Position: Procurement Officer/ Specialist
Business Unit: Molycop Singapore Trading Pte Ltd
Reports to: Procurement Manager
The MolyCop business currently has 15 manufacturing facilities located throughout Australasia, South and North America, Europe. The business supplies steel consumables, primarily grinding media to the Copper Gold mineral processing sector. The business has revenues in excess of $1.4Billion and employs more than 1200 direct employees.
MolyCop’s raw material feedstock strategy incorporates a range of supply options including domestic sourcing, make own via our EAF steelmaking facilities located in Canada and importing ~450KT of bar and other traded products. The Singapore trading office is responsible for the sourcing and supply of our imported bar needs.
Role Purpose:
The goal of this position is to provide daily operational support to our Procurement Management team including Request for Quotations, purchase order placement, expediting, handling end to end LC application process, full set of shipping documents, tracking of orders and managing routine documentation for purchase orders in accordance to Molycop procurement policy, procedures, process and delegations of authority.
Role Accountabilities:
1.) Procurement & Contract Administration
· Responsible for the administration of full procurement cycle.
· Prepare RFQ against forecast and receipt of supplier proposals.
· Generate RFQ responses into a pre-defined format for management review.
· Creating coversheet, Purchase and Sales contract (D365).
2.) Expediting and shipping documentation
· Upkeep cargo readiness and delivery status for all contracts.
· Advising suppliers on vessels ETA and co-ordinate inspections schedule with our QA/QC department.
· Reviewing details on Charter-Party Bill of Lading.
· Weekly reporting to internal stakeholders on ongoing/upcoming shipment.
· Applying COO and co-ordinate CCIC survey application (Indonesia import).
· Submitting shipment advice to internal stakeholders with complete set of documents (BL, Commercial Invoice, Packing List, MTC, COO, Insurance Certificate etc.).
3.) Financing
· Facilitate LC tenor application and amendment.
· Responsible for reconciliation of invoices against purchase order and validate final invoice with Finance team.
· Payment Support
Qualifications & Experience:
- Tertiary education in relevant field, preferably engineering.
- Proven work experience as a Procurement Specialist or similar role.
- Good knowledge of purchasing strategies and process.
- Broad knowledge of supply chain management and import/ export business - Charter Parties, breakbulk shipment and Letter of Credit.
- Excellent interpersonal, stakeholder management and communication skills in English and Chinese, both written and spoken.
- Proficiency in MS office applications - Word, Excel, PowerPoint, Chinese Word Processing and familiar in using web-based applications. Good knowledge in Dynamics 365 is a plus.
