JOB TITLE: EXECUTIVE ASSISTANT - ACADEMIC

Links to: Heads of School

WHO ARE WE?

Nexus is an empowering, learning-focused community. We are one big family, striving to create an honest and open community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

You will be the main administrative support for Heads of School in the school. You will establish excellent relationships with our parents and guardians and frequently communicate with home. On a daily basis you will support learners and be involved in the whole life of the school.

ROLE AND RESPONSIBILITIES:

• Monitor attendance and lateness
• Liaise with families /guardians and outside agencies
• Record keeping
• Support our learners in their daily lives and with calendared events
• Ensure all duties are covered across the school as required
• Support Heads of School as directed
• Assist in arranging interviews for Heads of School
• Provide support with the administration of safeguarding learners
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders and reporting manager/link

QUALIFICATIONS AND SKILLS

• Ability to work alongside adults and learners age 3-18 years
• Prior knowledge of child protection practice in Singapore an advantage
• Flexible and adaptable
• Strong organisational skills
• Excellent verbal and written communication skills
• Competent using different digital platforms
• Self directed and takes initiative
• Ability to take ownership of projects and see them through
• Creative approach to tasks where appropriate
• Willingness to learn
• Ability to work cheerfully under pressure
• Ability to multitask
• Sense of humour

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

We’re looking for a meticulous admin executive to facilitate smooth company operations. You are a tidy, organized, and systematic person who takes ownership of the tasks you undertake. You are able to multitask and be adaptive to changes and growths. Armed with good computer knowledge, you are able operate basic computer software with ease.

You have a keen eye for details, excellent communication and have at least 1 year of working experience. You thrive on collaboration, demonstrate proactivity and leadership, manage your time and priorities with ease, enjoy learning new things, and can execute to a very high standard.

• Provides administrative support to ensure efficient operation of office
• Perform all financial transactions inclusive of invoicing, credit notes, payments and payrolls
• Accounting and HRM Systems entries
• Ensure all records are updated and filed properly, accurately, in timely manner
• Generate contracts/invoices /other company doctrines
• Attend and respond to emails / calls
• Perform bank reconciliation monthly
• Ensure upkeep of office premises and equipment
• Liaise and follow up on grant/claim/submission applications
• Employees attendance/leave tracking
• Job Vacancies posting
• Data Entry
• Other Ad-hoc duties assigned by the Management

Requirements:

• Proficient in Microsoft Office
• Minimum 2 years relevant working experience
• Minimum Nitec/Higher Nitec
• Communicate effectively with team members, internal and external customers
• Strong work ethic, quick learner, and willing to work in a fast-paced environment
• Contributes to team effort by accomplishing related results as needed
• (Bonus) Proficient in QuickBook
• (Bonus) Diploma in Accounting or equiv.
• (Bonus) Experienced in Accounting/Finance related jobs

We are seeking a dynamic and results-driven Marketing Executive to join our team. As a Marketing Executive, you will play a crucial role in promoting our inclusive attraction tours to a wider audience. Your primary responsibility will be to develop and implement strategic marketing initiatives that showcase the unique features and accessibility of our tours.

Key Responsibilities:

1. Conduct market research to identify trends, competitors, and customer demographics in the Attraction Tours with Mobility Devices industry.
2. Develop targeted marketing campaigns that resonate with the specific needs of individuals using mobility devices.
3. Create engaging content for various channels, including social media, blogs, and email, highlighting the inclusivity of our tours.
4. Collaborate with the operations team to gather insights on tour features, accessibility, and customer satisfaction.

Qualifications:

• Proven experience in marketing, preferably in the tourism or hospitality industry.
• Familiarity with accessibility and inclusivity considerations is a plus.
• Strong written and verbal communication skills.
• Creative thinking and ability to develop innovative marketing strategies.
• Proficiency in using digital marketing tools and platforms.

Job Description

• Administer on staff hiring and recruitment
• Administer on-boarding and off-boarding programs
• Maintain and update employees' personal files
• Manage the end-to-end recruitment process including payroll and commission calculation
• Assist in the administration of employee confirmation, contract renewal, re-employment, employment certification letters, assists in reference checks, etc
• Submission of government-paid claims such as NS claim, Maternity Leave, Childcare Leave, Paternity Leave, and other related claims
• Provide support on office administrative matters
• Prepare and submit IR21 tax clearance & yearly IR8A filing and ensures the confidentiality of all salary and salary related matters.
• Manage the spectrum of payroll processing including preparation of payroll and CPF reports
• Perform any ad-hoc duties as and when assigned

Job Requirement

• Min Diploma in HRM or equivalent.
• HR and payroll experience
• Singaporean or Permanent-Resident Only
• Proficient in Microsoft Office applications.
• Able to start work immediately or at short notice

Job Description

We are looking for an individual to join our team at Universal Stage to initiative marketing and communication activities to raise awareness, encourage enrolment and strengthen the engagement with various stakeholders.

If the description below ignites something in you, let’s meet and chat.

• You are creative and know how to trigger responds of target customers
• You are result-oriented and solution-driven when facing with issues
• You can multi-task and excellent in maintaining happy and harmonious working relationships with various stakeholders
• You aspire to hone your skills in marketing and communication, and seek to build your career in the adult training industry and consultancy
• You are self-driven, can work independently and constantly seek for improvements
• You have a curiosity of a child, a voracious appetite to learn and a daring attitude to experiment new ways of doing things

What does the work entail?

You will be part of a fast-moving team and will support the team in the following ways:

• Perform full spectrum of duties to plan, conceptualise, design, develop and deliver the marketing and communications materials to raise awareness and engage stakeholders actively to drive sales
• Structure and build online learning platform with interactive and “edutaining” content to make learning accessible
• Plan and produce video series that connect new and existing learners to the real-life case studies and learn from others’ perspectives
• Support and maintain the learning platform
• Perform any other ad-hoc tasks(s) assigned

Job Requirements

• Educated to diploma or higher level
• A flexible, pro-active approach to work including the ability to prioritise
• Ability to work on own initiative
• Proficient in using designing and video editing applications/software
• Proficient in using Office 365 applications including MS Word, PowerPoint, Excel and Outlook
• Comfortable with taking photos and videos with mobile device and able to do basic editing with preferred applications/software
• Strong coordination and communication ability to achieve the intended outcome

You will be instrumental in building the sales for ICT-centric products. The collaboration of existing vendors/customers is essential in addition to managing customer relations.

Job Responsibilities:

• Develop and execute marketing strategies for IT products/solutions by understanding the market needs.
• Acquire new clients and grow the sales revenue
• Perform pre-ITQ and RFQ groundwork duties includes tender/bidding and negotiation to close the deal
• Coordinate with external partners/internal cross functional team to provide pricing and technical support to customers.

Requirements:

• Minimum 1-2 years of experience in B2B sales or business development roles in IT.
• Diploma or Degree in relevant fields
• Prior indicators of good sales record and client management in relevant industries
• Detail-oriented individual a strong emphasis on time management
• Excellent in the communication and presentation aspect of information
• High level of integrity

Join our team as a Sales Supervisor, where you will play a pivotal role in ensuring customer satisfaction and maintaining the cleanliness of our shop. We are seeking an individual to fulfill the following roles and responsibilities:

Responsibilities:

1. Customer Service:Take care of walk-in customers, providing assistance and guidance.
   
2. Fruit Cutting and Packing:Help cut and pack fruits for customers, ensuring quality presentation.
   
3. Order Handling:Take orders from phone calls and prepare them for delivery.
   
4. Specialized Fruit Cutting:Required to specialize in cutting fruits, especially durian, meeting customer preferences.
   
5. Shop Cleanliness:Maintain cleanliness in the shop to create a welcoming environment.
   

Other Details:

• Weekend and Public Holiday Work:Required to work on weekends and public holidays to cater to customer needs.
  
• Night Shift:Required to work on night shifts to accommodate customer orders and deliveries.
  

We thank you for your interest, and we regret that only shortlisted candidates will be notified. All resumes received will be used for recruitment purposes only.

EA License ID: 18C9520

EA Registration ID: R1765753

Job Description:

• Handles enquiries or appointments promptly through phone, email or message
• Assists with customers’ requests
• Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
• Maintain proper filing and disposal of confidential documents
• Any other ad-hoc duties assigned

Requirements:

• Candidates must possess at least O’ Level graduate or similar education level.
• At least 2 Years(s) of experience in car workshop administrations and/or in the related field is required for this position preferably.
• Knowledgeable insurance claim procedures will be preferable.
• Required language(s): English & Mandarin for liaising with associates on general admin duties
• Good interpersonal and communication skills

Summary Benefit :

• Premium Italian chocolate brand
• Gross Salary : $4000 - $5000
• Location: Central
• 5 days, Office Hour
• Good career progressions

Responsibilities :

• Lead and manage teams to drive growth of brands
• Developing and implementing action plans to achieve sales targets
• Providing training to staff to ensure they are equipped with the knowledge and skills required to perform their job effectively
• Reviewing and addressing performance issues of retail staff in a timely and effective manner
• Ensuring that staff comply with company SOPs
• Collaborating with store in-charge and retail staff to resolve internal and customer conflicts
• Supervising, coaching, and motivating retail staff to work towards common objective
• Participating in and providing feedback on the effectiveness of store activities and brand events
• Monthly reporting on gelato production to ensure cost efficiency and avoid stock loss
• Maintaining and monitoring the equipment to ensure they are in good condition and advising if any maintenance needs to be performed
• Maintaining adequate stock levels in stores to optimize sales performance
• Controlling replenishment and delivery schedules

Requirements :

• Minimum 2 years of experience in a F&B / Retail Operations position

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

• General office management and organization(To assist in all enquiries regarding administrative activitie Handle Phone Calls & Messages)
• Collect, collate and follow-up on billing & payment including raising Purchase Orders, invoicing & payments;
• Arranging jobsite schedule
• To prepare and submit sales quotation;
• Assist on documents filing.
• Access and schedule calendar and manage appointment.

Responsibilities

• Providing quality sales and consultation service for soft furnishing products such as curtains, blinds and wallpapers
• Having in-depth knowledge of products and understanding clients’ needs to offer the best services while maximizing sales and meeting sales targets
• Preparing of quotations, obtaining deposits and balance of payment from clients
• Managing projects from sales completion to handover and after sales service to ensure superior client experience
• Other Adhoc duties

Requirements

• Positive and willing to learn
• Outgoing, confident and courteous
• Target driven and result oriented
• Energetic, well groomed, sales and customer service oriented
• Able to use basic computer programs such as Microsoft Word, Excel and Email.
• Able to converse well in English and Mandarin to handle Mandarin speaking clients
• Experience in soft furnishing (curtains & blinds) will be an added advantage

An attractive remuneration package awaits you, including the following:

• CPF contribution
• Annual leave
• High commission
• Career progression opportunities

Working Location:

• Bishan showroom

Summary Benefit :

• Salary : $2000 + $3000 + OT + Bonus
• Location : Central/ East / West (Multiple headcount available)
• Working Days : Monday - Friday, Office hours
• Benefits : AL, Medical, AWS, and Variable Bonus

Responsibilities :

• Perform coordination with various parties
• Ensure proper document classification, sorting, filing and proper archiving.
• Handling billing duties
• Perform daily administrative works
• Liaise/Coordinate with Supplier/Factory/Customer on delivery status
• Prepare quotation/ PO/ DO
• Ad hoc duties as assigned

Requirements :

• Entry level are welcome to apply. Training will be provided
• Candidate with sales administration/ familiar with billing duties will have added advantages

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Summary:

• 5 days
• Location: East
• Salary range: $2300-$3500
• Bonus provided

Job Scope:

Accounts Assistant

• Responsible for AP & AR
• Assist in month end closing
• Handle bookkeeping
• Oversee the track record on the spending & balance of petty cash

Accounts Executive

• Compile the Weekly Aging Receivable Report.
• Generate the Weekly Aging Payables Report.
• Establish Customer and Vendor Codes.
• Conduct Credit Control and prepare weekly vendor payments.
• Support in the weekly cash forecast.
• Pursue resolution of long outstanding debts with customers.
• Perform intercompany reconciliations.
• Aid the Finance team in the monthly financial closing and management reporting.
• Undertake other ad hoc special assignments as directed by the head of department.

Job Requirement:

• Good to have both AP & AR Experience
• Relevant studies & work experience in accounting
• Entry level with relevant studies is welcome to apply as training will be provided

To Apply, kindly click on the "APPLY NOW" button
We regret that only shortlisted candidates will be notified

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)