Responsibilities:
- Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
- Organise meetings and record minutes of meetings, including supporting meetings for the senior management.
- Compilation of monthly/quarterly reports for the management review.
- Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.
- To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.
- Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.
- Maintain the corporate pantry and provide refreshments for Council or visitors when needed.
- Support Supervisor and higher management in various projects and ad-hoc duties as assigned.
Requirements:
- Diploma / Bachelor degree in any discipline
- Minimum 2 years of relevant work experience in administrative functions
- A team player with leadership skills
- Proficient in MS Office
- Possess excellent communication, organisational and interpersonal skills.
- Good command of both spoken and written English
- Pleasant personality with customer service skills.
- Ability to multi-task in a fast-paced environment.
