Roles & Responsibilities

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers)

• Handling submission of ACRA & IRAS transactions

• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.

• Ensure that secretarial files and statutory records are properly updated and maintained

• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients

• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law

• Great interpersonal and communication skills.

• Able to work independently with minimal supervision.

• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.

• Prior relevant corporate secretarial experience will be an advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Vivian Chung Fhui Tiin

EA Personnel Reg No: R22106436

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 5 years of legal secretarial experience in a Litigation & Dispute Resolution practice
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Our Client, a Well-established law firm is recruiting a Legal Secretary for their growing outfit.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to the assigned fee-earners
• Managing the outlook calendars and diaries
• Organising internal and external meetings and conference calls
• Assist in preparation of legal documentation
• Other duties as deployed

Requirements:

• Diploma or 'O' Levels with at least 2 to 4 years of relevant secretarial experiences in an established law firm
• Good communication skills in both spoken and written English
• Team player and ability to work under tight timelines
• Conversant in Microsoft Office Applications

Job ID: 18768

• Location: Promenade
• Working hours: 9am – 5.45pm
• Salary: up to $6,000 (Depending on experiences)

Job Description

Secretarial Support (60%)

• Assist to maximise working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Support CEO’s secretary when absent or need support.
• Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

Administrative Support (40%)

• Support arrangement of company’s events
• Communicate with global entity and coordinate service agreements, and proceed settlement for quarterly service fees (ISF)
• Manage company’s subscription list and report the expense in a timely manner
• Compile regional monthly reports and distribute them to related personnel
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Manage documents– orderly filing of physical documents and archiving of soft copy documents
• Support for renewal of our web site, company brochure, and video.
• Book shared resources e.g. meeting rooms and company cars for meetings
• Submission of IT workflow request, name card for newcomer and any system support request.
• Support Strategy and Planning administrator when needed.
• Other miscellaneous administrative support / ad-hoc tasks

Job Requirement

• At least a diploma in business management, business administration or equivalent
• 2 years of experiences in corporate support and/or general administration
• Business proficiency in Japanese to liaise with HQ office in Japan
• Advance knowledge in corporate secretarial support, general administration and operational
• In-depth understanding of communication methods and tactics to ensure effective communication both in English and Japanese to liaise with Japan HQ
• Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
• Advance knowledge of administrative software including word processing, EXCEL spreadsheets and presentation
• Required to prioritize as there will be multiple tasks at once and complete the tasks on time

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18768, Executive Secretary".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Our client, a listed company is seeking for an EXECUTIVE ASSISTANT.

Requirements:

• Minimum diploma qualification
• Minimum 5 years of experience supporting C-suites/Top Mgmt.
• Ability to write and read in Mandarin is an advantage to communicate with
• Mandarin speaking guests and business partners
• Arrange and coordinate appointments and meetings
• Arrange and coordinate travel arrangements (i.e. flights, accommodation, visa, etc.)
• PREFERABLY Technologically savvy.
• Attend to Company’s VIPs and guests
• Provide general administrative and secretarial support
• Well organised and eye for details.
• Must be independent, highly proactive and eye for details.
• Good communication and interpersonal skills

Others:

• 5 work days
• Central West
• UPTO $5,000 + VB

Interested applicants to email updated resume to [email protected]

Our Client, a Listed firm is seeking to recruit a Company Secretary as part of their growth plan.

Location: Singapore

Responsibilities:

• To act as company secretary for the listed entity and other Singapore-incorporated subsidiaries
• Manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members
• Attend Annual General Meeting
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submission of documents to SGX RegCo
• Liaise with corporate service providers, auditors, lawyers and other external parties on Corporate secretarial matters
• Support the management and board members in the corporate secretarial and compliance matters

Responsibilities:

• Possess a Bachelor's Degree in a related field and ICSA qualification
• Possess minimally 8 years of experience in managing corporate secretarial matters, preferably in a listed company
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules
• Able to communicate and work well with people

Responsibilities

• In charge of administering a variety of corporate secretarial activities for the listed corporation and its subsidiaries in Singapore.
• Schedule quarterly board meetings, prepare minutes, and advise board members.
• Annual General Meeting are needed to convene and serve which produces agendas and records proceedings.
• In charge of the group's statutory records to regularly updated and maintained.
• Operates an online board portal for meeting administration and director training.
• Maintaining group secretary profile with the Accounting and Corporate Regulatory Authority and executes BizFile+ lodgements.
• Collaborate with other parties to create Annual Reports and Sustainability Reports. Manage the corporate website of the company.

Requirements

• Bachelor in Corporate Secretarial or Legal Studies or equivalent
• With qualification in Institute of Chartered Secretaries and Administrators (ICSA)
• Experience in SGX Listing Rules and Singapore Companies Act 1967
• At least 6 - 8 years of corporate secretarial experience, preferably with SGX listed company background

Good written and communications skills.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

About Tech Grid Asia

Tech Grid Asia is an innovative IT software development company founded in Singapore that specializes in providing Digital Strategy Consulting and Technology Solutions services. Our team of professionals is experienced in creating and implementing custom software solutions to elevate your business to the next level.

In addition to our software development expertise, Tech Grid Asia also offers Technology Recruitment Consultancy services. We specialize in permanent, contract, staffing, and payroll solutions to help clients find the perfect fit for their organization.

We are currently expanding rapidly and looking for like-minded, driven people to join us!

Job Summary

As a Team Assistant / Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.

Responsibilities:

1. HR-Internal hiring (tech & non-tech roles):

• Provide basic HR support for the team
• Support to source potential candidates for internal hiring
• Arrange and confirm appointments or interview
• Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
• Design and implement employee referral programs
• Source candidates through online channels (e.g. professional networks and portfolio sites)
• Screen resumes and applications and update candidates on hiring processes
• Interview candidates during various hiring stages, including phone, first-round and second-round interviews
• Report to hiring managers and HR managers on the status of open positions
• Evaluate candidates based on their interview and assignment performance
• Determine qualification criteria for each position
• Analyze turnover and retention rates to forecast hiring needs
• Update job descriptions (e.g. add tasks or modify requirements)
• Answer candidates’ queries regarding the application process
• Provide interview feedback, when necessary and appropriate

2. Office Operations / Administration:

• Manage and support the day-to-day administrations and operation of the office
• Screens and responds to incoming calls and emails
• Collate information, prepare and manage correspondence, reports and documents
• Minutes taking of meetings
• Organize and coordinate meetings, conferences, travel arrangements
• Support in developing & implementing internal regulations and policies
• Support in organizing internal events such as employee birthdays, team-building, etc.
• Support office facilities management/maintenance
• Customer success - call up of dormant clients, as independent customer success calls to understand clients status
• Any other ad-hoc tasks / special projects assigned from time to time.

Requirements:

• Good verbal communication skills in English and Mandarin for liaising with Mandarin speaking counterparts
• Ability to work independently with minimal supervision
• Fast learner, resourceful and autonomous
• Meticulous and pays attention to details
• Collaborative and positive attitude

Why Join Us?:

• Competitive compensation package
• Comfortable and conducive working environment
• Attractive Paid Leave Package with additional Birthday & Anniversary Leave
• Professional Development Opportunities
• Career Progression

Job Description

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent.
• At least 3 year(s) of working experience in the related field is required for this position.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Willing to work 5.5 days a week.
• Full-Time position(s) available.

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO
• Can be travelling frequently
• Explore business opportunity
• Follow-up on sales enquiries email

Requirements:

• Possess at least a diploma/degree
• Minimum 2 years of experience in similar capacity, preferably in construction industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested candidate please send your resume to

Elaine Lee

[email protected]

(Outsourcing team: West Division)

EA License No: 99C4599

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

1. Provide secretarial and administrative support to the Head of Department:

• Handling correspondences and call on behalf of the Head of Department
• Support the Head of Department in clinical rosters, leave matters/applications, court appearance, travel plans and claim matters
• Verify the doctors’ claims before routing the Head of Department to approve
• Contact point for meeting scheduling and calendaring matters support for Head of Department
• Schedule individual face-to-face meeting for Head of Department for the annual performance appraisal exercise
• Any other duties as assigned by Head of Department

2. Department Admin Support

• Support HOD in formulating and executing long term & short term strategies setting sight towards departmental workplan (e.g. collate information and details for the annual budget planning)
• Support department operations for the purpose of department manpower deployment to ensure smooth and optimal clinical services
• Facilitate and support the department operations in the engagement of the respective stakeholders for the achievement of organisation’s targets (e.g. wait times)
• Support the department in rolling out and evaluating new initiatives (e.g. collate data needed, monitor project timelines)
• Maintain website for the respective department(s)
• Coordinate and take minutes of department meetings and Faculty & Resident meeting
• Work with Medical T&E on organization of courses:
• Confirmation of date of course (work with Course Director and T&E)
• Review and negotiation of management fee with Professional Conference Organiser (Course Director and T&E)
• Raise e-PR for engagement of Professional Conference Organiser
• Contact point for Professional Conference Organiser to contact Course Director and vice-versa
• Booking of Auditorium & Training Room
• Booking of air ticket and hotel room for invited speaker, if applicable
• Provide administrative support for the Year End event
• Planning of travel arrangement for scientific conference, mission and business trip
• Handle office duties such as purchase request of stationeries, pantry supplies, office equipment, coordinate IT requests
• Collate department information and details for the annual budget planning
• Provide coverage for medical secretaries during their absence

3. Administrative support to Doctors of the Department

• Verify doctors’ on-call claim submission
• Keep track of the leave applications and update leave records
• Facilitate doctors' leave
• applications so as to block clinics and OT sessions and arrange for coverage of clinics in the event of manpower shortage
• Verify leave applications against doctors’ roster and follow up with doctors on pending leave applications for KPI payments
• Provide advice and guidance on institutional’s policies for doctor’s adherence
• Monitor doctors’ vendor conference sponsorship eligibility
• Facilitate resource modifications to doctors' clinics and OT sessions

4. Provide secretarial and administrative support to specific clinician leaders:

• Handling correspondences and call on behalf of the clinician leaders
• Contact point for meeting scheduling and calendaring matters support for clinician leaders
• Any other duties as assigned by clinician leaders

Requirements:

• Min Diploma in any Business Relevant Discipline
• Prior Healthcare or Secretarial experiences will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Medical Admin Associate Executive

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

1. Manage Executive Director’s schedules, appointments, travel arrangements and meetings
2. Prepare Executive Director’s correspondence: email, reports and meeting minutes
3. Welcome and attend to Executive Director’s guests
4. Plan and host visits for overseas delegates professionally
5. Maintain best business practices, etiquette, and presentation
6. Provide administrative support to the Marketing Department e.g. offsite launch events
7. Provide secretarial support to the Executive Chairman's office as and when necessary
8. Undertake any other projects or duties assigned

Job Requirements

• Strong proficiency in written and spoken languages.
• Excellent in using Microsoft Office and other office technology.

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Handle corporate secretarial matters for a portfolio of local and international companies

· Company incorporation, registration and administration of companies

· Prepare corporate secretarial documents and filing with the government authorities

· Update and maintain statutory registers and records

· Ensure compliance with statutory and regulatory requirements

· Perform any duties and responsibilities as may be assigned by the Head of Corporate Secretarial

· Filing of Annual Return

· Work passes related matters, application of work passes and appeal, licensing requirements of various businesses

· Notarization/Legalization/Authentication of documents with various Embassies

· Prepare and lodge documents with ACRA, MOM, IRAS and other statutory bodies as required

· Perform KYC (Know Your Client) and Due Diligence checking for new & onboarding clients including liaison, executing and coordination with third parties (auditors, accountants, corporate secretarial form etc.)

• Diary management, including organizing internal or external meetings
• Coordinating on-boarding and off-boarding work
• Providing support including request handling for application access and obtaining necessary approval for business activities
• Recording client meeting in Compass, registering event in Global Event Management System for client and creating road show for business traveler
• Preparing supporting document for Travel and Expenses reimbursement report and follow up action
• Booking and providing necessary arrangements and documents for business travel
• Managing Office supplies
• Providing ad hoc administrative support

Interested applicants please send your resume in MS Words format to [email protected] and much appreciated if you could attention it to Steven Tan

Only shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: Tan Eng Foo (Steven) / R2090530

Data provided is for recruitment purposes only.

Business Registration Number: 200611680D. Licence Number: 10C5117

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Our client, a leading Real Estate Investment Trust (REIT) listed on the Singapore Exchange (SGX), is seeking an experienced and detail-oriented Company Secretary to join their team. The ideal candidate will have in-depth knowledge of SGX listing requirements and the Singapore Companies Act, with a proven track record in managing end-to-end corporate secretarial functions for publicly listed companies.

Job Overview:

As the Company Secretary for the REIT, you will play a critical role in ensuring compliance with regulatory and corporate governance requirements. The successful candidate will be responsible for a wide range of corporate secretarial duties, including board and committee meetings, AGMs, SGX announcements, and other statutory obligations.

Key Responsibilities:

• Ensure compliance with the SGX Listing Manual and the Singapore Companies Act.
• Provide guidance to the board on corporate governance matters and best practices.
• Coordinate and organize board and committee meetings, including the preparation and distribution of meeting agendas and materials.
• Draft and circulate minutes of meetings, ensuring accurate and timely documentation.
• Oversee the organization and execution of the Annual General Meeting (AGM).
• Assist in the preparation of AGM documents and manage shareholder communications.
• Prepare and submit timely and accurate announcements to the SGX, ensuring compliance with regulatory requirements.
• Liaise with relevant stakeholders for the dissemination of information to the market.
• Draft and maintain board resolutions in accordance with legal and regulatory requirements.
• Monitor changes in legislation and advise the board on their implications.
• Ensure compliance with all statutory and regulatory requirements, including the maintenance of statutory records.

Qualifications:

• Professional qualification as a Chartered Secretary (ICSA) or equivalent.
• Minimum 7 years of relevant experience in corporate secretarial functions, preferably with SGX-listed companies.
• Familiarity with the SGX Listing Manual and the Singapore Companies Act is essential.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Established luxury retailer seeks professional individual to join the dynamic group as Department Secretary.

Budget for this role: S$6000

Responsibilities

• Preparation Reports, Travel Request, and Leave Forms for the Executive team members.
• Liaise with other Departments to organize and coordinate meetings, including conference room scheduling and set-up, sending Outlook meeting invitations including “Live Meeting” and coordination with attendees.
• Prepare and/or update reports, schedules, power-point presentations, and other meeting materials as directed. Take minutes of the meetings when requested.
• Arrange hotel accommodations, ground transportation, and welcome gifts for corporate visitors.
• Act as a central coordinating point for all affiliates in the region
• Co-ordinates and communicates with other departments on business activities including subsequent roll-out training logistics
• Other duties as assigned

Requirements

• Minimum tertiary education with at least 3 years’ experience in a similar role in a multi-national company
• Excellent command of oral/written skill
• Strong communication and interpersonal skills
• Self-motivated with a strong sense of responsibility and team work spirit
• Highly organized with attention to details, deadlines, and quality of work
• Logical thinking, adaptable, and independent problem-solving skills
• Highly skilled with Microsoft Outlook, Excel, Word, and PowerPoint
• Able to commence within short notice.

Interested applicant, kindly submit full-detailed resume to [email protected]

We thank all applicants for writing in. Only shortlisted candidates will be notified

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

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Our client is a Singapore registered firm who are Indonesia based palm producer. They have an immediate requirement for a Company Secretary, Bank and Compliance officer

Job description

• Have a working knowledge on the upkeep of the statutory records for offshore and onshore companies and liaise with company agents and secretaries.
• Able to handle banking matters: consolidate bank and cash balances on a single report, liaise with banks on execution of compliance documents ( KYC, CRS, FATCA), talk to bankers and attend meeting when required. Initiating payment instructions of bank transactions and manage cash liquidity and fixed deposits
• Able to write well and use Microsoft Office such as Word, Excel, Powerpoint. Write letters and e-mail correspondences. Produce reports on excel sheets
• Assisting in the execution of confidential documents
• Maintain a good database and filing of all documents

Job location : Raffles place

Work week : 5 days

Salary : Open for discussions

Interested candidates, with minimum 4 years relevant experience may please email their resume in MSWord format with all details including last drawn salary, notice period, etc

Job posted by

Bhanu Rajan

Saitech Intl

EA Regn : R1106079