Executive Assistant

Job Title: Executive Assistant

Location: Singapore

Our client is seeking an experienced and proactive Executive Assistant to support the CEO. The ideal candidate will be a meticulous problem solver with exceptional communication skills, capable of performing various administrative duties and providing support to managers. Flexibility, consistency, and maintaining confidentiality are crucial in this dynamic role.

Objectives:

• Support the CEO and internal stakeholders to ensure company goals are accomplished and operations run efficiently.
• Maintain and refine internal processes and coordinate resources to expedite workflows.
• Manage communication with employees and liaise with internal and external executives on various projects and tasks.
• Plan and orchestrate work to achieve organizational goals and uphold best practices.

Responsibilities:

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, ensuring a smooth flow of information to the staff.
• Handle the CEO's logistics and activities.
• Provide administrative and office support, including maintenance of filing systems and contact databases.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Prepare and format information for internal and external communication – memos, emails, presentations, and reports.
• Take minutes during meetings and distribute correspondence.
• Screen and direct phone calls.
• Manage office supply inventory.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.

Required Skills and Qualifications:

• 4 or more years of experience in an administrative role reporting directly to the CEO.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
• Excellent verbal and written communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

Preferred Skills and Qualifications:

• Experience in overseeing budgets and expenses.
• Experience in developing internal processes and filing systems.
• GCE 'N' or 'O' level.
• PA certification is a plus.

If you're interested in exploring this opportunity, please contact Marie at +65 9875-4252 or email: [email protected].

Registration No.: R23118419
EA License No.: 14C7334