HR and Admin reports compilations

HR and Admin data management

Office administration

Employee recreation activities

Flexible working hours - 20 hours a week

Word, Excel and Powerpoint skills are required

Office location at Mountbattern Square, beside MRT station

Hybrid working arrangement is available

Job Description

The Admin Assistant (Servicing) provides administrative support to the Service Coordinator and ensure that all service requests are handles efficiently and effectively.

Job Responsibilities

• Answering phone calls and responding to emails from clients and service providers
• Scheduling service appointments and dispatching service technicians
• Assist in purchasing of materials and costing
• Assisting in issuing of quotations, purchase orders, and invoices
• Assisting instrument inventory record and certificate renewal
• Assisting with billing and invoicing for services rendered
• Maintaining accurate records of service requests and work orders
• Coordinating with service providers to ensure timely completion of work
• Communicating with clients to provide updates on service requests and resolve any issues
• Providing general administrative support to the Service Coordinator as needed
• Any other tasks or duties assigned by the Company

Job Requirements

• Min. 2 years of related work experience
• GCE ‘O’ Level or equivalent
• Proficiency in MS Office and other relevant software programs
• Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
• Ability to multi task with strong analytical and problem-solving skills
• Ability to work independently and as a part of the team
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills, with the ability to work with clients, vendors, contractors, and other stakeholders
• Strong attention to detail and accuracy
• 5 days work (Mon to Thu: 9am to 6.30pm, Fri: 9am to 6pm)

We are an interior design company. We are looking to hire a meticulous administrative assistant. Your duty is to complete the daily tasks given promptly and efficiently.

• handle phone calls, filling, and general admin support.
• support ad hoc duties
• liaise with supplier & contractor
• to do up quotation
• assist in submissions to various commercial projects
• perform invoicing and prepare work schedule
• printing of plans
• handling of material delivery
• to perform general clerical duties

Only for Singaporeans!

What this job involves:

Centralising all logs and requests

What we’re looking for is an expert who can effectively streamline processes and requests. Reporting to the facilities manager, you’ll provide superior call logging services—receiving and logging complaints containing complete details of the requests.

In line with this, you’ll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department. You’ll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting building engineers in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Sound like you? To apply you need to have:

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

- Preparing statutory accounts.

- Ensuring Dairy payments, amounts and records are correct.

- Working with spreadsheets, sales and purchase ledgers and journals.

- Recording and filing cash transactions.

- Controlling credit and chasing debt.

- Invoice processing and filing.

- Processing expense requests for the accountant to approve.

- Bank reconciliation.

- Liaising with third party providers, clients and suppliers.

- Updating and maintaining procedural documentation.

- Support duties related to accounts payable and accounts receivable functions

- Assist with preparation of financial and statistical statements and report

- Communication in English and Mandarin (In order to liaise with Chinese speaking associate)

Working hours 8.30am to 5.30pm, six days work week. Sunday off.

Assist our Lead designer to complete design process, follow up clients, and follow up from start to finish of a renovation project.

Note: This is a not a sales position but it is a customer facing position which requires a high level of technical expertise in renovation knowledge requirement.

Knowledge and experience in Sketchup is beneficial.

Minimum 2 years experience in Interior design or related field.

If you have no related experience, we also welcome fresh graduates on a 2 year contract basis, but attitude must be right. Training will be provided.

Admin Assistant

SGD 1,800-$2,200 (Depending on experience)

5 days (8:30am - 6:00pm)

Full-time

Singapore & PR need to apply (Due to quota issues)

Job Scope:

· Proficient with Microsoft Office

· Manage general administrative duties.

· Generate documents (Quotation, Delivery Order, Sales Invoice, etc)

· Other ad-hoc duties assigned.

Requirements & Qualifications:

· Min STPM / Min. ‘N’ Level or equivalent

· Admin experience has added advantages.

· No experience is welcome as well (Training provided)

· Able to work individually and as a team.

Language Requirement:

· English

· Chinese

· Dialect

Location:

· Eunos (Opposite Singapore Post)

· Nearest MRT (Paya Lebar)

We regret that only shortlisted candidates will be contacted for an interview.

Working Hours- 10.30am to 8pm (Monday to Saturday)

Job Description-

1. Understand customers preferences and introduce products to facilitate customer buying decision

2. ⁠Report the sold stock in the section for reordering to the sales manager for timely stock replenishment

3. ⁠Transfer the stock to the locker at the close of the day; maintain safety of jewellery displayed to customers and communicate promptly to the superiors about any potential theft

4. ⁠Understand the queries and complaints from the customer and address with right solutions

5. ⁠Assist in photo taking and coming up with ideas for marketing products in social media platforms

Job Requirements -

1. Good team player

2. ⁠Friendly, motivated and approachable

3. ⁠Fluent in English and Chinese

4. ⁠Enjoy customer service

5. ⁠Know basic computer skills

(E.g. Excel & opening computer invoices)

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Requirements

Copy this section

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered an advantage

R176051

19C0013

Job Responsibilities:

• Participate in the preparation of proposals, coordinating and follow up on offers where necessary.

• Manage & coordinate order fulfillment timely and efficiently and arrange the delivery schedule.

• Ensure all transactions and data entries are accurately recorded in the system and proper filing of all documents

• Respond to customers queries and provide after-sales support

• Assist in collection of accounts receivables

• Assist in preparation of reports where needed.

• Update product knowledge to serve customers effectively

• Achieve individual and department KPIs

• Assist in areas where assigned by Management in achieving business objectives

Requirements:

• A Diploma in Business or relevant discipline with a certificate in Sales & Marketing will be an advantage

• Must be resourceful, efficient and able to work under pressure with a high level of commitment and drive.

• Good working knowledge of MS office

• Proficient in English

• Excellent verbal and written communication skills

• A team player with a high level of commitment

Responsibilities:

· Maintain existing customers’ data base and develop new businesses

· Attend to sales enquiries, prepare quotation and follow up with customers

· Conduct sales presentation and demonstration to prospective customers

· Provide technical support to customers

· To update sales progress and implement activities to achieve the targets set by Management and optimal sales revenue

· To uphold high organisational values and ensure business ethics and integrity

Requirements:

· Minimum ‘O’ Level OR Diploma Level

· Apply basic negotiation skills and techniques

· Possess Class 3 license

· Establish good business relationships for customer confidence

· Respond/Resolve customers’ concerns and feedback promptly

· Prior sales experience in Construction industry will be advantageous

· Possess AutoCAD knowledge will be advantageous

· Preferably with knowledge/experience in 3D scanner on Hardware and software

· Knowledge of FARO SCENE software & 3D software processing will be advantageous

· Possess knowledge of Building Information Modelling [BIM] will be advantageous

· Training will be provided for those without experience

- Salary will commensurate with experience

- Sales commission payouts

- Mobile phone provided

Responsibilities:

• Maintain existing customers’ data base and develop new business
• Attend to sales enquiries and coordinates sales and logistics activities
• Provide technical support to customers
• Manage to hit KPI / sales target
• To build and maintain excellent customer satisfaction

Requirements:

• Possess Entry Level/Professional Certificate
• Apply basic negotiation skills and techniques
• Preferably possess Class 3 license
• Vehicle and Handphone provided by Company
• Performance & customer oriented
• Resolve ustomers’ concern and feedback
• Prior sales experience in Hardware and Construction industry will be advantageous
• Training will be provided for those without experience
• Ability to work independently and perform multi-tasks under minimal supervision

- Salary will commensurate with experience [$2,000 to $3,000]

- Sales commission payouts

Working hours : 9am to 6pm [Mondays to Fridays]

Sales Executive Jobscopes:

1) Serving customer existing customer

2) Canvasing of new customer

3) Achieve sales target

4) Have experience in aircon sales will be an advantage

5) Possess class 3 License is an advantage but not critical for this position

6) Prior experience in working with MCST, Building management, operation managers will be good.

7) B2B and B2C

8) Provide timely quotes

9) Provide quick response to customer enquiry

10) Opening up new channels

Benefits:

• Comprehensive coverage of medical and dental expenses up to the annual limit.
• Attractive sales commissions, a handphone allowance, and flexible work arrangements.
• Five-day workweek for improved work-life balance.

Job Description:

• Accountable for the sales of scientific, laboratory, and research equipment within the Life Science Industry.
• Deliver exceptional customer service and assistance to uphold client contentment.

Key Responsibilities:

• Achieve or surpass sales targets and quotas by employing effective sales methodologies.
• Conduct demonstrations and provide training to the research community.
• Offer pre-sales and post-sales technical and application guidance and assistance to clients.
• Manage customer accounts, including the supervision of existing ones.
• Collaborate closely with internal departments to ensure streamlined follow-up and customer support.

Requirements:

• Diploma or Degree in studies like Biotechnology, Life Sciences, Biomedical Engineering, or equivalent.
• Entry-level candidates are encouraged to apply.
• Strong communication skills, a positive attitude, and a passion for sales.
• Display commitment to teamwork, enthusiasm, and a willingness to acquire knowledge.
• Possess self-motivation and a goal-oriented mindset.

To Apply, kindly click on the "APPLY NOW" button and job details.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jonathan Tan (R1440473)

Company Description

USEA Global specializes in providing background music, scent fragrance, in-store radio advertising, smart digital signage, HR solutions, and on-site installation of sound speakers and cabling services. With expertise in Asian consumer psychology and in-store operations dynamics, USEA Global serves more than 750,000 outlets across the Retail, F&B, and Hospitality sectors. As a psych-tech company, USEA Global leverages data analysis to optimize buying probabilities for clients and maximize profitability across services offered.

Role Description

1. Full-time Sales Executive role located in Singapore.

2. Be responsible for identifying potential clients and generating new business opportunities.

3. To manage the entire sales process from initial contact to closing sales and ongoing account management.

4. To work closely with other sales team and the marketing team to develop strategies to promote services and increase revenue.

Qualifications

Strong communication and interpersonal skills

Proven sales experience in the Retail, F&B, or Hospitality industries

Ability to work independently and as a team player

Excellent time management and organizational skills

Knowledge of sound systems and audiovisual equipment is a plus

Relevant Certifications such as Certified Sales Professional (CSP) or Certified Sales Executive (CSE) are a plus.

Experience in analyzing sales data to improve performance and developing sales and marketing strategies to increase revenue is also a plus.

We regret only shortlisted candidates will be notified.

Gain practical experience in assisting with interior design projects, including space planning, material selection, and client communication. Learn to collaborate effectively with design teams, interpret client requirements, and contribute to the creation of innovative and functional design solutions. Develop proficiency in using design software and tools, understanding industry standards, and adhering to project timelines and budgets. This program aims to prepare individuals for entry-level roles in interior design by providing hands-on training and mentorship to excel in the field.

Job Summary:

We are seeking a highly motivated and organized Assistant Interior Designer to join our vibrant team. This role provides an exciting opportunity to gain valuable experience in the interior design field while working alongside experienced professionals. You will play a key role in supporting all aspects of the design process, from client interaction to project execution.

Responsibilities:

• Assist senior designers in developing creative concepts for residential/commercial interior design projects (tailor based on company's area of expertise).
• Conduct research to source furniture, materials, finishes, and equipment within budget constraints.
• Create presentation materials, including mood boards, space plans, and 2D/3D visualizations (mention specific software if required).
• Assist with preparing and maintaining project schedules and budgets.
• Coordinate with vendors, suppliers, and contractors to ensure timely delivery and installation of materials and furniture.
• Manage project samples and maintain an organized sample library.
• Prepare presentations and proposals for client meetings.
• Take accurate minutes during client meetings and follow up on action items.
• Perform administrative tasks such as filing, data entry, and maintaining project documentation.
• May assist with some aspects of space planning and basic drafting tasks (if applicable).

Requirements:

• Associate's degree in Interior Design or related field (or) diploma in Interior Design with relevant experience.
• Strong understanding of design principles, including color theory, space planning, and furniture selection.
• Proficiency in design software programs like AutoCAD, SketchUp, or similar (mention specific requirements).
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills to effectively collaborate with designers, clients, vendors, and contractors.
• A keen eye for detail and a passion for creating beautiful and functional spaces.
• Ability to work independently and as part of a team.

Who We Are

Having a value added service that sells by itself.

We believe in Altering the Reality of the Interior Design industry. Evolving the definition of interior design. We are working towards a higher vision that is able to benefit our clients as well as every single member of our family. Visionary Interior is a place where everyone can grow exponentially especially for those that are famished for success.

Job Descriptions

The Job

· Meet new prospects & providing design values to create a unique & personalised space for home owners

· Determine cost and timeline of projects

· Creating and presenting moodboards as well as new design ideas

· Educating and helping new home owners in terms of budgeting for remodelling works

Job Requirements

· Singaporean, PR and foreigners are welcome to apply

· Bilingual in English and Mandarin preferred

· Meticulous attention towards details and alteration of designs

· No prior experience is required, as training will be provided

· Customer oriented & Passionate in design

· Responsible, confident, sales driven and willing to go extra miles.

· Motivated and able to work independently

· Able to illustrate design accurately

· Ability to multi-task

The Eye Opener

• Managed and full support from the mentors and company.
• Professional training is provided, from design, processes to project management.
• Training Bonus, Commission and Incentives are all in play.
• Warm leads and strong marketing support will be provided by the company.
• Certification will be awarded upon training completion

All interested applicants are welcome to apply.

Responsibilities:

1. Propose purchase quantity to management and drive procurement of raw materials and/or packaging from overseas and local

2. Responsible for forecast purchasing of raw materials needed for production

3. Work closely with the warehouse to ensure that inventory is accurate and up to date

4. Responsible for supplier/ vendor negotiation, cost evaluation (MOQ, lead time, price etc)

5. Responsible to follow through procurement process from issuing of Purchase Order, status of Purchase Order delivery and shipment schedules

6. Able to source for suitable replacements in the event of shortage or delayed shipments

7. Upkeep Purchase Order records in the SAP system.

8. Work closely with Finance department for invoicing and payment matters and update sales team on progress

9. Maintain good relationship with suppliers/ vendors and internal team

10. Keep up to date on logistic matters or situations

11. Work closely with strategic logistic partners to ensure goods can be delivered or brought in on time

Our Company is looking for Product & Sales Executive to be in charge of product marketing, inventory management and sales account servicing.

Responsibilities:

• Manage profit and loss (P&L)
• Achieve internal and vendors’ objectives
• Foster relationships with partners, vendors and customers
• Manage deals and stock inventory
• Manage accounts receivable and ensure timely collections
• Ensure on-time order fulfilment
• Maintain regular communication with customers on inventory, price and product updates
• Work closely with the team to drive sales to meet monthly/quarterly target
• Assist in setup and tear down of IT events trade shows if require

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field
• Keen passion for IT products and product management
• Knowledgeable about IT trends and emerging technologies
• Strategic thinking with strong business acumen
• Able to plan and organize projects within a tight timeline
• Self-motivated with a results-driven approach
• Strong interpersonal and communication skills
• Positive attitude
• Remuneration package is negotiable, based on experience and expertise

Responsibilities:

• Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.
• Handling urgent calls, emails, and messages when sales representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.
• Handling orders by phone, email, or mail and checking the orders have the correct prices, discounts, and product numbers.
• Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.
• Hiring and training sales staff and ensuring staff meets their quotas and goals.
• Managing budgets for expenses like bonuses, marketing, and travel.
• Making the company's products and services as attractive to potential customers as possible.
• Ensuring adherence to laws, regulations, and policies.

Sales Coordinator Requirements:

• A bachelor's degree in business administration or a related field.
• 2 or more years experience in sales.
• Experience as a sales coordinator or in administration may be advantageous.
• Good team development and leadership skills.
• Computer literacy.
• Good administrative, organizational, and problem-solving skills.
• Excellent communication, sales, and customer service skills.
• The ability to multitask, work in a fast-paced environment, and meet deadlines.
• Current knowledge of industry trends and regulations.

Job Highlights

• Leading company in the Automotive industry with expansion plans.
• Career growth for candidates with proven track record.
• Support given by the Company to hit sales.
• Attractive & competitive remuneration package (Up to S$10,000 monthly)
• Dynamic working environment with rapid career growth
• Great opportunities for learning & career advancement
• Medical benefits

Job Description

• Welcome and attend to the customer providing an excellent one-stop experience at all times
• Maintain and develop client relationships through an individual approach
• Be proactively engaged in maximizing sales opportunity in order to achieve individual sales target and KPIs
• Prove Brand and product knowledge
• Ensure and maintain the showroom and visual display
• Deal effectively with customer complaints by liaising with the manager when necessary
• Report to the Sales Manager regarding reviews, analyses, objectives and planned activities

Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level in any field
• English & Mandarin to communicate with mandarin speaking customer
• Valid driving license is required
• Mature with excellent communication and interpersonal skill
• Can-do attitude and self-motivated, be a good team player
• Energetic, enthusiastic character with passion
• With positive mind to adapt dynamic environment

• Working Location: Jurong East
• Working Hours: Monday – Friday, 8 am – 5.30 pm
• Salary Package: Up to $2,200 + AWS + VB
• Duration: Permanent

Key Responsibilities

• Manage and follow up on customer enquiries.
• Provide admin support to Marketing, Corporate Sales & Retail team.
• To develop, manage and promote the membership functions.
• Order processing for customers, pricing update in internal system, general administration support.

Job Responsibilities

*Handle customer's calls, emails & WhatsApp about order, schedules, rejects and general enquiries.

*Performance daily Delivery Oder & Invoices, liaise with Logistics department to ensure timely delivery. To handle and ensure the processing of all arrangements with accuracy and timeliness.

*Coordinate well with sales team by managing schedules and customer stock balance control, production re-run. Create and maintain customer's price lists.

*Monitoring and adjust the Stock level monthly for in house & 3rd party warehouses.

*Filing of Customer Quotation, Customer Purchase Order, Delivery Orders & Invoices.

*Any other ad-hoc duties assigned.

Skills

* Able to start immediately

* Good communication and interpersonal skills

* Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude

* Independent and has good initiative

Summary:

• 5 days, 8:30am-5:30pm
• Basic up to $2800
• Jurong
• AWS with good career progressions

Job Scope:

• Monitor daily shipment schedule, follow up on the production shipment status & update customer accordingly
• Generate production schedule plan, work together with purchasing, warehouse & supplier to ensure the production delivery date to be in time
• Develop customer forecast demand and to rationalize the customer
  demand in order to properly define the forecast
• Work on RFQ, tracking and follow with customers

Requirement:

• Preferably 1 years relevant experience in Shipping Industry/ sales coordinator
• Minimum Nitec/ Diploma in relevant studies

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)