6 Months Contract for Maternity Cover.

Job Description:

• Administer the Accounts Payable processes, including verification of invoices against purchase orders, confirmation of receipt for purchased goods and services and resolves any discrepancies
• Enter invoices into the accounting system, ensuring proper documentation and approvals and timely processing of payments according to agreed-upon terms and company policies
• Ensure employee expense claim reports are in compliant with company policy.
• Reconciliation of vendor statements and resolve any discrepancies, respond to vendor inquires regarding payment status and any payment-related issues
• Perform monthly bank reconciliation
• Assist in month-end and year-end closing activities
• Assist in organizing and systematically categorizing records of accounting documents
• Perform any ad-hoc duties as assigned by immediate superior.

Requirements:

• Diploma/Nitec qualification in Accounting or other professional accounting certificate or equivalent
• 2 - 3 years of experience in accounts payable or a similar finance role.
• Required to work in a semi-silo environment with lesser support from the team.
• Experience with ERP systems (e.g., MS Dynamics BC, Navision) is advantageous.
• Proficiency in Microsoft Excel and other accounting software.
• Meticulous, strong attention to detail and high level of accuracy.
• Excellent organizational skills with the ability to prioritize and meet deadlines.
• Good communication and interpersonal skills to effectively liaise with vendors and internal stakeholders.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

✅The Supreme HR Advisory Pte Ltd EA No: 14C7279

✅SAMUEL SIAW Reg No: R24124745

Admin Assistant

• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm
• S$ 2,200 - 2,800

Job Responsibilities

• Coordinate training programs, workshops, and seminars for employees and track records.
• Administer and manage corporate and employee insurance policies.
• Assist with recruitment, onboarding, and compliance for interns/apprentices.
• Handle work passes, visas, and regulatory requirements for foreign candidates.
• Manage IT service providers and ensure smooth communication.
• Maintain ISO certification and facilitate audits.
• Maintain organized filing systems, take minutes, prepare reports/presentations, and manage executive calendars.

Requirements

• Diploma/ Bachelor's degree in Business Administration, HR, Accounting, or related field.
• Administrative/coordination experience (L&D, insurance, HR).

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Working location: Tuas (3 mins walk Tuas Crescent MRT)
Working days: Mon to Fri
Working hours: 08:30 am to 05:30 pm
Salary: $2,700.00 to $3,200.00

Responsibilities:

Staffing

• Work with the hiring managers on manpower requests and ensure timely filing of vacancies.
• Manage the entire recruitment process, including candidate screening, onboarding, and offboarding. This includes but is not limited to advertising positions, conducting interviews, securing job offers, and managing internship programs.
• Administer MOM work pass application, renewal, cancellation, and other related matters.

HR Administration

• Maintain and update employees’ p-file in SharePoint, ensuring information is accurate and current.
• Monitoring of staff attendance and providing daily attendance reports to HQ HR.
• Coordinate annual medical check exercises for operational staff.
• Participate in continuous improvement initiatives and assist in updating HR policies & procedures, and the staff handbook.

Employee Relation

• Plan and organize employee engagement programs and activities to improve employee relations and foster a harmonious and motivating work environment.

Office Administration

• Managing office supplies, such as stationery and pantry beverages, ensuring adequate stock at all times.
• Liaise with external vendors and service contractors for administrative needs.
• Sourcing and purchasing of office supplies as needed.
• Issuance of staff uniforms, monitor and ensure timely replenishment of stock
• Coordinating weekly laundry service for soiled jumpsuits and ESD shoes & booties.

Other Duties & Responsibilities

• Perform any other duties and responsibilities as and when assigned by the superior or management.

Requirements:

• Diploma/Basic Certificate in Human Resource Management or equivalent.
• Minimum 1 year of relevant working experience in a similar job scope, preferably in the manufacturing industry.
• Basic knowledge of the Employment Act and MOM regulations.

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Our client, a leading Multinational American Technology company, is in search of an Executive Assistant to support diary and calendar management for one manager under the Asia team.

• Part-time Job: Contract role - highly renewable!
• With Discretionary Bonus
• Monday-Friday, 9am – 12pm
• Hybrid: flexible schedule depending on meetings and event
• Supporting 1 Senior Director for Asia and Team Administration

Responsibilities

• Manage the sponsor’s schedule, ensuring seamless adjustments to shifting priorities.
• Occasionally organize community calls for other leaders and take minutes during monthly all-hands meetings.
• Oversee travel arrangements and expense submissions for a team of five.
• Plan and execute logistics for biannual meetings, events, and team activities, ensuring optimal productivity and outcomes.
• Provide assistance to the broader team with ad hoc tasks and general administrative needs.
• Facilitate communication between leadership, regional teams, and key business partners to improve processes and share best practices.
• Partner with the Corporate Business Management team to manage budgets, track headcount, and ensure compliance with organizational policies.
• Proactively manage the annual Rhythm of Business (ROB) calendar, resolving scheduling conflicts promptly.
• Monitor and follow up on open tasks to ensure timely resolution.
• Address office space requirements and manage technology-related needs.

Requirements:

• Bachelor's Degree or equivalent
• At least 5 years of experience in a similar Executive Assistant role, ideally supporting executives at the regional level.
• Proficient in calendar management, travel coordination, and expense reporting. Prior experience at Microsoft is a plus.
• Strong organizational, problem-solving, and time management skills, with exceptional attention to detail.
• Comfortable working in a global, cross-functional team and building relationships at all levels of the organization.
• Demonstrates adaptability, professionalism, and discretion when managing sensitive information.
• Adept at thriving in dynamic environments, responding effectively to changing priorities, and working independently with a positive attitude.
• Experience with tools such as Outlook and CRM systems is advantageous.

Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R111034

Our client is a well-established dental practice dedicated to providing comprehensive, high-quality care in a welcoming and patient-centered environment.

• Manage daily operations for 8-12 dental clinics, ensuring smooth workflows, managing feedback, and supporting service standards.
• Coordinate facility maintenance and renovations, working closely with contractors and vendors to address issues promptly.
• Provide IT systems support to clinic staff, including training on applications and managing vendor relationships.
• Handle dental implant inventory, ensuring on-time procurement, precise cost tracking, and seamless delivery to clinics.

Requirements:

• Degree and above
• At least 2 years of working Dental/Healthcare Operations experience.
• Must be willing to travel to various clinic locations as needed, with occasional weekend work required.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

The Practice Assistant/Paralegal role is responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm.

Essential duties

• Performing complex legal secretarial/administrative activities that may be highly confidential or sensitive, requiring diplomacy and discretion;
• Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context;
• Assisting lawyers with transaction management including preparing and running checklists relating to financing transactions and managing datarooms;
• Creating physical and soft transaction bibles after the closing of transactions;
• Taking notes at physical and virtual meetings;
• Organizing and maintaining all correspondence and documents using the relevant document management system;
• Managing emails, calendar appointments, and client contact lists;
• Scheduling meetings and coordinating all logistics;
• Coordinating services with Global Shared Business Services;
• Providing business development support when necessary;
• Using internal library resources for external research as directed by timekeepers;
• Managing physical and electronic files, including intake, retention, retrieval, and transfer of records;
• Maintaining an organized and secured work station and filing areas;
• Running critical document checks to ensure all files have been appropriately saved;
• Importing electronic documents, including scanning documents into the document management system;
• Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers;
• Coordinating and preparing monthly client bills;
• Preparing check requests and expense reports;
• Opening files and conducting conflict checks;
• Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements;
• Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave;
• Providing backup support for reception and office or client services functions, depending on location;
• Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/Coordinator or Department Head administrative work, practice development initiatives, and project work;
• Working overtime as occasionally required
• Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners;
• High proficiency in the use of Word, Outlook, Excel, and PowerPoint;
• Typing speed of 65 wpm or above;
• Exemplary oral and written communication skills;
• Excellent attention to detail, including using correct spelling and grammar;
• Excellent client service skills;
• Can-do attitude and flexible approach;
• Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs;
• Work autonomously with limited guidance;
• Organize and prioritize own workload and help timekeepers with their organization;
• Meet deadlines;
• Use own judgment in decision making to solve problems and achieve business outcomes;
• Take the initiative in handling projects and anticipating what needs to be done;
• Understand and follow specific and detailed instructions in oral and written form;
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Additional Requirements :

• This role will involve direct interaction with the firm's clients. Therefore, the candidate should be presentable in front of clients including being confident with communicating directly with clients
• Fluent in Korean (both written and oral);
• Translation experience;
• More than 2 years of marketing experience.

Job Summary

Reporting to the Assistant Director of Events Management, the Assistant Events Manager is responsible for, but not limited to, maximizing the catering revenue by generating dry events with less than ten (10) guestrooms, corporate meetings and functions, and social events.

Key Responsibilities

• Answers all incoming inquiries pertaining to dry events including meetings & functions and social events.
• Qualifies each business opportunity based on budget, attendance.
• Determines availability of space based on yield management principles.
• Presents unique selling points to prospective clients to gain an advantage over the competitor.
• Conducts site inspections.
• To be a one stop shop from inquiry to successful delivery of the event.
• To be on hand on actual day of event to assist client and ensure a flawless event.
• To communicate all facets of the event to the operational support team – banquet operations, florist, chefs, audio-visual technicians, front office, room service etc.
• To know competitors’ strength and weaknesses as well as their pricing and packages.
• Take on ad-hoc projects as assigned by Director of Events Management.

Key Requirements

• At least one (1) year of experience in a similar capacity in an international luxury hotel chain
• Good teamplayer
• Excellent communication and interpersonal skills
• Passionate, self-driven and takes initiative

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as an Assistant Manager – Entity Management. This is a full-time and permanent based in Singapore. You will report directly to the Manager, Entity Management.

Key Responsibilities:

• Manage ongoing contractual relationships to clients for EMS
• Work collaboratively with colleagues and partners to deliver contracted services to clients to ensure that SLAs as defined in the relevant contracts are met or exceeded
• Flag anticipated SLA issues in a timely manner to line manager so that a resolution can be agreed
• Support with training new team members across internal systems and processes
• Support a team of Senior Associates to deliver operational service excellence to clients requiring global company secretarial and subsidiary governance
• Contribute to identifying and implementing technology enhancements for internal and external service delivery excellence
• Work to meet industry beating SLAs, set for the team to maintain a market leading position.
• Be part of operational service delivey, ensuring consistent net promotor scores and client satisfaction
• Manage relationships with Vistra’s extended partner network to maintain consistency and quality across international service delivery to our clients

Key requirements:

• Strong working knowledge of governance and company secretarial matters
• Strong experience of having worked in global services environment and a client facing role
• Experience in managing third party service providers to deliver client requests
• Addressing client escalations and identifying proposed path to resolution
• Self-confident, with excellent communication and client management skills
• Customer service oriented, gaining trust with clients and with a passion for consistently exceeding client expectations
• Ability to act as a first line support with senior associates with client escalations to maintain client satisfaction

Company Benefits:

At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Our client is a prominent semiconductor inspection solutions provider, catering to various industries including automotive, telecommunications, and consumer electronics worldwide.

• Coordinate daily shipments and liaise with Freight Forwarders for bookings, ensuring all shipping documents are complete and accurate.
• Manage shipping documentation, including invoices, packing lists, certificates of origin, and more, for internal and external customers.
• Oversee crating, forklift arrangements, and fumigation of crates as necessary for all machine models.
• Handle spare parts packaging and shipping as requested by the marketing department, and perform other ad hoc duties as required.

Requirements:

• GCE N Level and above
• At least 2 years of relevant working experience.
• Proficient in SYSPRO Business software.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Our client is a well-established dental practice dedicated to providing comprehensive, high-quality care in a welcoming and patient-centered environment.

• Support dental surgeons in clinical and dental procedures, including the preparation and sterilization of dental instruments.
• Uphold a high standard of infection control and maintain the cleanliness of clinic facilities.

Requirements:

• GCE N Level and above
• At least 2 years of experience as a Dental Assistant.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

The Assistant Outlet Manager will assist the Restaurant Manager in overseeing all facets of the outlet. He must maintain and control a high level of guest service. This is achieved by ensuring consistent and thoughtful service, demonstrated by the restaurant staff. The Assistant Outlet Manager is also responsible for the hiring, training, supervising, and disciplining of the staff.

• Promote restaurant business and continually increase database contacts
• Ensure the restaurant ethos is in line with Mondrian Singapore Duxton standards are consistently maintained
• Ensure and promote compliance with all local liquor, health and sanitation regulations
• Manage and provide direction to all bar employees on the floor during shifts and events
• Hold staff accountable to uphold uniform and grooming standards to the highest level
• Ensure that staff receives consistent and proper communication (verbal, email, memos etc)
• Monitor departments performance with respect to the restaurant budgets
• Monitor and maintain proper inventory to ensure it’s in line with budgeted cost of sales
• Seek out and produce events to generate revenues for the property
• Hold staff accountable for giving an Engaging Dynamic Guest Experience to all guests on property
• Consistently monitor quality of service and product delivered on property
• Collaborate on needs of departmental staff scheduling
• Instruct staff in on-going training to uphold service standards
• Coordinate menu sponsorship deals and menu product placement
• Interview employees and provide input on talent selection
• Assess employee performance and provide feedback annually and throughout the year

How do I deliver this?

Tell it like it is- Authentic, honest, you mean it, sincere, true.

Have fun and make friends - fun, energetic, whimsical, upbeat, “wink", casual.

I've got your back- Accountable, responsible, makes up for own promises, knows how to take ownership, follows - thru, dependable.

Play to win - Original, cutting edge, new, "outside the box”; open to new possibilities, different.

Right here, right now - Attentive, detail-oriented, always focused, always in the moment, precise, owns the guest.

Our Client:

Our Client is a luxury fashion brand that originated in France. We seek a merchandising assistant (one-year contract) to support South Asia's High-End Watches & Jewelry business.

Job Responsibilities

Commercial Follow Up

• Monitor stock level especially for new launches and actively work with Supply ChainDepartment and central to maximize launch impact.
• Arrange stock for new store opening / renovation / CRM events.
• Propose and manage reliable and adequate Weekly/ Monthly Report, and relevant analysis

System

• Familiarize the use of major sales data program: Python and TXT

PR/ CRM

• Support relevant commercial information that enhances sales. Regrouping withclient/expert advisors in store to align on selling/invoicing strategy.

Supply Chain/Logistics

• Work very closely with Supply Chain & Logistics Department to ensure a relevantdistribution.
• Helping to follow up on logistics flows for HWHJ due to the complexity of logistics in zone(CITES, etc) to ensure timely arrival in stores

Job Requirements

• University Graduate with 2 years of relevant work experience in the retail environment
• Strong computer skills - High proficiency in MS office application, particularly in Excel
• Good interpersonal and communication skills
• Highly adaptable and flexible to accept new ideas and procedures

Registration No: R22104771

EA Licence No: 22C1376

DUTIES & RESPONSIBILITIES:

• Identify and delegate responsibilities to associates to ensure objectives are met and excellent service is consistently achieved.
• To ensure that the required food and beverage profit margins are achieved for each outlet in each financial period.
• Effectively manage all outlets in the absence of the F&B / Restaurant Manager.
• Effectively update the duty roster if any change has to be made.
• Authorized to sign for casual labour payment vouchers.
• Manage weekly casual labour requisition forms.
• To ensure all outlets are sufficiently stocked to minimum par levels.
• To ensure all stocks are arranged in First Expire First Out procedure.
• To ensure daily walk through for engineering defects.
• To ensure all operating equipment are in good working condition.
• To conduct weekly breakage report with stewarding.
• To train staff on menu, service style, controlling wastage and phraseology.
• To attend daily HOD meetings in the absence of the F&B / Restaurant Manager.
• Recommending employment, promotion and dismissal of employees.
• Compiling, in liaison with the kitchen, menus for the various outlets and for special occasions.
• Manage operations with passion, integrity, and knowledge while promoting the culture and values of Dao By Dorsett.
• Implement new company policies and procedures by developing plans and instructing associates.
• Provide direction to associates to achieve Food & Beverage revenue budget goals.
• Consistently review operations and associates to identify any problems, concerns, feedback and opportunities for improvement.
• Provide coaching and feedback together with the F&B / Restaurant Manager to associates and assesses performance on a monthly basis.
• Create a positive guest experience by delivering a high level of service and ensuring all associates engage guests to understand their needs and exceed expectations.
• Ensure good guest relation and communication in a professional and elegant manner.
• Manage all outlets to meet or exceed standards in food quality, safety, and cleanliness.
• Consistently monitor product and labor costs to remain within goals.
• Solicit guest feedback to understand the needs and wants of customers.
• Train and coach associates on guest services principles and practices.
• Follow the F&B department policies and procedures, including those for cash handing and safety/security.
• Monitor and maintain the Micros POS System.
• Assist in menu engineering statistics.
• Develop and implement creative solutions to areas of improvement.
• Assist in conducting associates daily briefing.
• Assist in any areas of the outlets when staffing constraints requires additional manning.
• Identify employee weaknesses and train and guide as necessary.
• Any other duties as directed.

Your new company
A prominent heavy industry company is looking for an Assistant HR & Admin Manager to join its dynamic team. The role offers a collaborative work environment, competitive pay, and excellent opportunities for professional growth and development.

Your new role

• Responsible and support F&A Manager to ensure smooth operation of all HR, Admin, and facility matters and ensure compliance to statutory regulations including coordinating company events.

• Responsible to prepare internal and external reports timely and accurately to Management, Head Office and statutory authorities.

• To maintain the office environment, office security and equipment, and ensure smooth operations of general administration to meet company needs

• To continuously enhance the administrative support in the company

• To work within allocated budget set for the department and to maintain cost-consciousness in bringing about organizational efficiency.

• Assist to guide, coach and lead team and improve processes/procedures

• Administrative support to HOD

What you'll need to succeed

• Minimum 5 years’ relevant work experience or combined experience in HR/similar capacity.

• Diploma/Degree Education Level in HR

• Experience of leading a team preferred

Work Location: Tuas

Sreenivasan Chambers LLC is hiring an Accounts & Admin Assistant to support our team. Candidate must have relevant experience as an accounts assistant and as an administrative assistant. If you think you are a good fit for us, please apply to [email protected] with your recent CV and cover letter.

About Us:

We are a boutique law firm founded by Senior Counsel N Sreenivasan. Our team is dedicated to providing high-quality legal services to our clients, with a focus on Litigation and Dispute Resolution. Employees who join us can expect a collaborative and supportive work environment.

Job Summary:

You will be responsible for assisting with accounts and providing administrative support to our lawyers. You should be able to work independently, manage multiple tasks efficiently, and have a strong understanding of legal terminology and procedures.

Key responsibilities include:

• Assist in accounts entries, raise payments and record claims;
• File opening and billing / invoicing matters;
• File and document management including managing calendars, scheduling appointments, travel bookings, printing and saving documents;
• Conduct various searches such as business profile, people profile and cause book searches;
• Support lawyers in hearing / trial preparation, including organizing exhibits and preparing trial binders;
• Handle phone calls, emails, and other communications;
• Arranging for registered post and dispatches; and
• Pantry and receptionist duties where required.

Qualifications:

• Proven experience as an Accounts & Admin Assistant or in a similar role.
• Knowledge of legal terminology, procedures, and Court rules.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), legal software (e.g. Clio, Filevine) and accounts software (e.g Xero, Quickbooks)
• Excellent organizational and multitasking skills with a keen attention to detail.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• High level of professionalism, integrity, and confidentiality.

Additional Qualities and Experience

• Experience handling law firm accounts and claims.
• Experience with billing software and time tracking systems.
• Familiarity with ICMS and e-Litigation.
• Problem-solving skills and a proactive approach to work.

What We Offer:

• Competitive salary.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

• Front desk and customer service duties
• Patient registration and key in appointment
• Answering phone calls and enquiries
• Maintain and update the database
• Process invoice, payment collection and insurance claims.

Requirements:

• GCE ‘N’ Level and above
• At least 2 years of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

The role performs more than routine administrative tasks, it enables C-Level Executives & VPs to focus on strategic leadership and high-level functions. This role combines administrative efficiency with office management expertise.

It is a hands-on support that engages with literally every person in the Organization. The ideal candidate will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters.

We are seeking an experienced and dynamic professional with a proven track record and experience as an Executive Assistant to C-Level Executives & VPs covering office management. The successful applicant will be driven and results-focused with a "can do attitude."

Essential Job Functions

• Manage the executive’s and VP’s calendar, arrange meetings, appointments, and travel.
• Prioritize, respond to, and organize emails on behalf of the executive/VP.
• Answer and return phone calls, screen calls, and take messages.
• Provide administrative support to executive’s department
• Maintain records, organize files, and handle paperwork.
• Attend meetings, take accurate notes, and prepare meeting summaries.
• Assist in creating meeting agendas and distributes relevant materials.
• Ensure action items from meetings are tracked and completed.
• Act as a point of contact between executives, employees, clients, and external partners.
• Manage information flow within the organization, ensuring timely and accurate communication.
• Arrange travel logistics, including flights, accommodations, and transportation.
• Handle travel receipts and expense reports.
• Be flexible and resourceful in handling unexpected situations.
• Proactively address challenges and anticipate the executive’s requirements.
• Juggle multiple tasks efficiently, prioritizing urgent matters.
• Help the executive manage time effectively.
• Build positive relationships with internal and external stakeholders.
• Work closely with other team members and departments.
• Assist in organizing company events, town hall, lunch & learn, anchor day, or special projects.
• Support company-wide initiatives as needed.
• Support in issuance and returns of office access card, etc.
• Oversee office space, maintenance, and supplies as needed.
• Collaborate with facilities management for repairs and improvements.
• Liaise with vendors (cleaning services, office suppliers, etc.).
• Negotiate contracts and monitor service quality.
• Implement safety protocols (fire drills, evacuation plans).
• Ensure compliance with health regulations.
• Act as a liaison between the executives and internal/external stakeholders.
• Cascade timely communication to ensure seamless coordination across departments, especially for cross-departmental projects or meetings.

Job Requirements

• Bachelor’s degree in administration, similar field, or equivalent experience is preferred
• 5+ years of experience in an administrative, organizational or other detail-oriented function, as an Executive Assistant
• 3+ years as an Office Manager/ Administrator
• Experience in working with diverse and multicultural stakeholders across time zones
• Highly organized, energetic and a fast learner
• Experience maintaining confidential information
• Excellent communication skills written/grammar/spelling, verbal (formal and informal), listening and talking
• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
• Experience with Outlook calendaring is required
• Experience with SharePoint is a plus
• Experience with a Global Travel Platform is a plus
• Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as business needs evolve
• Notary Public preferred, not required
• Proficiency in both English and Chinese languages essential
• Creative, flexible and solutions oriented

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

Assistant Head (Operations & Development Department)

Working hours: Mon to Fri (9am – 6pm)
Location: Buangkok
Salary: $4,300 - $5,000

Responsibilities:

Management Function

• Supervise the daily operations in the Hostel according to the SOPs.
• Ensure Youth Work Associates (YWAs) and Night Residential Care Worker (NRCW) understanding and alignment of practice with the overall philosophy
• Oversee staff relationship with residents and stakeholders.
• Manage staff morale, motivation and discipline in the department
• Monitor and develop staff competency and training in order to fulfill their evolving roles and responsibilities in the department
• Assist HOD to manage budget and manpower allocation
• Lead and support departmental meetings as necessary.
• Deliver Trauma-informed practices in daily staff and residents interactions/management.
• Coach and mentor new employee onboarding effectively with accurate and timely documentation records.
• Responsible in achieving Department goals
• Ensure work goals are aligned with Department goals

Role Function

• Cover the role of the shift staff when necessary
• Effective and fair roster planning to cater to the needs of the daily operations.
• Ensure adherence to the SOPs in the daily operations of the hostel
• Coach YWAs and NRCWs to perform their roles effectively
• Coordinate with other Departments when necessary
• Manage and oversee all documentations required for the department
• Assist HOD in preparation and submission of Monthly/Quarterly reports
• Assist HOD in managing crafting/reviewing/amending SOPs as per required
• Oversee all investigation and review investigation process/approach/techniques (Discipline Committee Chair)
• Oversee all the process in hostel (e.g. approved / prohibited items list / confiscated / safekeeping / remand items / body check, property check and dorm check)
• Oversight on departmental portfolio progress.

Development Function

• Assist HOH/HOD in roles and functions which are assigned.
• Assist HOD in planning the development of the YWA and NRCWs in the department.
• Assist HOD in reviewing current and implementing new process to meet requirements of the Ministry.
• Identify and attend courses/training for personal and professional growth and development.

Taskforce Involvement

• Able to lead taskforces within the department
• Able to represent the department to contribute in inter-department/inter-division taskforces

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Job Responsibilities

• Expense and Procurement
• Perform fee calculation for outsourcing fee to SSC and arrange for payment processing
• Review expense claim and invoice processing
• Provide sanity check on KPI reports and other processing reports
• Consolidate response for survey/project
• Maintenance for DocuSign Account, DLP mail examination Group
• Coordinate within OPG and other department on tasks relating to administrative support
• Document and record keeping
• Arrange for new joiner onboarding and leaver process

Job Requirements

• Diploma or equivalent with min. 1 year of administrative/support experience in banking/FI.
• Team player and possess an eye for detail.
• Able to work independently and under pressure.
• Proficient in Microsoft Office.
• Work location: One@ChangiCity

TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and its offices include New York, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.

Why Join Us

Creation is the core of TikTok's purpose. Our platform is built to help imaginations thrive. This is doubly true of the teams that make TikTok possible. Together, we inspire creativity and bring joy - a mission we all believe in and aim towards achieving every day. To us, every challenge, no matter how difficult, is an opportunity; to learn, to innovate, and to grow as one team. Status quo? Never. Courage? Always. At TikTok, we create together and grow together. That's how we drive impact - for ourselves, our company, and the communities we serve. Join us.

About Algo Team

The algorithm team is responsible for developing state-of-the-art computer vision, NLP and multimodality models and algorithms to protect our platform and users from the content and behaviors that violate community guidelines and related local regulations. With the continuous efforts from our team, TikTok is able to provide the best user experience and bring joy to everyone in the world.

We are looking for talented individuals to join us in 2025. As a graduate, you will get unparalleled opportunities for you to kickstart your career, pursue bold ideas and explore limitless growth opportunities. Co-create a future driven by your inspiration with TikTok.

Candidates can apply to a maximum of two positions and will be considered for jobs in the order you apply. The application limit is applicable to TikTok and its affiliates' jobs globally. Applications will be reviewed on a rolling basis - we encourage you to apply early.

Job Description

We are looking for a highly self-motivated research engineer to join our algo team. In our team, you will have the opportunity to participate in the development of the cutting-edge content understanding model to help improve the recognition ability of violated content in TikTok, and will also be responsible for optimizing our distributed model training framework continuously. The ideal candidate should be experienced in building a computer vision model or multimodality model and have a very strong coding ability in Pytorch/Tensorflow

Responsibilities

1. Develop computer vision model or multimodality model to recognize violation content in TikTok

2. Explore cutting-edge multimodal or computer vision large models (CLIP, COCA, ALBEF, BLIP, Flamingo, ViT-G, ViT-22B, EVA-enormous, etc)

3. Explore the application of LLM in our business scenarios, like pre-training, zero-shot/ few-shot learning, hard case mining, etc

4. Continuously optimize the training framework to better adapt to the training of large models

Qualifications

1. Final year or recent graduate with a background in computer science or a related technical discipline.

2. At least 3 years of experience in at least one of the following areas: computer vision, multimodality, LLM

3. Be proficient with at least one deep learning framework (e.g. PyTorch, TensorFlow)

4. Have excellent analytical and problem-solving skills, logical thinking skills, communication and collaboration skills

Preferred Qualifications:

Published papers in the top AI conferences or journals is a plus, including CVPR, ICCV, ECCV, NIPS, ICML, ICLR, TPAMI, IJCV, etc

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

By submitting an application for this role, you accept and agree to our global applicant privacy policy, which may be accessed here: https://careers.tiktok.com/legal/privacy.

If you have any questions, please reach out to us at [email protected]

Job Details: -

• Temp Admin Assistant (Department: Higher Education)
• contract period: 02 Dec to 20 Dec 2024
• Location: West Clementi
• Salary: $13.80/hr
• Working hours: mon-fri 8.30am to 5.30pm daily with 1 hour break
• 
  

Job Scope:

• Checking of documents
• Calling for contract acceptance, billing matters and modules enrollment
• Other adhoc duties assigned

Requirements:

• O/A Level and above
• Meticulous and responsible
• Basic computer knowledge

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.https://go.persolkelly.com/job/apply/10200

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

• Position: Accounts Assistant
• Working day: Mon-Fri
• Working time: 9am-6pm
• Salary: $2000-$2300
• Location: Kaki Bukit Ave

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities

• AP functions - Manage payment processing of vendor invoices and prepare payment.
• Prepare expense & staff claims.
• AR functions – Post receipts to system, send monthly SOA to customers and follow up with outstanding payment.
• Reconciliation of overseas PO, Invoice & SOA
• Maintain up to date records and well organize documents.
• Other ad-hoc duties as assigned by supervisor.

Requirements

• O/A level/Diploma with basic accounting knowledge
• Knowledge of MYOB software will be an advantage.
• Proficient in Microsoft Word and Excel

• Position: Temporary Finance / Admin Staff
• Work Under Education (Student Care) Department
• Immediate till End Feb 2025
• 5 Work Days, (Mon-Fri)
• Office is Nearby Dhoby Ghaut MRT, Singapore
• Salary: $12 - $15 Per Hour

Job Scope:

1. Administrative support
2. Net Asset Value (NAV) update for new student enrolments in student care and kindergarten care centers, this involves creation of master cards.
3. NAV update for promotion of existing students to next level
4. Review and processing of GIRO application forms for new students.
5. Require committing until end February 2025, monthly paid salary.

#SCR-carson-cheong

⭕ Cheong Kar Chun ⭕ Team Manager ⭕ R1980386

⭕ The Supreme HR Advisory ⭕ 14C7279

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745