Job Overview:The Operations Administrative Support will play a crucial role in assisting the operations team by managing administrative tasks and preparing various reports. This position requires a detail-oriented and organized individual who can handle multiple tasks efficiently while maintaining a high level of accuracy.
Key Responsibilities:
- Schedule Management: Prepare and manage daily and periodic schedules for the operations team, ensuring all tasks are assigned and tracked effectively.
- Attendance Reporting: Compile and prepare monthly attendance reports for all staff, ensuring accuracy and timeliness.
- Task Completion Reporting: Generate monthly task completion reports, summarizing the status of ongoing and completed tasks.
- Meeting Minutes: Take and distribute weekly minutes of meetings, ensuring all key points and action items are accurately recorded and disseminated.
- Email Management: Monitor and respond to emails promptly, ensuring all client and internal communications are handled professionally.
- Client Reporting: Prepare and submit any additional reports required by clients, adhering to their specific needs and timelines.
- Administrative Support: Provide general administrative support to the operations team, including filing, data entry, and other tasks as required.
- Coordination: Coordinate with different departments to gather necessary information for reports and schedules.
Qualifications:
- Proven experience in an administrative support role, preferably within the cleaning or service industry.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong interpersonal skills and the ability to work well within a team.
- Knowledge of scheduling and reporting tools/software is a plus.
Education:
- A minimum of a Diploma in Business Administration, Office Management, or a related field is preferred.
What We Offer:
- Competitive salary and benefits package.
- A supportive and collaborative work environment.
- Opportunities for professional growth and development.
