• Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by manager and record minutes of the meetings.
• Assist manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting

1. Management Committee Meetings
2. Senior Management Meetings
3. Hospital Management Meetings
4. Medifund Committee Meetings
5. Allied Health & Operations Meetings
6. Project meetings

• Support AHO manager in her admin functions as assigned from time to time.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist manager in collating Medifund claims from various departments.
• Assist Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min degree in any courses
• Min 3 years of admin / secretary experience
• Experience in healthcare / medical device / pharma industry will be an advantage

Salary range: Up to $4.5K

Healthcare Industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Position: Associate Partner

Jobscope: Accountant, Book-keeping and Corporate Secretary

Location: Singapore

Zenith Corporate Advisory is on the pathway of massive growth!

https://zenith-advisory.com/

We are now seeking an experienced Accountant and Corporate Secretary to join our team as an Associate Partner with a career journey to become a full-fletch Partner and Director.

Job Overview:

As a Corporate Secretary, you will play a crucial role in ensuring compliance with the regulatory requirements of the Accounting and Corporate Regulatory Authority (ACRA) and other relevant authorities in Singapore. You will be responsible for managing corporate governance matters, maintaining statutory records, and facilitating board meetings and resolutions.

Responsibilities:

1. Compliance Management: Ensure compliance with the Companies Act, ACRA regulations, and other relevant legislation applicable to the company.
2. Statutory Compliance: Maintain and update statutory registers, including the register of members, directors, and shareholders.
   Prepare and file statutory documents with ACRA, such as annual returns, resolutions, and other required filings.
3. Board Support: Coordinate and prepare board meeting agendas, notices, and minutes in accordance with regulatory requirements and best practices.
4. Communication and Disclosure: Serve as a primary point of contact for shareholders, regulatory authorities, and other stakeholders on corporate governance and compliance matters.
5. Corporate Secretarial Support: Provide support to the company's directors and management on corporate secretarial matters, including drafting resolutions, powers of attorney, and other corporate documents.

As Accountant,

1. Prepare and review financial statements, including balance sheets, income statements, and cash flow statements
2. Ensure compliance with accounting standards, laws, and regulations
3. Manage and reconcile general ledger accounts, including accounts payable, accounts receivable, and payroll
4. Collaborate with external auditors and financial institutions
5. Stay up-to-date with changes in accounting principles and regulations
6. Be comfortable using Xero, Wave..etc

Qualifications:

1. Bachelor's degree in Law, Business Administration, Corporate Governance, or a related field.
2. Accredited or qualified with Minimum of 2-years of relevant experience in corporate secretarial practice in Singapore.
3. Strong knowledge of Singapore company law, corporate governance principles, and regulatory requirements.
4. Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
5. Detail-oriented and highly organized, with the ability to manage multiple tasks and deadlines effectively.
6. Proficiency in corporate secretarial software and Microsoft Office applications

Join our team and earn unlimited income from commission and Team over-riding fees.

If you are a motivated and experienced Corporate Secretary looking for a rewarding career opportunity, we invite you to apply.

To apply, kindly fill up the form here: https://forms.gle/SHB9LjVrxnYhZDx79

We look forward to hearing from you!

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

• Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by manager and record minutes of the meetings.
• Assist manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting

1. Management Committee Meetings
2. Senior Management Meetings
3. Hospital Management Meetings
4. Medifund Committee Meetings
5. Allied Health & Operations Meetings
6. Project meetings

• Support AHO manager in her admin functions as assigned from time to time.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist manager in collating Medifund claims from various departments.
• Assist Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min degree in any courses
• Min 3 years of admin / secretary experience
• Experience in healthcare / medical device / pharma industry will be an advantage

Salary range: Up to $4.5K

Healthcare Industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Our Client, a Well-established law firm is recruiting a Legal Secretary.

Location: Central Singapore

Responsibilities:

• Providing full secretarial support to a team of lawyers
• Managing the outlook calendars
• Organising internal and external meetings, conference calls and video links, whenever required
• Assist in preparation of legal documents
• Other administrative tasks as assigned

Requirements:

• Diploma
• At least 2 to 3 years of relevant secretarial experience in a law firm
• Excellent communication skills in both spoken and written English
• Team player and ability to work under tight timelines
• Conversant with Microsoft Office Applications

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Responsibilities:

• Provide high-level administrative support to international business leaders.
• Manage and coordinate the international business schedule, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist in the preparation of materials for board meetings, conferences, and other events.
• Conduct research and provide analysis on various business-related topics.
• Handle and prioritize incoming communications, such as emails and phone calls.
• Coordinate and follow-up on action items and deadlines.
• Maintain confidential and sensitive information with the utmost discretion.
• Collaborate with internal and external stakeholders to facilitate effective communication and coordination.
• Ad hoc duties as assigned.

Requirements:

• Degree or Diploma in Business Administration or equivalent
• At least 5 – 7 years of secretarial or executive assistant experience
• Prior experience working in a Japanese company will be an added advantage.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Location: 105 Cecil Street The Octagon Singapore 069534

Working Days: 5 Days A week

Working hours: 9:00am - 6:00pm

Salary: $3500 - $4500

Job Description

-To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)

-Manage a portfolio of clients in providing corporate secretarial services

-Handling submission of ACRA & IRAS transactions

-Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.

-Provide advice on compliance requirements, corporate governance and corporate secretarial matters

-Ensure that secretarial files and statutory records are properly updated and maintained

-Performing Onboarding / Ongoing Due Diligence Check on new and existing clients

-Liaise with statutory bodies, banks and other third-party business partners as

and when required

-Handle work pass application for clients’ expatriate staff

-Review/Prepare financial statements in XBRL format.

-Any other corporate and ad-hoc jobs as required

Requirements

-Diploma/Advanced Diploma/Degree in relevant field, Business

Administration, Business Management or Law

-Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.

-At least 3 years’ relevant corporate secretarial experience is required

Responsibilities:

• Welcoming visitors and clients.
• Answering phone calls.
• Responding to emails.
• Scheduling meetings.
• Preparing conference rooms for meetings.
• Making travel arrangements for executives.
• Printing and copying documents as needed.

Requirements:

• Proficiency with Microsoft Office.
• Excellent computer literacy.
• Excellent interpersonal skills.
• Ability to multitask.
• Excellent communication skills.
• Excellent time management skills.
• Prior experience in administration would be advantageous.

Secretary (Finance Industry)

• Location: Tanjong Pagar
• Working Days:5 Day A week
• Working Hours: 9:00am - 6:00pm
• Salary: S$3,500 - S$4,500

Job Description

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers).
• Manage a portfolio of clients in providing corporate secretarial services.
• Handling submission of ACRA & IRAS transactions.
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained.
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients.
• Liaise with statutory bodies, banks and other third-party business partners as and when required.
• Handle work pass application for clients’ expatriate staff.
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required.

Requirements

• Diploma in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• Relevant corporate secretarial experience is required

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Location: The Octagon Singapore 069534

Working Days: Mon to Fri

Working Hours: 9:00am - 6:00pm

Salary: $3,500 - $4,500

Job Description

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers).
• Manage a portfolio of clients in providing corporate secretarial services.
• Handling submission of ACRA & IRAS transactions.
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained.
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients.
• Liaise with statutory bodies, banks and other third-party business partners as and when required.
• Handle work pass application for clients’ expatriate staff.
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required.

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• At least 3 years’ relevant corporate secretarial experience is required

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Position title: Secretary

• Location: Telok Ayer
• Working Days:5 Day A week
• Working Hours: 9:00am - 6:00pm
• Salary: $3,500 - $4,500

Job Description

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers).
• Manage a portfolio of clients in providing corporate secretarial services.
• Handling submission of ACRA & IRAS transactions.
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained.
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients.
• Liaise with statutory bodies, banks and other third-party business partners as and when required.
• Handle work pass application for clients’ expatriate staff.
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required.

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• At least 3 years’ relevant corporate secretarial experience is required

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Secretary (Finance Industry)

• Location: Tanjong Pagar
• Working Days:5 Day A week
• Working Hours: 9:00am - 6:00pm
• Salary: S$3,500 - S$4,500

Job Description

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers).
• Manage a portfolio of clients in providing corporate secretarial services.
• Handling submission of ACRA & IRAS transactions.
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained.
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients.
• Liaise with statutory bodies, banks and other third-party business partners as and when required.
• Handle work pass application for clients’ expatriate staff.
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required.

Requirements

• Diploma in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• Relevant corporate secretarial experience is required

WhatsApp or Email your Resumé for Interview Arrangements.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

SECRETARY / SENIOR SECRETARY | Up to $5k | 5 Days | Steel Distributor | Pioneer

Working Hours: Monday-Friday 8.15am-5pm (45 mins lunch hour)

Location: Pioneer Crescent (Pick Up/ Drop Off at Boon Lay MRT)

Up to S$5,000 (basic salary), with 2.0-2.5 Month Bonus (incl. AWS)

[Education / Business Experiences]

min. Diploma (in any discipline)

At least 5 years’ work experience in export and import goods handling by sea and air shipment (Experience working in import/export departments of machinery manufacturers or machinery trading companies preferred)

[Job Description]

• 1. To coordinate with Head office and customers for all sales & service-related matters.
• 2. To handle the following sales activities:
• 2.1 Clarification of queries from customers, ifneeded
• 2.2 Prepare price proposal to customers / conduct price negotiation when needed.
• 2.3 Prepare Purchase order to Tokyo office / Generate sales order.
• 2.4 Follow up delivery.
• 2.5 Coordinate & arrange shipment.
• 2.6 Generate Invoice / prepare delivery order (if applicable)
• 2.7 Follow up payment schedule.
• 3. Other non-standard works such as assisting in applying Export License, Issuance of BG, submission of documents for LC payment etc.
• 4. Assist in traveling arrangement for sales staff / supervisors
• 3.1 Flight arrangement
• 3.2 Hotel-rooms reservation
• 3.3 Airport Pickup and transport arrangement
• 5. General administrative works (such as filing, BizSafeactivity, etc.)

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Hours: Monday-Friday 8.15am-5pm

Location: Pioneer Crescent (Pick Up/ Drop Off at Boon Lay MRT)

Salary: $4000 - $5,400 (basic salary), with 2.0-2.5 Month Bonus (incl. AWS)

Requirements:

• Min Diploma (in any discipline) study, or higher.
• Min 5 years’ work experience in export and import goods handling by sea and air shipment (Experience working in import/export departments of machinery manufacturers or machinery trading companies preferred)

Job Description:

• To coordinate with Head office and customers for all sales & service-related matters.
• To handle the following sales activities:

1. Clarification of queries from customers, if needed
2. Prepare price proposal to customers / conduct price negotiation when needed.
3. Prepare Purchase order to Tokyo office / Generate sales order.
4. Follow up delivery.
5. Coordinate & arrange shipment.
6. Generate Invoice / prepare delivery order (if applicable)
7. Follow up payment schedule.

• Other non-standard works such as assisting in applying Export License, Issuance of BG, submission of documents for LC payment etc.
• Assist in traveling arrangement for sales staff / supervisors

1. Flight arrangement

2. Hotel-rooms reservation

3. Airport Pickup and transport arrangement

• General administrative works (such as filing, BizSafeactivity, etc.)

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Key Responsibilities:

• Coordinate business travel arrangements, ensuring efficient scheduling and logistics.
• Manage executives' schedules, including organizing appointments, meetings, and travel itineraries.
• Handle registration for seminars and functions, and make arrangements for meetings, ensuring all logistical details are managed effectively.
• Manage general correspondences and reservations, ensuring prompt and professional responses.
• Assist with logistics for meetings and customer visits, providing seamless arrangements.
• Process claims and payments for other offices and external vendors, ensuring accuracy and timeliness.
• Provide secretarial support for external groups and committees, facilitating smooth communication and coordination.
• Support administrative activities for the wellness department, ensuring efficient operations.
• Assist with business reports, proposals, and analysis, involving data collection and collaboration with internal departments and external partners.
• Perform other administrative tasks as required to support daily operations.

Requirements:

• Minimum Bachelor's Degree.
• Minimum 4 years of relevant work experience in a similar role.
• Good organizational & planning skills
  Strong interpersonal skills and flexibility required
• Proven ability to deal with confidential matters and sensitive information
• Demonstrate clear, confident verbal communication in both English and Japanese to effectively liaise with Japanese internal stakeholders and headquarters.

Kindly submit your resume in MS Word format to [email protected]

EA Licence No 18C9228 Registration No. R1108261 (Tan Li Tze)

Please note that only shortlisted candidates will be notified.

ur client is a leading Singapore legal firm. They are currently looking for the following to join their expanding team:

LEGAL SECRETARY

Responsiblities:

• Prepareation of legal documents, handling clients' queries
• Familar with litigation searches, assist associates in due diligence work
• Scheduling meetings and appoitnmetns
• Data Entry, Phone calls , issusing invoices
• Handles correspndences and confidential documents
• Claims submission

Requirements:

• Min 2 years conveyancing experience
• Good communication skills both written and spoken
• Committed and able to multi-task

Job ID: 621831
Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the Company Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

• Min 5 years of working experience in Secretarial/Executive Assistant role to the Executive Management/C-Suit Management
• Extensive knowledge of office administration, clerical procedures
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications
• Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments
• Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
• Ability to multitask and function well in high-paced and at times stressful environment

[Advantage]

• Proficient in accounting systems such as SAP
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: 07C5771

Our client is from Semiconductors Manufacturing industry. They are looking for a Executive Secretary to assist their team for the next phase of their business. They are located in East.

Duties:

• Oversee executive schedules, appointments, and meetings.
• Prepare and edit documents, reports, and presentations.
• Maintain and organize confidential files and information.
• Record and distribute minutes and resolutions for board and general meetings.
• Ensure compliance by filing routine and adhoc statutory documents.
• Coordinate travel logistics, including flights and accommodations.

Requirements:

• Min Degree holder in any discipline
• Min 5 years experience as an Executive Secretary serving C-suite
• Exposure in SGX Listed company is highly preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv. We regret that only shortlisted candidate will be notified.

• Email address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No: 19C9682
• EA Reg. No. R23118456 (Law Yi Xin)

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Job Duties:

• Providing secretarial and administrative support
• Managing calendars, maintaining client contacts, and conducting conflict searches.
• Handling incoming calls, screening inquiries, managing voicemail, and relaying messages.
• Managing incoming correspondence, including email and postal items, and scanning documents electronically.
• Handling outgoing correspondence, sending emails, and ensuring timely mail preparation.
• Performing photocopying, scanning, and maintaining paper files, as well as preparing document bundles.
• Managing client filing, including electronic files, indexing, trial bundles, and archiving.
• Maintaining communication with internal and external clients, collaborating with colleagues across regions.
• Prioritizing workload to meet deadlines effectively.
• Assisting with general billing administration, financial processes, and e-litigation tasks as required.

Job Requirements:

• At least 3 - 5 years of legal secretary experience
• Attention to detail with a high level of accuracy
• Excellent communication skills

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Chu Chin Siew (Claire) (R1989696)

Short listed candidates will be notified
www.ambition.com.sg
EA Registration Number: R1989696
Data provided is for recruitment purposes only
Business Registration Number: 200611680D. Licence Number: 10C5117

Job Summary:

• Company background: Jap MNC Listed Engineering Field
• Working location: Central
• Working days & hrs: 5 days; Monday to Friday ; 9.00 am – 6.00pm (Flexi Hrs & Hybrid)
• Salary range: up to SGD 8,000 (dep on exp) + AWS + VB
• Fluent in Japanese (JLPT Level N1) for effective communication with Japanese clients.

Primary Responsibilities

• Provide comprehensive secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of Singapore Branch, ensuring smooth daily operations.
• Manage top management calendar, schedule meetings, and coordinate business and personal appointments efficiently.
• Arrange business travel, including flights, accommodations, visa documentation, and travel itineraries aligned with business schedules.
• Handle accounting tasks such as payment processing, expense calculations, and payment disbursements through the accounting system.
• Coordinate administrative logistics for regional internal and external business functions and events, including transportation and accommodation arrangements.
• Foster positive relationships with internal and external stakeholders, ensuring effective communication and support.
• Maintain department assets, manage office supplies, and oversee maintenance of top management residence.
• Maintain confidentiality of sensitive information and handle administrative documentation with professionalism and discretion.
• Perform other ad-hoc administrative tasks as required.

Requirements:

• Bachelor’s degree in Business Administration or equivalent.
• Minimum 5 years of experience in a secretarial or Executive Assistant role supporting senior management.
• Fluency in English and Japanese (JLPT Level N1 or business-level proficiency) for effective communication with head offices in Tokyo and local/expatriate staff.
• Proficiency in MS Office applications and familiarity with accounting systems like SAP preferred.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Ong Shi Yi (Shirley)

Registration Number: R21102284

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Responsibilities:

• Assist CEO of the company
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Scheduling meetings, managing calendars, and organizing documentation.
• Consolidate information for meetings and assist in the preparation of management reports and presentation slides.
• Coordinate and arrange meetings and conferences, including logistics and venue arrangements.
• Provide assistant in the application process for grants and trademarks.
• Assist in coordinating travel arrangements for the CEO.
• Manage and secure confidential information, files, and records.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in EA or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1985956

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.