Office Administration
• Handle all general administrative duties, e.g.: • New hire procedures (set up of computers, rights access, software purchases)
• Receptionist duties, answering and directing phone calls / emails
• Attending to visitors/clients, serving refreshments
• Making office travel arrangements
• Managing stationery, office supplies, pantry supplies, and other office-related vendors
• Handling local and international courier arrangements and mailbox
• Organising and maintaining files, records and contact list management
• Organising physical assets of the firm (books, files, stationery, etc) and keeping the office organised
• Setup and maintain administrative systems • Assist finance on filing and tracking records • Office Maintenance
• Responsibility over office cleanliness • Arrange for office equipment and periodic maintenance
• Organisation and maintain material library & storage
• Purchase and send out of festive gifts etc
• Arranging couriers/Lalamoves for pick ups and deliveries
• Other ad-hoc duties that may arise from time to time
Executive Assistance
• Travel arrangements for family
• Flight bookings, redemptions, paid bookings
• Hotel arrangements
• Visa applications
• Insurance applications, renewals, plan comparisons
• Other ad-hoc
Requirements
- Completion of tertiary education with diploma, or equivalent with relevant working experience
- Independent and reliable with a high sense of integrity and work ethic
- Entrepreneurial spirit, and comfortable working in a dynamic office environment
We offer a competitive salary and benefits package. Interested candidates please email your CV addressed to Victor Teoh (R1218406) to [email protected]
