Administration Assistant

Location: Juying Secondary School, 33 Jurong West St 91, Singapore 649038

Contract Period: 1 Dec 2024 to 30 Nov 2025 (with an option to extend for one year)

Working Hours:

• Monday to Thursday: 8:30 AM - 5:30 PM (inclusive of a 30-minute lunch break)
• Friday: 9:30 AM - 6:30 PM (inclusive of a 30-minute lunch break)
• Note: No service required on Saturdays, Sundays, and public holidays

Objective:
To support the administrative functions of Juying Secondary School by providing competent administrative assistance in various office tasks, ensuring smooth and efficient operations within the school environment.

Key Responsibilities:

1. Student Assistance:Attend to students' requests and needs at the General Office.
   Assist students who report unwell or have minor injuries.
   
2. Document Management:Receive and process forms and documents submitted by students (e.g., financial assistance, bursaries).
   Record incoming and outgoing mail.
   Sort, file, and manage general office documents.
   
3. Data Entry and Reporting:Perform simple data-entry tasks (e.g., listings, surveys).
   Assist in maintaining accurate records of office activities and reports.
   
4. Vendor Coordination:Receive and manage deliveries from vendors.
   
5. Administrative Support:Provide administrative support to various office operations as assigned by the school.
   
6. General Office Duties:Assist in any other ad-hoc duties as required by the school.
   

Qualifications & Experience:

• Experience: Minimum 3 years of relevant working experience in an administrative role.
• Education:Minimum 3 GCE 'O' Level passes including English, or
  NITEC (Office Skills) or ‘N’ Level certificate.
  Candidates with relevant experience but without the required educational qualifications may be considered.
  

Skills & Competencies:

• Communication: Excellent verbal and written communication skills, with the ability to interact effectively with students, staff, and vendors.
• IT Proficiency: Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Organization: Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment.
• Attention to Detail: Meticulous in handling documents and data entry tasks.
• Interpersonal Skills: Good interpersonal skills, with the ability to work collaboratively in a team environment.
• Problem Solving: Ability to manage multiple tasks and handle challenges effectively.