distribution partners and customers, including customers’ enquiries which involve in orders processing, delivery, replacements or returns of customers’ orders, scheduling shipments, coordinating with freight forwarders and handle inbound/outbound shipment requirements.

· Manages inventory accuracy and inventory level at all stores, warehouse locations within budget level including initiating physical counts, identify and investigating variances.

· Handle inventory replenishment, order placement, duty-declaration where needed and inventory withdrawals and arrange for deliveries.

· Liaise with appointed external warehouse and logistics partners to complement the business needs of the group and affiliated companies.

· Perform other duties assigned by immediate superior.

Requirements:

· Possess Diploma/Degree in any field or relevant qualifications with at least 3 years of related experience

· Familiar with regional logistics and compliance requirements and/or Travel Retail environment

· Possess strong analytical skills with good business acumen

· Demonstrates strong communication skills

· Energetic, agile, and driven

· Resourceful, independent, and self-motivated

· Adaptable, able to work in a fast-paced start-up environment

Job Responsibilities

- Manage and lead procurement activities for supplies and services from vendors.

- Lead the competitive sourcing process, initiate requests for information/Quotation/Proposal, negotiate commercial terms.

- Execute all contractual matters of assigned projects and ensure that they are dealt with effectively.

- Monitor and analysis trends in spending and inventory control and make recommendations to identify areas for saving.

- Other adhoc matters assigned by the Management.

Requirements

- Min 3 years of relevant experience

- Has experience in managerial role, preferably in the F&B industry

- Good leadership and people management

- Knowledge of MS Office (Google Drive)

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Job Responsibilities

- Manage and lead procurement activities for supplies and services from vendors.

- Lead the competitive sourcing process, initiate requests for information/Quotation/Proposal, negotiate commercial terms.

- Execute all contractual matters of assigned projects and ensure that they are dealt with effectively.

- Monitor and analysis trends in spending and inventory control and make recommendations to identify areas for saving.

- Other adhoc matters assigned by the Management.

Requirements

- Min 3 years of relevant experience

- Has experience in managerial role, preferably in the F&B industry

- Good leadership and people management

- Knowledge of MS Office (Google Drive)

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Job Description

• Manage the reception area to ensure cleanliness and organization.
• Greet, serve drinks and maintain a professional and inviting atmosphere for all guests.
• Answer and direct incoming phone calls promptly and professionally.
• Handle all incoming and outgoing mail and packages.
• Liaise with Management office for maintenance and other office matters.
• Manage office supplies and keep inventory of front desk supplies.
• Assist with general administrative tasks as required.

Requirements

• Previous experience in a similar role.
• Good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously.
• Singaporean or SPR only.

Permanent Part Time Admin

Job Scope

1.) Follow-up on email enquiries and checking of documents to ensure correct documents are presented

2.) Co-ordination of documents and work flow between respective departments within the company and respective partners

3.) Ensuring any outstanding documents and admin matters are handled in timely manner

4.) 10am to 4pm, minimum 3 days per week

5.) Office is at kallang opposite bendeemer MRT

Compensation

1) $12 to $15/ hour or $1200 to $2400 per month

The Procurement Executive is responsible for managing the end-to-end procurement process for medical instruments, devices, consumables, and other supplies. This role involves daily procurement operations, strategic negotiations, inventory management, and ensuring compliance with regulatory requirements across all surgery centers and the corporate office.

Key Responsibilities:

•

Oversee the entire procurement cycle, including evaluating and comparing medical instruments, devices, and consumables.

•

Manage daily operational procurement activities for surgery centers and the corporate office.

•

Negotiate quotations and purchasing contracts to achieve cost savings and favorable terms.

•

Maintain records of requisitions, secure CEO approval, and process purchase requisitions accordingly.

•

Build and sustain strong relationships with suppliers to optimize procurement effectiveness.

•

Identify and implement actions to improve efficiencies or reduce operational costs.

•

Ensure strict compliance with procurement policies, procedures, and regulatory requirements (e.g., MOH guidelines).

•

Independently handle assigned procurement activities.

•

Manage and monitor stock inventory, including inter-department transfers.

•

Verify purchased items and update the inventory system accurately.

•

Generate purchase requisitions/orders within the system and manage invoice accuracy against quotations prior to payment processing.

•

Collaborate effectively with internal teams to address procurement needs and requests.

•

Lead the annual stock inventory audit in collaboration with the nursing team.

Job Requirements:

•

Diploma or Degree with at least 2 years of relevant experience in healthcare procurement.

•

Familiarity with stock inventory management systems (e.g., SCMS) is a plus.

•

Proficiency in MS Office Suite (Word, Excel, Outlook).

•

Strong negotiation and influencing skills, with an ability to secure favorable terms.

•

Excellent interpersonal and communication abilities.

•

Proactive, self-motivated, and capable of working independently.

•

Team-oriented with a collaborative mindset and commitment to supporting team goals

How To Apply:

Please submit your LATEST resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current/Last remuneration

- Expected remuneration

- Notice period

We regret that only shortlisted candidates will be notified.

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

Our client has more than 20 restaurants in Singapore that provide various dining concepts that refined tastes of both local and international food enthusiasts.

• Responsible to source for new or alternative supply on products and services.
• Manage purchasing activities and services based on company's needs.
• Negotiate optimal prices for goods and services while maintaining quality standards.
• Supervise process and supplier performance and resolve issues with suppliers.

Requirements:

• Diploma in Procurement and Supply Management or equivalent
• At least 2 years of procurement/purchasing experience in F&B industry.
• Proficient in MS office and SAP.
• Team player with good interpersonal and communication skills.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities:

· Procurement administrative work

· Enter POs into system

· Update procurement tracking records timely

· Follow up for Order Acknowledgement

· Follow up on POs issued for delivery status

· Liaise with Logistics for any delivery/ collection arrangements

· Check that goods delivered are the correct parts and quantity, and thereafter update delivery records

· Timely match DOs with POs and Invoices and process to Finance for payment filing of POs and related documents

· Assist to source for items/products

· Any ad-hoc duties as assigned by the reporting manager or higher

Requirements:

· Min GCE O Level/ ITE

· 1-2 years experience

· Proficiency in MS office applications.

· Strong analytical and problem-solving skills

· Effective communication and customer service skills.

· Technical/Engineering knowledge would be an advantage

· Able to converse in both English and Mandarin (with Chinese speaking suppliers)

· Highly organised and a team player

· Capability to multi-task, respond to change, and adapt accordingly

· Perform duties with accuracy and with strong degree of urgency

· Ability to prioritise and perform work in a timely manner

· Quick learner with positive attitude

Job Benefits

Excellent learning environment

Positive and closely knitted working environment

On the job training will be provided

5 days work week

Group Hospital Surgical Insurance/ Group Personal Accident Insurance

Annual leaves starting with 14 days and up to 21 days

Working Location:

15 Kwong Min Road

Singapore 628718

The Opportunity:

Adecco is partnering with an innovative R&D healthcare manufacturing company, seeking a talented individual to join their team as a Procurement Executive! Reporting directly to the Senior Procurement Manager, the successful candidate will manage end-to-end procurement activities and support Source-to-Pay workflows, ensuring alignment with sourcing strategies and overseeing supplier tendering, contract negotiation, ordering, delivery, and payments.

• Full-time, permanent opportunity
• Work Location: Tuas
  • Company transport available: Jurong East and Serangoon MRT
• Work Hours: Mon-Fri, 9am - 6pm
• Salary: basic salary + VB (depending on company performance)

The Job:

• Handle the entire procurement processes and support Source-to-Pay workflows, according to the sourcing strategies set.
• Manage the full procurement process, including supplier tendering, selection, contract negotiation, and ensuring timely ordering, delivery, and payment to meet operational needs.
• Build and maintain strong relationships with suppliers and internal stakeholders, promptly addressing any issues related to orders, deliveries, or quality.
• Ensure all procurement activities comply with policies, standards, and regulations while keeping accurate, up-to-date records of contracts, purchase orders, and supplier performance.

The Talent:

• 4-5 years of relevant experience in the procurement function, prior experience in the construction industry is highly advantageous.
• Knowledge of the entire procurement process and experience with Ariba system is a plus.
• Excellent negotiation skills with the ability to build strong relationships with vendors and manage contract agreements effectively.
• Proficiency in Chinese to effectively communicate with native Chinese-speaking stakeholders based in China.
• Must be comfortable working in a start-up environment, as the business is in its initial setup phase, and able to function independently with minimal supervision.

Next Steps:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• To ensure your application is reviewed, attach your resume and email [email protected] to apply. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified.

• Participate in research and analysis to identify project requirements, conceptualizing plans, designing, and developing systems, establishing guidelines and goals, and creating strategy to optimize operational activities for new product introduction.
• Work with Engineering, Quality, Commodity and NPI to ensure success in new product development and launch.
• Manage and coordinate in earlier supplier involvement in new product introduction from part design phase through mass production, ensure critical timeline and target COSS are met.
• Ensures that Cost, Quality and Availability are achieved for product development phase and through their full life cycle.
• Manage supplier onboarding process and selection with integrity, alignment across value-chain and value engineering.
• Manage cost activities.
• Responsible in ensuring best-in-class cost, thru negotiation and/or tear down activities.
• Identifies cost drivers to influence design decision making towards target costing.
• Ensure product/module cost models and quotes are up to date at launch and effectively rolled out.
• Reviews and negotiates supplier terms and conditions exceptions to mitigate risk.
• Supports price negotiations with opportunities to drive short- and long-term cost reduction improvement.
• Builds strong, value-added relationships with suppliers, internal customers, and cross functional departments.
• Collaborates with Supplier Quality in the new supplier/component release process, including compliance and sustainability aspects.
• Partners Category team, ensuring BU product requirement and supplier technology alignment are included in building Commodity Strategy. Supporting and executing category strategy.
• Analyze lead times, identify critical paths, and prioritize demand requirements.
• Participates in project meetings/brainstorming sessions to identify solutions available.
• Performs other duties as assigned.

Employment Type: 1-year contract (renewable subject to work performance)

Salary: Up to S$5,500

Location: Serangoon North (onsite)

Key Responsibilities:

• Collaborate with internal stakeholders for tender and quotation updates.
• Liaise with Procurement and Contract Managers on requests.
• Renew maintenance contracts, overseeing the entire process from approval to award.
• Prepare letters of award and compile contract documentation.
• Coordinate contract commencement meetings with vendors.
• Conduct final account assessments before contract expiry.
• Manage and maintain records of maintenance contracts.
• Analyze contractor assessment results and coordinate vendor management with Facilities Managers.
• Assist with audits and reporting related to contracts and vendors.
• Perform administrative tasks as assigned and support team members.

Requirements:

• Diploma/Degree in Quantity Surveying or Facilities Management.
• Minimum 3 years of experience in contract management or procurement in building facilities.
• Experience in dealing with tender management (e.g. calling tender, tender evaluation, and tender award).
• Candidates with Quantity Surveying background is advantageous.
• Strong understanding of procurement processes and budgeting.
• Team player, organized, detail-oriented, and able to work under tight deadlines.
• Proficient in Microsoft Office; experience with e-sourcing tools like Ariba, Acubuy, and SAP is a plus.
• Good verbal and written communication skills.

Brandon Lim | EA Registration No: R21102894

EPS Consultants Pte Ltd| 95C5630

Part time work from home job.

Duties Include -

a) Emailing

b) Sending invoices

c) Administrative paperwork

d) Sourcing

e) Updating financial accounts (quickbooks)

Job order: 766668

Responsibilities :

• Assist daily Operations, including preparation of sales quotations and RFQs
• Responding to customer inquiries when required
• Prepare and maintain sales reports, presentations, and other documentation as needed
• Coordinate communication between Sales Teams and other relevant departments
• Handle quotation to invoice
• Tracking of all inquiries
• Any other ad-hoc duties as assigned.

Requirements:

• Min Diploma holder
• Possess 2 years of related sales admin /sales admin experience
• Proficiency in MS office

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel name: Chong Gui Feng

EA Personnel Registration Number: R1768033

EA License no.: 07C5771

We are seeking an experienced IT Project Executive to lead procurement and vendor relations for our managed services business. This role is ideal for someone with a strategic mindset, strong negotiation skills, and a proven ability to streamline procurement while fostering valuable partnerships. You'll help us empower our clients to leverage advanced technology without needing extensive in-house IT capabilities.

• Working Hours: Mon-Fri, 9am to 6pm
• Working Location: Central
• Salary Package: Up to $6500 (basic) + AWS +VB

Responsibilities:

• Vendor Management: Cultivate and manage relationships with key vendors and partners; negotiate favorable contracts and terms, and monitor vendor performance to ensure compliance with SLAs.
• Procurement Management: Oversee the end-to-end procurement process, from sourcing to purchase order issuance for hardware, software, and services.
• Cost and Budget Optimization: Analyze procurement data for cost-saving opportunities.
• Compliance and Risk Management: Align procurement policies with company and regulatory requirements.
• Work with technical and business teams to align procurement with company goals.

Requirements:

• Minimum of 5 years’ experience in procurement and partner management within IT or managed services.
• Proven expertise in vendor relationship management and contract negotiation.
• Strong understanding of IT products, services, and supply chains.
• Must have experience with managed services procurement (e.g., endpoint, cloud, infrastructure).
• Experience in tender management is a plus.

Why Join Us?

• Competitive compensation and benefits.
• Opportunity to work with cutting-edge technology in a dynamic, collaborative environment.
• A chance to make a significant impact by enabling clients to enhance their tech capabilities without complex IT infrastructure.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data not required at this application stage.
• To withdraw consent, email [email protected].

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Elane Yap Theng Yu- R1989397
ScienTec Consulting Pte Ltd - 11C5781

Our client is a global MNC in Chemical Manufacturing Industry. Due to business needs, they are now recruiting a Chemical Procurement Specialist to be part of their Procurement Team. They are located in the West - easily accessible (Transportation Provided)

Duties of Procurement/ Sourcing Specialist:

• Source for both Direct and Indirect Material, as well as Equipment categories.
• Prepare and consolidate monthly savings reports and pipeline data in the procurement portal.
• Develop and implement sourcing strategies and cost-saving projects.
• Collaborate with the Regional Category Team on strategy development.
• Engage suppliers and internal stakeholders to meet project milestones.
• Develop alternative suppliers and coordinate their qualification and approval.
• Assemble contracts to ensure supply security and meet procurement goals.
• Work with the Supply Chain team on inventory control, material quality, and process safety.

Requirements:

• Diploma / Degree in related field
• Min 2 - 3 years of experience in similar industry
• Proficient in SAP / Oracle system is highly preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

Email Address: [email protected]

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Salary: up to $8500

Duration: 7 months

Location: CBD

Working Hours: Mon – Friday. 9am – 6pm

Summary:

The Strategic Procurement Manager, I-SEA and TAS, is responsible for leading and implementing regional category strategies, driving procurement initiatives, and supporting local procurement targets, supplier performance, and innovation. They serve as the primary business partner for the LOCs, ensuring alignment between local and regional procurement activities, and ensuring high-quality service delivery by coordinating resources across the GREFP teams.

Job Description:

• Develop and implement category strategies and provide regional input to global strategies.
• Ensure targets in the LOCS (savings, DPO, compliance) are met.
• Create a pipeline of initiatives to meet targets and track progress.
• Work with TBS to translate end-user requirements into sourcing activities and support SP&I.
• Drive continuous improvement, ensuring compliance and building strong business relationships.
• Understand organizational challenges and adapt strategies to support evolving needs.
• Foster a culture of compliance with the company’s Code of Conduct.
• Manage project progress and ensure effective organizational project management (roadmap, governance, risks, reporting)

Requirements:

Minimum Degree in business/marketing/supply chain & logistics

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job Scope:

• Responsible for the administrative support to Sourcing Department, including coordination. of regulatory documentation requests, preparing purchasing documents and coordination and input of assigned purchasing database.
• Coordinate Sample POs
• Assist in sourcing of materials.
• Assist in office administrative duties such as distribution of incoming mails and parcels.
• Other ad hoc duties assigned

Job Requirement:

• Diploma / Degree in Supply Chain Management or any equivalent certification
• Able to start work immediately or within a short notice period
• Able to commit for 6 months or longer

Interested candidates do submit your application to [email protected]

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Responsibilities:

• Manage enquiries and feedback related to the project
• Report directly to Project Manager
• Work closely with the relevant parties such as residents, consultants, authorities, etc.
• Implement proactive steps to address complaints arising from construction activities
• Maintain a documented record of requests and complaints received from residents and/or public
• Issue and distribute advance notifications to the public regarding upcoming work.

Requirements:

• Only for Singaporeans/PR
• Experience in customer service for BTO projects
• GCE O/A Level with relevant certificates

Suitable candidates are encouraged to apply to this position via Apply Now button or email to [email protected]

Only shortlisted applicants will be notified.

Key Responsibilities:

* Handle day-to-day bookkeeping, including recording transactions, managing accounts payable and receivable, and processing invoices accurately. Ensure timely reconciliation of bank statements and maintain proper accounting records.

* Prepare monthly financial reports, including profit and loss statements, balance sheets, and other relevant financial documents. Assist in the preparation of budgets and financial forecasts.

* Oversee loan submissions and liaise with financial institutions to assist customers in securing financing for their vehicle purchases.

* Manage vehicle registration processes with the Land Transport Authority (LTA), ensuring all regulatory and compliance requirements are met.

* Work closely with the sales team to track vehicle inventory, ensuring proper documentation and record-keeping for all assets.

* Support and motivate front-line staff, fostering teamwork and a positive work atmosphere. Assist in administrative tasks, customer follow-ups, and coordination with external vendors when needed.

Requirements:

* At least 1-2 years of accounting experience, ideally within the automotive industry. Familiarity with bookkeeping, financial reporting, and processing invoices is essential.

* Previous experience as a customer service advisor or accounts administrator in the automotive industry is also advantageous.

* Proficiency in any accounting systems and Microsoft Office Suite (Excel, Word, etc.).

* Strong organizational and multitasking skills with the ability to handle financial data accurately.

* A proactive attitude towards achieving results and meeting deadlines.

Facilities Administator

Work Dynamics - Integrated Facilities Management

Reception Job Description:

The reception team provides a critical function within the organization. They are the first point of contact for our guests. These first impressions are key to setting the scene for a positive office human workplace experience, delivering world-class and seamless customer service.

Call Management

• Receiving, fielding and re-directing internal and external calls

Guest Management

• Welcoming all visitors to the office premises.
• Notifying departmental EA’s and/or meeting host of their guest’s arrival
• Coordinating with building lobby and other reception desk
• Coordinating with Dining Services team as and when needed / arranging catering for local meetings / events
• Creating and running daily reports from EMS / Book-It

Conference Room Management

• Proactively managing bookings and resolving meeting room conflicts via EMS /Book-It system
• Liaising with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothly
• Performing daily room checks of all conference rooms; reporting any issues by creating tickets and monitoring until issues are resolved

Office Premises Knowledge

• Receptionists will need to gain an understanding of so they are able to engage in passing conversation with guests or when fielding questions from callers

Receptionists must become adept at recognizing key business unit leaders and corresponding EAs and learning any preferences in relation to call forwarding or guest greeting, escorting and delivery.

Physical Reception Areas

• Ensuring the reception area is pristine, clean and tidy at all times
• Reporting facilities issues (e.g., broken / worn furniture, blown light bulbs, dirty floors, carpets, walls etc.) immediately. Raising tickets, and following up until these items are resolved
• Ensuring newspapers, magazines and publications are current and neatly displayed
• Ensuring wardrobes are empty of debris, and free and clear to accept guests’ coats and luggage

Facilities Administrator responsibilities:

• Assist with office relocation project
• Assist with the events in the office
• Mail / print services (including stationary inventory management)
• Subscription services
• Courier management
• Physical Records Management
• Facilities Management requests and FM ticket creation and tracking ensuring tickets are actioned and closed
• Pantry services management
• Security requests and monthly access report management
• Expenses and Invoice Management (Finance)
• BMO & cleaning requests, pest control, M&E services

Qualifications:

• Excellent communication skills (both oral and written)
• Proven track record on a busy reception desk with exceptional attention to detail
• Excellent organizational and multi-tasking skills with the ability to prioritize tasks
• Courteous and cooperative
• Able to work independently
• Client-oriented and exceptional customer service skills with the ability to anticipate requests
• Honest and discreet

What your day-to-day will look like:

• Maintain leave records
• Liaise with HR on OT claims
• Submit IT access requests
• Onboarding of new joiners, offboarding of leavers,
• Liaise with UBS vetting teams on new joiner vetting status
• Request for office & IT access
• Update contract records
• Assist in calendar invites / meeting room reservations / logistics
• Assist in T&E claim submission
• Assist in travel approval requests
• Submit Purchase Order requests to JDE and maintain the PO tracker
• Follow-up with teams on Corrigo work orders
• Review and submit JLL vendor invoices
• Liaise with vendors on invoice submission and payments
• Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
• Prepare GMP, adhoc & project billings to client
• Submit revenue & expense accruals
• Prepare financial report (MMR) with updates from all team leads
• Update Regional finance on IFM invoice payments

Miscellaneous

• Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
• Assist on new joiner matters
• Draft, review, and revise contracts
• Negotiate contract terms with clients and vendors
• Ensure all contracts comply with company policies and legal requirements
• Maintain a comprehensive contract database
• Monitor contract deadlines and renewals
• Coordinate with internal departments to gather necessary information
• Prepare reports on contract status and performance
• Assist in resolving contract disputes
• Develop and implement contract management processes

Requirement:

• NITEC with at least 2 years of expereince in facilities administrative duties.
• Team player.
• Working location: East

Job Description:

We are seeking a detail-oriented and highly organized Sales Administrator to support our sales team in daily operations. The ideal candidate should have excellent communication skills in both English and Chinese, a proactive attitude, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the sales team, including preparing sales reports, maintaining customer databases, and managing correspondence.
• Assist with processing sales orders, handling inquiries, and coordinating logistics with customers and suppliers.
• Coordinate sales activities and ensure all internal documentation is up to date.
• Communicate with both internal teams and external clients to ensure smooth communication and resolution of issues.
• Monitor and track sales performance, providing regular updates to the sales team and management.
• Maintain and update customer records and sales contracts.
• Support in organizing sales meetings, events, and other related activities.
• Perform other administrative duties as required to support the sales department.

Requirements:

• Education: Minimum of a college diploma or higher.
• Language Skills: Fluent in both Chinese and English (written and spoken).
• Experience: At least 3 - 5 years of experience in sales administration, customer service, or related roles.
• Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  Strong organizational and time-management skills.
  Ability to multitask and work under pressure.
  Attention to detail and problem-solving skills.
  Excellent communication and interpersonal skills.
  

Preferred Skills:

• Experience with CRM systems (e.g., Salesforce, HubSpot) is a plus.
• Knowledge of sales processes and customer relationship management.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Collaborative and supportive work environment.

If you are passionate about sales and administration and want to contribute to a dynamic team, we invite you to apply.

Position : Executive Assistant

Working Location : Suntec Tower
Working Day : 5 Days | 9 AM – 6 PM
Salary Budget : Junior :$4,000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)

** Family Office Environment in managing fund, investment and charity from the budget given**

( no Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Roles & Responsibilities

We are looking for an enthusiastic individual to join our team as Facility Administrator. You will be responsible for general facility operations, handling import/export, and provide admin support to internal and external parties.

· Oversee and manage daily facility operations and procedures.

· Maintain a clean and organized work environment.

· Manage and maintain furniture, supplies & equipment,

· HR duties: Support on-boarding and off-boarding of employees/contractors.

· Handle incoming and outgoing shipments. Preparing documentation for customs clearance. Coordinate with shipping companies to ensure timely delivery of goods.

· Managing manufactory equipment, tools and inventories.

· Other duties or projects may be assigned from time to time

Job requirements

· Minimum Diploma and above

· Strong organizational and time management skills.

· Excellent communication and interpersonal skills.

· Attention to detail and accuracy.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software

· Fresh graduates are welcome to apply