Summary
This role supports the PA to CEO to ensure the smooth running of the CEO’s offices.
Responsibilities
- Book meeting rooms and set up conference calls (Teams).
- Assist with preparation of letters, presentations or reports.
- Assist with travel arrangements and itineraries.
- Assist and coordinate transport and logistics for overseas visitors or VIPs.
- Coordinate and schedule meetings.
- Assist with giftings via internal requisitions and arrange/coordinate deliveries.
- Manage and respond to Consulate’s inquiries for submissions and collections via phone or email efficiently.
- Manage and schedule appointments for submissions and collections at the Consulate.
- Manage Consulate’s administrative duties, such as applications or renewals of Passports, IDs, Visas, and to send to Embassy in a timely manner.
- Maintain proper filing and records in all offices.
- As and when required, to provide support when the PA is out of the office.
- Other administrative support functions or ad-hoc duties as assigned.
Requirements
- Diploma and above; and/or related discipline and experience.
- At least 3 years of working experience in an administrative role.
- Proficient in MS Office (Word, Excel, Powerpoint, Outlook).
- Ability to prioritize tasks, work independently and be a team player who is task oriented.
- Ability to adapt to changing priorities and able to handle ad-hoc requirements efficiently.
- Strong attention to detail and accuracy in general work and record keeping.
- Good command of English, both spoken and written.
- Ability to communicate effectively and professionally.
- Possess initiative and a positive attitude.
- Ability to manage sensitive and confidential information with strong discretion.
Only shortlisted candidates will be notified.
Please apply with an updated resume indicating reasons for leaving, last drawn salary, expected salary and date of availability.
